View Document Text
Form ADV: Part 2A
Page | 1
Item 1: Cover Page
Bradley, Foster & Sargent, Inc.
185 Asylum Street, CityPlace II
Hartford, Connecticut 06103
May 7, 2025
Website: www.bfsinvest.com
www.bfsfunds.com
Contact information:
Chief Compliance Officer
Business telephone: 860-527-8050
Toll free telephone: 1-800-720-8050
Direct email address: bfscompliance@bfsinvest.com
Facsimile: 860-527-0775
This brochure provides information about the qualifications and business practices
of Bradley, Foster & Sargent, Inc. If you have any questions about the contents of
this brochure, please contact us at 860-527-8050 or bfscompliance@bfsinvest.com.
The information in this brochure has not been approved or verified by the United
States Securities and Exchange Commission or by any state securities authority.
Additional information about Bradley, Foster & Sargent, Inc. is also available on
the SEC’s website at www.adviserinfo.sec.gov.
Bradley, Foster & Sargent, Inc. is registered with the SEC as an investment adviser;
however, such registration does not imply a certain level of skill or training.
Item 2: Material Changes
On April 11, BFS purchased Napatree Capital, based in Westerly, Rhode Island. The acquisition resulted
in two new locations: Westerly, RI, and Longmeadow, MA.
Form ADV: Part 2A
Page | 2
Item 3: Table of Contents
Item 1: Cover Page ................................................................................................................................. 1
Item 2: Material Changes ....................................................................................................................... 1
Item 3: Table of Contents ...................................................................................................................... 2
Item 4: Advisory Business ..................................................................................................................... 3
Item 5: Fees and Compensation ............................................................................................................. 7
Item 6: Performance-Based Fees and Side-By-Side Management ...................................................... 12
Item 7: Types of Clients ........................................................................................................................ 12
Item 8: Methods of Analysis, Investment Strategies, and Risk of Loss ............................................... 12
Item 9: Disciplinary Information .......................................................................................................... 17
Item 10: Other Financial Industry Activities and Affiliations ................................................................ 18
Item 11: Code of Ethics, Participation or Interest in Client Transactions, and Personal Trading .......... 18
Item 12: Brokerage Practices .................................................................................................................. 23
Item 13: Review of Accounts ................................................................................................................. 27
Item 14: Client Referrals and Other Compensation ................................................................................ 27
Item 15: Custody ..................................................................................................................................... 31
Item 16: Investment Discretion ............................................................................................................... 32
Item 17: Voting Client Securities ........................................................................................................... 33
Item 18: Financial Information ............................................................................................................... 33
Item 19: Requirements for State-Registered Advisers............................................................................ 33
Form ADV: Part 2A
Page | 3
Item 4: Advisory Business
Bradley, Foster & Sargent, Inc. is a corporation organized under the laws of the State of Connecticut.
We are registered with the SEC as an investment adviser. We have been in business since July 1994.
Our fiscal year ends on December 31.
The Advisor serves as a fiduciary to Clients, as defined under the applicable laws and regulations. As a
fiduciary, the Advisor upholds a duty of loyalty, fairness, and good faith towards each Client and seeks to
mitigate potential conflicts of interest. We provide investment advisory services for individuals, families,
non-profits, institutions, a mutual fund, and a private investment fund. These services constitute
approximately 99% of our total advisory billings. We also provide investment advice through
consultations, totaling about 1% of our billings.
We purchase for our clients’ portfolios and offer advice on equity securities, including exchange-listed
securities, securities traded over the counter, and foreign issuers. We also purchase for our clients’
portfolios and offer advice on warrants, corporate debt securities (other than commercial paper),
certificates of deposit, municipal securities, mutual fund shares, United States government securities,
options contracts on securities, and publicly quoted partnerships investing in oil and gas interests.
Our approach is to develop, implement, and monitor investment programs to create individualized
portfolios structured to address each client’s specific requirements, which may include client-imposed
restrictions on investing in certain securities or types of securities. At the outset of each relationship,
we seek to understand the personal goals and unique circumstances of our clients and to discuss the
client’s requirements and objectives, as well as our recommended approach, to ensure that the ensuing
relationship will be based upon a shared understanding of what we can offer and what the client can
expect. As of December 31, 2024, BFS managed 4,543 accounts, including the BFS Equity Fund, a
registered investment company (the “BFS Equity Fund”), and Crystal Partners Fund Limited
Partnership, a private investment fund (the “Crystal Partners Fund”). As of December 31, 2024, we
managed over $7.68 billion in assets, comprised of 4,543 discretionary accounts, totaling approximately
7.67 billion, and 3 non-discretionary accounts, totaling approximately $3.43 million.
Investors and prospective investors in the BFS Equity Fund should refer to the prospectus for more
detailed information about the BFS Equity Fund. Investors and prospective investors in the Crystal
Partners Fund should refer to the confidential private placement memorandum, limited partnership
agreement, and other governing documents for more complete information on the investment objectives
and investment restrictions.
Our standard business hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m. As of April 11,
2025, we have 57 full-time employees. Of these, 25 perform investment advisory functions (including
research). We also sponsor an internship program. Two to four interns are employed part-time during
each fall and spring semester, with three to four interns employed full-time during the summer.
We are required by law to keep books and records, all of which are kept on our premises.
Form ADV: Part 2A
Page | 4
BFS provides Clients with wealth management services, which generally include a broad range of
comprehensive financial planning and consulting strategies as well as discretionary and non-
discretionary management of investment portfolios.
Investment Management Services – BFS provides customized investment advisory solutions for its
Clients. This is achieved through continuous personal Client contact and interaction while providing
discretionary investment management and related advisory services. BFS works closely with each
Client to identify their investment goals and objectives, as well as risk tolerance and financial
situation to create a portfolio strategy. BFS will then construct a portfolio that seeks to achieve the
investment goals of the Client utilizing a combination of individual equity securities, individual
fixed income securities, exchange-traded funds (“ETFs”), mutual funds, and/or covered options, as
appropriate, to achieve the Client’s investment goals. The Advisor may also utilize margin, if in the
Client’s best interest, to meet the needs of its Clients. The Advisor may retain certain legacy
investments based on portfolio fit and/or tax considerations.
BFS’s investment approach is primarily long-term focused, but the Advisor may buy, sell, or re-
allocate positions that have been held for less than one year to meet the objectives of the Client or
due to market conditions. BFS will construct, implement, and monitor the portfolio to ensure it
meets the goals, objectives, circumstances, and risk tolerance agreed to by the Client. Each Client
will have the opportunity to place reasonable restrictions on the types of investments to be held in
their respective portfolio, subject to acceptance by the Advisor.
BFS evaluates and selects investments for inclusion in Client portfolios only after applying its
internal due diligence process. BFS may recommend, on occasion, redistributing investment
allocations to diversify the portfolio. BFS may recommend specific positions to increase sector or
asset class weightings. The Advisor may recommend employing cash positions as a possible hedge
against market movement. BFS may recommend selling positions for reasons that include but are
not limited to harvesting capital gains or losses, business or sector risk exposure to a specific security
or class of securities, overvaluation or overweighting of the position[s] in the portfolio, change in
risk tolerance of the Client, generating cash to meet Client needs, or any risk deemed unacceptable
for the Client’s risk tolerance.
Retirement Accounts – When the Advisor provides investment advice to Clients regarding ERISA
retirement accounts or individual retirement accounts (“IRAs”), the Advisor is a fiduciary within
the meaning of Title I of the Employee Retirement Income Security Act (“ERISA”) and/or the
Internal Revenue Code (“IRC”), as applicable, which are laws governing retirement accounts. When
deemed to be in the Client’s best interest, the Advisor will provide investment advice to a client
regarding a distribution from an ERISA retirement account or to roll over
Form ADV: Part 2A
Page | 5
the assets to an IRA or recommend a similar transaction, including rollovers from one ERISA-
sponsored Plan to another, one IRA to another IRA, or from one type of account to another account
(e.g., commission-based account to fee-based account). Such a recommendation creates a conflict
of interest if the Advisor earns a new (or increases its current) advisory fee as a result of the
transaction. No client is under any obligation to roll over a retirement account to an account
managed by the Advisor.
At no time will BFS accept or maintain custody of a client’s funds or securities, except for the
limited authority as outlined in Item 15 – Custody. All Client assets will be managed within the
designated account[s] at the Custodian, pursuant to the terms of the advisory agreement. Please see
Item 12 – Brokerage Practices.
Financial Planning Services – BFS will typically provide a variety of financial planning and
consulting services to Clients either as part of its wealth management services or pursuant to a
written financial planning agreement. Services are offered in several areas of a client’s financial
situation, depending on their goals and objectives. Generally, such financial planning services
involve preparing a formal financial plan or rendering a specific financial consultation based on the
Client’s financial goals and objectives. This planning or consulting may encompass one or more
areas of need, including but not limited to investment planning, retirement planning, personal
savings, education savings, and other areas of a client’s financial situation.
A financial plan developed for, or financial consultation rendered to the Client will usually include
general recommendations for a course of activity or specific actions to be taken by the Client. For
example, recommendations may be made that the Client start or revise their investment programs,
commence or alter retirement savings, establish education savings, and/or charitable giving
programs.
BFS may also refer Clients to an accountant, attorney, or other specialists, as appropriate for their
unique situation. For certain financial planning engagements, the Advisor will provide a written
summary of the Client’s financial situation, observations, and recommendations. For consulting or
ad-hoc engagements, the Advisor may not provide a written summary. Plans or consultations are
typically completed within six months of the contract date, assuming all information and documents
requested are provided promptly.
Financial planning and consulting recommendations pose a conflict between the interests of the
Advisor and the interests of the Client. For example, the Advisor has an incentive to recommend that
Clients engage the Advisor for investment management services or to increase the level of
investment assets with the Advisor, as it would increase the amount of advisory fees paid to the
Advisor. Clients are not obligated to implement any recommendations made by the Advisor or
maintain an ongoing relationship with the Advisor. If the Client elects to act on any of the
recommendations made by the Advisor, the Client is under no obligation to implement the
transaction[s] through the Advisor.
