Overview
- Headquarters
- Grand Rapids, MI
- Average Client Assets
- $5.5 million
- Minimum Account Size
- $250,000
- SEC CRD Number
- 112081
Fee Structure
Primary Fee Schedule (ADV PART 2A - FIRM BROCHURE)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | $2,000,000 | 1.00% |
| $2,000,001 | $5,000,000 | 0.80% |
| $5,000,001 | and above | 0.60% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $10,000 | 1.00% |
| $5 million | $44,000 | 0.88% |
| $10 million | $74,000 | 0.74% |
| $50 million | $314,000 | 0.63% |
| $100 million | $614,000 | 0.61% |
Clients
- HNW Share of Firm Assets
- 66.66%
- Total Client Accounts
- 617
- Discretionary Accounts
- 564
- Non-Discretionary Accounts
- 53
Services Offered
Services: Portfolio Management for Individuals
Regulatory Filings
Primary Brochure: ADV PART 2A - FIRM BROCHURE (2026-03-05)
View Document Text
Aspen Investment Management Inc.
4020 E. Beltline Ave. NE, Ste. 103
Grand Rapids, MI 49525
(616) 361-2500
Bill@AspenIM.com
March 5, 2026
ITEM 1: COVER PAGE
This brochure provides you with information about the qualifications and business practices
of Aspen Investment Management Inc. (referred to in this Brochure as “us,” “we,” “our” or the
“firm”). If you have any questions about the contents of this brochure, please contact us at (616)
361-2500. The information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission or by any state securities authority.
We are a registered investment adviser. Registration of an adviser does not imply any level
of skill or training.
Additional information about Aspen Investment Management Inc. also is available on the
SEC’s website at www.adviserinfo.sec.gov.
Form ADV Part 2A
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Aspen Investment Management, Inc.
ITEM 2: MATERIAL CHANGES
We have no material changes to report since the last annual update to this firm brochure,
which was on February 6, 2025.
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Aspen Investment Management, Inc.
ITEM 3: TABLE OF CONTENTS
ITEM 1: COVER PAGE ............................................................................................................................................ 1
ITEM 2: MATERIAL CHANGES ............................................................................................................................ 2
ITEM 3: TABLE OF CONTENTS ........................................................................................................................... 3
ITEM 4: ADVISORY BUSINESS ............................................................................................................................. 4
ITEM 5: FEES AND COMPENSATION ................................................................................................................. 5
ITEM 6: PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT ......................................... 7
ITEM 7: TYPES OF CLIENTS ................................................................................................................................ 7
ITEM 8: METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS .......................... 7
ITEM 9: DISCIPLINARY INFORMATION ......................................................................................................... 11
ITEM 10: OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ........................................ 11
ITEM 11: CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS AND
PERSONAL TRADING .......................................................................................................................... 11
ITEM 12: BROKERAGE PRACTICES ................................................................................................................. 12
ITEM 13: REVIEW OF ACCOUNTS .................................................................................................................... 14
ITEM 14: CLIENT REFERRALS AND OTHER COMPENSATION ................................................................ 15
ITEM 15: CUSTODY ............................................................................................................................................... 16
ITEM 16: INVESTMENT DISCRETION ............................................................................................................. 17
ITEM 17: VOTING CLIENT SECURITIES ......................................................................................................... 17
ITEM 18: FINANCIAL INFORMATION ............................................................................................................. 17
Form ADV Part 2A
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Aspen Investment Management, Inc.
ITEM 4: ADVISORY BUSINESS
Our Owners and Principals
We have been providing portfolio management to our clients since 1993. In September
2011, we changed the firm’s name to Aspen Investment Management, Inc. William J. Alphenaar,
Jr. and Richard G. Knoor are the firm’s owners.
Our Advisory Services
We primarily provide discretionary portfolio management services. However, we do
manage some accounts on a non-discretionary basis. Prior to engaging us to provide our services
you will be required to enter into a written agreement with us setting forth the terms and conditions
under which we will provide our services. Our specific services, terms of our compensation,
method of payment, and other important information are explained in more detail below.
