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FIRM BROCHURE
Part 2A of Form ADV
March 31, 2025
Bayntree Wealth Advisors, LLC
CRD #226708
7001 North Scottsdale Road
Suite #2055
Scottsdale, AZ 85253
Phone: 480 494-2750
Fax: 480 452-0827
of
this Brochure,
please
contact
us
at
480-494-2750
Part 2A of Form ADV (the “Brochure”) provides information about the qualifications and
business practices of Bayntree Wealth Advisors, LLC. If you have any questions about the
contents
and/or
compliance@bayntree.com. The information in this Brochure has not been approved or
verified by the United States Securities and Exchange Commission (“SEC”) or by any state
securities authority.
Bayntree Wealth Advisors, LLC is an SEC-registered investment adviser. Registration does
not imply a certain level of skill or training and no inference to the contrary should be made.
Additional information about Bayntree Wealth Advisors, LLC is also available on the SEC’s
website at www.adviserinfo.sec.gov.
Bayntree Wealth Advisors, LLC
Form ADV Part 2A
ITEM 2: MATERIAL CHANGES
This version of our Brochure, dated March 31, 2025, is an annual updating amendment. The
following are the material changes to our Brochure since our last annual updating amendment
dated March 29, 2024:
1. We revised Item 4 (Advisory Business) to update our relationship with Third-Party
Advisors. This revision includes a conflict of interest that arises due to the Firm’s limited
relationship with third-party managers and policy to only review the performance of third-
party managers with whom we have a relationship. Please see Item 4 for more information.
2. We revised Item 5 (Fees and Compensation) to update our billing details and how Third-
Party Advisor fees are accessed and paid. Advisory Fees are now typically billed monthly,
in arrears. Additionally, for some clients, fees for services provided by third-party
managers will be paid by Bayntree from the Advisory Fee. This creates a conflict of interest
due to Bayntree’s financial incentive to manage client’s accounts ourselves rather than
third-party managers due to the higher net compensation received by Bayntree. We address
this conflict of interest by evaluating which of several platforms, sub-advisers, models,
programs, or strategies would serve the client’s best interest, and by seeking to set advisory
fees designed to deliver a reasonable profit to Bayntree, considering both external and
internal costs of providing investment advice to each specific client. Please see Item 5 for
more information.
3. We revised Item 12 (Brokerage Practices) to include details regarding the introduction of
Fidelity as a custodian. Please see Item 12 for more information.
4. We revised Item 4 (Advisory Business) and Item 5 (Fees and Compensation) to update and
add details regarding our Retirement Consulting Services. Previously, information about
Retirement Consulting Services was part of our Investment Management services section.
Please see Items 4 and 5 for more information.
5. We revised Item 5 (Fees and Compensation) to update our financial planning fees.
Financial planning fees are now offered at an hourly rate, not to exceed $500 per hour, and
at a fixed rate, not to exceed $15,000. Please see Item 5 for more information.
6. Our arrangement with Envestnet Asset Management has ended, We have revised this
Brochure to reflect the changes to this arrangement. Please see Items 4, 5, and 12 for more
information.
7. We updated Item 10 to reflect that we no longer receive a reimbursement for any marketing
expenses from Mulholland Wealth Advisors. Please see Item 10 for more information.
We may, at any time, update this Brochure and send a copy to you with a summary of material
changes, or send you only a summary of material changes that includes an offer to send you a copy
of the full Brochure either by electronic means (email) or in hard copy form.
For more information about the Firm, please call 480 494-2750. Additional information about
Bayntree Wealth Advisors, LLC and its investment adviser representatives is available on the
SEC’s website at www.adviserinfo.sec.gov.
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ITEM 3: TABLE OF CONTENTS
ITEM 2: MATERIAL CHANGES .................................................................................................... 2
ITEM 3: TABLE OF CONTENTS .................................................................................................... 3
ITEM 4: ADVISORY BUSINESS ...................................................................................................... 4
ITEM 5: FEES AND COMPENSATION .......................................................................................... 10
ITEM 6: PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT .............................. 15
ITEM 7: TYPES OF CLIENTS ...................................................................................................... 15
ITEM 8: METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS .................. 16
ITEM 9: DISCIPLINARY INFORMATION ..................................................................................... 18
ITEM 10: OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ............................... 18
ITEM 11: CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS AND
PERSONAL TRADING .................................................................................................... 20
ITEM 12: BROKERAGE PRACTICES ........................................................................................... 21
ITEM 13: REVIEW OF ACCOUNTS .............................................................................................. 24
ITEM 14: CLIENT REFERRALS AND OTHER COMPENSATION .................................................. 24
ITEM 15: CUSTODY .................................................................................................................... 25
ITEM 16: INVESTMENT DISCRETION ......................................................................................... 26
ITEM 17: VOTING CLIENT SECURITIES .................................................................................... 27
ITEM 18: FINANCIAL INFORMATION ......................................................................................... 27
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ITEM 4: ADVISORY BUSINESS
A. Description of Firm
Bayntree Wealth Advisors, LLC (“Bayntree”, the “Firm”, “Us” or “We”) is a Scottsdale,
Arizona based investment management firm founded in 2015. Bayntree provides discretionary and
non-discretionary investment management to individuals, pension and profit-sharing plans, trusts,
estates, charitable organizations, and corporations. The Firm focuses on income planning, risk
management and comprehensive financial planning.
Bayntree is an SEC-registered investment adviser and is notice filed with the states of Arizona,
California, New Mexico, Texas, Ohio, and Virginia. Bayntree is owned by AJW, LLC. Andrew S.
Rafal is the majority owner of AJW, LLC.
B. Types of Advisory Services Offered
Investment Management and Third-Party Managed Programs
Bayntree offers clients investment management services on a discretionary and non-discretionary
basis. Under discretionary management, Bayntree will determine the securities to be bought or
sold in accounts and will make changes to the asset allocation or specific securities selected,
without prior consultation with the client. The investment advice provided is variable depending
on the individual goals, objectives, time horizon, and risk tolerance of each client and in
accordance with a written Investment Management Agreement entered into between the Firm and
the client.
Discretionary authority may be subject to conditions imposed by a client. This may occur when a
client restricts or prohibits transactions in a security for a specific company or for an industry
sector. While the Firm generally allows clients to impose reasonable restrictions on the types of
securities, each client assumes responsibility for informing the Firm in writing of any restriction
or changes to these restrictions or to their overall investment objectives. Risk tolerance levels are
documented in the suitability documentation maintained by the Firm. Prior to entering into an
Investment Management Agreement with the Firm, a client should carefully consider:
• That over time the client’s assets may fluctuate and at any time be worth more or less than
the amount invested; and
• Bayntree’s strategies are designed for investors who practice patience with a time horizon
of 3-5 years.
Based on Bayntree’s research as well as the client's individual circumstances and needs, the Firm
will perform searches of various third-party managers, mutual funds and exchange-traded funds
(“ETFs”) to identify which portfolio management style, and the percentage allocation, is
appropriate for the client. Factors considered in making this determination include account size,
risk tolerance, and the investment philosophy of the selected third-party manager and/or fund.
Under the Investment Management Agreement, Bayntree has the authority to delegate the active
discretionary management of all or part of the client’s assets to one or more third-party managers
based on the client’s stated investment objectives without prior consultation with client. Clients
should refer to the selected third-party manager's Firm Brochure, fund prospectus or other
disclosure document for a full description of the services offered. Bayntree will continue to remain
knowledgeable about the clients account so that the client can consult with Bayntree when
necessary.
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Although Bayntree reviews the performance of additional third-party managers, Bayntree enters
into only a select number of relationships with third-party managers. Therefore, Bayntree has a
conflict of interest in that it will only recommend third-party managers that have a sub-advisory
relationship with Bayntree. We address this conflict of interest by selecting third-party managers
that will allow us to serve or clients’ best interests, and by advising clients in this brochure that
there may be other third-party managed programs not recommended by Bayntree that are suitable
for the client and that may be more or less costly that arrangements recommended by Bayntree.
Bayntree also has a conflict of interest in that it will only use or recommend platform providers,
sub-advisers, or other third-party managers that have a relationship with Bayntree and have met
the conditions of our due diligence review. There may be other third-party managers that may be
suitable that we do not have a relationship with or that may be more or less costly. To address this
conflict, we consider the best interests of clients in selecting third-party managers. You are under
no obligation to utilize the services of the third-party advisers or platform providers we
recommend. No guarantees can be made that your financial goals or objectives will be achieved.