Retirement Plan Advisory Services
BFS provides retirement plan advisory services on behalf of the retirement plans (each a “Plan”)
and the company (the “Plan Sponsor”). The Advisor’s retirement plan advisory services are
Form ADV: Part 2A
Page | 6
designed to assist the Plan Sponsor in meeting its fiduciary obligations to the Plan and its Plan
Participants. Each engagement is customized to the needs of the Plan and Plan Sponsor. Services
generally include:
Investment Policy Statement (“IPS”) Design and Monitoring
Investment Oversight Services (ERISA 3(21))
Investment Management Services (ERISA 3(38))
• Vendor Analysis
• Plan Participant Enrollment and Education Tracking
•
•
•
• Performance Reporting
• Ongoing Investment Recommendation and Assistance
• ERISA 404(c) Assistance
• Benchmarking Services
These services are provided by BFS, serving in the capacity of a fiduciary under the Employee
Retirement Income Security Act of 1974, as amended (“ERISA”). In accordance with ERISA
Section 408(b)(2), the Plan Sponsor is provided with a written description of BFS’s fiduciary status,
the specific services to be rendered, and all direct and indirect compensation the Advisor reasonably
expects under the engagement.
B. Client Account Management
Prior to engaging BFS to provide investment advisory services, each Client is required to enter into
one or more agreements with the Advisor that define the terms, conditions, authority, and
responsibilities of the Advisor and the Client. These services may include:
• Establishing an Investment Strategy – BFS, in connection with the Client, will develop a
strategy that seeks to achieve the Client’s goals and objectives.
• Asset Allocation – BFS will develop a strategic asset allocation that is targeted to meet the
investment objectives, time horizon, financial situation, and tolerance for risk for each
Client.
• Portfolio Construction – BFS will develop a portfolio for the Client that is intended to meet
the stated goals and objectives of the Client.
Investment Management and Supervision – BFS will provide investment management and
ongoing oversight of the Client’s investment portfolio.
C. Wrap Fee Programs
BFS does not manage or place Client assets into a wrap fee program. Investment management
services are provided directly by BFS.
Form ADV: Part 2A
Page | 7
These services are provided by BFS, serving in the capacity of a fiduciary under the Employee
Retirement Income Security Act of 1974, as amended (“ERISA”). In accordance with ERISA
Section 408(b)(2), the Plan Sponsor is provided with a written description of BFS’s fiduciary status,
the specific services to be rendered, and all direct and indirect compensation the Advisor reasonably
expects under the engagement.
Item 5:
Fees and Compensation
We are primarily compensated for our investment advisory services based on a percentage of the assets
under our management. Investment management fees are billed quarterly in arrears. The amount billed
is calculated based on the valuation of the cash and securities in a client’s portfolio as of the last business
day of March, June, September, and December. We have consultative clients that pay a flat fee to
Bradley Foster and Sargent to perform portfolio reviews and provide buy and sell recommendations.
Our standard fee schedule is as follows:
We assess fees quarterly as follows:
1% annual rate of the first $2 million of assets under management,
.75% of the next $3 million, and
.50% of the remaining balance.
Fees will be pro-rated for accounts that are opened or closed other than on the first day of a quarter;
fees may be pro-rated if a large deposit is made other than on the first day of a quarter, depending on
the timing of the deposit.
The minimum annual fee for a managed account relationship is $5,000.
Fees, including minimum annual fees, are negotiable for individually managed accounts.
Clients may cancel investment management contracts with us at any time, with pro-rata fees due upon
cancellation.
A custodian is usually a bank or brokerage firm that has custody of a client’s assets, collects interest
and dividends, and settles security trades. For approximately 89% of our clients, we are authorized to
deduct our investment management fee directly from the client’s custodial account. In these cases, we
also forward the confirming invoice to the client. We send an invoice directly to the client for the
remaining 11% of our clients. Clients may choose either method of billing. (See Item 15: Custody.)
If two or more accounts are billed to the same source or if we consider them to be affiliated accounts,
we calculate fees based on the combined valuation of assets. We then bill each account proportionally,
based on the asset value of the individual valuation.
Clients will incur brokerage and other transaction costs. (See Item 12: Brokerage Practices.)
Form ADV: Part 2A
Page | 8
We are also compensated for our investment advisory and consulting services to several law firms that
utilize our services to supervise and manage portfolios. Fees for these services are negotiable. For a
small number of portfolios, we provide investment management services on a non-discretionary basis.
These fees are negotiable.
Our private investment fund, the Crystal Partners Fund, charges a management fee equal to 0.25% of the
net asset value of the fund on the last business day of each calendar quarter, payable quarterly in arrears
(for a cumulative fee of 1.00% per annum). This management fee may be waived or reduced at our
discretion, in our capacity as the general partner of the Crystal Partners Fund. We have waived fees for
our employees and their immediate family members invested in the Crystal Partners Fund. We do not
charge a separate management fee for those client assets invested in the Crystal Partners Fund. Please
refer to the governing documents for the Crystal Partners Fund for more information about fees and
expenses.
The equity mutual fund for which we provide investment advisory services, BFS Equity Fund, charges
a management fee of 0.75% per annum, based on the BFS Equity Fund’s average daily net assets,
subject to a fee waiver agreement. We do not charge a separate management fee for those client assets
invested in the BFS Equity Fund. Please refer to the BFS Equity Fund prospectus for more information
about fees and expenses.
The following fee schedules applies to clients transferred to BFS through the Napatree acquisition.
Wealth Management Services
Wealth management fees are paid monthly, at the end of each calendar month, according to the terms
of the wealth management agreement. Wealth management fees are based on the market value of assets
under management at the end of the month. Wealth management fees are based on the following
schedules:
Assets Under Management ($)
Annual Rate
(%)
Up to $2,000,000
0.90%
Next $2,000,000 (up to $4,000,000) 0.75%
Next $2,000,000 (up to $6,000,000) 0.65%
Next $2,000,000 (up to $8,000,000) 0.45%
Over $8,000,000
Negotiable
Form ADV: Part 2A
Page | 9
Agent for Independent Trustee:
Assets Under Management ($)
Annual Rate
(%)
0.60%
Up to $2,000,000
Next $2,000,000 (up to $4,000,000) 0.50%
Next $2,000,000 (up to $6,000,000) 0.40%
Next $2,000,000 (up to $8,000,000) 0.30%
Over $8,000,000
Negotiable
Non-Profit Organization*:
Assets Under Management ($)
Annual Rate
(%)
0.60%
0.50%
0.40%
Negotiable
Up to $2,000,000
$2,000,001 to $4,000,000
$4,000,001 to $8,000,000
Over $8,000,000
* Legacy Clients may have a fee schedule different than the above.
Short-Term Fixed Income Portfolio:
Assets Under Management ($)
Annual Rate
(%)
Up to $2,000,000
0.20%
Next $2,000,000 (up to $4,000,000) 0.15%
Over $4,000,000
Negotiable
The wealth management fee in the first month of service is prorated from the inception date of the
account[s] to the end of the first month. Fees may vary from the above fee schedule depending on the
nature and complexity of each Client’s circumstances, or with the inclusion of financial planning or
other services. Fees may be negotiable at the sole discretion of the Advisor. The Client’s fees will take
into consideration the aggregate assets under management with the Advisor. All securities held in
accounts managed by BFS will be independently valued by the Custodian. BFS will conduct periodic
reviews of the Custodian’s valuations. Any additions to Client accounts are billed on a pro-rated basis
from inception through the end of the monthly billing period. Any withdrawals from client accounts
will be billed through the date of withdrawal during the monthly billing period.
The Advisor’s fee is exclusive of, and in addition to any applicable securities transaction and
custody fees, and other related costs and expenses described in Item 5.C. below, which may be
incurred by the Client. However, the Advisor shall not receive any portion of these commissions,
fees, and costs.
Financial Planning Services
BFS offers standalone financial planning services either on an hourly basis or for a fixed fee. Hourly
fees range up to $300. Fixed fees are based on the expected number of hours to complete an
engagement at the Advisor’s hourly rate. Fees may be negotiable based on the nature and complexity
Form ADV: Part 2A
Page | 10
of the services provided and the overall relationship with the Advisor. An estimate for total hours and
total costs will be provided to the Client before engaging in these services.
Retirement Plan Advisory Services
Fees for retirement plan advisory services are charged an annual asset-based fee and are billed
quarterly at the end of each quarter, pursuant to the terms of the retirement plan advisory agreement.
Retirement plan advisory fees are based on the market value of assets under management at the end
of the calendar quarter. Fees may be negotiable depending on the size and complexity of the Plan and
the services to be provided.
Legacy Retirement Plan Services' advisory fees are based on the following schedule:
Assets Under Management ($)
Annual Rate
(%)
Up to $5,000,000
0.20%
Next $5,000,000 (up to $10,000,000) 0.175%
Over $10,000,000
Negotiable
A. Fee Billing
Wealth Management Services
Wealth management fees are calculated by the Advisor or its delegate and deducted from the Client’s
account[s] at the Custodian. The Advisor or its delegate shall send an invoice to the Custodian
indicating the amount of the fees to be deducted from the Client’s account[s] for the respective billing
period. The amount due is calculated by applying the monthly rate (annual rate divided by 12) to the
total assets under management with BFS at the end of each month. Clients will be provided with a
statement, at least quarterly, from the Custodian reflecting the deduction of the wealth management
fee. Clients are urged to also review and compare the statement provided by the Advisor to the
brokerage statement from the Custodian, as the Custodian does not perform a verification of fees.
Clients provide written authorization permitting advisory fees to be deducted by BFS to be paid
directly from their account[s] held by the Custodian as part of the wealth management agreement
and separate account forms provided by the Custodian.
Financial Planning Services
Financial planning fees may be invoiced up to fifty percent (50%) of the expected total fee upon
execution of the financial planning agreement. The balance shall be invoiced upon completion of the
agreed-upon deliverables.