If engaged by you, we will provide continuous advice to you regarding the investment of
your funds based on your individual needs. Through our personal discussions with you, we analyze
your investment goals and objectives and develop your investment policy. We invest your
portfolio based on your investment policy. Account management is guided by your stated
objectives in the policy (i.e., current income, conservative, balanced, growth or equity), as well as
tax considerations. Our investment recommendations are not limited to any specific product or
service offered by a broker-dealer or insurance company.
The initial investment and asset allocation recommendations are based on the financial
information gathered from you including your net worth, risk tolerance, financial goals and
objectives, your investment experience, and the investment restrictions you request. We also take
into consideration the overall market and financial conditions.
Based on this information, the investment recommendations are designed to provide an
appropriate asset mix consistent with your objectives. We monitor your portfolio and performance
in light of your stated goals and objectives. When you engage us to provide discretionary portfolio
management services, we determine the frequency of our reviews and transactions placed for your
account. You are free to contact and meet with us at any time if there are any questions about their
accounts.
You may impose reasonable restrictions on investing in certain securities, types of
securities, or industry sectors.
Participant Account Management
We use a third-party platform to facilitate the management of held away assets such as
defined contribution plan participant accounts, with discretion. The platform allows us to avoid
being considered to have custody of client funds since it does not have direct access to client log-
in credentials to affect trades. We are not affiliated with the platform in any way and receive no
compensation from them for using their platform. A link will be provided to the client, allowing
him or her to connect an account(s) to the platform. Once the client account(s) is connected to the
platform, we will review the current account allocations. When deemed necessary, we will
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rebalance the account considering client investment goals and risk tolerance, and any change in
allocations will consider current economic and market trends. The goal is to improve account
performance over time, minimize loss during difficult markets, and manage internal fees that harm
account performance. Client account(s) will be reviewed at least quarterly, and allocation changes
will be made as deemed necessary.
Assets Under Management
We manage your assets on either a discretionary or non-discretionary basis. As of
December 31, 2025, we had $448,539,656 in client assets managed on a discretionary basis and
$3,923,771 on a non-discretionary basis.
ITEM 5: FEES AND COMPENSATION
Portfolio Management & Participant Account Management
Although our fees for our services may be negotiated under certain circumstances, our
standard fee schedule is as follows:
Assets Annual Fee
Up to $2,000,000 1.00%
$2,000,001 to $4,999,999 0.80%
Over $5,000,000 0.60%
We determine fees based on your initial invested account value, as reported by your account
custodian, and the value of your account at the end of each subsequent billing period. We pro-rate
fees for the first billing period based on the day the account is funded. Thereafter, we bill our fees
quarterly in advance, as specified in our Client Services Agreement with you. We calculate fees
based upon the custodian reported value (market value or fair market value in the absence of market
value) of your account on the last business day of the previous quarter. Our fees do not include
brokerage commissions, transaction fees, and other related costs and expenses incurred in
connection with providing portfolio management services to you. Cash balances are included in
fee calculations. This includes the cash positions held while we begin the investment process,
which are larger as we fully implement your investment strategy over time.
Prorated adjustments will be made for investments or withdrawals, in amounts of $25,000
or more, during a quarterly billing period.
Limited Negotiability of Advisory Fees:
Although we have established the above fee schedule, we retain the discretion to negotiate
alternative fees on a client-by-client basis. The client’s facts, circumstances and needs are
considered in determining the fee schedule. These include the complexity of the client, assets to
be placed under management, anticipated future additional assets, related accounts, portfolio style,
account composition, reports, among other factors. Additionally, the client may negotiate an
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Aspen Investment Management, Inc.
alternative fee on the management of individual securities and unsolicited trade requests. The
specific annual fee schedule will be identified in the Client Services Agreement.
We may group certain related client accounts for the purposes of achieving the minimum
account size requirements and determining the annualized fee.
Discounts, which are not generally available to our advisory clients, may be offered to
family members and friends of associated persons of our firm.
Participant Account Management
For participant account management, the client will receive a fee invoice that details how the fee
was calculated, the amount on which the calculation was based, the period the fee covered and the
fee. The fee will be deducted from a non-qualified account set up through the firm’s custodian.