Further, no guarantees of performance can be offered.
Bayntree will monitor the performance of the selected third-party manager, mutual fund or ETF.
If it is determined that the manager or fund is not managing the client's portfolio in a manner
consistent with the client's Profile, the Firm will suggest the client contract with a different third-
party manager or program sponsor. Under this scenario, the Firm will select a new third-party
manager or a program in conjunction with the client.
Bayntree also offers advisory services for managing variable annuity insurance products. Bayntree
will either directly manage these annuity insurance products or may recommend a third-party
manager to manage the sub-accounts in accordance with your financial profile. These services
would be subject to a separate written agreement covering the annuity products. Variable annuity
insurance products contain sub-accounts, which are portfolios of investment assets. Based upon
your financial profile, Bayntree will recommend an advisory service designed to assist in selecting
which sub-accounts best help you meet your financial goals. Annuity products serviced by
Bayntree are charged an asset-based management fee rather than commissions.
Financial Planning
Bayntree provides comprehensive financial planning services to assist clients in reaching their
financial and retirement goals. The Firm develops financial plans and provides consultations by
evaluating data relating to a client’s personal financial profile, investment objectives and goals,
risk tolerance, and tax status in accordance with a written Financial Planning Agreement entered
into between the Firm and the client. These financial planning services may be provided on an
ongoing or as-needed basis, depending on the client’s needs, and may be paid through hourly fees,
fixed fees, or monthly subscription billing, as further described below in Item 5. Bayntree’s
financial planning services may include information regarding retirement planning, advanced
education planning, college planning, long-term care needs, and estate planning issues. Our
comprehensive financial planning services may also include information or analyses with respect
to tax liabilities or risks. Please be advised that Bayntree does not provide legal, tax, or accounting
advice, and clients should consult with qualified professionals prior to making any decisions with
tax implications.
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In most cases, the client will supply to Bayntree information including income, investments,
savings, insurance, age and many other items that are helpful to the Firm in assessing your financial
goals. The information is typically provided during personal interviews and supplemented with
written information. Once the information is received, Bayntree will discuss your financial needs
and goals with you and compare your current financial situation with your stated goals and
objectives. Bayntree may further create a financial and/or investment plan to help you meet your
goals, depending on the services selected by the client.
The plan, which we refer to as the Bayntree Blueprint, is intended to be a blueprint of how to meet
your goals. Not every plan will be the same for every client. Each one is specific to the client who
requested it. Because the plan is based on information supplied by you, it is important that you
accurately and completely communicate to us the information the Firm needs. Also, your
circumstances and needs may change as your engagement with us progresses. It is very important
that you continually update Bayntree with any changes so that if the updates require changes to
your plan, the Firm can make those changes.
Retirement Plan Consulting Services
We provide prudent advice and guidance to both ERISA and non-ERISA retirement plan sponsors
through our retirement plan consulting services. Our retirement plan consulting services include,
but are not limited to, the following services:
Fiduciary Consulting Services:
•
•
•
• Non-Discretionary Investment Advice. Bayntree provides clients with general,
non-discretionary investment advice regarding specific investments to be held by
the plan or, in the case of a participant-directed defined contribution plan, to be
made available as investment options under the plan, consistent with the plan’s IPS
or other objectives. Clients have final decision-making authority regarding the
selection, retention, removal or addition of investments or investment options.
Investment Selection Services. Bayntree provides clients with recommendations of
investment options consistent with ERISA Section 404(c). Client retains the
ultimate responsibility to comply with the requirements of Section 404(c), to
monitor Section 404(c) compliance, and to follow the terms of the Plan document.
Investment Due Diligence Review. Bayntree provides clients with period due
diligence reviews of the Plan’s reports, investment options and recommendations.
Investment Monitoring. Bayntree assists in monitoring of investment options by
preparing or reviewing periodic investment reports that document investment
performance, consistency of fund management, and conformance to the investment
objectives. Bayntree will make recommendations to maintain or remove and
replace investment options. At least annually, Bayntree will provide updated
investment reports with investment recommendations to adhere to the investment
objectives.
• Qualified Default Investment Alternative Advice. Bayntree provides clients with
non-discretionary investment advice to assist in developing qualified default
investment alternative(s) (“QDIA”), as defined in DOL Reg. Section 2550.404c-
5(e)(4)(i), for participants who are automatically enrolled in the plan or who
otherwise fail to make an investment election. Clients retain the sole responsibility
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to provide all notices to participants required under Section 404(c)(5) of the
Employee Retirement Income Security Act of 1974 (“ERISA”).
Not all of the above services are provided to all clients. The particular services to be provided are
described in a written agreement between the client and Bayntree.
Bayntree acknowledges that in performing the services listed above it is acting as a “fiduciary” as
such term is defined under ERISA Section 3(21)(A)(ii) for purposes of providing non-
discretionary investment advice only. Bayntree acts in a manner consistent with the requirements
of a fiduciary under ERISA if, based upon the facts and circumstances, such services cause the
Firm to be a fiduciary as a matter of law. However, in providing the fiduciary consulting services,
the Firm (a) has no responsibility and does not (i) exercise any discretionary authority or
discretionary control respecting management of the client’s retirement plan, (ii) exercise any
authority or control respecting management or disposition of assets of the client’s retirement plan
or (iii) have any discretionary authority or discretionary responsibility in the administration of the
client’s retirement plan or the interpretation of the client’s retirement plan documents; (b) is not
an “investment manager” as defined in Section 3(38) of ERISA and does not have the power to
manage, acquire or dispose of any plan assets; (c) is not a “fiduciary” under ERISA with respect
to any particular participant’s plan assets; (d) is not the “administrator” of the client’s retirement
plan as defined in ERISA.
Retirement plan consulting services are not investment management services, and Bayntree does
not serve as administrator or trustee of the plan. Bayntree does not act as custodian for any client
account or have access to client funds or securities (with the exception of having written
authorization from the client to deduct advisory fees). In addition, Bayntree does not implement
any transactions in a retirement plan’s account. All recommendations of investment options and
portfolios are submitted to the client for ultimate approval or rejection. The retirement plan which
elects to implement any recommendations made by us is solely responsible for implementing all
transactions.
Non-Fiduciary Services:
• Education Services to Plan Committee. Bayntree provides education, training,
and/or guidance for the members of the plan committee with regard to plan features,
retirement readiness matters, or duties and responsibilities of the committee,
including education with respect to fiduciary responsibilities.
• Participant Enrollment. Bayntree assists clients with group enrollment meetings
designed to increase retirement plan participation among employees and
investment and financial understanding by the employees. These meetings do not
include recommendations with respect to any specific investment alternatives or
options available to participants.
• Participant Education. Bayntree arranges educational sessions for plan participants
about general investment principles and the investment alternatives available under
the plan. Such education services may include preparation, edit or review of
education materials and/or conducting investment education seminars and meetings
for plan participants. Meetings may be on a group or individual basis. Education
presentations do not take into account the individual circumstances of each
participant and do not refer to the appropriateness of any specific investment
alternatives or options for the participants.
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• Benchmarking. Provide Client with comparisons of plan data (e.g. regarding fees,
services, participant enrollment and contributions) to data from the plan’s prior
years and/or a benchmark group of similar plans. Assist clients in identifying fees
and other costs borne by the plan for, as specified by Client, investment
management, recordkeeping, participant education, participant communication
and/or services provided with respect to the plan.
• Service Provider/Vendor. Assist clients by acting as a liaison between the plan and
service providers, product sponsors and/or vendors. In such cases, Adviser acts only
in accordance with instructions from the client on investment or plan administration
matters, and shall not exercise any judgment or discretion. Adviser can also assist
with the preparation, distribution and evaluation of Request for Proposals, finalist
interviews, and conversion support.
Although an investment adviser is considered a fiduciary under the Investment Advisers Act of
1940 (the “Advisers Act”) and is required to meet the fiduciary duties required of an investment
adviser, the services listed above as “Non-Fiduciary” are not considered fiduciary services for the
purposes of ERISA since Bayntree is not acting as a fiduciary to the plan as the term “fiduciary”
is defined in Section 3(21)(A)(ii) of ERISA. The exact services provided to clients are listed and
detailed in the Retirement Plan Consulting Agreement.
We have the flexibility to tailor our services to the specific needs of our clients. This is open for
discussion with each client but may include inclusion or exclusion of particular types of
investments based on asset class, geographical, political or socio-economic factors.
General Education Workshops and Seminars.
