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Item 1. Cover Page
Breckinridge Capital Advisors, Inc.
Firm Brochure
Part 2A
125 High Street
Suite 431
Boston, MA 02110
www.breckinridge.com
March 19, 2025
This brochure provides information about the qualifications and business practices of
Breckinridge Capital Advisors, Inc. (“Breckinridge”). If you have any questions about the
contents of this brochure, please contact us at 617-443-0779. The information in this brochure
has not been approved or verified by the United States Securities and Exchange Commission or
by any state securities authority.
Breckinridge is a registered investment adviser. Registration of an investment adviser does not
imply any level of skill or training. The oral and written communications of an advisor provide
you with information about which you determine to hire or retain an adviser.
Additional information about Breckinridge is also available on the SEC’s website at:
www.adviserinfo.sec.gov.
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Item 2. Material Changes
The following material changes were made to this brochure since our previous update on
November 7, 2024:
•
Item 5: Removed maximum fee rate since client fees are negotiated and can vary from
one account to another; expanded on the types of fee arrangements that may be in
place at any given time
•
Item 6: Clarified that when we launch an incubated strategy, we may keep the corporate
accounts in the strategy
•
Item 8: Clarified that tax loss crossing is at the discretion of our portfolio management
team
In addition to the above, we made immaterial changes (e.g., moving paragraphs) to improve
flow and readability.
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Item 3. Table of Contents
ITEM 1. COVER PAGE ............................................................................................................................ 1
ITEM 2. MATERIAL CHANGES.................................................................................................................. 2
ITEM 3. TABLE OF CONTENTS ................................................................................................................. 3
ITEM 4. ADVISORY BUSINESS .................................................................................................................. 4
ITEM 5. FEES AND COMPENSATION .......................................................................................................... 5
ITEM 6. PERFORMANCE BASED FEES AND SIDE-BY-SIDE MANAGEMENT .......................................................... 8
ITEM 7. TYPES OF CLIENTS ..................................................................................................................... 9
ITEM 8. METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS ............................................... 10
ITEM 9. DISCIPLINARY INFORMATION ..................................................................................................... 19
ITEM 10. OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ........................................................... 19
ITEM 11. CODE OF ETHICS, PARTICIPATION OR INTEREST IN CLIENT TRANSACTIONS AND PERSONAL TRADING ...... 19
ITEM 12. BROKERAGE PRACTICES .......................................................................................................... 21
ITEM 13. REVIEW OF ACCOUNTS ........................................................................................................... 29
ITEM 14. CLIENT REFERRALS AND OTHER COMPENSATION ......................................................................... 30
ITEM 15. CUSTODY ............................................................................................................................ 30
ITEM 16. INVESTMENT DISCRETION ....................................................................................................... 30
ITEM 17. VOTING CLIENT SECURITIES ..................................................................................................... 31
ITEM 18. FINANCIAL INFORMATION ....................................................................................................... 32
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Item 4. Advisory Business
Founded in 1993, Breckinridge Capital Advisors specializes in managing high quality assets
through separate accounts, which are often customized by clients. Our client servicing and
investment teams work closely with clients to tailor customizations to clients’ investment
objectives, risk tolerances and liquidity requirements.
Breckinridge is a Massachusetts Benefit Corporation and a certified B Corp
(https://bcorporation.net/). We believe these designations help us to establish our
commitment to sustainability not only within our business but also within the communities in
which we live, work and invest.
Breckinridge is independently owned by its former and current employees and members of the
Board of Directors. Breckinridge has no subsidiaries or affiliations, with all business conducted
out of its Boston and San Diego offices. Peter Coffin, the firm’s founder is the firm’s majority
owner. As of December 31, 2024, Breckinridge managed over $50 billion in assets on behalf of
18,559 clients.
Our Clients
Breckinridge manages portfolios for a wide variety of clients, ranging from high net worth
individuals to mutual funds sponsored by unaffiliated parties. Clients commonly access our
services through intermediaries such as other investment advisors, consultants and wrap fee
programs. These programs, advisors and consultants (collectively, “Intermediaries”) are not
affiliated with Breckinridge. Some clients are directly sourced from institutions. Intermediaries
are expected to conduct their own due diligence of our firm. Each Intermediary will offer all or
some of Breckinridge’s investment strategies to their clients.
Client Relationship Structures
For wrap fee programs, we enter into advisory agreements with the sponsors, not with the
underlying clients. Some advisors have entered into an advisory agreement with Breckinridge,
while others require Breckinridge to enter into agreements with the underlying client directly.
Regardless of the agreement arrangements, the Intermediary, not the underlying client, remain
Breckinridge’s primary point of contact for any underlying client communications, including
changes to account guidelines and restrictions. Therefore, throughout this Brochure, our
reference to clients generally includes Intermediaries. Underlying clients who access our
services directly usually appoint an authorized party to act on their behalf. Any such
arrangements are specified in either the investment management agreement or separate
written documentation.
Limitations to Client Information
When underlying clients access our services through an Intermediary, we will not be provided
with sufficient information from the Intermediary to perform a suitability assessment of our
services for their accounts. We rely on the Intermediaries who, within their fiduciary duty, must
determine whether Breckinridge and Breckinridge’s services are in the client’s best interests.
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This includes any assessment of whether a particular wrap free program is appropriate for the
underlying client.
Technology and Information Security
Since Breckinridge’s founding, we have always pushed ourselves to innovate technologically.
We believe innovation allows us to better serve our clients. This has led us to develop
proprietary technology and techniques that have enabled us to manage portfolios, analyze
issuers, and implement customizations for our clients. We also rely on third-party systems and
data to operate and service client accounts on a daily basis. As a result, our firm and these
third-party providers process, store and transmit large amounts of electronic information about
our clients and their accounts, including transactions and holdings.
Dependence on technology and systems makes us and our service providers susceptible to
cybersecurity risks that include loss of client information or assets, privacy breaches and
identity theft, loss of confidential company information, and disruption of business. These types
of events can be caused by unintentional failures or deliberate attacks. Breckinridge has policies
and procedures that address information security, privacy, identity theft, business continuity
and third-party service providers. These policies are reviewed regularly and revised as
necessary to reflect changes in our business, the way we process, store and transmit electronic
information, or other matters.