Retirement Plan Advisory Services
Retirement plan advisory fees may be directly invoiced to the Plan Sponsor or deducted from the assets
of the Plan, depending on the terms of the retirement plan advisory agreement.
B. Other Fees and Expenses
Clients may incur certain fees or charges imposed by third parties other than BFS in connection with
investments made on behalf of the Client’s account[s]. The Client is responsible for all custody and
Form ADV: Part 2A
Page | 11
securities execution fees charged by the Custodian, as applicable. The Advisor's recommended
Custodian does not charge securities transaction fees for ETF and equity trades in a Client's account,
provided that the account meets the terms and conditions of the Custodian's brokerage requirements.
However, the Custodian typically charges for mutual funds and other types of investments. The fees
charged by BFS are separate and distinct from these custody and execution fees.
In addition, all fees paid to BFS for investment advisory services are separate and distinct from the
expenses charged by mutual funds and ETFs to their shareholders, if applicable. These fees and
expenses are described in each fund’s prospectus. These fees and expenses will generally be used to
pay management fees for the funds, other fund expenses, account administration (e.g., custody,
brokerage, and account reporting), and a possible distribution fee. A Client may be able to invest in
these products directly, without the services of BFS, but would not receive the services provided by
BFS which are designed, among other things, to assist the Client in determining which products or
services are most appropriate for each Client’s financial situation and objectives. Accordingly, the
Client should review both the fees charged by the fund[s] and the fees charged by BFS to fully
understand the total fees to be paid. Please refer to Item 12 – Brokerage Practices for additional
information.
C. Advance Payment of Fees and Termination
Wealth Management Services
BFS is compensated for its wealth management services at the end of the month after services are
rendered. Either party may terminate the wealth management agreement at any time by providing
advance written notice to the other party. The Client may also terminate the wealth management
agreement within five (5) business days of signing the Advisor’s agreement at no cost to the Client.
After the five days, the Client will incur charges for bona fide advisory services rendered to the point
of termination, and such fees will be due and payable by the Client. The Client’s wealth management
agreement with the Advisor is non-transferable without the Client’s prior consent.
Financial Planning Services
BFS requires an advanced deposit as described above. Either party may terminate the financial
planning agreement, at any time by providing advance written notice to the other party. The
Client may also terminate the financial planning agreement within five (5) business days of
signing the Advisor’s agreement at no cost to the Client. After the five-day period, the Client will
incur charges for bona fide advisory services rendered to the point of termination, and such fees
will be due and payable by the Client. Upon termination, the Client shall be billed for actual hours
logged on the planning project times the contractual hourly rate, or in the case of a fixed fee
engagement, the percentage of the engagement scope completed by the Advisor. The Advisor
will refund any unearned, prepaid financial planning fees from the effective date of termination.
The Client’s financial planning agreement with the Advisor is non-transferable without the
Client’s prior consent.
Retirement Plan Advisory Services
BFS is compensated for its retirement plan advisory services at the end of the quarter after advisory
services are rendered. Either party may terminate the retirement plan advisory agreement at any
time by providing advance written notice to the other party. Upon termination, the Client shall be
responsible for retirement plan advisory fees up to and including the effective date of termination.
The Client’s retirement plan advisory agreement with the Advisor is non-transferable without the
Form ADV: Part 2A
Page | 12
Client’s prior consent.
Item 6: Performance-Based Fees and Side-By-Side Management
We do not charge or accept performance-based fees (i.e., fees based on a share of capital gains on, or
capital appreciation of, the assets of a client). Therefore, we do not have any information to disclose
under this Item.
Item 7: Types of Clients
We provided investment advisory services to approximately 1,700 clients (comprising 4,543 accounts),
including the BFS Equity Fund and the Crystal Partners Fund. More than 50% of our clients are high-
net-worth individuals. High net-worth individuals typically have investable assets, including trusts,
estates, 401(k) plans, and IRAs of their own and their family members, over $1 million.
Additionally, we provide investment advisory services to trusts, estates, bank trust departments, 401(k)
plans, and separate accounts for participants in 401(k) plans, pension, and profit-sharing plans (other
than plan participants), charitable organizations, corporations, limited partnerships, and an investment
company. These clients total less than 10% of our total clients.
Account Requirements
Clients referred to us through the Fidelity Wealth Advisor Solutions Program (the “Fidelity WAS
Program”), have a stated minimum account size of $500,000.
The Crystal Partners Fund is offered in the United States to accredited investors as defined under
Regulation D under the Securities Act.
The Crystal Partners Fund requires a minimum subscription of $100,000, and the BFS Equity Fund
requires a minimum initial investment of $1,000.
We have the discretion to waive or reduce the minimum account requirements for both our individual
accounts and our pooled investment vehicles.
Item 8: Methods of Analysis, Investment Strategies, and Risk of Loss
Each of our clients has a unique set of investment goals and objectives. Asset allocation is, therefore,
the first step in determining how the client’s portfolio or portfolios are structured to take into account a
client’s goals regarding capital preservation, growth, income, taxes, and risk. We seek to design a
portfolio that is tailored to the individual needs of each client.
Our portfolio managers strive to make wise and well thought out investment selections that meet our
client’s goals and risk profiles. In so doing, we strive to manage the inherent risks in investing in stocks
and bonds at the level that our clients understand and are prepared to accept. However, it is important
to emphasize that investment performance can never be guaranteed. Investing in securities involves the
Form ADV: Part 2A
Page | 13
risk of loss that clients should be prepared to bear.
Investment Philosophy
We generally invest for the long term. Our first priority is always capital preservation. We utilize
fundamental analysis to invest in sound companies with identifiable prospects for earnings growth when
the stocks of these companies can be purchased at what we believe to be reasonable valuations. We
believe in broad diversification within portfolios. Our investment philosophy may be summarized by
the following five tenets: capital preservation, commitment to equities, reasonable prices, and
diversification.
Capital Preservation
To preserve wealth, we begin by setting asset allocation guidelines among equities, fixed-income
instruments, and cash. Each portfolio is structured to consider a client’s approach to risk and reward,
investment time horizons, market volatility for different asset classes, income needs, and tax
considerations. These benchmarks are reviewed on an ongoing basis and adjusted as necessary.
Generally, the greater a client’s desire to emphasize capital preservation, the larger the percentage of the
portfolio that is allocated to fixed-income instruments and cash reserves; the greater a client’s desire for
capital appreciation, the greater the proportion of the portfolio that is allocated to equities.
Commitment to Equities
Common stocks remain the most effective means of significantly outpacing inflation and are the best
vehicle for maintaining purchasing power over time. Accordingly, we believe that a portion.
– however modest –most clients’ assets should be dedicated to sound common stocks.
Reasonable Prices
To moderate risk and achieve the potential of capital appreciation in our equity portfolios, we adhere to
pricing disciplines. We seek to buy quality growth companies at what we perceive to be reasonable
prices, providing a “margin of safety.” In some circles, this investment approach is called – Growth at
a Reasonable Price (GARP).
Diversification
Prudent diversification to moderate risk is reflected in our portfolios. For portfolios of $1 million or
more, we generally hold 25 or more stock positions diversified among attractive industries, depending
on the size of the portfolio.
Investment Process
One of the central elements of our investment process is what we refer to as the “Guidance List.” Our
Ethics Policy and Standards of Professional Conduct (the “Ethics Policy”) states that portfolio managers
can only purchase securities for client accounts that are on the Guidance List (unless the client directs
the purchase of security not on the Guidance List).
Form ADV: Part 2A
Page | 14
We have an investment committee comprised of portfolio managers, research analysts, and traders (the
“Investment Committee”), which approves each security’s inclusion on the Guidance List.
The Guidance List generally contains 500 or more securities, with new securities added and others
deleted regularly.
The Investment Committee identifies securities for the Guidance List utilizing both quantitative
screening and qualitative techniques. Members of the Investment Committee use a combination of
technical analysis, including charting and cyclical methods, and fundamental analysis to analyze stocks.
Before approving any security for the Guidance List, the Investment Committee analyzes the company
for fundamental characteristics. Companies that merit inclusion on the Guidance List must show certain
fundamental characteristics that we believe enable their business to perform well even in times of
adversity.
We also use event-driven purchasing and selling as a component of the investment process. When events
negatively impact the price of security, industry, or the market as a whole, valuation can be driven down
unreasonably. Such events may present an opportunity to buy quality security on our Guidance List at
a favorable price. A particular event may also cause a decision to sell a holding.
When taking investment action for a specific portfolio or client, our portfolio managers seek to consider
the investment objectives of the client, the characteristics of the investment involved, and the basic
characteristics of the total portfolio. Our portfolio managers strive to use reasonable judgment to
determine the relevant factors.
Our portfolio managers seek to exercise diligence and thoroughness in the purchase and sale of all
securities for the portfolio of clients. This means that there will be a reasonable and adequate basis for
taking investment action, supported by appropriate research and investigation.
We rely on several main sources of information, including financial newspapers and magazines,
corporate rating services, annual reports, prospectuses, and filings with the SEC, and company press
releases. In addition to the daily efforts of the research department, our investment professionals also
perform original research, which includes on-site company visits and personal meetings with
management. Our investment professionals also attend investment conferences and receive research
reports from many major investment houses and regional brokerage firms.
In implementing our investment strategies, we generally purchase for clients’ portfolios a
preponderance of large-capitalization U.S. stocks for the equity portion of their portfolios. However,
depending on each client’s circumstances and objectives, we may utilize small and mid-capitalization
stocks, as well as international stocks (ADRs as well as emerging market ETFs).
As part of the fixed income strategy, we often recommend government, tax-exempt, and corporate
bonds, real estate investment trusts, master limited partnerships, open-end mutual funds investing
primarily in bonds, and closed-end funds investing primarily as bonds. These securities are considered
for the dividends and paid interest. Many of these securities are traded on national exchanges and may
experience price volatility similar to pure equity securities.
Form ADV: Part 2A
Page | 15
Our portfolio managers generally invest for the long term in a client’s portfolio, typically seeking to
sell securities that are held at a profit in taxable accounts after they have been held for at least a year.