Mutual Fund /ETF Fees:
All fees paid to us for portfolio management services are separate and distinct from the fees
and expenses charged by mutual funds and/or ETFs to their shareholders. These fees and expenses
are described in each fund’s prospectus. These fees will generally include a management fee, other
fund expenses, and a possible distribution fee.
Accordingly, you should review both the fees charged by the funds and our fees to fully
understand the total amount of fees to be paid and to thereby evaluate the advisory services being
provided.
Termination of the Advisory Relationship:
A client agreement may be canceled at any time, by either party, for any reason upon receipt
of 30 days written notice. As disclosed above, certain fees are paid in advance of services provided.
Upon termination of any account, any prepaid, unearned fees will be promptly refunded. In
calculating a client’s reimbursement of fees, we will pro rate the reimbursement according to the
number of days remaining in the billing period.
Grandfathering of Minimum Account Requirements.
Pre-existing advisory clients are subject to the firm’s minimum account requirements and
advisory fees in effect at the time the client entered into the advisory relationship. Therefore, our
firm’s minimum account requirements will differ among clients.
Direct Billing to Your Custodian
You may elect to be billed directly for fees or to authorize us to directly debit fees from
your accounts. Generally, our clients authorize us under Client Service Agreement to directly
deduct our fees from the client’s account. If you provide us with such authorization, the custodian’s
periodic statements will show each fee deduction from your account. You may withdraw this
authorization for direct billing of these fees at any time by notifying us or your custodian in writing.
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Retirement Rollover Conflicts of Interest
When we provide investment advice to you regarding your retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act and/or the Internal Revenue Code, as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts of interest with your
interests, so we operate under a special rule that requires us to act in your best interest and not put
our interests ahead of yours.
ITEM 6: PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT
We do not charge any performance-based fees (fees based on a share of capital gains on or
capital appreciation of your assets).
ITEM 7: TYPES OF CLIENTS
We provide portfolio management services to individuals, high net worth individuals, trusts
and estates, and charitable institutions.
We impose certain conditions for starting an account. A minimum of $250,000 in cash
and/or securities is generally required to open an account. We may waive this requirement if, for
example, you have additional or related accounts that together exceed the minimum requirements
or as stated in “ITEM 5: FEES AND COMPENSATION”, we grand- father the minimum
account requirements and advisory fees in effect at the time a client entered into an advisory
relationship with us. These conditions are negotiable in light of your specific circumstances and
relationships with our firm and our principals.
ITEM 8: METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF
LOSS
We use the following methods of analysis in formulating our investment advice and/or
managing client assets:
Methods of Analysis
We utilize fundamental analysis to evaluate investments. We attempt to measure the
intrinsic value of a security by looking at economic and financial factors (including the overall
economy, industry conditions, and the financial condition and management of the company itself)
to determine if the company is underpriced (indicating it may be a good time to buy) or overpriced
(indicating it may be time to sell).
Fundamental analysis does not attempt to anticipate market movements. This presents a
potential risk, as the price of a security can move up or down along with the overall market
regardless of the economic and financial factors considered in evaluating the stock.
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We also utilize technical analysis to evaluate potential investments. We analyze past
market movements and apply that analysis to the present in an attempt to recognize recurring
patterns of investor behavior and potentially predict future price movement. Technical analysis
does not consider the underlying financial condition of a company. This presents a risk, in that a
poorly managed or financially unsound company may underperform regardless of market
movement. However, there are risks involved with this method, including the risk that the trends
will change unpredictably, which is why we use a combination of methods and obtain information
from a variety of sources.
Our securities analysis methods rely on the assumption that the companies whose securities
we purchase and sell, the rating agencies that review these securities, and other publicly available
sources of information about these securities, are providing accurate and unbiased data. While we
are alert to indications that data may be incorrect, there is always a risk that our analysis may be
compromised by inaccurate or misleading information.
We obtain information from a number of sources, both public and by purchase, including
financial newspapers and magazines, research materials prepared by others, subscription research
services, corporate rating services, annual reports and prospectuses, public filings and press
releases. We believe these resources for information are reliable and regularly depend on these
resources for making our investment decisions; however, we are not responsible for the accuracy
or completeness of this information.