A copy of Breckinridge’s information security policies and privacy notice are available upon
request by contacting our compliance team (compliance@breckinridge.com). Our privacy
notice also is available on our website (https://www.breckinridge.com/privacy-notice/).
Item 5. Fees and Compensation
Breckinridge retains full discretion to negotiate the advisory fees that we charge clients, in
consideration of asset levels, service requirements, and any other factor that Breckinridge
deems relevant in its sole discretion. Client fees will vary. Even within the same investment
strategy, different clients will have different fee structures and schedules. Employees, their
family members and friends, and former employees may be offered lower or no advisory fees.
Under certain circumstances such as the launch of a new strategy, we may decide to offer lower
advisory fees for a limited period. Some clients have negotiated the lowest available rates for a
particular investment strategy and service level. Client fee schedules, responsible parties,
applicable effective dates, and the way fees will be calculated and paid are explained in the
advisory agreement or other written documentation.
Advisory Fee Calculations
Advisory fees are calculated either by Breckinridge or by the client. The securities held in client
accounts are priced daily by an independent pricing service. When Breckinridge is responsible
for calculating the advisory fees, the billing value does not include cash and is based on the
market value plus accrued interest of the securities on the last business day of the quarter. If
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Breckinridge is unable to obtain a price for a security from the third-party service, we will take
steps to value the security in accordance with our then current valuation policy.
Some client assets are aggregated for billing purposes. Clients with multiple accounts managed
by Breckinridge (i.e., householding) or clients who access Breckinridge through Intermediaries
may receive a lower effective rate due to the combined level of assets. Because we are
provided with limited client information, Breckinridge does not household accounts for fee
calculation purposes unless instructed to do so by the Intermediary. Such instructions must be
provided to us in writing. Once instructions have been acknowledged and processed by us,
householding will go into effect for the next billing cycle.
Our standard fee payment methodology requires advisory fees to be paid quarterly, in arrears.
We will either deduct fees directly from client custodial accounts or invoice clients. If a client
wishes to calculate or pay advisory fees in a manner that is different from our standard, it will
be the client’s responsibility to calculate the advisory fees. Clients are responsible for verifying
that their fees have been properly calculated.
When a client is responsible for calculating their own advisory fee, they may use a different
calculation, pricing source or time period than those used by Breckinridge. Breckinridge will
request documentation from the client to conduct a reasonable check but does not validate the
client’s calculation. Breckinridge does not issue invoices for any fees calculated by clients. We
may earn fees on cash from clients who calculate their own fees as some clients include cash in
the asset values used for billing purposes.
Other Fees and Expenses
In addition to Breckinridge’s advisory fees, underlying clients bear trading costs, taxes, and any
fees or expenses associated with custodial accounts, wire and electronic fund transfers, or
services provided by other third-party investment advisors or managers selected by the
underlying client. These costs and expenses are not included in the advisory fee paid to
Breckinridge.
Clients are required to appoint their own custodians and are responsible for negotiating the
terms and arrangements for the account with that custodian. Breckinridge, therefore, is unable
to influence the transaction costs charged by the custodian to settle Breckinridge trades for
their accounts.
To the extent that client accounts are invested in any unaffiliated mutual funds, these funds pay
a separate layer of management, commissions, trading, and administrative expenses, which are
exclusive and in addition to Breckinridge’s advisory fee. Breckinridge does not receive any
commission or portion of the funds’ fees and expenses from these types of investments in
client accounts.
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Additional information on trading and custody can be found in Items 12 and 15 of this
brochure.
Sub-Advising Mutual Funds
Breckinridge acts as sub-advisor to certain mutual funds in which Breckinridge clients may be
investors. Breckinridge is usually not aware that such clients are also fund shareholders as this
information is not routinely provided or readily available to us. On occasion, we will
recommend to an existing or prospective client whose needs are not suitable for a separate
account to consider a mutual fund that we sub-advise. In such cases, we will provide the client
with the fund advisor’s or sponsor’s contact information so that the client can obtain the
appropriate documents prior to making an investment. Outside of the agreed-upon sub-
advisory fee, Breckinridge receives no other compensation from the fund, the fund’s advisor or
sponsor for these suggestions.
Wrap Fee Programs
For our investment advisory services to wrap fee programs, Breckinridge receives directly from
each sponsor – and not from any client whose account(s) we manage through the program – a
portion of the all-inclusive, wrap fee that each client pays the sponsor. Each sponsor’s program
allows its clients to receive, in exchange for a unitary, all-inclusive wrap fee, discretionary
portfolio management services from portfolio managers participating in the program,
assistance in choosing participating managers, trade execution and custodial services, periodic
performance and other reports, and certain other related services provided by the sponsor and
its affiliates.
Under each program, any brokerage commissions or other transactions fees (collectively,
transaction costs) on client trades effected through the sponsor or its affiliates are generally
included in the all-inclusive fee that each client pays the sponsor. Breckinridge has the authority
to trade with broker dealers that are not the sponsor or its affiliates (i.e., trade away), and we
will regularly exercise this authority in our pursuit of best execution. When we trade away, the
client will incur transaction costs associated with those trades in addition to the wrap fee
charged by the sponsor. Therefore, clients who choose Breckinridge as a manager through a
wrap fee program will incur transaction costs paid to the executing broker dealer for trading
away and transaction costs already included in the wrap program fee paid to the sponsor. Wrap
fee account clients should refer to the sponsor’s disclosures for more complete information on
program fees and costs.
Please see Item 12 for additional information on our trading practices.
Termination and Assignment
Advisory agreements with clients cannot be assigned without the approval of the client. Unless
otherwise agreed upon, agreements may be terminated with thirty days prior written notice.
Fees paid in arrears for the current quarter will be pro-rated daily and billed to the client.
Clients who pay fees in advance calculate their own advisory fees, including any unused portion
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of the fees for the current billing period. Any unused portion is returned to the client by
Breckinridge or by the Intermediary, who will then deduct the unused portion from the
aggregate fee owed to Breckinridge.
Item 6. Performance Based Fees and Side-by-Side Management
Breckinridge does not have any performance fee or soft dollar arrangements, both of which can
create conflicts concerning the management and trading of client accounts.