However, in various appropriate circumstances, and especially in portfolios that are tax-free or tax-
deferred, we will sell securities that are held for less than a year. While we do not let tax considerations
dominate our investment decisions, we strive to work with our clients to minimize taxes.
We rarely use short selling, buying on margin, and option writing. When we do, it is only at the client’s
request. Very few clients utilized these investment management tactics.
Material Risks
Regardless of the thoroughness of our investment analysis, investing in securities always involves an
estimation of what will happen in the future, and, as with any forward-looking analysis, it can be proved
wrong by future events. When our purchase or ownership of securities is proved wrong by future events,
we seek to make wise decisions about whether to sell a security or hold onto it in the belief that
circumstances will improve. Each decision involves the risk of being wrong and the risk of losing money
on that decision.
Stock markets can be volatile. In other words, stock prices can rise or fall rapidly in response to
developments affecting a specific company or industry, or to changing economic, political, or market
conditions. Common stocks tend to be more volatile than other investment alternatives. The value of
an individual company can be more volatile than the market as a whole.
Risks related to fixed-income securities include credit risk and interest rate risk. Credit risk is the chance
that an issuer will fail to pay interest or principal promptly or that negative perceptions of the issuer’s
ability to make such payments will cause the price of that security to decline. Interest rate risk is the
chance that security prices will decline because of rising interest rates.
A. Risk of Loss
Investing in securities involves certain investment risks. Securities may fluctuate in value or lose
value. Clients should be prepared to bear the potential risk of loss. BFS will assist Clients in
determining an appropriate strategy based on their tolerance for risk and other factors noted above.
However, there is no guarantee that a client will meet their investment goals.
While the methods of analysis help the Advisor in evaluating a potential investment, it does not
guarantee that the investment will increase in value. Assets meeting the investment criteria utilized
in these methods of analysis may lose value and may have negative investment performance. The
Advisor monitors these economic indicators to determine if adjustments to strategic allocations are
appropriate. More details on the Advisor’s review process are included below in Item 13 – Review
of Accounts.
Each Client engagement will entail a review of the Client’s investment goals, financial situation,
time horizon, tolerance for risk, and other factors to develop an appropriate strategy for managing
a client’s account. Client participation in this process, including full and accurate disclosure of
Form ADV: Part 2A
Page | 16
requested information, is essential for the analysis of a client’s account[s]. The Advisor shall rely
on the financial and other information provided by the Client or their designees without the duty or
obligation to validate the accuracy and completeness of the provided information. It is the
responsibility of the Client to inform the Advisor of any changes in financial condition, goals, or
other factors that may affect this analysis.
The risks associated with a particular strategy are provided to each Client in advance of investing
Client accounts. The Advisor will work with each Client to determine their tolerance for risk as part
of the portfolio construction process. The following are some of the risks associated with the
Advisor’s investment approach:
Market Risks
The value of a client’s holdings may fluctuate in response to events specific to companies or
markets, as well as economic, political, or social events in the U.S. and abroad. This risk is linked
to the performance of the overall financial markets.
ETF Risks
The performance of ETFs is subject to market risk, including the possible loss of principal. The price
of the ETFs will fluctuate with the price of the underlying securities that make up the funds. In
addition, ETFs have a trading risk based on the loss of cost efficiency if the ETFs are traded actively
and a liquidity risk if the ETFs have a large bid-ask spread and low trading volume. The price of an
ETF fluctuates based upon the market movements and may dissociate from the index being tracked
by the ETF or the price of the underlying investments. An ETF purchased or sold at one point in the
day may have a different price than the same ETF purchased or sold a short time later. There is also
a risk that Authorized Participants are unable to fulfill their responsibilities. Authorized Participants
are one of the major parties involved with ETF creation/redemption mechanism in the markets. The
Authorized Participants play a critical role in the liquidity of ETFs and essentially have the exclusive
right to change the supply of ETF shares in the market. If the Authorized Participants does not fulfill
this expected role, there could be an adverse impact on liquidity and the valuation of an ETF.
Equity Risks
Equity securities are subject to changes in value, and their values can be more volatile than other
asset classes. The value of equity securities varies in response to many factors. These factors include,
without limitation, factors specific to an issuer and the industry in which the issuer's securities are
subject to stock risk. The values of equity securities also fluctuate in response to political, market,
and economic developments. Historically, U.S. and non-U.S. stock markets have experienced
periods of substantial price volatility and will do so again in the future.
Mutual Fund Risks
The performance of mutual funds is subject to market risk, including the possible loss of principal.
The price of the mutual funds will fluctuate with the value of the underlying securities that make up
the funds. The price of a mutual fund is typically set daily; therefore, a mutual fund purchased at
one point in the day will typically have the same price as a mutual fund purchased later that same
day.
Form ADV: Part 2A
Page | 17
Bond Risks
Bonds are subject to specific risks, including the following: (1) interest rate risks, i.e., the risk that
bond prices will fall if interest rates rise, and vice versa, the risk depends on two things, the bond’s
time to maturity, and the coupon rate of the bond. (2) reinvestment risk, i.e., the risk that any profit
gained must be reinvested at a lower rate than was previously being earned, (3) inflation risk, i.e.,
the risk that the cost of living and inflation increase at a rate that exceeds the income investment
thereby decreasing the investor’s rate of return, (4) credit default risk, i.e., the risk associated with
purchasing a debt instrument which includes the possibility of the company defaulting on its
repayment obligation, (5) rating downgrades, i.e., the risk associated with a rating agency’s
downgrade of the company’s rating which impacts the investor’s confidence in the company’s
ability to repay its debt and (6) Liquidity Risks, i.e., the risk that a bond may not be sold as quickly
as there is no readily available market for the bond.
Options Contracts
Investments in options contracts have the risk of losing value in a relatively short period of time.
Options contracts are leveraged instruments that allow the holder of a single contract to control
many shares of an underlying stock. This leverage can compound gains or losses.
Alternative Investments (Limited Partnerships)
The performance of alternative investments (limited partnerships) can be volatile and may have
limited liquidity. An investor could lose all or a portion of their investment. Such investments often
have concentrated positions and investments that may carry higher risks. A Client should only have
a portion of their assets in these investments.
Real Estate Investment Trusts (“REITs”)
Investing in Real Estate Investment Trusts (“REITs”) involves certain distinct risks in addition to
those risks associated with investing in the real estate industry in general. For Example, equity
REITs may be affected by changes in the value of the underlying property owned by the REITs,
while mortgage REITs may be affected by the quality of credit extended. REITs are subject to heavy
cash flow dependency, default by borrowers, and self-liquidation. REITs, especially mortgage
REITs, are also subject to interest rate risk (i.e., as interest rates rise, the value of REITs may
decline).
Past performance is not a guarantee of future returns. Investing in securities and other
investments involves a risk of loss that each Client should understand and be willing to bear.
Clients are reminded to discuss these risks with the Advisor.
Item 9: Disciplinary Information
On September 27, 2021, the Office of Financial Regulation (Office) entered a Final Order adopting the
Stipulation and Consent Agreement for one of our Portfolio Managers. The PM neither admitted nor
denied the allegations but consented to the entry of findings by the Office. The Office found that the
Portfolio Manager violated section 517.12(4), Florida Statutes, by rendering investment advice from a
location within Florida, without being registered by the Office. The PM agreed to cease and desist from
violations of Chapter 517, Florida Statutes, and the Administrative Rules adopted thereto, and to pay
Form ADV: Part 2A
Page | 18
an administrative fine. The Office agreed to approve the PM’s application as an associated person (RA)
with Bradley Foster & Sargent Inc., effective September 27, 2021.
The backgrounds of the Advisor and its Advisory Persons are available on the Investment Adviser
Public Disclosure website at www.adviserinfo.sec.gov by searching with the Advisor’s firm name
or CRD # 106928.
Item 10: Other Financial Industry Activities and Affiliations
In our capacity as the general partner of the Crystal Partners Fund, we provide investment advice and
investment management services to that fund. Thomas D. Sargent, a principal, manages the investment
portfolio of the Crystal Partners Fund. The objective of the Crystal Partners Fund is to seek long-term
capital appreciation through investing in small and mid-capitalization stocks. We manage the
investment portfolio following the same standards and priorities as each client portfolio.
We provide investment advice and investment management services to the BFS Equity Fund. Robert
H. Bradley, a principal, is the lead portfolio manager of the fund. Keith G. LaRose and Thomas D.
Sargent are the co-portfolio managers of the BFS Equity Fund. The investment objective of the BFS
Equity Fund is to seek long-term appreciation through the growth of principal and income through
investing in mid and large-capitalization stocks. We manage the BFS Equity Fund’s investment
portfolio in accordance with the same standards and priorities as each client portfolio.
We allocate securities in accordance with the procedures we have adopted. We treat all client accounts
fairly and equitably so that no one client account receives preferential treatment over another. We do
not allocate or reallocate any order to enhance the performance of one account over another account or
favor any account in which a portfolio manager, principal, or other related person has any vested
interest.
Item 11: Code of Ethics, Participation or Interest in Client Transactions, and Personal Trading
We are dedicated to serving each client professionally, courteously, confidentially, and ethically. All of
our employees are expected to act ethically in all dealings with our clients, the public, the media,
prospective clients, suppliers, other employees, and other members of the investment community,
consistent with our Ethics Policy.
Our Ethics Policy covers, among other things, personal securities transactions by all our employees for
their own account, a personal account of a member of the employee’s household as well as a personal
account of a minor child not residing with him or her, and accounts in which an employee has a material
(i.e., 5% or greater) direct or indirect beneficial interest and can influence investment decisions, whether
or not the employee or accountholder pays a fee. Our Ethics Policy is designed to ensure that our clients
are not disadvantaged by our own personal trading or that of our employees.