Bayntree engages in the delivery of Educational Workshops and Seminars. These services focus
on general education only and do not provide for individualized advice or recommendations. Most
of these workshops and seminars will be free to those in attendance. If a fee is charged, it will
range from $25 to $50 and is solely to recover costs associated with the workshop or seminar.
Conflicts of Interest
As part of our investment advisory services to you, we may recommend that you withdraw the
assets from your employer’s or former employer’s retirement plan and roll the assets over to an
individual retirement account (“IRA”) that we will manage on your behalf. If you elect to roll the
assets to an IRA that is subject to our management, we will charge you an asset based fee as set
forth in the agreement you executed with our Firm. This practice presents a conflict of interest
because persons providing investment advice on our behalf have an incentive to recommend a
rollover to you for the purpose of generating fee-based compensation rather than based solely on
your needs. We manage this conflict of interest by always acting in the client’s best interest and
keeping documentation of our determination that the rollover recommendation is in the client’s
best interest. You are under no obligation, contractually or otherwise, to complete the rollover.
Moreover, if you do complete the rollover, you are under no obligation to have the assets in an
IRA managed by our Firm.
Many employers permit former employees to keep their retirement assets in their company plan.
Current employees can sometimes move assets out of their company plan before they retire or
change jobs. In determining whether to complete the rollover to an IRA, and to the extent the
following options are available, you should consider the costs and benefits.
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An employee will typically have four options: 1) Leaving the funds in your employer’s (former
employer’s) plan; 2) Moving the funds to a new employer’s retirement plan; 3) Cashing out and
taking a taxable distribution from the plan; 4) Rolling the funds into an IRA rollover account.
Each of these options has advantages and disadvantages and before making a change we encourage
you to speak with your CPA and/or tax attorney. We will speak with your CPA and/or attorney if
you authorize us to do so in connection with any rollover recommendation we make. Similarly,
we may rely on information you obtain from your CPA or tax attorney and communicate to us
prior to making any such recommendation.
Please note that Bayntree’s representatives are licensed to sell insurance and related products with
various unaffiliated insurance companies. Bayntree’s representatives in such cases will earn
typical and customary commission for the sale of insurance products purchased for a client’s
account. This represents a conflict of interest in that Bayntree’s representatives may recommend
purchasing insurance products based on compensation received rather than on the needs of the
client. Please see Item 10 for more information.
Bayntree directs clients to third-party managers. If a client is introduced to a third-party manager
by Bayntree, Bayntree may receive a solicitor fee in accordance with the requirements of state
and/or federal securities law, as applicable. Please see Items 10 and 14 for more information.
For more information regarding Bayntree’s brokerage relationships and practices, please see Items
10 and 12.
As a client you are not obligated to act on any of the recommendations of our representatives, nor
are you obligated to effect the transaction through our representatives if you elect to act on the
recommendation.
C. Advisory Agreements
Prior to engaging Bayntree to provide advisory services, the client is required to enter into a written
Investment Management Agreement and/or Financial Planning Agreement (“Advisory
Agreement”) with the Firm which describes the advisory fees charged and the terms and conditions
under which the Firm will render its services. The Firm will provide a Brochure and one or more
Brochure Supplements to each client or prospective client prior to or at the same time a client
executes the Advisory Agreement. The advisory relationship will continue until terminated by
either party.
Neither Bayntree nor the client may assign the Advisory Agreement without the prior consent of
the other party. Transactions that do not result in a change of actual control or management of the
Firm shall not be considered an assignment.
The Advisory Agreement may be cancelled at any time, by either party, for any reason, upon
written notice of either party. Upon receipt of notice of termination, Bayntree will commence the
process of liquidating or transfer of such account. Upon completion, any prepaid, unearned fees
will be promptly refunded, less any actual costs the Firm incurs upon termination, and any earned,
unpaid fees will be due and payable upon termination. Additionally, if client requests the account
to be transferred in-kind to another custodian, client will be responsible for any additional custodial
transfer fee.
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D. Retirement Plan Rollovers
When we provide investment advice to clients regarding their retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act and/or the Internal Revenue Code, as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts with our client’s interests,
so we operate under a special rule that requires us to act in our client’s best interest and not put our
interest ahead of our clients.
A client or prospective client leaving an employer typically has four options regarding an existing
retirement plan (and may engage in a combination of these options): (i) leave the money in the
former employer’s plan, if permitted, (ii) roll over the assets to the new employer’s plan, if one is
available and rollovers are permitted, (iii) roll over to an Individual Retirement Account (“IRA”),
or (iv) cash out the account value (which could, depending upon the client’s age, result in adverse
tax consequences). If we are asked by a client or prospective client to make a recommendation
from among these choices, we have a conflict of interest in that we have an incentive to recommend
that a client roll over their retirement plan assets into an account to be managed by Bayntree in
order to earn a new (or increase our current) advisory fee as a result of the rollover. We address
this conflict of interest by reviewing any such recommendation to ensure it is in the best interest
of the client. No client is under any obligation to roll over retirement plan assets to an account
managed by us.
E. Wrap Fee Programs
Bayntree does not participate in wrap fee programs.
F. Assets Under Management
As of March 11, 2025, the following represents the amount of client assets under management by
Bayntree on a discretionary and non-discretionary basis:
Type of Account
Assets Under Management (“AUM”)
Discretionary
$ 181,571,694
Non-Discretionary
$ 10,134,737
Total:
$ 191,705,737
In addition, Bayntree advises assets of approximately $64,942,973. As of March 11, 2025,
Bayntree either advises or manages $256,648,710 in assets.
ITEM 5: FEES AND COMPENSATION
A. Advisory Fees
Bayntree charges fees to investment management clients based on a percentage of assets under
management. The specific fees charged by the Firm for its advisory services will be outlined in
each client’s Investment Management Agreement. For discretionary investment management
clients, Advisory Fees shall typically be billed monthly, in arrears, based upon the agreed annual
percentage rate. For Lincoln Financial Group accounts, Advisory Fees shall be billed quarterly, in
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arrears, based upon the agreed annual percentage rate. The maximum annual advisory fee Bayntree
charges its clients is 1.50%.
When applying asset-based fees, the more assets a client has in an advisory account, the more the
client will typically pay in fees, and we therefore have an incentive to encourage clients to increase
the assets in their account. This incentive creates a conflict of interest. We mitigate this conflict of
interest by ensuring that our recommendations are made in a client’s best interests. Although
Bayntree believes its advisory fees are competitive, clients should be aware that lower fees for
comparable services may be available from other sources. The fees may be negotiated by the Firm
under certain circumstances, and at the sole discretion of the Firm, and will never be greater than
those listed above. There is an account minimum of $100,000, which the Firm may waive at its
sole discretion.
For some clients, fees for services provided by third party managers (“Third Party Fees”) will be
paid by Bayntree from the Advisory Fee. Fees and compensation paid to third party managers are
described in more detail in the Advisory Agreement, the third party managers Disclosure Brochure,
or, if applicable, in a separate disclosure Bayntree delivers to you describing customized pricing.
Bayntree has a financial incentive to manage clients’ accounts ourselves rather than through third-
party managers. This is because we pay third-party managers out of our annual advisory fee.
Therefore, if two clients are charged the same advisory fee but one client’s account is managed by
a third-party manager to whom we pay a fee while another is not, we receive higher “Net
Compensation” for the account that does not involve the use of a third-party manager. Similarly,
as between two accounts with the same advisory fee, an account that is managed by a third-party
manager who charges a 0.3% sub-adviser fee yields a higher Net Compensation to Bayntree than
an account whose sub-adviser charges a fee of 0.4%. In these examples, the term “Net
Compensation” means the total advisory fee less any sub-adviser or third-party manager fee. For
accounts managed without use of a third-party manager, the Net Compensation is equal to the
advisory fee. However, even in accounts managed directly by Bayntree, our advisory fee and thus
Net Compensation can vary depending on the strategy used and other factors as further explained
below.
In setting Advisory Fees, We consider the additional costs of managing the two different types of
accounts – sub-advised or non-sub-advised; these costs vary over time and are rarely equal. These
costs include the costs of personnel, some of which may be allocated to one type of management
versus the other. Some costs to us are attributable only to sub-advised accounts and not to directly
managed accounts, while other costs are attributable only to directly managed accounts and not to
sub-advised accounts. In setting advisory fees we also consider client specific factors, such as the
client’s age, investment experience, accessibility and similar factors that might make it more or
less costly to us to service the particular client. We refer to all these program-specific and client-
specific costs discussed in this paragraph as “Additional Costs.” Assuming the Additional Costs
applicable to two portfolios are equal, the one that yields a higher Net Compensation to Us is also
more profitable to Us.