Conflicts, however, can arise with the simultaneous management of multiple accounts by
Breckinridge’s investment team. In addition to client accounts, our portfolio management team
manages affiliated accounts, which consists of corporate accounts and employee accounts that
are invested in certain firm strategies. Corporate accounts typically are used to develop new
investment strategies that are generally not available to clients or employees. Breckinridge has
discretion, however, to offer all or some incubated strategies to employees and/or select
clients at any time. When an incubated strategy is “launched” and made available to all clients,
Breckinridge may decide to retain the corporate accounts in the strategy. In such
circumstances, we will follow the standards and restrictions set forth in this section.
Employees are permitted to invest in our dividend income strategies. If they choose to do so,
their equity account will be subject to certain reporting and certification requirements set forth
in our Code of Ethics (see Item 11).
Since we provide investment advisory services to client accounts in different strategies with
varying fee schedules, our portfolio management (“PM”) team must allocate their time across
multiple accounts, including affiliated accounts, with different objectives, benchmarks,
restrictions and fees.
Managing multiple accounts simultaneously may result in the team allocating unequal attention
and time to the management of each client account. Further, there is an incentive for the PM
team to favor affiliated accounts because the firm and/or its employees has financial interests
in such accounts. Affiliated accounts can, and will, hold some or all of the same securities as
those held in client accounts. Allowing affiliated accounts to invest in the same securities as
clients creates the possibility that the firm may benefit from market activity by a client or group
of clients in the same security.
Breckinridge seeks to mitigate these conflicts in various ways.
• Our approach to the investment process is collaborative and team-based, which helps to
ensure overlap in coverage and support.
• All trading activity is viewable by the trading and portfolio management teams; this
creates complete transparency into daily trading in client and affiliated accounts.
• Portfolio managers’ compensation is not tied to the performance of any single account or
strategy; rather, compensation is based on individual and overall firm performance.
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• We utilize proprietary portfolio management and trading systems to monitor and manage
all accounts.
• Our proprietary systems enable the fixed income PMs to determine portfolio needs, sales
•
and trade ideas across multiple accounts with our traders’ input on valuation.
Investment selection for the dividend income, treasury and corporate ladder strategies is
rules-based. This limits the discretion that the portfolio managers have on investment
selection.
• Proposed trades for the dividend income strategies are reviewed by a portfolio manager
prior to execution and visible to all members of trading and portfolio management.
• Trading in dividend income, treasury and corporate ladder accounts is limited to certain
events such as rebalancing, portfolio flows, tax loss harvesting, maturities or removing
securities that are no longer eligible for the strategy.
• Our proprietary systems enable us to complete allocations in a manner that is consistent
with internal policy.
• Affiliated accounts are managed in accordance with an investment strategy that include
limits and restrictions coded in the proprietary systems.
• Corporate fixed income accounts are restricted from cross trading and tax loss harvesting.
This will help prevent any inadvertent principal trading.
• Cross trading is not permitted in the dividend income, treasury and corporate ladder
strategies.
• Unless pro-rata allocation is used, corporate fixed income accounts are last in line for
•
securities if they participate in trade orders with client accounts.
If the corporate accounts participate in new issues with client accounts, allocations must
be documented. Any changes to those initial allocations will be documented.
• Employee accounts are tracked in our third-party personal trading system and undergo
periodic certifications.
• Compliance conducts periodic reviews of corporate fixed income account transactions
against client transactions.
Additional information about our trading, allocation and personal trading practices can be
found in Items 11 and 12.
Item 7. Types of Clients
Breckinridge provides investment advisory services to individuals, high net worth individuals,
trusts, estates, charitable organizations, foundations, corporations, investment companies
registered under the Investment Company Act of 1940, private funds, Taft-Hartley plans, public
funds, and other institutional investors.
Any private investment funds for which Breckinridge acts as sub-advisor are not registered
under the Investment Company Act and can invest in similar securities as other advisory clients.
Breckinridge is not the general partner to any such fund and does not receive placement fees
with respect to investments in those funds.
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Item 8. Methods of Analysis, Investment Strategies and Risk of Loss
Investment Strategies
Breckinridge offers fixed income and equity investment strategies through separately managed
accounts, which can be customized to align with a client’s financial objectives and liquidity
needs. Customizations include duration, state preferences or sustainability factors. Certain
customizations will require higher investment minimums and/or advisory fees. Refer to the
Client Customization Options section for more information. All minimum investment amounts
are subject to Breckinridge’s discretion.
Fixed Income Strategies
Government Credit
Breckinridge’s government credit strategies seek to preserve capital and to prudently improve
returns by investing across U.S. Treasury, government-related and corporate sectors. The
minimum investment is $300,000. Securitized sectors are included in select versions of these
strategies, known as “Fixed Income” strategies. For longer duration (typically between 12 to 16
years) or “Fixed Income” versions of the government credit strategies, the minimum
investment is $10 million.
Core
Breckinridge’s core strategies seek to preserve capital and to prudently improve returns by
investing across Treasury, government-related, corporate and securitized sectors. The minimum
investment for these strategies is $10 million.
Credit
Breckinridge’s credit strategies seek to preserve capital and to prudently improve returns by
investing across U.S. Treasury, government-related and corporate sectors. Credit strategies aim
to have a lower allocation to the U.S. Treasury sector than our Government Credit strategies.
The minimum investment for these strategies is $10 million.
U.S. Corporate
Breckinridge’s corporate strategies seek to generate predictable streams of cash flows with
focus on preservation of capital by investing primarily in U.S. corporate bonds. Based on market
conditions, the portfolio management team may also invest in U.S. Treasury securities. These
strategies are available as laddered portfolios that aim to obtain approximately equal weighted
exposure across a desired maturity spectrum. Using rules-based processes to select
investments, under normal market conditions, trading activity in these strategies will be limited
to events such as portfolio flows, corporate actions, and maturities. The minimum for these
strategies is $250,000.
Tax Efficient
Breckinridge’s tax efficient strategies seek to preserve capital and maximize after-tax income by
investing primarily in tax-exempt municipal bonds. U.S. Treasury, government-related and
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corporate bonds are also considered based on market environment and client’s tax rate. The
minimum investment for these strategies is $400,000.