Investment Strategies
We use the following strategy(ies) in managing client accounts, provided that such
strategy(ies) are appropriate to the needs of the client and consistent with the client’s investment
objectives, risk tolerance, and time horizons, among other considerations:
• Current Income (100% fixed income, 0% equities)
• Conservative (60-80% fixed income, 20-40% equities)
• Balanced (40-60% fixed income, 40-60% equities)
• Growth (20-40% fixed income, 60-80% equities)
• Equity (0-5% fixed income, 95-100% equities)
We manage multiple portfolios with the same investment strategy as a household, meaning
the combination of assets within the portfolios will, in aggregate, fall within a target asset
allocation range. Each portfolio may have a different weighting but, at the sector, subsector, and
security level.
At our discretion, we may deviate from the target asset allocation ranges by up to 20% of
the maximum or minimum target weightings. For example, if a client’s maximum equity target is
60%, the portfolio weighting can rise to 72% equity weighting. Also, if a client’s minimum equity
target is 40%, the portfolio weighting can decline to 32%. The deviations occur on an individual
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client basis, which is based on his or her financial condition, investment objectives, risk tolerance,
time horizons or due to market movement. Portfolios outside of the 20% maximum or minimum
targeted weightings for two consecutive quarters either will be rebalanced to bring the asset mix
back within model’s target ranges or the client will be contacted to discuss the portfolio’s current
weighting verses the targeted weightings. A new Investment Policy Statement will be signed if the
client wishes to stay at the current weightings.
Additionally, client directed purchases (unmanaged assets) may increase the effective
weighting in that asset class above what is called for in the target allocation. While we will track
the security for you on your consolidated statement that we provide quarterly, we do not consider
it part of your portfolio as we manage your account, which may increase the effective weighting
to this asset class in your portfolio beyond what our models stipulate. Additionally, unless
otherwise agreed, this security will be coded as “unmanaged” and “unbillable” in our portfolio
management system and will not be factored into portfolio performance calculations provided to
you on the Aspen quarterly statement.
These strategies can be implemented through the use of individual equity and fixed income
securities, mutual funds, exchange traded funds, or a combination of these securities in either
custom portfolios or using proprietary models.
The investment management process revolves around these principles:
• Conservative growth of capital
• Minimizing risk consistent with client objectives
• Balance long term growth vs. short term liquidity needs
• Overall asset allocation drives risk and return
• Tactical focus on near-term opportunities/ economic conditions
• Minimize exposure to any one issue or industry
• Manage tax efficiency when possible
• Keep transaction costs low
Our management strategy generally attempts to diversify portfolios across many asset
classes and to periodically rebalance among those asset classes when any one asset class might be
significantly higher or lower, due to market results, than we deem appropriate for a specific
portfolio.
Based upon each client’s investment objectives, we will determine an overall asset
allocation strategy, and recommend targeted percentage for equities, fixed income and cash.
Depending on your objectives, asset classes may include large, mid and small cap U.S. equities,
international and emerging market equities, domestic and international government and corporate
fixed income securities, real estate and commodities.
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Based upon factors including the size and type of account, your preference for a customized
portfolio, and tax considerations, the assets may be invested in a portfolio using individual stocks
and bonds, mutual ETFs or a combination of these securities.
Portfolios may be managed using quantitative models that we oversee, but we attempt to
structure and manage each portfolio uniquely to each client’s needs consistent with their stated
investment objectives.
At times, however, we will undertake a more active or tactical asset allocation strategy,
either in response to changing market, economic or global factors, or in anticipation of potential
risks or opportunities. This more active or tactical strategy may at times, then, lead portfolios to
become non-diversified either because of a concentration in a few asset classes (including cash
equivalents) or in individual securities. Those times when portfolios are in such a non-diversified
position may lead to greater volatility – both up and down – in shorter periods of time. When
portfolios have concentrated positions, it is considered to have more risk than portfolios that are
invested in a greater number of securities because changes in the value of a single security may
have more of a significant effect, either negative or positive. Accordingly, portfolios are subject to
more rapid changes in value than would be the case if we maintained a more diversified portfolio.