The fact that our Net Compensation varies depending on the type of account we recommend
represents a conflict of interest. However, we address the conflict of interest by evaluating which
of several platforms, sub-advisers, models, programs or strategies would serve the client’s best
interests, and by seeking to set advisory fees designed to deliver a reasonable profit to Us,
considering both external and internal costs of providing investment advice to each specific client.
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Usually, we seek to charge advisory fees for accounts we manage without the use of a sub-adviser
at lower rates than the rates we would seek to charge for a similar account managed through a sub-
adviser. Because we do this, we actually receive higher Net Compensation from some sub-advised
accounts than we do from some directly managed accounts. If the total Additional Costs are the
same as between the two accounts, then the account managed through the sub-adviser is also more
profitable to us.
Because Additional Costs vary among accounts, the profitability to Us of managing accounts in
one way versus another cannot be determined solely by calculating the Net Compensation We
receive. Considering all the above factors, some of our sub-advised clients are more profitable than
some of our directly advised clients, and some of our directly advised clients are more profitable
than some of our sub-advised clients. It all depends on the client, the negotiated fee, the unique
costs of supporting that client, and the total mixture of Additional Costs and all other costs that go
into providing those services.
Advisory Fees do not include additional fees that are the responsibility of client. Variable annuities
also carry internal fees. All clients will also pay transaction fees, which are billed to the client by
the custodian. Bayntree only receives its annual management fee and does not take any part of the
manager fees, custodial fees, annuity fees, or overlay fees. Generally, Bayntree will use a third-
party manager (portfolio will not always use a third-party manager). The total fees collected by
Bayntree and the third-party manager will not exceed 3% of total assets under management per
year.
B. Payment of Fees
Advisory fees are withdrawn directly from the client’s accounts with client written authorization.
Bayntree generally charges an asset management fee based on the value of the account’s assets
under management (AUM) as of the close of business on the last business day of the preceding
calendar period, typically billed in arrears. For accounts at Lincoln Financial Group, Bayntree’s
asset management fee is based on the value of the accounts AUM as of the close of business on
the last day of each calendar quarter and is billed in arrears. For accounts managed on a
nondiscretionary basis, clients will receive an invoice at the beginning of each quarter and must
submit payment within seven days. Third-party manager fees are paid quarterly in advance
depending on the manager. For partial periods, clients will be assessed a pro-rata fee based on the
number of the days in the period that the client’s account was open. Client assets may be liquidated
to pay advisory fees where there’s not enough cash to pay for advisory fees. This practice will be
disclosed in the Bayntree Investment Management Agreement the client signs.
The custodian will deliver a quarterly (at least quarterly for Schwab and Fidelity clients, quarterly
for Nationwide Advisory Solutions and Lincoln Financial Group clients) account statement
directly to the client, which will include all transactions in the account during the period covered
and will reflect any fees deducted. Clients should review their custodial statement and the fees
charged to their account to fully understand the total fees charged. Clients are encouraged to review
their account statements for accuracy and to contact Bayntree with any questions.
Unless otherwise directed by the client, Bayntree requires that client accounts be maintained at
Schwab or Fidelity. Investors are in no way obligated to utilize the services of Bayntree, Schwab,
or Fidelity and may receive the same brokerage services from another broker-dealer through
another advisory firm.
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Note About Fee Calculation Based on Quarter-End or Month-End Account Values:
Clients who elect to be charged a fee based on the percentage of assets under management should
note that there may be variations in the account values used to calculate Bayntree’s fee and the
account values on the last day of the previous period as shown on the account statement received
from the custodian. These variations are due to differences in methodologies between the account
custodian and the third-party vendor with whom Bayntree contracts to calculate fees due for each
account. The variations include, but are not limited to, variations resulting from: (1) unsettled
trades; (2) accrued income; (3) pricing of securities; and (4) dividends earned but not yet received.
Usually, any differences in account values due to these variations will be relatively small. Any
client who has a question about any such difference or any other issue relating to the calculation
of fees is encouraged to contact Bayntree for an explanation.
Refund Policy
Either party may terminate the Investment Management Agreement any time upon written notice,
said notice to be effective upon receipt. Upon termination, Advisory fees will be calculated through
the date of termination and assessed in accordance with the agreed upon rate. Unearned portions
of prepaid fees will be refunded and any earned but unpaid fees will be assessed prior to the final
disbursement of refunds, if any. Refund disbursements or fee invoices will be mailed to Client
within fourteen (14) business days of termination.
Payment of Advisory Fees for Variable Annuity Products
Bayntree has entered into agreements with Nationwide Advisory Solutions and Lincoln Financial
Group to provide fee-based variable annuity products for Bayntree clients. Bayntree does not
receive a commission on these products. For these products, Bayntree will be paid an asset-based
management fee according to Bayntree’s advisory fee (detailed above) and/or the client’s written
agreement with the product sponsor. Advisory fees are withdrawn directly from the client’s
account(s) with the client’s written authorization. With regard to variable annuity products,
individual accounts will be maintained at the insurance company that issued the variable annuity
product.
C. Financial Planning Fees
For Bayntree’s advisory clients that choose financial planning services, the Firm creates a financial
plan or provides consultation services pursuant to the Financial Planning Agreement, the basic
terms of which are as described below. For solely financial planning clients who select a financial
plan, a comprehensive financial plan is created and provided pursuant to the Financial Planning
Agreement. For solely financial planning clients who select consultation services, consultation
services are provided on an as needed or ongoing basis pursuant to the Financial Planning
Agreement. Typically, the Firm charges either an hourly fee (up to $500 per hour), a fixed fee (up
to $15,000 per consultation), or a fixed monthly fee (up to $500 per month with a minimum one
year commitment) for financial planning services. These rates may be negotiated.
Fees for financial planning services are paid upon completion and delivery of the financial plan or
consultation services. Financial plans typically are delivered within two (2) months of
commencing services, unless otherwise agreed to by both the client and Bayntree. Upon delivery,
the Firm will provide a final fee invoice that identifies the total planning hours expended and the
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amount owing for our services. Invoices will be transmitted to clients, either in person,
electronically or by mail and are due upon receipt.
For monthly subscription billing, clients will be billed in advance on the first day of every month
for a minimum period of one year. Please note that financial planning clients who elect monthly
subscription billing as their method of payment are provided ongoing services in the form of
continuous monitoring of their financial plans. No client enrolled in monthly subscription billing
will be billed more than $1,200 in fees in any six month period without the receipt of ongoing
financial planning services.
Refund Policy
Either party may terminate the Financial Planning Agreement any time upon written notice, said
notice to be effective upon receipt. If services are terminated within five calendar days of signing
the Agreement, services are terminated without penalty (no fees due or a complete refund of fees
paid in advance). After the initial five calendar days, the client will be responsible for the time
expended and costs incurred by Bayntree prior to receiving the notice of termination.
If the client has paid a retainer and a refund is due to client, fees will be refunded on a prorated
basis. If the prorated fees are in excess of the retainer paid, Bayntree will provide the client with a
billing statement noting the time and costs incurred, the retainer previously paid and the amount
remaining due. If the client has elected monthly subscription billing and services are terminated
before the end of a one-month period, the client will receive a pro rata refund of any unearned
portions of prepaid fees. Refund disbursements or fee invoices will be mailed to Client within
fourteen (14) business days of termination.
D. Retirement Plan Consulting Fees
Bayntree’s annual investment advisory fee for non-discretionary retirement plan consulting
services depends on the complexity of the engagement, and does not usually exceed 1.0% of the
total assets placed under Bayntree’s advisement. The exact advisory fee will be specified in the
Retirement Plan Consulting Agreement. Fees are negotiable. Fees are billed quarterly in advance
or arrears, based upon the agreed annual percentage rate. Fees may also be invoiced directly to the
plan sponsor if elected by the client.
If fees are paid in arrears, there is normally not a circumstance for a refund due to services
rendered. Should a situation occur where a refund is warranted (potentially due to error or
miscalculations of fees) refunds will be processed in the most timely and prudent manner available
given the circumstances under which a refund is warranted.
If fees are paid in advance, clients will be entitled to a prorated refund of any prepaid advisory fee
based upon the number of days remaining in the quarter after the termination date. Clients can
contact Bayntree at the address or phone number indicated on Page 1 of this disclosure Brochure
for a refund for unearned portions of the advisory fee. Upon termination of the Retirement Plan
Consulting Agreement prepaid but unearned advisory fees shall be refunded to the client within a
reasonable time not to exceed thirty (30) days.