Treasury
Breckinridge’s treasury strategies seek to meet investors’ needs for liquidity and principal
protection while generating income by investing in U.S. treasury securities. These strategies are
available as an indexed strategy or a laddered strategy. The indexed strategies seek to match
respective benchmark returns by targeting duration characteristics of the specified reference
index. The laddered strategies (formerly named target maturity) seek to obtain approximately
equal weighted exposure across a desired maturity spectrum. Both these strategies use rules-
based processes to select investments; thus, under normal market conditions, trading activity in
these strategies will be limited to events such as portfolio flows, maturities or in the case of the
indexed strategies, rebalancing to the selected index on a monthly basis. Traders and portfolio
managers have discretion to pause trading in the strategies if they notice significant market
events or an issue with the process operation. The minimum investment for the laddered
strategy is $1,000,000 and $10 million for the indexed strategy.
Equity Strategies
High Quality Dividend
Breckinridge’s high quality dividend strategies seek to generate income by investing in a
portfolio of large capitalization equities with a consistent history of paying growing dividends.
Leveraging Breckinridge's expertise in fundamental credit research to identify issuers, whose
corporate bonds are investment grade rated and have a history of persistent dividends, this
strategy utilizes a rules-based methodology to rank and weight stocks according to
fundamental criteria that captures strong dividend payer attributes, as defined by our
investment team. This strategy can be managed on a tax-aware basis. Accounts in these
strategies are rebalanced no less than quarterly according to our internally managed custom
index (i.e., the model portfolio). The minimum investment for these strategies is $200,000.
Methods of Analysis
Investment Philosophy and Approach
Breckinridge’s investment philosophy holds that investors are well served by counterbalancing
higher-risk assets with high quality investments. The overarching aim of our investment process
is to provide our clients with portfolios that preserve capital while prudently improving returns.
We work towards this goal by combining a top-down outlook with bottom-up research and
efficient trading.
Top-Down Macro Economic Outlook
Our top-down outlook is determined by the Investment Committee. The Committee is
comprised of senior investment professionals who bring a diversity of views to our outlook
from the perspectives of their roles in portfolio management and analysis, research and
trading. The Committee meets formally once per month, with more frequent meetings and
conversations held as needed based on changes in the market environment. The Committee’s
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structure allows for discussions in the context of a process-led environment to deliberate the
market impact of numerous factors that include monetary and fiscal policy, market conditions,
capital flows, business cycles, equity market outlooks, credit trends and relative value across
sectors. Members debate and forecast a base-case scenario and variability around this scenario.
Our investment outlook is typically between six and eighteen months, allowing us to see
through short-term market volatility and invest client portfolios with long-term investment
goals in mind.
The output of the Committee meetings determines our macro assessment of the market.
Investment themes are translated into overall risk posture for the firm and specific
targets/parameters for the fixed income strategies. These targets cover a variety of portfolio
characteristics, including duration ranges, yield curve positioning and sector exposure specific
to certain strategies. Where applicable, the targets are updated into our proprietary portfolio
management and trading systems for implementation by portfolio managers and traders.
Bottom-Up Research
Rigorous, fundamental bottom-up research is paramount to our investment process and is key
in helping us to identify risks and opportunities. Our analysts conduct ongoing research and
surveillance on securities purchased and held in client accounts. In reviewing securities,
research analysts assess and consider various types of information and data that can include
financial statements, company filings, current macro environments, sector specific trends,
extra-financial factors, government data, third party research and direct dialogue with issuers.
Using proprietary tools such as risk-based matrices, analysts can synthesize their research to
generate independent internal ratings and opinions on a broad universe of investment grade
issuers.
An assessment of material sustainability factors is included in our attempt to identify and assess
long-term and idiosyncratic risks. It is our belief that a thoughtful and forward-looking
assessment of risk would be incomplete without the inclusion of material sustainability factors.
Materiality will differ by sector, industry, issuer, and other factors and our analysts will consider
various quantitative and qualitative data in their assessments. However, our investment team
may conclude that other attributes outweigh these considerations when making investment
decisions.
Portfolio Construction
Fixed Income Strategies
Portfolio construction begins with overlaying the Investment Committee’s parameters onto
client specific objectives, risk tolerances, liquidity needs and values. The portfolio construction
process melds the views of our Investment Committee and insights from the research and
trading teams for final implementation by the portfolio management team. Our proprietary
order management system continually runs filters and tests to review positioning in client
portfolios from a variety of standpoints (e.g., duration, maturity). The system also runs daily
reports to identify variances from rules set by client investment guidelines and Investment
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Committee targets. Portfolio managers are prompted to evaluate portfolios that are not in line
with targets; this process limits the likelihood of significant variation from internal targets.
Treasury and Corporate Strategies
Portfolio construction for our Treasury indexed strategies employs a rules-based process for
selecting index constituents, thus largely replicating the major characteristics (maturity,
duration, etc.) of the client selected index. For our laddered strategies, portfolio construction is
also rules-based and selects various index eligible securities across the client selected maximum
maturity. Our order management system runs checks to ensure that each account achieves the
desired outcome of each strategy (index matched or equal weighted/laddered). The portfolio
managers are responsible for overseeing the rules-based processes.
Dividend Income Strategies
Portfolios in the High Quality Dividend strategies are built according to rules-based models,
which are rebalanced every quarter. Eligible investments are scored and ranked with equally
weighted metrics such as return on equity, payout ratio and Breckinridge’s internal credit
rating. If an internal credit rating is not available, the Bloomberg Composite rating is used.
Security weight and sector limits are also imposed. Breckinridge’s internal sustainability
assessment is an additional criterion in the sustainable model. The portfolio manager is
responsible for validating the integrity of the models.
Client Customization Options
Clients can impose reasonable restrictions, also known as customizations, on their accounts.
Our proprietary systems allow us to accommodate a wide range of customizations while
keeping portfolios aligned with the selected investment strategy. For our fixed income
strategies, we work closely with clients to customize portfolios that appropriately align with
their objectives, guidelines, and liquidity requirements. Tax-efficient portfolios can be
customized by client tax status and state specification. Our dividend income strategies also
allow clients to customize the account’s tax awareness level.
For clients who are interested in emphasizing sustainable factors, Breckinridge can add a
sustainable overlay to many of our investment strategies. Sustainable options aim to achieve
their investment objectives by selectively investing in issuers with above-average sustainability
profiles. For certain options, portfolio managers can also consider use of proceeds or source of
funds in their decision making. For the dividend income strategies, our rules-based model
includes our internal sustainability assessment that determines eligibility and/or weight of an
issuer.
Breckinridge also offers thematic customizations for certain fixed income investment strategies.