Types of Investments and Risk of Loss
We use a variety of investment strategies depending on your circumstances, financial
objectives and needs. We may recommend implementing one or more of the following investment
strategies: long-term purchases (held at least a year), short term purchases (held less than a year),
trading (held less than 30 days), and option writing (selling an option). At a client’s request, we
will assist them with margin transactions (purchase of a security on credit extended by a securities
company). We will discuss the risks with you to help us understand your tolerance for risk. We
will explain and answer any questions you have about these kinds of investments, which present
special considerations such as the following.
Investing in securities involves risk of loss that you should be prepared to bear. Obtaining
higher rates of return on investments typically entails accepting higher levels of risk. We
collaborate with you to attempt to identify the balance of risks and rewards that is appropriate and
comfortable for you. However, it is still your responsibility to ask questions if you do not fully
understand the risks associated with any investment or investment strategy.
Also, while we strive to render our best judgment on your behalf, many economic and
market variables beyond our control can affect the performance of your investments and we cannot
assure you that your investments will be profitable or assure you that no losses will occur in your
investment portfolio. Past performance is one relatively important consideration with respect to
any investment or investment advisor, but it is not a predictor of future performance.
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Mutual Funds, Index Funds and Exchange-Traded Funds
As discussed in “ITEM 5: FEES AND COMPENSATION”, mutual funds and ETFs
typically charge their shareholders various advisory fees and expenses associated with the
establishment and operation of the funds. These fees will generally include a management fee,
shareholder servicing, other fund expenses, and sometimes a distribution fee. If the fund also
imposes sales charges, you may pay an initial or deferred sales charge. These separate fees and
expenses are disclosed in each fund’s current prospectus, which is available from the fund, or we
can provide it to you upon request.
Consequently, for any type of fund investment, it is important for you to understand that
you are directly and indirectly paying two levels of advisory fees and expenses: one layer of fees
at the fund level and one layer of advisory fees and expenses to us. Generally speaking, most
mutual funds may be purchased directly, without using our services and without incurring our
advisory fees.
Most mutual funds offer several “classes” of their shares which may be purchased by
different types of investors or investors with different investment objectives. These are also
described in the mutual funds’ prospectuses. Depending on your investable assets, investment
objectives, and time horizon, different classes may be more appropriate for your circumstances.
We can discuss with you the available classes of mutual fund shares that may be available, the
different purposes for which they may be purchased, and the differences in commissions and
charges associated with each share class.
ITEM 9: DISCIPLINARY INFORMATION
As a registered investment adviser, we are required to disclose all material facts regarding
any legal or disciplinary events that would be material to your evaluation of our firm or the integrity
of our management. We have no legal or disciplinary events to disclose.
ITEM 10: OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
As a registered investment adviser, we must disclose information regarding our business
activities, other than giving investment advice, our other activities in the financial industry, and
any arrangements with related persons that are material to you or our advisory business. We are
also required to disclose if we receive cash or other economic benefits from a third-party in
connection with advising you. We have no information applicable to disclose.
ITEM 11: CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT
TRANSACTIONS AND PERSONAL TRADING
We have adopted a Code of Ethics (the “Code”) describing the standards of business
conduct we expect all officers, employees, and advisory representatives to follow. The firm and
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our personnel owe a duty of loyalty, fairness and good faith towards our clients, and have an
obligation to adhere not only to the specific provisions of the Code but also to the general principles
that guide the Code.
Our Code of Ethics is designed to ensure that the personal securities transactions, activities
and interests of our employees will not interfere with (i) making decisions in the best interest of
advisory clients and (ii) implementing such decisions while, at the same time, allowing employees
to invest for their own accounts.
Our firm and/or individuals associated with our firm may buy or sell for their personal
accounts, securities identical to or different from those recommended to our clients. In addition,
any related person(s) may have an interest or position in a certain security(ies) which may also be
recommended to a client. We should not take unfair advantage of our relationships with our clients.
To that end, our Code prohibits engaging in personal investment, which disadvantages any of our
clients. If we do purchase or sell a security for you, we will ensure that our personal transactions
do not adversely affect you, nor improperly benefit us. Except for open end mutual funds and
exchange traded funds, we control this potential conflict of interest by completing our personal
transactions after all client transactions have been made.