Our employees are permitted to purchase and sell the same securities that are bought and sold for client
accounts. Our management has established procedures to ensure that transactions for clients have clear
priority over transactions in securities for those accounts in which employees have beneficial
ownership. Our Ethics Policy stipulates the following in this regard: “As investment managers, we have
Form ADV: Part 2A
Page | 19
a fiduciary relationship with our clients and, as such, we shall place our interests – individually and
collectively – subordinate to those of our clients. This applies to both individual and institutional clients,
as well as to the shareholders of [the BFS Equity Fund] and to the limited partners of [the Crystal
Partners Fund]. As further detailed below, this requires that all Employees will execute their personal
securities transactions in a manner consistent with this Ethics Policy and in such a manner as to avoid
any actual or potential conflict of interest or any abuse of an individual’s position of trust and
responsibility.”
Our Chief Compliance Officer is responsible for the administration of the Ethics Policy. Our President
is responsible for the enforcement of the Ethics Policy. The Chief Compliance Officer reviews and
receives all documentation about securities trading and holdings required by the Ethics Policy. All
employees are required to report possible violations of the Ethics Policy. The Chief Compliance Officer
reviews and investigates any reported or suspected violations of the Ethics Policy and reports the events
and any findings to the President. If an investigation confirms that there has been a violation, the
President will take appropriate action. Because all situations cannot be contemplated or provided for
in advance, the President has the authority to permit exceptions to the policies and procedures in the
Ethics Policy when an exception is not harmful to the best interests of our clients or does not give the
appearance of a conflict of interest.
We place the following restrictions on employees when executing securities transactions for accounts
in which they have a beneficial interest:
Portfolio managers are only permitted to purchase for clients’ accounts securities that are on the
Guidance List (unless the client directs the purchase of a non-Guidance List security).
All employees must generally pre-clear trades of Guidance List security for personal accounts with the
Chief Compliance Officer, to ensure that these trades avoid potential conflicts of interest with a client’s
trade. In addition, purchases of shares of the BFS Equity Fund by employees require pre-clearance. Pre-
clearance requirements apply also to the Bradley, Foster & Sargent, Inc. 401(k) Plan equity portfolio that
we manage, and our corporate accounts. Pre-clearance requirements do not apply to limited partnerships
or limited liability companies such as the Crystal Partners Fund, as long as the total ownership by our
officers and staff does not exceed 15% of the total ownership of the entity. Pre-clearance is not necessary
for “de minimis” transactions, including:
• all equities, and puts and calls of equities, which are not on the Guidance List.
• shares of open-end investment companies (mutual funds), including those an employee held in a
401(k) account administered/managed by his or her former employer or in a section 529 college
fund (this does not include the BFS Equity Fund, where pre-clearance is required).
• exchange-traded funds.
• direct obligations of the U.S. Government, including its agencies and instrumentalities.
• CDs and other money market instruments.
• corporate (non-convertible) and municipal bonds which are not on the Guidance List.
• equities acquired by a spouse through his or her employer’s stock option plan or stock
purchase plan.
• equities acquired as a result of dividend reinvestment, the exercise of rights issued by a company,
participation in mergers and reorganizations, and the expiration of forfeiture provisions (restricted
stock awarded by a former employer) and
Form ADV: Part 2A
Page | 20
• securities created as the result of spin-offs of Guidance List securities if sold within 60 days of the
initial trading of the security.
Employees are prohibited from purchasing any security in an initial public offering for a personal
account. Employees are prohibited from purchasing private placement security without the prior
approval of the President. Employees are also prohibited from participating in cross-trades in which
clients are participating. The Investment Committee may not place a security on the Guidance List within
seven days of an employee purchasing the same security for a personal account.
Employees are prohibited from engaging in short-term trading of securities on the Guidance List. Short-
term trading is the purchase and sale of the same security within 30 days. However, should a short-term
trade occur, any profits realized on buys and sells within 30 days are required to be disgorged.
Employees, with the pre-approval of the Chief Compliance Officer, may sell securities within 30 days
of purchase. This prohibition on short-term trading does not apply to Crystal Partners Fund or the
Bradley, Foster & Sargent, Inc. 401(k) Plan equity fund because they are treated as client accounts.
Employees are prohibited from engaging in opposite-way trading. Opposite-way trading is the purchase
of a security for all or substantially all clients and the sale of the same security from a personal account,
or the sale of a security for all or substantially all clients and the purchase of the same security for a
personal account, within a 30-day period.
After obtaining pre-clearance, a portfolio manager may buy for his or her personal account any large or
mid-capitalization security on the Guidance List on the day preceding or following the day on which he
or she buys or sells the same security for his or her client’s portfolio.
Additionally, after obtaining pre-clearance, a portfolio manager may buy or sell for his or her personal
account any large or mid-capitalization security on the Guidance List on the same day he or she buys or
sells the same security for a client, as long as one of the following procedures is utilized:
• The portfolio manager includes his or her personal trade with other trades for our clients in a
block trade (or aggregated trade), which is executed with a broker through our master account.
The broker must execute all the trades in that particular block at the average price which the
broker calculates at the end of the day. Partially filled orders will go first to clients and then pro-
rata to personal accounts.
• The portfolio manager executes his or her personal trades using an account-by-account method
through our master account, while also using the same method to execute trades of the same
security during the day for clients, also through our master account. At the end of the day, the
broker must calculate an average price for all of the trades of the same security. The trades are
then allocated to their respective individual accounts.
A Research Analyst may not trade in a security, or any derivative thereon, if the Research Analyst
intends to recommend that security for Guidance List inclusion or deletion within seven calendar days.
Likewise, a Research Analyst may not trade in a security, or any derivative thereon, if the Research
Analyst intends to change an existing recommendation, or change the rating of a Guidance List security,
within seven calendar days. Recommendations may take the form of written memoranda, group
Form ADV: Part 2A
Page | 21
presentations, or individual conversations.
After paying due regard to the seven calendar day personal trading requirements, a Research Analyst
may obtain pre-clearance to purchase or sell for their personal accounts any large capitalization security
at any time.
After obtaining pre-clearance, all other employees may purchase or sell for their personal accounts any
large or mid-capitalization security at any time.
We have a different policy for securities transactions in small capitalization stocks. A small
capitalization stock is a security having a market capitalization of $2 billion or less, which is not in the
S&P 500 or the Russell 1000 indices. After obtaining pre-clearance, an employee may purchase or sell
for his or her personal account any stocks on the small capitalization Guidance List, as long as the
employee includes his or her personal trade with other trades for our clients in a block trade (or
aggregated trade), which is executed with a broker through our master account. The personal trades
cannot be more than 15% of the total trade. The broker must execute all the trades in that particular
block at the average price, which the broker calculates at the end of the day. Partially completed orders
will go first to clients and then pro-rata to personal accounts.
If personal trades are not included in a block or aggregated trade, the personal trades are subject to a
seven calendar day blackout period. For example, if a portfolio manager purchases or sells a security
for his client on a Tuesday, the soonest an employee can purchase or sell the same security for his personal
account is the next Tuesday. If the same security is subsequently purchased or sold for a client’s portfolio
within the seven calendar day blackout period and the price differential is favorable to the employee,
all realized and unrealized gain is required to be disgorged so that the employee ends up with the same
average price as the client.
Once a seven calendar day blackout period has commenced, an employee may purchase or sell a security
for his or her personal account within the seven calendar days following a trade in the same security for
any of our clients if all three of the following conditions are met:
1) the employee’s personal securities transaction is included in a block or aggregated trade with a client.
2) the personal portion of the block or aggregated trade is limited to 15% of the total transaction; and
3) the employee is other than the employee whose personal trade was responsible for commencing the
blackout period.
In addition, an employee may sell a security for his or her personal account within the seven calendar
days following the sale of the same security for any client, if both of the following conditions are met:
1) no client holds the security as of the trade date, the employee sells it; and
2) the employee obtains a price that is equal to or less than that obtained in the last client transaction
involving that security.
Notwithstanding the foregoing, if an employee trades for his or her personal account and a portfolio
manager trade for his or her clients’ accounts within the seven calendar day blackout period, the
Form ADV: Part 2A
Page | 22
employee’s personal trade will not be subject to disgorgement if the trade meets the requirements of
one of the following tests:
1) the number of shares in the personal trade is equal to or less than 1% of the last 10 days average trading
volume; or
2) the dollar amount of personal trading is equal to or less than $25,000.
If the trade does not meet the requirements of either test, the amount above the higher of the two
requirements will be subject to disgorgement.
While requiring pre-clearance, trades for the Bradley, Foster & Sargent, Inc. 401(k) Plan equity fund,
which we manage for our employees, are treated as client trades. Therefore, portfolio managers, other
than the portfolio manager managing the Bradley, Foster & Sargent, Inc. 401(k) Plan equity fund, do
not need to observe the seven calendar day blackout period when trading in the same securities for their
clients. However, the portfolio manager managing the Bradley, Foster & Sargent, Inc. 401(k) Plan
equity fund must observe the seven calendar day blackout period regarding personal trades in securities
for his or her personal accounts, or disgorge the profits, if any.
Also, if a portfolio manager executes a de minimis trade for a single client account, thereby starting a
blackout period, followed by an employee trade that would otherwise be subject to the disgorgement
rule, the disgorgement of profits policy will not apply unless the employee who traded for his or her
personal account and the portfolio manager who traded for this client account is the same person.
No employee may knowingly buy, sell, or dispose of in any manner, including by gift, a personal
security investment which would cause, or appear to cause, conflict with the interests of any of our
clients.
All new hires must submit a statement of all publicly traded securities for all accounts in which they
have a beneficial interest. All employees’ accounts are required to be tracked on the firm's accounting
system or have their custodial statements provided to Compliance quarterly. In addition, we recommend
that our centralized trading function be utilized to execute all trades. Each employee must report all
trades every quarter and submit a statement of all publicly traded securities on an annual basis for all
accounts in which they have a beneficial interest. These reports are reviewed by the Chief Compliance
Officer and any exceptions or irregularities are brought to the attention of the President for action.
We require all employees to comply with all laws and regulations relating to the use and communication
of all nonpublic information. Specifically, no employee should trade in a security while in possession
of material nonpublic information. Our employees are allowed to serve on the board of directors of
publicly traded companies, with the prior approval of our President, but in such a case, the publicly
traded company would not be allowed on our Guidance List.