These customizations seek to align investments with a specific mission, as selected by the
client.
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Clients may submit, in writing, their customization requests to our Consultant Relations or
Client Services teams. Restrictions that are outside the scope of our standard customizations
must be approved by our portfolio management team. There are no set parameters that would
prompt the rejection of an account. Rather, our portfolio management team’s goal is to assess
whether the requested restrictions will overly hinder our ability to build a diversified portfolio
within the strategy the client has selected. Once the customizations are approved by the
portfolio management team, the customizations will become effective at the agreed upon date
between the client and Breckinridge.
Certain customizations will require higher investment minimums and/or incur higher advisory
fees. Clients can contact our Consultant Relations team (cr@breckinridge.com) for more
specific information on customization capabilities and requirements.
Tax Loss Harvesting (TLH)
As part of our standard portfolio management process, tax loss harvesting is conducted in our
dividend income and tax-efficient municipal bond strategies. When engaging in TLH, client
accounts will sell securities with unrealized losses and reinvest the proceeds in another security
that is similar. The account may reinvest the proceeds at a higher or lower price than the sale
price of the original security. When harvesting losses, we expect to reinvest the proceeds unless
instructed otherwise (e.g., hold in cash).
Fixed Income Strategies
Breckinridge will use cross transactions to facilitate TLH across eligible and participating client
accounts. The TLH cross trading strategy is set by our Investment Committee during their
regular meetings throughout the year and implemented by the portfolio management team
and the traders. No less than monthly, the portfolio management team or the traders will
review the list of municipal holdings that meet the percentage loss threshold set by our
Investment Committee. Since tax loss crossing is usually at the portfolio management team’s
discretion, clients who opt for tax loss crossing may see periods where no such transactions
have occurred or periods where many tax loss cross trades have taken place. Clients may opt
out of tax loss harvesting, cross transactions or both at any time by providing written
notification to us. Refer to Risk Considerations in this section and Item 12 for more information
on cross trades and tax loss harvesting.
For clients who opt out of tax loss cross transactions, our portfolio management team has full
discretion to determine whether to harvest losses in client accounts. Clients may submit written
requests, which will be reviewed by our portfolio management team. The team will assess the
amount of tax losses to be taken, the amount of losses available to realize, and the amount of
reinvesting required. While we attempt to accommodate all requests, the portfolio
management team could determine that the harvesting of losses is not appropriate. Should this
be the case, we will notify the client. The deadline for TLH requests is set by our portfolio
management team in light of market conditions and other factors. Clients can contact our
reconciliation team (reconteam@breckinridge.com) for a copy of our tax loss harvesting policy
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with the deadline. Requests received after the deadline will be processed on a best-efforts
basis.
Dividend Income Strategies
Tax loss harvesting (TLH) for a dividend income portfolio is completed monthly, unless the
portfolio meets the loss threshold set by the portfolio manager. If a portfolio meets the
threshold before month-end, losses will be harvested at such time and the portfolio will not
participate in the month-end process. A tax optimization process is used for TLH. The tax
optimization process includes a quantitative analysis that considers tax rates, tax lots and
tracking error limits (set by the investment team). Additionally, the process includes a buy-list
of eligible securities to accommodate TLH while considering wash sales. Breckinridge uses a
third-party system to assist the portfolio manager in implementing tax optimization across
client accounts. The system identifies potential trades which are reviewed by the portfolio
manager prior to execution. We also use the vendor’s equity risk model when looking for tax
efficient trades while maintaining low tracking error with the model.
Clients can designate one of three options (no consideration, standard or aggressive) for tax
optimization. Clients who have elected “no consideration” will be excluded from the TLH
process.
Client TLH elections can be made during onboarding or at any time after onboarding by
contacting Breckinridge’s client services team (clientservices@breckinridge.com). Clients may
also change this election at any time, including the election for a one-time TLH, by contacting
our client services team. Changes and requests must be in writing and approved by
Breckinridge. The change will become effective on a mutually agreed upon date between the
client and Breckinridge.
Risk Considerations and Definitions
All investments involve risk of loss that clients should be prepared to bear. Risks will vary based
on the investment strategy and the specific securities held. The table below highlights the
principal risks associated with each investment strategy. All the listed strategies, except
Treasury, are offered with the sustainable overlay discussed earlier in this Item under
Investment Strategies. The risks are the same for the sustainable version of the strategy.
Govt Credit Core
Credit
Treasury
U.S.
Corporate
Tax
Efficient
HQ
Dividend
Call Risk
x
x
x
x
x
Credit Risk
x
x
x
x
x
x
Dividend Risk
x
Equity Risk
x
Page 15 of 32
Govt Credit Core
Credit
Treasury
U.S.
Corporate
Tax
Efficient
HQ
Dividend
Sustainability
Risk
x
x
x
x
x
x
Extension Risk
x
Interest Rate
Risk
x
x
x
x
x
x
x
Investment
Style Risk
x
Liquidity Risk
x
x
x
x
x
Market Risk
x
x
x
x
x
x
x
Prepayment
Risk
x
x
x
x
Reinvestment
Risk
x
x
x
x
x
x
Sector/Region
Risk
x
x
x
x
x
x
x
x
Tax Loss
Harvesting Risk
x
Tax Liability
Risk
x
Call Risk: Some bonds give the issuer the option to redeem the bond before its maturity date. If
an issuer exercises this option during a time of declining interest rates, the proceeds from the
bond may have to be reinvested in an investment offering a lower yield and may not benefit
from an increase in value as a result of declining rates. Callable bonds also are subject to
increased price fluctuations during periods of market illiquidity or rising interest rates. Finally,
the capital appreciation potential of a bond will be reduced because the price of a callable bond
may not rise much above the price at which the issuer may call the bond.
Credit Risk: The risk of loss of principal due to the borrower’s failure to repay timely principal
and interest. This may cause the price of the bond to decline and limit trading liquidity. For
corporate bonds, company default can reduce income and capital value of a corporate debt
security. Moreover, market expectations regarding economic conditions and the likely number
of corporate defaults may impact the value of these securities. For municipal bonds, issues such
as legislative changes, litigation, business and political conditions relating to a particular
municipal project, municipality, state or territory, and fiscal challenges can impact the value.