Our Code includes policies and procedures for the review of quarterly securities trans-
actions reports as well as initial and annual securities holdings reports that must be submitted by
the firm’s access persons. Among other things, our Code of Ethics also requires the prior approval
of any acquisition of securities in a limited offering (e.g., private placement) or an initial public
offering. Our code also provides for oversight, enforcement and recordkeeping provisions.
Our Code of Ethics further includes the firm’s policy prohibiting the use of material non-
public information; such information may not be used in a personal or professional capacity.
You may request a copy of our Code by contacting our Chief Compliance Officer, Bill
Alphenaar at (616) 361-2500 and Bill@AspenIM.com.
ITEM 12: BROKERAGE PRACTICES
Directed Brokerage & Soft Dollars
We have established brokerage relationships with Charles Schwab & Co., Inc. (“Schwab”),
a registered broker-dealer, member SIPC, a registered broker-dealer for custodian and brokerage
services. We are independently owned and operated and are not affiliated with Schwab. Schwab
will hold your assets in a brokerage account and buy and sell securities when we instruct them to.
While we recommend that you use Schwab as your custodian/broker, you will decide whether to
do so and will open your account with Schwab by entering into an account agreement directly with
them. We do not open an account for you, although we may assist you in doing so.
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Schwab offers independent investment advisory firms like us support, products, and services
through their program Schwab Adviser Services™ (formerly, Schwab Institutional). To receive
the benefit of these services we are required to maintain a total of at least $10 million of our client’s
assets in accounts at Schwab.
Schwab’s support products and services include:
access to Schwab’s institutional brokerage – trading, custody, reporting, and related
services – many of which are not typically available to Schwab retail customers.
services to manage or administer your account such as access to your account data,
provide pricing and other market data, facilitate payment of our fees from your
account and assist with recordkeeping requirements.
The availability of these services from Schwab benefits us because we do not have to
produce or purchase them. We don’t have to pay for Schwab’s services so long as we maintain a
total of at least $10 million of our client’s assets at Schwab. The $10 million minimum may give
us an incentive to recommend that you maintain your account with Schwab, based on our interest
in receiving Schwab’s services that benefit our business rather than based on your interest in
receiving the best value in custody services and the most favorable execution of your transactions.
This is a potential conflict of interest. We believe, however, that our selection of Schwab is in your
best interest. Our selection is primarily supported by the scope, quality, and price of Schwab’s
services and not Schwab’s services that benefit only us.
We have not entered and do not intend to enter into any contractual third-party soft-dollar
arrangements, such as where we commit to place a specific level of brokerage with a specific firm
in return for which the brokerage firm will pay for various research related products or services for
us that are generally available for cash purchase.
You may direct us to utilize a specified broker-dealer other than Schwab, of your choosing,
to effect transactions for or with your account, or our agreement with you may state a directed
brokerage arrangement with a specified financial services firm. Subject to our duty of best
execution, we may decline your request to direct brokerage if, in our sole discretion, such directed
brokerage arrangements would result in additional operational difficulties.
If you choose to direct your brokerage, you should understand that, in the case of such a
directed brokerage arrangement:
you will be solely responsible for negotiating the terms and arrangements on which
those brokers and dealers are engaged, and we will have no responsibility for
reviewing the fairness of those terms and arrangements;
we will not seek better execution services or prices from other brokers and dealers in
connection with transactions for your account;
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we will not be able to “batch” or “aggregate” transactions for your account with
transactions for our other clients not subject to a similar such arrangement;
we will not monitor the performance of, or the services provided by the brokers and
dealers so designated; and
you may pay higher commissions or other transaction costs or greater spreads, or
receive less favorable net prices, on transactions for the account than would
otherwise be the case.
Aggregation of Orders
While Aspen typically places trades individually based on each client’s investment needs,
the firm may aggregate client transactions when doing so provide a clear operational or pricing
benefit to participating clients. When trades are aggregated, all participating accounts receive the
average execution price and pro-rata allocation of commissions, costs, and fees, consistent with
the firm’s fiduciary obligation. Aggregation does not result in any additional compensation or cost
advantage to Aspen.