We are the general partner of the Crystal Partners Fund. On occasion, we will recommend to our clients
that they invest in the Crystal Partners Fund, subject to our clients meeting the eligibility requirements.
Also, we are the investment adviser of the BFS Equity Fund. We will recommend to our clients that
they invest in the BFS Equity Fund if we believe it is an appropriate investment for them. (See Item 7:
Form ADV: Part 2A
Page | 23
Types of Clients and Item 10: Other Financial Industry Activities and Affiliations.)
We will provide a copy of our Ethics Policy to any client or prospective client upon request. To obtain
this information, contact our Chief Compliance Officer.
Item 12: Brokerage Practices
We consider several factors before selecting a broker-dealer for any client transaction. These factors
include custodian, size of the trade, commission schedule, written agreements or verbal understandings,
quality of execution, size of account (impacts prime broker eligibility), client restrictions, and unusual
circumstances.
Concerning custodians, we consider the quality and breadth of the services provided to the client when
choosing which broker-dealer to recommend to the client as its custodian. We have agreements with
Charles Schwab (“Schwab”) and Fidelity Investments (“Fidelity”) as our preferred custodians. As of
December 31, 2024, approximately 91% of our clients’ accounts were held in custody at either Schwab
or Fidelity. Under the terms of these agreements, Schwab and Fidelity do not charge any of our client’s
fees for custody. However, Schwab and Fidelity may receive compensation from our clients in the form
of commissions on securities trades executed through their brokerage services.
If a client is recommended to us through the Fidelity WAS Program, the client’s account is likely to
remain with the brokerage firm that recommended the client to us. As a participant in the Fidelity WAS
Program, we may have the incentive to recommend a broker-dealer based on our interest in receiving
client referrals. We may recommend that clients establish brokerage accounts with Schwab or Fidelity to
maintain custody of the client’s assets and effect trades for their accounts. (See Item 14: Client Referrals
and Other Compensation.)
Schwab.
We participated in the Schwab Service through which Schwab provided us with client referrals. The
Schwab Service is designed to help investors find an independent investment adviser. Schwab is entitled
to compensation from us under this agreement (See Item 14: Client Referrals and Other Compensation
for a full description of the fees paid to Schwab). Schwab does not charge our clients fees for holding
their accounts in custody at Schwab. However, Schwab has in the past charged our clients commissions
and other transaction-related or asset-based fees for securities trades (i.e., individual equity and debt
securities transactions) that are executed through Schwab. Although Schwab has eliminated
commission costs for online U.S. equity trades, these fees may be reinstated. Schwab charges
commissions for telephone orders (i.e., same-day settle trades, foreign securities, and transaction fee
mutual funds). Schwab provides access to many no-load mutual funds without, or with nominal,
transaction charges. We may execute trades for client accounts held in custody at Schwab through a
different broker-dealer than Schwab.
Fidelity. We participate in the Fidelity (Wealth Advisor Solutions( WAS) Program, which is designed
to introduce high net worth investors to independent registered investment advisers. Fidelity is entitled to
compensation from us in connection with the Fidelity WAS Program (See Item 14: Client Referrals and
Other Compensation for a full description of the fees paid to Fidelity). Clients referred by Fidelity
Form ADV: Part 2A
Page | 24
maintain custody of their assets at Fidelity. Fidelity has in the past charged our clients commissions and
other transaction-related or asset-based fees for securities trades (i.e., individual equity and debt
securities transactions) that are executed electronically through Fidelity. Although Fidelity has
eliminated commission costs for online U.S. equity trades for clients with electronic delivery or more
than $1 million in household assets, these fees may be reinstated. Fidelity charges commissions for
telephone orders (i.e., same day settle trades, foreign securities, and transaction fee mutual funds).
Fidelity provides access to many no-load mutual funds without or with nominal transaction charges.
We may execute trades for client accounts held in custody at Fidelity through a different broker-dealer
than Fidelity.
Huntington National Bank. The assets of the BFS Equity Fund are held in custody by Huntington
National Bank (HNB), which is a qualified custodian. HNB is not affiliated with any broker-dealer and,
therefore, there are no custodian/broker-dealer imposed restrictions on our trading options for the BFS
Equity Fund.
For all accounts held at bank trust departments and for many accounts held at discount brokers, we will
routinely direct transactions to specific brokerage firms to compensate those firms for the benefit of
research. In the past, we have also received computer research tools and online market quotations from certain
brokerage firms. The rates charged for these transactions, which have been negotiated, are generally
greater than those charged by a discount broker. (A discount broker executes buy and sell orders at a
reduced commission compared to a full-service broker, but provides little, if any, other services.)
The commissions these broker-dealers receive for executing trades for our clients in compensation for
research are for the benefit of all accounts. We receive political, economic, industry, and company-
specific analytical research from a variety of research and brokerage firms including, but not limited to,
Evercore ISI, Fidelity Investments; JP Morgan Securities; Keefe, Bruyette & Woods; Needham; Piper
Jaffray; Sanford C. Bernstein & Co.; Schwab Institutional; and William Blair.
In addition, we have an arrangement with a broker-dealer that permits us to direct the broker-dealer to pay
the fees of third-party research service providers with brokerage commissions. Currently, we are not
utilizing this arrangement, but we may again utilize it in the future. In the past, third-party research
service providers have furnished us with the following services:
•
Identifying emerging global economic trends and assisting with the identification of new
investment opportunities.
• Assist our portfolio managers and the Investment Committee with asset allocations and
weighting of sectors.
• Providing research and a database of information on both public and private global capital
markets.
• Offering applications for desktop research, screening, back-testing, financial modeling,
quantitative analysis, and other analytics; and
• Providing integrated financial investment software and investment research services, real-time
pricing and historical database of financial information, portfolio analytics for a broad range of
equities, and estimates of future earnings and cash flows.
Form ADV: Part 2A
Page | 25
As with arrangements with other broker-dealers, clients may pay commissions higher than those
charged by other broker-dealers in return for the research services we obtain from the third-party
research service providers. The benefits of the research services are not allocated proportionately to the
client accounts that generated the brokerage commissions. While the research services benefit our
clients, they also benefit us, and, accordingly, we may have the incentive to select or recommend a
broker-dealer based on our interest in receiving the research or other products and services.
We acknowledge our duty to seek the best execution of trades for client accounts. We try to minimize
commissions paid in consideration for research including the frequent use of executing trades
electronically. Electronic trades now constitute greater than 90% of all trades we execute. In considering
commission rates offered by brokers, we take into consideration the quality and consistency of the
research provided as well as the quality and speed of the execution of the trade. Commission rates may
not be the lowest available.
Annually, we establish a commission budget for the purpose of projecting the dollar amount of
commissions to be directed to specific investment houses. This allocation process is based on the quality
and consistency of services provided including, but not limited to, web-based and paper- based research,
execution of trades, access to the management of companies, access to research analysts, and access to
investment conferences. During the year, we monitor the performance of the investment houses and
modify the budget, if necessary, to redirect trades to those investment houses providing the highest level
of service.
Clients may direct their brokerage to particular broker-dealers. However, we may not be able to obtain
the best execution for those clients that direct their brokerage to particular entities. These clients may pay
different commissions, greater spreads, or other transaction costs, or receive less favorable net prices
on transactions for the account than would otherwise be the case.
For client accounts held by master custodians, such as bank trust departments or prime brokers, we may
place aggregate trade orders for specific securities. The master custodian distributes the predetermined
allocations of the aggregate trades to the individual client accounts at an average and equal cost per
share.
Occasionally, when we trade, trading errors will occur. Whenever a trading error occurs, the gains are
contributed to a charity of our choosing. Losses that result from our trading errors are borne by us. We
are required to reimburse the broker-dealer for losses. In all instances, the client for whom the trade is
executed does not suffer a loss and is always made whole.
A. Recommendation of Custodian
BFS does not have discretionary authority to select the broker-dealer/custodian for custody and
execution services. The Client will engage the broker-dealer or custodian (herein the "Custodian")
to safeguard Client assets and authorize BFS to direct trades to the Custodian as agreed upon in the
investment advisory agreement. Further, BFS does not have the discretionary authority to negotiate
commissions on behalf of Clients on a trade-by-trade basis.
Where BFS does not exercise discretion over the selection of the Custodian, it may recommend the
Custodian to Clients for custody and execution services. Clients are not obligated to use the
Form ADV: Part 2A
Page | 26
Custodian recommended by the Advisor and will not incur any extra fee or cost associated with
using a custodian/broker- dealer not recommended by BFS. However, if the recommended
Custodian is not engaged, the Advisor may be limited in the services it can provide. BFS may
recommend the Custodian based on criteria such as, but not limited to, the reasonableness of
commissions charged to the Client, services made available to the Client, its reputation, and/or the
location of the Custodian’s offices.
BFS will generally recommend that Clients establish their account[s] at Charles Schwab & Co., Inc.
(“Schwab”), a FINRA-registered broker-dealer and member SIPC. Schwab will serve as the
Client’s “qualified custodian.” BFS maintains an institutional relationship with Schwab whereby
the Advisor receives certain economic benefits from Schwab. Please see Item 14 below.
Following are additional details regarding the brokerage practices of the Advisor:
1. Soft Dollars – Soft dollars are revenue programs offered by broker-dealers/custodians
whereby an advisor enters into an agreement to place security trades with a broker-
dealer/custodian in exchange for research and other services. BFS does not participate in
soft dollar programs sponsored or offered by any broker-dealer/custodian. However,
the Advisor receives certain economic benefits from the Custodian. Please see Item 14
below.
2. Brokerage Referrals – BFS does not receive any compensation from any third party in
connection with the recommendation for establishing an account.
3. Directed Brokerage – All Clients are serviced on a “directed brokerage basis,” where BFS
will place trades within the established account[s] at the Custodian designated by the Client.
Further, all Client accounts are traded within their respective account[s]. The Advisor will
not engage in any principal transactions (i.e., trade of any security from or to the Advisor’s
own account) or cross transactions with other Client accounts (i.e., purchase of security into
one Client account from another Client’s account[s]). BFS will not be obligated to select
competitive bids on securities transactions and does not have an obligation to seek the lowest
available transaction costs. These costs are determined by Custodian.