For asset-backed bonds, there is the possibility that recoveries in the underlying collateral may
not be available to support the payments on these securities. For the dividend income
strategies, credit risk applies as credit ratings are a direct input into the rules-based approach
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and a downgrade in credit rating as a result of elevated credit risk may result in a position being
exited, potentially at a loss.
Dividend Risk: Dividends are not guaranteed payments, and companies can decide to cease or
lower dividends at any time. This can have a negative impact on overall account performance
and income received.
Equity Risk: Equity investments are volatile and can decline significantly in response to investor
reception of the issuer, market, economic, industry, political, regulatory or other conditions. In
addition, when interest rates rise, equity investments, including dividend-paying securities, may
become less attractive to investors as bonds and other fixed-income investments may offer
higher yields.
Extension Risk: The risk associated with the delayed repayment of principal on a fixed income
security. When principal repayment is delayed, value of the security may decline as the bonds
duration may increase and therefore experience greater interest rate risk. This risk is especially
common with mortgage-backed securities during periods of rising interest rates.
Interest Rate Risk: Prices of fixed income securities tend to move inversely with changes in
interest rates. As interest rates rise, bond prices typically fall and vice versa. The longer the
effective maturity and duration of a strategy’s portfolio, the more the performance of the
investment is likely to react to interest rates. For equity securities, interest rate fluctuations can
impact security pricing as some valuation techniques include discount rates that fluctuate with
interest rates. Additionally, changes in interest rates can impact shifts in investor favor for
specific securities or sectors.
Investment Style Risk: Specific types of securities tend to go through cycles of under and
outperformance of the overall market. There is a risk that large-capitalization, dividend paying
stocks will fall out of favor and underperform the market or other stocks.
Liquidity Risk: Liquidity risk exists when particular investments are difficult to purchase or sell
in a timely manner or at a desired price and may be particularly pronounced for long-term
investments. This risk may increase during volatile or adverse market and economic conditions.
Clients who terminate their relationships with Breckinridge or requests portfolio withdrawals
during these types of events may be forced to sell their securities at significantly reduced
prices. In addition, the lack of an active trading market and/or volatile market conditions can
make it difficult to obtain accurate prices or valuations for certain securities.
Market Risk: Prices of securities may become more volatile due to general market conditions
that are not specifically related to a particular issuer, such as adverse economic conditions or
outlooks, adverse investor sentiment, changes in the outlook for corporate earnings, or
changes in interest rates. The markets can also be significantly impacted by unpredictable
events such as environmental or natural disasters or pandemics. These types of events may
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significantly reduce liquidity and marketability for certain securities, including bonds. When
liquidity and marketability are reduced, it may be difficult to purchase and sell securities at
desired prices or times. In such cases, clients may not achieve their intended level of exposure
to certain sectors at favorable prices or when desired.
Prepayment Risk: The risk associated with the early repayment of principal on a fixed income
security. When principal is returned early, future interest payments will not be paid. The
proceeds from the repayment may be reinvested in securities at a lower, prevailing rate. This
risk is especially common with mortgage-backed securities during periods of falling interest
rates.
Reinvestment Risk: The risk that future cash flows, either coupons or the final return of
principal, will need to be reinvested in lower-yielding securities. This risk is primarily associated
with fixed income investments.
Sector/Region Risk: The risk that the strategy’s concentration in a specific sector or region will
cause the strategy to be more exposed to the price movements of issuers and developments in
that sector or region. Portfolios with state or region customizations will be more sensitive to
the events that affect that state’s economy and stability and may have higher risk exposure,
especially if the percentage of assets dedicated to the state is invested in fewer issuers. This risk
increases with certain values-aligned customizations as investments will concentrate on sectors
or regions that align with the objectives of the customization.
Sustainability Risk: Breckinridge includes an assessment of material sustainability factors in its
investment process. Breckinridge believes that the assessment of these factors can improve
overall risk analysis. However, there is no guarantee that integrating this type of analysis will
provide improved risk-adjusted returns, lower portfolio volatility, or outperform the broader
market or other strategies that do not utilize sustainability criteria when selecting investments.
The consideration of these factors may limit investment opportunities available to a portfolio,
especially for clients who have elected to emphasize sustainable factors or thematic
customizations. In addition, data and reporting of sustainable factors often lacks
standardization, consistency and transparency. This means that the data for certain issuers may
not be available, complete or accurate.
Investments selected thematic objectives may not meet the desired positive impact or become
subject to negative publicity. These types of events may adversely impact the investment and
the overall portfolio, including causing the customization to not meet its objectives.
Tax Loss Harvesting Risk: The effectiveness of a tax loss harvesting strategy is largely
dependent on each client’s entire tax and investment profile, including investments made
outside of Breckinridge’s advisory services. As such, there is a risk that the strategy used to
reduce the tax liability of the client is not the most effective for every client. To the extent that
a client’s custodian uses a different cost basis or tax lot accounting, tax efficiencies may be
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greater or lower than Breckinridge’s estimates. Tax loss harvesting may generate a higher
number of trades in an account due to our attempt to capture losses. This can mean higher
overall transaction costs to clients. Further, a client account may repurchase a security at a
higher or lower price than at which the original security was sold.
Cross transactions will be used to facilitate tax loss harvesting in our eligible fixed income
strategies. When using cross transactions for tax loss harvesting, participating client accounts
gain exposure to the tax-loss harvested bonds received from other accounts. While
Breckinridge generally selects bonds that, in its best judgement, will not change significantly in
price, bonds nevertheless are subject to fluctuations in price, and the bonds received may go up
or down in value. Please see Cross Transactions under Item 12 for additional information.
Federal and local tax laws and rates can change at any time; changes to tax laws and rates can
impact tax consequences for clients. Further, the Internal Revenue Service (IRS) and other
taxing authorities have set certain limitations and restrictions on tax loss harvesting. The tax
consequences of Breckinridge’s tax loss strategy may be challenged by the IRS. Clients should
consult with their tax professionals regarding tax loss harvesting strategies and associated
consequences.
Tax Liability Risk: The risk that the distributions of municipal securities become taxable to the
investor due to noncompliant conduct by the municipal bond issuer or changes to federal and
state laws. These adverse actions would likely negatively impact the prices of the securities.
Item 9. Disciplinary Information
Breckinridge and its employees have not been involved in any legal or disciplinary events in the
past 10 years that would be material to a client’s evaluation of the company or its personnel.