On the Effective Date, client will pay half of the Installation and Onboarding Fee identified in
Exhibit D of the Retirement Plan Consulting Agreement. The Installation and Onboarding Fee
may pay for the initial Plan design, assistance with paperwork to engage appropriate parties and
begin plan implementation, assist with Plan document construction, participate in initial
employee
call/communications with
additional Plan Service Providers,
schedule
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education/enrollment meetings, and ensure deferrals are set up on payroll. The reminder of the
Installation and Onboarding Fee shall be due upon the delivery of or participation by Bayntree is
the initial services selected by the client in the Retirement Plan Consulting Agreement, all of which
will be performed by Bayntree within 90 days of the Effective Date. The Installation and
Onboarding Fee is a one-time payment and is not reoccurring. The Installation and Onboarding
Fee will not exceed $5,000 and depends on the complexity of the services selected by the client.
E. Other Fees and Expenses
Client will be responsible for all fees imposed by the custodian for trading and other related costs.
For a full discussion of our brokerage practices, please see Item 12. All fees paid to Bayntree for
investment management services are separate and distinct from the fees and expenses charged by
mutual funds, annuities, and/or ETFs. These fees and expenses are described in each fund’s
prospectus. These fees will generally include a management fee, other fund expenses, and a
possible distribution fee. A client could invest in a mutual fund or ETF directly, without the
services of the Firm for a lower cost. In that case, the client would not receive the services provided
by Bayntree which are designed to assist the client in determining which fund or funds are most
appropriate to each client's financial objectives.
For mutual funds and ETFs, a client may be charged internal management fees, distribution fees,
redemption fees and other expenses, which are fully described in the applicable fund’s prospectus.
Bayntree will not receive any portion of these other fees and expenses. Clients should review the
fees charged to their account to fully understand all fees charged. Clients should understand that
lower fees for comparable services may be available from other investment advisory firms.
The Firm’s representatives are licensed to sell insurance and related products with various
unaffiliated insurance companies. The Firm’s representatives in such cases will earn typical and
customary commission for the sale of insurance products purchased for a client’s account. This
represents a conflict of interest in that Bayntree’s representatives may recommend purchasing
insurance products based on compensation received rather than on the needs of the client. To
mitigate this conflict of interest, Bayntree’s practice is to fully disclose to a client when a particular
transaction will result in the receipt of commissions or other associated fees and to ensure that its
representatives only recommend insurance products that are in the best interest of a particular
client. Insurance products may be available through other channels and you are not obligated to
purchase products recommended by our representatives.
Neither Bayntree nor any of its investment adviser representatives receive compensation for the
sale of securities.
ITEM 6: PERFORMANCE-BASED FEES AND SIDE-BY-SIDE MANAGEMENT
Bayntree does not charge performance-based fees (i.e., fees calculated based on a share of capital
gains upon or capital appreciation of the funds or any portion of the funds of an advisory client).
Additionally, Bayntree does not engage in side-by-side management of accounts.
ITEM 7: TYPES OF CLIENTS
Bayntree provides investment management and financial planning services to individuals, high
net-worth individuals, pension and profit sharing plans, trusts, estates, charitable organizations,
and corporations. Bayntree generally requires a minimum of $500,000 of assets under management
for an individual account. We may waive this minimum at our sole discretion.
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There may be times when certain restrictions are requested by a client which would prevent
Bayntree from accepting or continuing to manage the client account. Bayntree reserves the right
to not accept and/or terminate management of a client’s account if it believes that the client
imposed restrictions would unnecessarily limit or prevent it from meeting and/or maintaining the
account’s overall investment strategy.
ITEM 8: METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS
A. Methods of Analysis and Investment Strategies
To help develop its strategies and recommendations, Bayntree uses commercially available
services, financial publications, SEC filings, and information services providing investment
research. Such information may be obtainable in print, computer media, the Internet or other
electronic means. Public company prepared materials (particularly prospectuses) and research
releases prepared by others are also utilized. Bayntree also uses research materials prepared by
various investment product vendors or broker-dealers as well as in-house analysts. Bayntree may
also obtain information by attending industry conferences and consulting with experts in the
appropriate field.
Bayntree’s strategy seeks to provide long-term total return and to limit downside risk for each
client account. When Bayntree is considering a specific third-party manager, it considers various
factors including:
1. The third-party manager’s role in the portfolio based on the return/risk of the strategy;
2. The third-party manager’s risk-adjusted track record with an emphasis on downside risk
(volatility and drawdown) and consistency; and
3. The third-party manager’s strategy fees and liquidity.
B. Risk of Loss
Investing in securities involves risk of loss that clients should be prepared to bear. Prior to entering
into an Investment Management Agreement with Bayntree, a client should carefully consider: 1)
committing to management only those assets that the client believes will not be needed for current
purposes and that can be invested on a long term basis; 2) that volatility from investing in the stock
market can occur; and 3) that over time the client’s assets may fluctuate and at any time be worth
more or less than the amount invested. It is impossible to name all possible types of risks. Among
the risks are the following:
• Political Risks. Most investments have a global component, even domestic stocks.
Political events anywhere in the world may have unforeseen consequences to markets
around the world.
• General Market Risks. Markets can, as a whole, go up or down on various news
releases or for no understandable reason at all. This sometimes means that the price of
specific securities could go up or down without real reason, and may take some time to
recover any lost value. Adding additional securities does not help to minimize this risk
since all securities may be affected by market fluctuations.
• Currency Risk. Overseas investments are subject to fluctuations in the value of the
dollar against the currency of the investment’s originating country. This is also referred
to as exchange rate risk.
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• Regulatory Risk. Changes in laws and regulations from any government can change
the value of a given company and its accompanying securities. Certain industries are
more susceptible to government regulation. Changes in zoning, tax structure or laws
impact the return on these investments.
• Tax Risks Related to Short Term Trading. Clients should note that Bayntree may
engage in short-term trading transactions. These transactions may result in short term
gains or losses for federal and state tax purposes, which may be taxed at a higher rate
than long term strategies. Bayntree endeavors to invest client assets in a tax efficient
manner, but all clients are advised to consult with their tax professionals regarding the
transactions in client accounts.
• Risks Related to Investment Term. If you require us to liquidate your portfolio during
a period in which the price of the security is low, you will not realize as much value as
you would have had the investment had the opportunity to regain its value, as
investments frequently do, or had we been able to reinvest in another security.
• Purchasing Power Risk. Purchasing power risk is the risk that your investment’s value
will decline as the price of goods rises (inflation). The investment’s value itself does
not decline, but its relative value does, which is the same thing. Inflation can happen
for a variety of complex reasons, including a growing economy and a rising money
supply.
• Business Risk. These risks are associated with a particular industry or a particular
company within an industry. For example, oil-drilling companies depend on finding oil
and then refining it, a lengthy process, before they can generate a profit. They carry a
higher risk of profitability than an electric company, which generates its income from
a steady stream of customers who buy electricity no matter what the economic
environment is like.
• Liquidity Risk. Liquidity is the ability to readily convert an investment into cash. For
example, Treasury Bills are highly liquid, while real estate properties are not. Some
securities are highly liquid while others are highly illiquid. Illiquid investments carry
more risk because it can be difficult to sell them.
• Financial Risk. Excessive borrowing to finance a business’ operations decreases the
risk of profitability, because the company must meet the terms of its obligations in good
times and bad. During periods of financial stress, the inability to meet loan obligations
may result in bankruptcy and/or a declining market value.
• Default Risk. This risk pertains to the ability of a company to service their debt.
Ratings provided by several rating services help to identify those companies with more
risk. Obligations of the U.S. government are said to be free of default risk.
• Risks Specific to Sub-Advisors and Other Managers. If we invest some of your
assets with another adviser, there are additional risks. These include risks that the other
manager is not as qualified as we believe them to be, that the investments they use are
not as liquid as we would normally use in your portfolio, or that their risk management
guidelines are more liberal than we would normally employ.