B. Aggregating and Allocating Trades
The primary objective in placing orders for the purchase and sale of securities for Client accounts
is to obtain the most favorable net results, taking into account such factors as 1) price, 2) size the
of order, 3) difficulty of execution, 4) confidentiality and 5) skill required of the Custodian. BFS
will execute its transactions through the Custodian as authorized by the Client.
BFS may aggregate orders in a block trade or trades when securities are purchased or sold through
the same Custodian for multiple (discretionary) accounts in the same trading day. If a block trade
cannot be executed in full at the same price or time, the securities purchased or sold by the close of
each business day must be allocated in a manner that is consistent with the initial pre-allocation or
other written statement. This must be done in a way that does not consistently advantage or
disadvantage any particular Clients’ accounts.
Form ADV: Part 2A
Page | 27
Item 13: Review of Accounts
Bradley, Foster and Sargent Senior Management and Portfolio Managers will periodically review client
accounts and financial plans to identify situations that may warrant either a more detailed review or a
specific action on behalf of an advisory client.
Each portfolio manager is assisted by one, or in some instances two or more, employees in the execution
of their responsibilities. Additionally, some portfolio managers act as backup portfolio managers for
certain client relationships.
We provide portfolio appraisals to each client every quarter. Portfolio appraisals contain a list of
holdings by asset type and industry diversification, as well as various other important details, such as
the projected annual income, current yield, number of shares, cost basis, and market value. We also offer
periodic client meetings and general communications. Clients may request a verbal or written review
of their accounts at any time. Additionally, we may use other surveillance methods such as reviewing
exception reports and transaction summaries to identify exceptions.
We provide a semi-annual and annual report to all shareholders in the BFS Equity Fund. The
information provided in these reports conforms to the requirements of the Securities and Exchange
Commission. Please refer to the prospectus for the BFS Equity Fund for more information about the
reports provided to shareholders. Limited partners in the Crystal Partners Fund receive quarterly
performance reports, as well as annual audited financial reports. Please refer to the governing
documents of the Crystal Partners Fund for more information.
Item 14: Client Referrals and Other Compensation
Prospective clients are referred to us by several firms with which we do business. Some of those firms
are compensated for referrals that result in new business for us. In addition, we may receive an economic
benefit as a result of our relationship with certain of those firms.
Schwab. As of May 21, 2021, we no longer participate in Schwab's client referral program. However, our previous
participation in the Schwab Service may have raised potential conflicts of interest.
We pay Schwab a fee on all referred clients’ accounts that are maintained in custody at Schwab (a
“Participation Fee”). The Participation Fee is a percentage of the value of the assets in the client’s
account. We pay Schwab the Participation Fee for as long as the referred client’s account remains in
custody at Schwab. The Participation Fee is billed to us quarterly and may be increased, decreased, or
waived by Schwab from time to time. The Participation Fee is borne by us; clients referred through the
Schwab Service do not pay fees or costs greater than the fees or costs we charge our clients with similar
portfolios who were not referred through the Schwab Service.
We pay Schwab a different fee if Schwab does not maintain custody of a referred client account or the
assets in the account are transferred from Schwab (the “Non-Schwab Custody Fee”). The Non-Schwab
Custody Fee does not apply if the client was solely responsible for the decision not to maintain custody
Form ADV: Part 2A
Page | 28
at Schwab. The Non-Schwab Custody Fee is a one-time payment equal to a percentage of the value of
the client’s assets placed with a custodian other than Schwab. The Non-Schwab Custody Fee represents
a higher percentage of a client’s assets than the annualized Participation Fee. Therefore, we have an
incentive to recommend that the accounts of Schwab-referred clients be held in custody at Schwab.
For accounts of our clients referred by and in custody at Schwab, Schwab does not charge our clients
fees for holding their accounts in custody at Schwab. Schwab has in the past charged our clients’
commissions and other transaction-related or asset-based fees for securities trades (i.e., individual
equity and debt securities transactions) that are executed through Schwab. Although Schwab has
eliminated commission costs for online U.S. equity trades, these fees may be reinstated. Even so, we
acknowledge our duty to seek the best execution of trades for client accounts. We may execute trades for
client accounts held in custody at Schwab through a different broker-dealer than Schwab. Trades for
accounts held in custody at Schwab may be executed at different times and at different prices than trades
for other accounts that are executed at other broker-dealers.
Schwab also makes available to us other products and services that benefit us but may not benefit our
clients’ accounts. Some of these other products and services assist our firm in managing and
administering clients’ accounts. These include software and other technology that provide access to
client account data (such as trade confirmations and account statements), provide research, pricing
information, and other market data, facilitate payment of our fees from client accounts, and assist with
back-office functions, recordkeeping, and client reporting. Many of these services may generally be
used to service all or a substantial number of our accounts, including accounts not maintained at
Schwab.
Schwab also makes available to us other services intended to help us manage and further develop our
business enterprise. These services may include consulting, publications and conferences on practice
management, information technology, business succession, regulatory compliance, and marketing. In
addition, Schwab may make available, arrange, and/or pay for these types of services rendered to us by
independent third parties. Schwab may discount or waive fees it would otherwise charge for some of
these services or pay all or a part of the fees of a third party providing these services to us. While as
fiduciary we are obligated to act in our client’s best interests, our recommendation that clients establish
brokerage accounts with Schwab to maintain custody of the client’s assets and effect trades for their
accounts, including for clients that have not been referred to us by Schwab, may be based in part on the
benefit to us of the availability of some of Schwab’s products and services and not solely on the nature,
cost, or quality of custody and brokerage services Schwab provides, which may create a potential
conflict of interest.
Fidelity Wealth Advisor Solutions®
BFS participates in the Fidelity Wealth Advisor Solutions® Program (the “WAS Program”), through
which BFS receives referrals from Fidelity Personal and Workplace Advisors LLC (FPWA), a registered
investment adviser and Fidelity Investments company. BFS is independent and not affiliated with FPWA
or any Fidelity Investments company. FPWA does not supervise or control BFS, and FPWA has no
responsibility or oversight for BFS’s provision of investment management or other advisory services.
Under the WAS Program, FPWA acts as a solicitor for Advisor, and BFS pays referral fees to FPWA for
each referral received based on BFS’s assets under management attributable to each client referred by
FPWA or members of each client’s household. The WAS Program is designed to help investors find an
Form ADV: Part 2A
Page | 29
independent investment BFS, and any referral from FPWA to BFS does not constitute a recommendation
by FPWA of BFS’s particular investment management services or strategies. More specifically, BFS
pays the following amounts to FPWA for referrals: the sum of (i) an annual percentage of 0.10% of all
assets in client accounts where such assets are identified as “fixed income” assets by FPWA and (ii) an
annual percentage of 0.25% of all other assets held in client accounts. In addition, BFS has agreed to pay
FPWA an annual program fee of $50,000 to participate in the WAS Program. These referral fees are paid
by Bradley Foster and Sargent and not the client.
To receive referrals from the WAS Program, BFS must meet certain minimum participation criteria, but
BFS has been selected for participation in the WAS Program as a result of its other business relationships
with FPWA and its affiliates, including Fidelity Brokerage Services, LLC (“FBS”). As a result of its
participation in the WAS Program, BFS has a conflict of interest concerning its decision to use certain
affiliates of FPWA, including FBS, for execution, custody, and clearing for certain client accounts, and
BFS could have the incentive to suggest the use of FBS and its affiliates to its advisory clients, whether
or not those clients were referred to BFS as part of the WAS Program. Under an agreement with FPWA,
BFS has agreed that BFS will not charge clients more than the standard range of advisory fees disclosed
in its Form ADV 2A Brochure to cover solicitation fees paid to FPWA as part of the WAS Program.
According to these arrangements, BFS has agreed not to solicit clients to transfer their brokerage
accounts from affiliates of FPWA or establish brokerage accounts at other custodians for referred clients
other than when BFS’ fiduciary duties would so require, and BFS has agreed to pay FPWA a one-time
fee equal to 0.75% of the assets in a client account that is transferred from FPWA’s affiliates to another
custodian; therefore, BFS has the incentive to suggest that referred clients and their household members
maintain custody of their accounts with affiliates of FPWA. However, participation in the WAS Program
does not limit BFS’s duty to select brokers based on best execution.
If Fidelity does not maintain custody of a referred client’s account or the assets in the account are
transferred from Fidelity (other than pursuant to the client’s decision) we are required to make a one-
time payment to FPWA equal to a percentage of the value of the client’s assets placed with a custodian
other than Fidelity. This fee represents a higher percentage of a client’s assets than the annualized
Fidelity Referral Fee. Therefore, we will have an incentive to recommend that accounts of Fidelity-
referred clients be held in custody at Fidelity.
The Fidelity Referral Fee is borne by us; clients referred through the Fidelity WAS Program do not pay
fees or costs greater than the fees or costs we charge our clients with similar portfolios who were not
referred through the Fidelity WAS Program.
For accounts of our clients referred by and in custody at Fidelity, Fidelity does not charge the client fees
for holding their accounts in custody at Fidelity. Fidelity has in the past charged our clients commissions
and other transaction related or asset based fees for securities trades (i.e., individual equity and debt
securities transactions) that are executed electronically through Fidelity. Although Fidelity has
eliminated commission costs for online U.S. equity trades for clients with electronic delivery or more
than $1 million in household assets, it is possible that these fees will be reinstated in the future. Fidelity
provides access to many no-load mutual funds without, or with nominal, transaction charges. Even so,
we acknowledge our duty to seek the best execution of trades for client accounts. We may execute trades
for client accounts held in custody at Fidelity through a different broker-dealer than Fidelity. Trades for
accounts held in custody at Fidelity may be executed at different times and prices than trades for other
Form ADV: Part 2A
Page | 30
accounts executed at other broker- dealers.