Item 10. Other Financial Industry Activities and Affiliations
Breckinridge and its employees do not have any relationships or arrangements with other
financial services companies that pose material conflicts of interest.
Item 11. Code of Ethics, Participation or Interest in Client Transactions
and Personal Trading
Breckinridge has adopted a Code of Ethics (the “Code”) for all employees. It sets forth the
highest standards of ethical conduct and fiduciary duties owed to our clients. The Code
includes, among other things, policies and procedures relating to personal trading. All
employees must acknowledge the terms of the Code, as a stand-alone document or as part of
the firm’s compliance manual, initially upon hire and annually thereafter.
The Code is designed to assure that personal securities transactions, activities and interests of
Breckinridge’s employees will not interfere with: (i) making decisions in the best interest of
advisory clients and (ii) implementing such decisions while, at the same time, allowing
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employees to invest in their own accounts. Under the Code, certain classes of securities have
been designated as exempt transactions, based on the determination that these would
materially not interfere with the best interests of Breckinridge’s clients.
For personal trading purposes, Breckinridge has designated all employees as Access Persons.
Temporary employees, including co-ops and interns, will not be considered Access Persons.
However, Compliance has discretion to require a temporary employee to comply with all or
some of the personal trading requirements in the Code at any time during their employment
with the firm. Breckinridge prohibits Access Persons from investing in fixed income securities,
excluding treasuries, that would be eligible for client portfolios. In limited circumstances,
Compliance will permit an Access Person to invest in bonds that may be recommended for (or
are currently held in) client accounts. Typically, this permission will be granted when a new
employee has an existing investment in a bond that is eligible for client accounts. Such personal
transactions, as well as other personal trading activity, must satisfy the Code and applicable
laws.
We allow employees, including the investment team, to invest in our dividend income
strategies. These investments are managed as separate accounts which are subject to the same
reporting and certifications as other personal trading accounts. The Breckinridge-managed
employee accounts will further be subject to the applicable side-by-side management
restrictions and limits discussed in Item 6.
Breckinridge anticipates that, in appropriate circumstances, consistent with clients’ investment
guidelines, it will cause client accounts to effect or will recommend to clients the purchase or
sale of securities in which Breckinridge has a position of interest through its affiliated accounts
(i.e., corporate proprietary accounts and Breckinridge-managed employee accounts). Further,
we could take actions in these same securities that are different than those in client accounts.
Similarly, our employees could personally trade in equity securities that are held in the dividend
equity strategies. Allowing employees to invest in the same securities as clients creates a
possibility that employees may benefit from market activity by a client in a security held by an
employee.
Breckinridge does not allow the affiliated accounts or employees to profit from trade
allocations at the expense of client accounts. As discussed in Item 6, we have taken steps to
address the conflicts arising from trading alongside client accounts and investing in the same
securities as clients. Our Code also requires preclearance on certain transactions, at least
quarterly reports on such transactions, and a list of investment accounts and holdings on an
annual basis. Transactional restrictions such as blackout periods and holding periods are also
applied to certain personal transactions. Employee trading is monitored regularly.
A copy of Breckinridge’s Code is available to any client or prospective client upon request.
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Item 12. Brokerage Practices
Broker Selection
In selecting broker dealers, Breckinridge’s guiding principle is to seek the best overall execution
for client transactions. Breckinridge generally defines best execution as our having taken
reasonable steps to obtain the best possible order execution while also taking into account
costs, speed, price, settlement, size, market conditions and any other relevant factor to the
execution of the order, rather than simply our obtaining the lowest or highest price or
commission.
We recognize that the analysis of execution quality involves many factors, both qualitative and
quantitative (e.g., fees and commissions). Therefore, when selecting broker dealers for client
trades, Breckinridge considers a number of qualitative factors, including, without limitation, the
actual handling of the order, the ability of the broker dealer to settle the trade promptly and
accurately, Breckinridge’s past experience with similar trades, the broker dealer’s expertise in
the market, and other factors that may be unique to a particular order. In recognition of the
value of these qualitative factors, Breckinridge may cause clients to pay or receive a price or
commission that is not the highest or lowest that might otherwise be available for any given
trade. In other words, clients may not purchase a security at the lowest price or sell a security
at the highest price. Client-imposed account restrictions that limit our means to select broker
dealers could impact our ability to seek best execution on trades in those accounts.
Since the fixed income markets in which we trade can be inefficient, we utilize the widest
possible window of dealer access, including bid wanted platforms, in our pursuit of best
execution for our fixed income strategies. When we believe it is appropriate, we will use bid
wanted platforms when soliciting bids for bonds being sold. We believe the use of bid wanted
platforms expands the number of dealers alerted. As a result, we can obtain more responses to
help ensure that we will receive an acceptable bid.
The equity securities held in our dividend income portfolios are typically highly liquid
investments, with narrow bid-ask spreads. Absent any client restriction, we usually direct trades
to the client’s appointed custodian’s affiliated broker dealer, if one is available. Trading with the
custodian’s affiliated broker dealer can reduce overall transactions costs for the client by
avoiding trade away fees or paying lower or no commissions. If the custodian does not have an
affiliated broker, we will select a broker in accordance with the many considerations described
earlier in this section. Regardless of the selected counterparty, all discretionary equity trades
are subject to our execution quality assessment.
Assessment of fixed income and equity execution quality, which includes third-party trade cost
analysis reports, is completed monthly by members of our portfolio management and trading
teams. Material outliers are reviewed by Compliance. Results are also shared periodically with
the entire trading and portfolio management teams.
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Breckinridge uses broker dealers that have other business relationships with us. Some broker
dealers or their affiliates sponsor or maintain programs that refer client accounts to us. We also
may purchase securities issued by these broker dealers or their affiliates in our client accounts,
unless such transactions are restricted by the client. These relationships pose potential conflicts
because there is an incentive for Breckinridge to select these broker dealers over those without
client accounts under our management. We manage these potential conflicts by segregating
responsibilities and providing appropriate oversight.
Trading is managed by our Co-Chief Investment Officers. Business development and
relationship management falls under our Consultant Relations and Operations teams, which are
supervised by the Chief Marketing and Distribution Officer and Chief Operating Officer,
respectively. Further, traders are not permitted to consult with the Consultant Relations team
on broker dealer selections. We also conduct periodic reviews of trade execution and trading
partners to ensure we meet our best execution objectives.