Fractional Share Trading
When appropriate and when supported by your custodian, we may place orders that result in
fractional shares. Fractional trading can help implement asset allocation and rebalancing in smaller
dollar amounts. Fractional orders are routed and executed pursuant to the custodian’s procedures,
which may differ from whole-share order handling. As a result, fractional trades may be (i) ineligible
for certain transfer, proxy-voting, corporate-action, or securities-lending events; (ii) affected by
rounding that results in de minimis cash residuals; and (iii) executed at prices that do not equal the
national best bid or offer available for whole shares. We review custodians’ disclosures regarding
fractional execution as part of our best execution oversight.
ITEM 13: REVIEW OF ACCOUNTS
We conduct two regularly scheduled reviews. First, each investment adviser representative
reviews their assigned accounts annually. Additionally, on a quarterly basis, each investment
adviser representative reviews their assigned accounts to identify those that deviate more than 20%
of the maximum or minimum targeted asset allocation weightings.
Unscheduled reviews are triggered by events affecting a portfolio investment, economic
factors, client requests and portfolio revaluations by the manager.
If we provide you with portfolio management services, we generally send portfolio
appraisal statement quarterly. Additional portfolio reports are also available upon request. These
statements include the evaluation of each security in your account. As described in more detail in
“ITEM 15: CUSTODY”, we urge you to review your statements. When available and with your
consent, we will deliver reports via e-mail to you.
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ITEM 14: CLIENT REFERRALS AND OTHER COMPENSATION
We receive client referrals from Charles Schwab & Co., Inc. (“Schwab”) through our
participation in Schwab Advisor Network® (“The Service”). The Service is designed to help
investors find an independent investment adviser. Schwab is a broker-dealer independent of and
unaffiliated with us. Schwab does not supervise us and has no responsibility for our management
of clients’ portfolios or our other advice or services. We pay Schwab fees to receive client referrals
through the Service. Our participation in the Service may raise potential conflicts of interest
described below.
We pay Schwab a Participation Fee on all referred clients’ accounts that are maintained in
custody at Schwab and a Non-Schwab Custody Fee on all accounts that are maintained at, or
transferred to, another custodian. The Participation Fee paid by us is a percentage of the fees the
client owes to us or a percentage of the value of the assets in the client’s account, subject to a
minimum Participation Fee. We pay Schwab the Participation Fee for so long as the referred-
client’s account remains in custody at Schwab. The Participation Fee is billed to us quarterly and
may be increased, decreased or waived by Schwab from time to time. The Participation Fee is paid
by us and not by the client. We have agreed not to charge clients referred through the Service fees
or costs greater than the fees or costs we charge clients with similar portfolios who were not
referred through the Service.
We generally pay Schwab a Non-Schwab Custody Fee if custody of a referred client’s
account is not maintained by, or assets in the account are transferred from Schwab. This Fee does
not apply if the client was solely responsible for the decision not to maintain custody at Schwab.
The Non-Schwab Custody Fee is a one-time payment equal to a percentage of the assets placed
with a custodian other than Schwab. The Non-Schwab Custody Fee is higher than the Participation
Fees we generally would pay in a single year. Thus, we will have an incentive to recommend that
client accounts be held in custody at Schwab.
The Participation and non-Schwab Custody Fees will be based on assets in accounts of our
clients who were referred by Schwab and those referred clients’ family members living in the same
household. Thus, we will have incentives to encourage household members of clients referred
through the Service to maintain custody of their accounts and execute transactions at Schwab and
to instruct Schwab to debit our fees directly from the accounts.
For accounts of our clients maintained in custody at Schwab, Schwab will not charge the
client separately for custody but will receive compensation from our clients in the form of
commissions or other transaction-related compensation on securities trades executed through
Schwab. Schwab also will receive a fee (generally lower than the applicable commission on trades
it executes) for clearance and settlement of trades executed through broker-dealers other than
Schwab. Schwab’s fees for trades executed at other broker-dealers are in addition to the other
broker-dealer’s fees. Thus, we may have an incentive to cause trades to be executed through
Schwab rather than another broker-dealer. We nevertheless acknowledge our duty to seek best
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Aspen Investment Management, Inc.
execution of trades for client accounts. Trades for client accounts held in custody at Schwab may
be executed through a different broker-dealer than trades for our other clients. Thus, trades for
accounts custodied at Schwab may be executed at different times and different prices than trades
for other accounts that are executed at other broker-dealers.