Fidelity provides us with “institutional platform services.” The institutional platform services include,
among others, brokerage, custody, and other related services that assist us in managing and
administering clients’ accounts. These include software and other technology that:
facilitate payment of fees from our clients’ accounts; and
• provide access to client account data (such as trade confirmations and account statements);
•
facilitate trade execution and allocate aggregated trade orders for multiple client accounts;
• provide research, pricing, and other market data;
•
• assist with back-office functions, recordkeeping, and client reporting.
Fidelity also offers other services intended to help us manage and further develop our advisory practice.
Such services include but are not limited to, performance reporting, financial planning, contact
management systems, third-party research, publications, access to educational conferences, roundtables,
and webinars, practice management resources, access to consultants and third-party service providers
who provide a wide array of business related services and technology and whom we may contract
directly. While as a fiduciary we are obligated to act in our client’s best interests, our recommendation
is that clients establish brokerage accounts with Fidelity to maintain custody of the client’s assets and
effect trades for their accounts, including for clients that have not been referred to us by Fidelity, may
be based in part on the benefit to us of the availability of some of Fidelity’s products and services and
not solely on the nature, cost or quality of custody and brokerage services Fidelity provides, which may
create a potential conflict of interest.
CapVisor Associates, Inc. We have an agreement with CapVisor Associates, Inc. (“CapVisor”), an
investment adviser specifically serving insurance companies. CapVisor provides its clients with a
network of independent investment advisers. On occasion, CapVisor will provide us with client
referrals. We share a portion of our management fees from CapVisor-referred clients with CapVisor.
Clients referred by CapVisor do not pay fees or costs greater than the fees or costs we charge our clients
with similar portfolios who were not referred by CapVisor.
Sigma Planning Corporation. We have an agreement with Sigma Planning Corporation (“SPC”). From
time to time, we receive client referrals through our participation in SPC’s Referral Services Program
(the “SPC Referral Program”), which is designed to help investors find an independent investment
adviser. We share a portion of our management fees from SPC-referred clients with SPC. Clients
referred through the SPC Referral Program do not pay fees or costs greater than the fees or costs we
charge our clients with similar portfolios who were not referred through the SPC Referral Program.
Adams Samartino & Co., P.C. We have an agreement with Adams Samartino & Co., P.C. (“ASC”).
ASC is a certified public accounting firm. From time to time, we receive client referrals from ASC. We
share a portion of our management fees from ASC-referred clients with ASC. Clients referred by ASC
do not pay fees or costs greater than the fees or costs we charge our clients with similar portfolios who
were not referred by ASC.
Form ADV: Part 2A
Page | 31
Charles J. Herbert. We have an agreement with Charles J. Herbert, a Bradley Foster and Sargent
employee. On occasion, Charles will provide us with client referrals. We share a one-time portion of
our management fees from Charles' referred clients with Charles Herbert. Clients referred by Charles
do not pay fees or costs greater than the fees or costs we charge our clients with similar portfolios who
were not referred by Charles.
Participation in the Institutional Advisor Platform
BFS through the Napatree acquisition has established an institutional relationship with Schwab
through its “Schwab Advisor Services” (SAS) unit, a division of Schwab dedicated to serving
independent advisory firms like BFS. As a registered investment advisor participating on the
Schwab Advisor Services platform, BFS receives access to software and related support without
cost because the Advisor renders investment management services to clients that maintain assets at
SAS. Services provided by SAS benefit the Advisor, and many, but not all, services provided by
Schwab will benefit the clients. In fulfilling its duties to its Clients, the Advisor endeavors at all
times to put the interests of its clients first. Clients should be aware, however, that the receipt of
economic benefits from a custodian creates a conflict of interest since these benefits may influence
the Advisor's recommendation of this custodian over one that does not furnish similar software,
systems support, or services. BFS received economic benefits from Schwab, which covered the cost
of Orion in 2024.
Services that Benefit the Client – Schwab’s institutional brokerage services include access to a broad
range of investment products, execution of securities transactions, and custody of the Client’s funds
and securities.
Through Schwab, the Advisor may be able to access certain investments and asset classes that the
Client would not be able to obtain directly or through other sources. Further, the Advisor may be
able to invest in certain mutual funds and other investments without having to adhere to investment
minimums that might be required if the Client were to directly access the investments.
Services that May Indirectly Benefit the Client – Schwab provides participating advisors with access
to technology, research, discounts, and other services. In addition, the Advisor receives duplicate
statements for Client accounts the ability to deduct advisory fees, trading tools, and back-office
support services as part of its relationship with Schwab. These services are intended to assist the
Advisor in effectively managing accounts for its Clients but may not directly benefit all Clients.
Services that May Only Benefit the Advisor – Schwab also offers other services to BFS that may
not benefit the Client, including educational conferences and events, financial start-up support,
consulting services, and discounts for various service providers. Access to these services creates a
financial incentive for the Advisor to recommend Schwab, which results in a conflict of interest.
Item 15: Custody
Our clients’ accounts are held in custody by qualified custodians. The custodians will send written
account statements directly to our clients monthly. Clients should carefully review the account
Form ADV: Part 2A
Page | 32
statements they receive from the custodian. We send to each of our clients a portfolio appraisal
quarterly. We urge clients to compare the custodian account statements and the portfolio appraisals for
both completeness and accuracy.
Although we do not, in our normal course of business, act as a custodian, we managed approximately
32 accounts for which one of our principals had been appointed as sole or co-trustee. For a majority of
these accounts, the principal had been appointed to serve as sole or co-trustee as a result of a family or
personal relationship (and not as a result of employment with us). We also have a small number of
accounts where the principal has been appointed to serve as sole or co-trustee as a result of the
principal’s employment with us. In each case, each current beneficiary or independent representative
of the beneficiary of each such trust is sent a monthly detailed account statement by a qualified
custodian. In those instances where there is a co-trustee who is independent of us, that co-trustee is sent
a monthly detailed account statement by a qualified custodian. We are deemed to have custody of the
assets of these eight accounts and, therefore, are subject to an annual surprise examination to confirm
our compliance with certain provisions of the Investment Advisers Act of 1940, as amended (the
“Advisers Act”).
Also, as the general partner of the Crystal Partners Fund, we are deemed to have custody of the assets
of the Crystal Partners Fund. The financial statements of the Crystal Partners Fund are subject to an
annual audit by an independent public accountant registered with the Public Company Accounting
Oversight Board (PCAOB) and subject to regular inspection by the PCAOB per its rules. The financial
statements are prepared per accounting principles generally accepted in the United States of America.
The financial statements audited are distributed to the investors in the Crystal Partners Fund in
conformity with certain provisions of the Advisers Act.
BFS generally has discretion over the selection and number of securities to be bought or sold in
Client accounts without obtaining prior consent or approval from the Client. However, these
purchases or sales may be subject to specified investment objectives, guidelines, or limitations
previously set forth by the Client and agreed to by BFS. Discretionary authority will only be
authorized upon full disclosure to the Client. The granting of such authority will be evidenced by
the Client's execution of an investment advisory agreement containing all applicable limitations to
such authority. All discretionary trades made by BFS will be in accordance with each Client's
investment objectives and goals.
Item 16: Investment Discretion
We offer discretionary account management services to our clients. (Discretion is defined as complete
authority over the timing of purchases and sales, the selection of securities being purchased and sold,
and the number of shares being purchased and sold.) While on occasion we will accept investment
management assignments that are non-discretionary, they represent less than 1% of our total assets
under management. All restrictions are documented in writing.
When starting an investment management relationship with us, clients are required to sign an
Investment Management Agreement, which includes a provision granting us full investment discretion
for their assets. Agreements are in effect until terminated by written notice of either party to the other.
Form ADV: Part 2A
Page | 33
Item 17: Voting Client Securities
We will accept the authority to vote for clients’ securities. We strive to vote proxies in a manner that is
in the best interests of our clients. In general, this means that we review the proxy material carefully
and vote according to our judgment of what will be most beneficial to the company’s shareholders.
While this often means voting with management, there are instances when it is in our client’s best
interest to vote against management. Generally, the Chief Compliance Officer, with the advice and
consent of the President, decides on how to vote.
There is a risk that we may not receive all proxies for whom we have the authority to vote, or we may
receive proxies for whom we have the authority to vote after the voting deadline has passed. For those
clients for whom we have accepted authority to vote their securities, we will vote for all proxies that
are timely received.
We have a Proxy Voting Committee, which consists of the President, Chief Compliance Officer, and
Chief Investment Officer. In cases where it is difficult to decide or where possible conflicts of interest
occur, the Chief Compliance Officer will bring the matter to the attention of the Proxy Voting
Committee. BFS’s policy is to review each proxy proposal on its individual merits. BFS has adopted
guidelines for certain types of matters to assist the Chief Compliance Officer and Proxy Committee in
the review and voting of proxies. Examples of such matters might include potential conflicts, such as
where our employees have a close, personal relationship with management, or where we manage
pension fund assets for the company in question. Upon thorough review of a proxy in question, the
Proxy Voting Committee will decide whether to vote for or against management.
If clients who have given us the authority to vote proxies on their behalf wish to change their approach
and vote on all proxies themselves, we will send, upon the client’s request, the appropriate
documentation so they can vote proxies themselves. Clients may contact us to give us directions on how
to vote their proxies for a particular solicitation. At this time, unless a client’s direction is consistent
with how we had planned to vote all clients’ proxies for that particular solicitation, we may not be able
to accommodate their request.
We maintain proxy voting records at our office. We are obliged to disclose how we have voted on any
particular proxy to any client upon written request. Clients may also obtain at any time a copy of our
Proxy Voting Policy and Procedures. To obtain any of this information, contact our Chief Compliance
Officer.
Item 18: Financial Information
We do not meet any of the conditions that would require us to provide a balance sheet. We have no
financial condition that impairs our ability to meet contractual and fiduciary commitments to clients.
We have not been the subject of bankruptcy during the past 10 years.
Item 19: Requirements for State-Registered Advisers
Form ADV: Part 2A
Page | 34
We are not registered with any state securities authorities. Therefore, we do not have any information
to disclose under this Item.