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In addition, there is no assurance that a mutual fund, an ETF, or any security will achieve its
investment objective. The principal risks of investing in any mutual fund or ETF are market risk,
diversification risk and style risk (growth investing risk and mid-cap company risk). To the extent
that a mutual fund or ETF invests in foreign securities or debt securities, a fund would be subject
to foreign exposure risk, interest rate risk and credit risk. A fund may invest in derivative
instruments that carry derivative instruments risk. A principal risk is the risk that the value of
equity securities may decline. Although a mutual fund or ETF may be a diversified fund, it may
invest in securities of a limited number of issuers to achieve a potentially greater investment return
than a fund that invests in a larger number of issuers. As a result, price movements of a single
issuer’s securities will have a greater impact on this fund’s net asset value causing it to fluctuate
more than that of a more widely diversified fund. These and other risk considerations are discussed
in a fund’s prospectus. Past performance of investments is no guarantee of future results.
Mutual fund investing involves risk including the possible loss of principal. Non-diversified funds
are more susceptible to financial, market and economic events affecting the particular issuers and
industry sectors in which they invest and therefore may be more volatile or risky than less
concentrated investments. There can be no assurance that any fund will be able to achieve its
investment objective. For more information on a particular fund’s associated risks, please refer to
that fund’s prospectus or equivalent disclosure document.
Due to the volatile nature and risks involved when investing in certain types of strategies and/or
securities, clients should be aware that the actual return and value of their account(s) may fluctuate
and at any point in time be worth more or less than the amount originally invested. Bayntree does
not represent, guarantee or imply that the services or methods of analysis employed by us can or
will predict future results, successfully identify market tops or bottoms, or insulate clients from
losses due to market corrections or declines.
ITEM 9: DISCIPLINARY INFORMATION
Registered investment advisers such as Bayntree are required to disclose all material facts
regarding any legal or disciplinary events that would be material to a client’s or prospective client’s
evaluation of Bayntree or the integrity of its management. Bayntree does not have any such legal
or disciplinary events and thus has no information to disclose with respect to this Item.
ITEM 10: OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
Bayntree is not registered as, and does not have applications pending to register as, a broker-dealer,
nor are our management or supervised persons registered or have applications pending to register
as a registered representative thereof. Furthermore, Bayntree is not registered as, and does not have
applications pending to register as, a futures commission merchant, commodity pool operator, or
commodity trading adviser, nor are our management or supervised persons registered or have
applications pending to register as associated persons thereof.
Bayntree participates in Schwab’s Institutional’s customer program and may recommend that
clients use Schwab for custody and brokerage services. There is no direct link between Bayntree’s
participation in the program and the investment advice it gives to its clients. Please refer to Item
12 for further information.
Bayntree participates in Fidelity’s institutional customer program and may recommend that clients
use Fidelity for custody and brokerage services. There is no direct link between Bayntree’s
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participation in the program and the investment advice it gives to its clients. Please refer to Item
12 for further information.
Licensed Insurance Agents
The representatives of Bayntree are licensed insurance agents in their individual capacities. Clients
should be aware that as insurance agents they will earn typical and customary commissions for the
sale of insurance products and that this presents a conflict of interest.
The owner of Bayntree, Andrew S. Rafal, owns a state-licensed affiliated insurance agency,
Bayntree Planning Group, LLC. Bayntree Planning Group, LLC is licensed to offer and sell
insurance products for asset and income protection in the state of Arizona. The insurance products
that Bayntree Planning Group, LLC will provide include life insurance, health insurance, Medicare
Supplemental Insurance, disability insurance, long-term care, group life, and fixed annuities. Many
of these insurance products are sold through separate and distinct vendors.
As an insurance agency, Bayntree Planning Group, LLC will receive separate, yet customary
compensation for insurance product sales. Acting in dual capacities (insurance agency and
financial advisor) and receiving compensation as such creates a conflict of interest in that
representatives of Bayntree may recommend purchasing insurance products based on
compensation received rather than on the needs of the client. We manage this conflict of interest
by ensuring our representatives review suitability profiles and that insurance recommendations are
in the best interest of advisory clients prior to making such recommendations. We also fully
disclose to a client when a particular transaction will result in the receipt of commissions or other
associated fees. Insurance products may be available through other channels and as a client you
are not obligated to purchase products recommended by our representatives.
Bayntree receives discounted and free marketing materials from Advisors Excel, LLC, an
insurance marketing organization focused on helping independent advisers increase their life
insurance and annuity business. While much of this material benefits the business of Bayntree
Planning Group, LLC (see above), Bayntree also utilizes the marketing material in connection with
its advisory business. Advisors Excel receives marketing compensation in connection with some
of the insurance products purchased by our clients based on the recommendations of our
representatives. Although the receipt of such marketing material is not conditioned upon any
particular level of insurance business conducted by Bayntree Planning Group, LLC with Advisors
Excel, the receipt of such material is implicitly based upon a continuation of the relationship
between the two firms.
The recommendation by Bayntree adviser representatives for a client to purchase an insurance
product presents a conflict of interest based upon (1) the incentive of the representative to receive
a commission on the insurance product or (2) the incentive of Bayntree to continue to receive
marketing materials from Advisors Excel. Bayntree manages this conflict of interest by ensuring
that insurance recommendations are in the client’s best interest. Advisory clients are not required
to purchase insurance products or services recommended by the representative, nor are they
required to purchase them through Bayntree Planning Group, LLC.
Third-Party Managers
Bayntree directs clients to third-party managers. If a client is introduced to a third-party manager
by Bayntree, Bayntree may receive a solicitor fee in accordance with the requirements of state
and/or federal securities law, as applicable. This creates a conflict of interest in that Bayntree may
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recommend a third-party manager based on compensation received rather than on the needs of the
client. Bayntree will always act in the best interests of the client, including when recommending a
third-party manager. See Item 4 for more information.
In addition, Bayntree may select third-party managers, or sub-advisers, for clients pursuant to
authority granted to it by the client in the Investment Management Agreement. Under this
arrangement, the sub-adviser will have discretion to manage the assets to the same extent that
Bayntree has discretion. Bayntree will not recommend the use of a third-party manager unless the
investment adviser is registered/notice filed or exempt from registration/notification in the client’s
home state.
Retirement Consulting Services
In connection with our Retirement Consulting Services, Bayntree may recommend one or more
unaffiliated third-party service providers. Bayntree is not compensated, directly or indirectly, by
any third-party service provider for referring any Retirement Consulting client and no reciprocal
referral arrangement exists between Bayntree and any third-party service provider.
ITEM 11: CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS AND
PERSONAL TRADING
A. Code of Ethics Summary
As a registered investment adviser, Bayntree is under a fiduciary duty to act in the best interest of
its clients when providing investment advice. Bayntree’s clients therefore entrust the Firm to use
the highest standards of integrity when dealing with their assets and making investments that
impact their financial future. Bayntree’s employees act with integrity. Because the Firm’s
investment professionals may transact in the same securities for their personal accounts as they
may buy or sell for client accounts, it is important to mitigate potential conflicts of interest. To that
end, Bayntree has adopted personal securities transaction policies in the form of a Code of Ethics
(“Code”). All Bayntree associated persons must follow Bayntree’s Code which sets the standard
of business conduct. Bayntree requires all of its employees to comply with applicable federal
securities laws, and sets forth provisions regarding personal securities transactions to employees
in its Code. Additionally, the Code sets forth Bayntree’s policies and procedures with respect to
material, non-public information and other confidential information, and the fiduciary duties that
Bayntree and each of its employees has to each client. The Code is circulated at least annually to
all employees, and each employee annually certifies in writing that they have received and
understand the Code. Bayntree will provide a copy of the Code to current or prospective clients
upon reasonable request.
B. Participation or Interest in Client Transactions
Bayntree recognizes that the personal securities transactions of its members and employees
demand the application of practices designed to eliminate conflicts of interest, and Bayntree
requires that all such transactions be carried out in a way that does not endanger the interest of the
client. At the same time, Bayntree believes that if investment goals are similar for clients and for
members or employees of Bayntree, it is logical and even desirable that there be common
ownership of some securities. Therefore, in order to address conflicts of interest, Bayntree has
adopted a set of procedures, included in the Code, with respect to transactions effected by its
officers, managers, members, and employees for their personal accounts. If the possibility of a
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conflict of interest occurs, the client’s interest prevails. It is Bayntree’s policy that priority will
always be given to the client’s order over the order of their employees. To help mitigate potential
conflicts of interest associated with these practices, the senior management of the Firm reviews
employee trades quarterly.
Bayntree does not affect any principal or agency cross securities transactions for client accounts,
nor does it affect cross-trades between client accounts. Principal transactions are generally defined
as transactions where an adviser, acting as principal for its own account or the account of an
affiliated broker-dealer, buys from or sells any security to any advisory client. An agency cross
transaction is defined as a transaction where a person acts as an investment adviser in relation to a
transaction in which the investment adviser, or any person controlled by or under common control
with the investment adviser, acts as broker for both the advisory client and for another person on
the other side of the transaction.