ITEM 15: CUSTODY
We previously disclosed in the “ITEM 5: FEES AND COMPENSATION” of this
Brochure that our firm directly debits advisory fees from client accounts. As part of this billing
process, your custodian is advised of the amount of the fee to be deducted from your account. On
at least a quarterly basis, the custodian is required to send you a statement showing all transactions
within the account during the reporting period.
Because the custodian does not calculate the amount of the fee to be deducted, it is
important for you to carefully review your custodial statements to verify the accuracy of the
calculation, among other things. Clients should contact us directly if they believe that there may
be an error in your statement.
You will receive statements from the broker-dealer, bank or other qualified custodian that
holds and maintains your investment assets at least quarterly. We urge you to carefully review
such statements and compare such official custodial records to the account statements that we may
provide to you, as described in the “ITEM 13: REVIEW OF ACCOUNTS”. Our statements
may vary from custodial statements based on accounting procedures, reporting dates, or valuation
methodologies of certain securities.
At times, we assist some clients with the ability to move money from one account to another. In
these situations, you will sign standing letter of instruction (“SLOAs”) with your custodian that
grants us the ability to facilitate the transfer. When your money is transferred between accounts
with different titles, this is considered a limited form of custody. In 2017, the SEC issued a no‐
action letter (“Letter”) with respect to the Rule 206(4)‐2 (“Custody Rule”) under the Investment
Advisers Act of 1940 (“Advisers Act”). We, and your custodian, follow the safeguards outlined in
the letter. These safeguards include:
The client provides an instruction to the qualified custodian, in writing, which includes the
client’s signature, the third party’s name, and either the third party’s address or the third
party’s account number at a custodian to which the transfer should be directed.
The client authorizes the investment adviser, in writing, either on the qualified custodian’s
form or separately, to direct transfers to the third party either on a specified schedule or
from time to time.
The client’s qualified custodian performs appropriate verification of the instruction, such
as a signature review or other method to verify the client’s authorization and provides a
transfer of funds notice to the client promptly after each transfer.
The client has the ability to terminate or change the instruction to the client’s qualified
custodian.
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Aspen Investment Management, Inc.
The investment adviser has no authority or ability to designate or change the identity of the
third party, the address, or any other information about the third party contained in the
client’s instruction.
The investment adviser maintains records showing that the third party is not a related party
of the investment adviser or located at the same address as the investment adviser.
The client’s qualified custodian sends the client, in writing, an initial notice confirming the
instruction and an annual notice reconfirming the instruction.
ITEM 16: INVESTMENT DISCRETION
We generally receive discretionary authority in writing from clients at the outset of an
advisory relationship in the investment management agreement.
If you choose to do so,
discretionary authority grants us the ability to determine, without obtaining your specific consent,
the securities to be bought or sold for your portfolio and the amount of securities to be bought or
sold. As described in more detail in “ITEM 4: ADVISORY BUSINESS”, you may establish
written investment guidelines and restrictions. In all cases, however, such discretion is to be
exercised in a manner consistent with your stated investment objectives for the account and by
considering the size of your account and your risk tolerance. When selecting securities and
determining amounts, we observe any investment policies, limitations and restrictions you provide
to us in writing.
Also, you may sign an agreement with your custodian which generally includes a limited
power of attorney granting us authority to direct and implement the investment and reinvestment
of your assets within the account but not direct the assets outside of the account.
ITEM 17: VOTING CLIENT SECURITIES
As a matter of firm policy and practice, we will not be responsible for responding to proxies
that are solicited with respect to annual or special meetings of shareholders of securities held in
your account. Proxy solicitation materials will be forwarded to you for response and voting.
We may provide clients with consulting assistance regarding proxy issues if you contact us
with questions at our principal place of business.
ITEM 18: FINANCIAL INFORMATION
As a registered investment adviser, we are required to provide you with certain financial
information or disclosures about our financial condition if we have financial commitments that
impair our ability to meet contractual and fiduciary commitments to you. We have not been the
subject of a bankruptcy proceeding and do not have any financial commitments that would impair
our ability to meet any contractual or fiduciary commitments to you.
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Aspen Investment Management, Inc.