ITEM 12: BROKERAGE PRACTICES
A. Selection Criteria
Bayntree requires that clients establish accounts with Schwab or Fidelity which will maintain
custody of client assets and effect transactions for their accounts. Bayntree periodically evaluates
the commissions charged and the other service provided by the custodian and compares those with
other third-party independent custodians to evaluate whether overall best qualitative execution
could be achieved by using alternative custodians. Other factors the Firm may consider when
evaluating its choice of custodian include:
• Ability to trade securities and other investments that Bayntree determines suitable for a
client's portfolio;
• Any existing custodial relationship between the client and the broker-dealer;
• Excellent customer service and interaction simplicity;
• Discount transaction rates;
• Research and other services available to both the client and Bayntree; and
• Reliability and financial stability.
the same
transaction where Bayntree determines,
in good
faith,
that
Additional factors that Bayntree considers in recommending custodian (or any other broker-
dealer/custodian to clients) including historical relationship with Bayntree, financial strength,
reputation, execution capabilities, pricing, research, and service. Although the commissions and/or
transaction fee paid by Bayntree clients shall comply with Bayntree’s duty to obtain best execution,
a client may pay a commission that is higher than another qualified broker-dealer might charge to
effect
the
commission/transaction fee is reasonable in relation to the value of the brokerage and research
services received. In seeking best execution, the determinative factor is not the lowest possible
cost, but whether the transaction represents the best qualitative execution, taking into consideration
the full range of the broker-dealer’s services, including the value of research provided, execution
capability, commission rates, and responsiveness. Accordingly, although Bayntree will seek
competitive rates, it may not necessarily obtain the lowest possible commission rates or the most
favorable execution for client account transactions. The brokerage commissions or transaction fees
charged by the designated broker-dealer/custodian are exclusive of, and in addition to, Bayntree’s
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Advisory Fee. Baytnree’s best execution responsibility is qualified if securities that it purchases
for client accounts are mutual funds that trade at net asset value as determined at the daily market
close.
1. Research and Other Soft Dollar Benefits
Bayntree participates in Schwab’s and Fidelity’s institutional customer programs. There is no
direct link between Bayntree’s participation in these programs and the investment advice it gives
to clients, although Bayntree receives economic benefits through its participation in the programs
that are typically not available to retail investors. These benefits are paid for with client’s
commissions/transactions fees or assets known as “soft dollars”. The use of soft dollar
arrangements, which is governed by Section 28(e) of the Exchange Act of 1934, presents a conflict
of interest because the Firm could select a particular broker-dealer custodian that charges higher
commission/transaction fees than what may be available elsewhere. Section 28(e) permits soft
dollar arrangements so long as certain conditions and requirements are met. The Firm rectifies this
conflict by carefully reviewing the suitability of each investment product for each particular client
and conducting a best execution review of the custodian’s services.
Brokerage and research services may include, among other things, effecting securities transactions
and performing services incidental thereto (such as clearance, settlement and custody) and
providing research information regarding the economy, industries, sectors of securities, individual
companies, statistical information, taxation; political developments, legal developments, technical
market action, pricing and appraisal services, credit analysis; risk measurement analysis and
performance analysis. Such research information can be received in the form of written reports,
telephone conversations, personal meetings with security analysts and/or individual company
management and attending conferences. The research services provided by a broker may be
proprietary (i.e., provided by the broker providing the execution services) and/or provided by a
third party (i.e., originates from a party independent from the broker providing the execution
services).
While there is no direct link between the investment advice given to a client and Bayntree requiring
clients to use Schwab or Fidelity as their custodian, certain indirect economic benefits are received
by Bayntree due to this arrangement. These benefits include: a dedicated trading desk, an account
services manager dedicated to Bayntree accounts, access to a real time order matching system,
ability to "block" client trades, electronic download of trades, balances and positions in the
custodian’s portfolio management software, duplicate and batched client statements,
confirmations and year-end summaries, the ability to have advisory fees directly debited from
client accounts, and availability of their proprietary research. These products and services provide
lawful and appropriate assistance to Bayntree in the performance of its investment decision-
making responsibilities.
While Bayntree and its associated persons endeavor at all times to put the interest of the client
first, clients should be aware that receipt of additional compensation itself creates a potential
conflict of interest. To help ensure that clients are receiving best execution and to address the
conflict of interest surrounding this arrangement, Bayntree performs periodic reviews of the
quality of execution and services provided by all third-party independent custodians.
Under Section 28(e), advisers may cause clients to pay brokerage commissions that are in excess
of commissions that another broker might have charged for effecting the same transaction, so long
as such adviser makes a good faith determination that the amount of commissions paid are
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reasonable in relation to the value of the brokerage and research services received. This must be
viewed in terms of either the specific transactions or an adviser’s overall responsibility to the
accounts for which it exercises investment discretion. Section 28(e) also permits advisers to use
the research services provided by brokers to service any or all of the adviser’s clients, and the
services also may be used in connection with clients other than those making the payment of
commissions. Bayntree uses soft dollar benefits to service all of its clients’ accounts. Clients
should understand that the use of soft dollars by Bayntree is deemed to be an indirect economic
benefit to Bayntree, which creates a conflict of interest between Bayntree and its clients. Bayntree
manages this conflict by reviewing the suitability of recommendations for clients and through
administration of its policies and procedures.
Bayntree receives marketing materials from Advisors Excel in connection with insurance sales.
Please see Item 10 for more details regarding these arrangements, the benefits received, and the
conflicts associated therewith.
2. Brokerage for Client Referrals
Bayntree does not receive client referrals from any custodian or brokerage firm.
3. Directed Brokerage
The Schwab and Fidelity custodial arrangements are a type of directed brokerage arrangement
since Bayntree generally requires that client transactions be placed with Schwab or Fidelity for
execution. Clients should understand that not all advisers require their clients to use only one
custodian, and that by directing brokerage Bayntree may be unable to achieve most favorable
execution of client transactions, potentially costing clients more money. Bayntree has selected
Fidelity to provide its clients with brokerage and custodial services because it believes Fidelity can
provide overall best execution. In deciding what constitutes best execution, the determinative
factor is not the lowest possible commission cost but whether the transaction represents the best
qualitative execution. In seeking best execution, Bayntree believes an investment adviser should
consider the full range of a broker’s services including the value of research provided and
execution capability, commission rate, financial responsibility and responsiveness. To help ensure
that clients are receiving best execution and to address the conflict of interest surrounding this
arrangement, Bayntree performs periodic reviews of the quality of execution and services provided
by Fidelity. Bayntree is not compensated directly, or indirectly, by insurance companies in this
instance. If a client were to purchase a no-load variable annuity, the assets would be custodied
with the insurance company. Investors are in no way obligated to utilize the services of Bayntree
or Bayntree’s required custodian, Fidelity, and may receive the same brokerage services from
another broker-dealer through another advisory firm.
Legacy accounts held at Schwab may be transitioned to Fidelity. Bayntree does not recommend
that any new clients open custodial accounts with Schwab.
B. Order Aggregation
Bayntree may occasionally perform block trading in select scenarios. Generally, accounts are
traded on an individual basis. However, Bayntree may block trading when rebalancing accounts
for operational efficiency and to optimize equitable execution prices fairly across client accounts.
More commonly, Bayntree trades individual accounts or households on an individual basis.
Customized management on an individual account basis ensures that we accurately buy/sell
securities in proper amounts with regards to the client’s total portfolio. When trading accounts on
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an individual basis, sequential transactions we execute for different clients in the same security
may lead to materially different prices paid for the security or received on the sale of the
security. This may have the effect, either on a per-transaction basis or over the long term, of
favoring some clients over others. We mitigate this potential outcome by ensuring that all
decisions made on behalf of clients are made in their best interest.
Envestnet or other third-party managers may aggregate orders in client accounts. For more
information about the block trading policies of Envestnet, please consult their ADV Part 2A
Brochure.
C. Trade Errors
Any and all trading errors will be the responsibility of Bayntree. Errors created in an investment
management account must be corrected promptly so as not to harm the client. The goal of error
correction is to make the client “whole”, regardless of the cost to Bayntree. The Firm cannot
correct a trade error by allocating the trade to a different account, unless that account was meant
to receive the trade in the first place.
ITEM 13: REVIEW OF ACCOUNTS
All accounts are generally reviewed not less than annually, and upon request of the client.
Accounts are reviewed by the Firm’s Chief Compliance Officer, or designee thereof, for
consistency with the investment strategy and other parameters set forth for the account and to
determine if any adjustments need to be made.
In addition to the periodic reviews described above, reviews may be triggered by changes in an
account holder’s personal, tax or financial status. Other events that may trigger a review of an
account are material changes in market conditions as well as macroeconomic and company-
specific events. Clients are encouraged to notify Bayntree and its advisory representatives of any
changes in their personal financial situation that might affect their investment needs, objectives,
or time horizon.
The custodian will provide a written confirmation to each client of each transaction, typically
within five (5) business days. Each client can opt to receive trade confirmations and/or monthly
statements by email instead of U.S. mail. The custodian also provides a monthly (Schwab and
Fidelity) /quarterly (Nationwide Advisory Solutions) statement to each client, showing all current
holdings and recent transactions. Additionally, each client can view its account online. Variable
annuity and mutual fund families provide similar monthly/quarterly statements showing activity
in the account. Clients should review the fees charged to their account to fully understand all fees
charged. Clients are encouraged to review their account statements received from the account
custodian for accuracy and compare to any reports received from Bayntree.
ITEM 14: CLIENT REFERRALS AND OTHER COMPENSATION
A. Compensation for Client Referrals
Bayntree will, from time to time, enter into agreements with individuals and organizations where
Bayntree refers clients to third-party managers. All such agreements will be in writing. If a client
is introduced to a third-party manager by Bayntree, Bayntree may receive a solicitor fee in
accordance with the requirements of state and/or federal securities law, as applicable. The specific
terms of each agreement may differ but will be disclosed in writing to each referred client. Any
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such fee shall be paid solely from the third-party manager’s management fees, and shall not result
in any additional charge to the client.
This arrangement creates a conflict of interest in that Bayntree may recommend a third-party
manager based on compensation received rather than on the needs of the client. Bayntree addresses
this conflict of interest by always acting in the best interests of the client, including when
recommending a third-party manager.
Each prospective client who is referred by Bayntree under such an arrangement will receive a copy
of the third-party manager’s Form ADV Part 2 and a separate written disclosure disclosing the
nature of the relationship between Bayntree and the third-party manager, as well as the amount of
compensation that will be paid to Bayntree by the third-party manager. Bayntree is required to
obtain the client’s signature acknowledging receipt of third-party manager’s Form ADV Part and
Bayntree’s written disclosure statement.
From time-to-time, we may enter into one or more relationships with third-party companies that
provide electronic referral and listing services through various websites. As a result, we
compensate these companies with a one-time referral fee per potential client lead for connecting
us with consumers who have indicated that they are interested in investment advisory services.
This referral fee is paid by us and will not be passed on to you. This one-time compensation is
owed regardless of whether we enter into an advisory relationship with a lead and regardless of
the amount we earn from any such relationship, if any. We never charge a client more as a result
of such referrals, and always act in a manner we deem is in the best interest of our clients pursuant
to our fiduciary duties. If you were referred to us by one of these third-party companies, you will
receive specific disclosures regarding the compensation arrangement between Bayntree and the
third-party.
We have a reciprocal referral arrangement with Horne Law Firm, an unaffiliated law firm which
offers standard estate planning and other legal services. As a result of this arrangement, Bayntree
clients receive services from Horne Law Firm at a discount. Bayntree receives compensation from
Horne Law Firm in the form of reciprocal referrals, and may receive other discounted services
such as notarization, witnessing, and delivery of the legal documents prepared by the attorney. The
receipt of this compensation presents a conflict of interest in that Bayntree has an incentive to refer
clients to Horne Law Firm so that Bayntree can receive such compensation. We manage this
conflict by disclosing this arrangement to all clients prior to making any such referrals or
recommendations.
B. Other Compensation
Other than as described above, Bayntree or a related person of Bayntree does not compensate any
person who is not a Bayntree supervised person for client referrals.
ITEM 15: CUSTODY
Bayntree is deemed to have custody of client funds because the Firm has the authority and ability
to debit its fees directly from clients’ accounts. To mitigate any potential conflicts of interests, all
Bayntree client account assets will be maintained with an independent qualified custodian.
Generally, Bayntree requires Schwab or Fidelity for custodial services, but from time to time, other
custodians may be used by Bayntree to custody assets at the client’s request.
Notably, in most cases a client’s broker-dealer also may act as the custodian of the client’s assets
for little or no extra cost. Clients should be aware, however, of the differences between having
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their assets custodied at a broker-dealer versus at a bank or trust company. Some of these
differences include, but are not limited to, custodian costs, trading issues, security of assets, client
reporting and technology.
Bayntree may only implement its investment management recommendations after the client has
arranged for and furnished Bayntree with all information and authorization regarding its accounts
held at the designated qualified custodian.
Clients will receive statements on at least a quarterly basis directly from the qualified custodian
that holds and maintains their assets. Clients are urged to carefully review all custodial statements
and compare the statements to any reports received by Bayntree. Should there be a conflict between
custodial statements and reports by Bayntree, the client should contact Bayntree for clarification.
Bayntree has custody of client funds or securities due to our standing authority to make third-party
transfers on behalf of our clients who have granted us this authority. This authority is granted to
us by the client through the use of a standing letter of authorization (“LOA”) established by the
client with his or her qualified custodian. The standing LOA authorizes our Firm to disburse funds
to one or more third parties specifically designated by the client pursuant to the terms of the LOA
and can be changed or revoked by the client at any time. We have implemented procedures to
comply with the requirements outlined by the SEC in its February 21, 2017 No-Action Letter to
the Investment Adviser Association. Further, we require that a qualified custodian hold client
assets. Information about the custodian that we recommend is fully described in the Brokerage
Practices section (Item 12).
ITEM 16: INVESTMENT DISCRETION
A. Discretionary Authority; Limitations
All investment management services performed by Bayntree are done on a discretionary or non-
discretionary basis. For non-discretionary accounts, Client must approve all securities transactions
prior to their implementation. Discretionary authority is granted by the written Investment
Management Agreement which allows the Firm to make the following determinations without
obtaining the consent of the client before the transactions are effected:
the selection and termination of third-party managers;
•
the type/amount of the securities to be bought or sold; and
•
•
the broker-dealer/custodian to be used and commission paid: Bayntree has selected the
custodian based on reasonable commission charges and advanced technology.
Such discretion is to be exercised in a manner consistent with Bayntree’s strategies and client's
financial objectives, including investment objective, time horizon, and risk appetite. In addition,
Bayntree’s authority to trade securities may be limited in certain circumstances by applicable legal
and regulatory requirements. Clients are permitted to impose reasonable limitations on Bayntree’s
discretionary authority, including restrictions on investing in certain securities or types of
securities. All such limitations, restrictions, and investment guidelines must be provided to
Bayntree in writing.
B. Limited Power of Attorney
By selecting discretionary authority and signing Bayntree’s Investment Management Agreement,
clients authorize Bayntree to exercise limited discretionary authority with respect to all investment
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transactions involving the client’s account. Pursuant to such Agreement, Bayntree is designated as
the client’s attorney-in-fact with discretionary authority to only effect investment transactions in
the client’s account.
ITEM 17: VOTING CLIENT SECURITIES
Bayntree does not vote proxies on behalf of clients and therefore, shall have no obligation or
authority to take any action or render any advice with respect to the voting of proxies solicited by
or with respect to issuers of securities held in a client’s account. Custodians are directed to forward
all shareholder related materials to the owner of the account. Proxy voting for plans governed by
ERISA must conform to the plan document in effect. In a case where the investment manager is
listed as the fiduciary responsible for voting proxies, the responsibility will be designated to
another fiduciary and reflected in the plan document.
Bayntree shall not be deemed to have proxy-voting authority solely as a result of providing advice
or information about a particular proxy vote to a client, but clients may contact Bayntree with any
questions concerning a proxy solicitation. Bayntree typically does not advise or act for clients with
respect to any legal matters, including bankruptcies and class actions, for the securities held in
clients’ accounts.
ITEM 18: FINANCIAL INFORMATION
Bayntree does not require or solicit prepayment of more than $1,200 in fees per client, six months
or more in advance and therefore is not required to provide, and has not provided, a balance sheet.
Bayntree does not have any financial commitments that impair its ability to meet contractual and
fiduciary obligations to clients and has not been the subject of a bankruptcy proceeding.
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