Directed Brokerage Arrangements
For our fixed income strategies, Breckinridge generally will not accept directed broker dealer
arrangements unless we can trade away. Although Breckinridge does not charge or receive any
fees or compensation relating to trading away, the broker dealer or the client’s custodian may
assess additional fees to accommodate these types of trades. These types of fees may also
apply with equity trade aways. Any such fees are borne by the client.
On occasion, we will accept client direction when a client funds a new fixed income account
with securities that we do not cover or trade. Under such circumstances, we may rely on the
client to select a specific broker dealer. These directed trades are treated as non-discretionary
trades and are not evaluated for execution quality. Clients may also not be receiving the most
favorable execution and may be paying higher transaction costs or execution prices when
directing trades to a particular dealer. Please refer to the Client Transferred Securities section
for more information, including the requirements, on funding new accounts with such
securities.
Research and Soft Dollar Benefits
Breckinridge receives sell-side research from broker dealers, including market indices, that is
not available to the general public. Breckinridge does not direct trades to obtain this research
and has a policy to not enter into any soft dollar arrangements. To the extent that Breckinridge
receives this research, the research will be used to facilitate the management of all client
accounts.
Trade Orders
Fixed Income Strategies
Except for the treasury and ladder strategies, trade orders--or portfolio needs--originate from
the portfolio management team. Traders have discretion to buy and allocate any research-
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approved bond that meets portfolio needs and complies with the investment strategy and
client guidelines.
Trade orders can also be generated opportunistically. Traders can identify bonds that represent
a buy opportunity but do not fit an existing need. Traders also provide input into relative
valuation to help identify opportunities for client accounts. Traders will engage with members
of portfolio management, and research if needed, when looking at an opportunistic buy. The
portfolio management team must approve the opportunity prior to the trade being executed.
Trade orders for the treasury and ladder strategies are automatically generated by our
proprietary order management system based on the strategies’ rules and portfolio events such
as maturities, flows or if applicable, rebalances. Traders will execute the orders generated by
the system unless there is an issue with the rules process or market disruption.
Dividend Income Strategies
The portfolio manager generates trade orders in our proprietary portfolio optimizer system.
Orders are reviewed by the portfolio manager and sent to the traders via the proprietary
system. Trade orders are generated on a quarterly basis for clients who have elected no
consideration for tax optimization and on a monthly basis for clients who have elected either
standard or aggressive tax optimization. Trades are also initiated when the tax loss threshold
set by the portfolio manager is reached or when there are portfolio flows, terminations and
securities that are no longer eligible for the strategy. Accounts in the strategies are rebalanced
no less than quarterly.
Trade Aggregation
Trades for client accounts will be aggregated when possible and appropriate. When aggregating
orders, the portfolio managers will provide traders with the participating portfolios, specific
securities and the number of bonds or shares. Aggregated orders for fixed income trades are
typically executed through one dealer. As such, each participating client account will receive the
same execution price for the trade. In cases where an aggregated equity order will be executed
in multiple transactions with one or more broker dealers, each participating client account will
receive shares, to the extent possible, at the average execution price and a pro-rated share of
the transaction costs.
Our ability to aggregate orders will be limited by certain client account restrictions such as
broker dealer requirements, minimum transaction sizes, directed custodial trading, or other
operational rules. Such limitations will require the account to be traded separately from the
aggregate order. Further, the manner in which we trade many of our fixed income portfolios is
not always suitable for aggregation. Market conditions and liquidity can also limit our ability to
aggregate trade orders.
Trades executed separately may obtain different prices than the prices obtained from an
aggregated order. Aggregating orders may allow Breckinridge to achieve lower transaction
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costs and more effective execution for orders than would be the case if each individual client
order were placed separately with one or several brokers. Clients may also be able to achieve
lower trade execution prices as a result of this practice.
Trade Allocation
Breckinridge seeks to allocate investment opportunities among clients in a fair and equitable
manner and in conformity with each clients’ stated investment objectives, guidelines and
applicable restrictions. We have implemented policies and procedures that help ensure
allocations do not intentionally favor, or otherwise advantage or disadvantage, one client or
group of clients over another. Account performance, financial interests and advisory fees are
never a factor in trade allocations. Any deviations from the allocation policy will be
documented by the portfolio managers, traders or Compliance.
Given the differences in the asset classes in which we invest, we utilize different methods for
allocation. Under normal market conditions, we expect to use pro-rata for securities that are
not municipal bonds. In the event that the investment team decides that pro-rata will not be
the most appropriate allocation method for a particular order, they will document the reason
for the deviation in the trading system and allocate the securities using one of the other
methods described in this section. Regardless of the allocation methodology, our affiliated
accounts will always be last in the allocation priority order if they are participating in trade
orders with client accounts, unless the allocation is completed pro-rata.
Allocation for Fixed Income Portfolios
Except for Treasury and ladder portfolios, all fixed income portfolios are assigned an investment
schedule by our trading/portfolio management system. The schedules consider many factors
including client guidelines, account size, and types of bonds required to fulfill the need.
Generally, the further away a portfolio is from meeting its target investment schedule, the
higher the portfolio will be on the allocation priority list. Portfolio managers and traders have
discretion to change the priority in order to accommodate client directives, minimum trade
sizes, suitability of the bonds, and other such factors. When prioritization order changes, a
client account that is lower on the priority list could receive an allocation before an account
that is higher on the priority list.
Municipal Bonds
Once bonds are purchased, the portfolio managers or traders use our proprietary rules-based
system (coded with each account’s restrictions, limitations, etc.) to allocate the bonds to
eligible portfolios.
To the extent that the number of bonds is insufficient to allocate to all eligible portfolios,
portfolio managers and traders will endeavor to first allocate bonds to those portfolios higher
on the priority list. Market conditions, liquidity and scarcity often make it necessary to pay
higher prices for larger blocks of bonds that can be, otherwise, obtained for smaller lots.
Therefore, at times, larger blocks will be allocated to larger accounts in order to address their
Page 24 of 32
needs (e.g., investing new funds) in a timely manner. When this happens, accounts that were
higher on the allocation priority list will not receive bonds.
If traders identify bonds that represent an opportunity but do not fit an existing need, the
portfolio management team may choose to take advantage of the opportunity by either
amending an existing need or selecting other portfolios that are eligible for the bonds. When
allocating such opportunities, the portfolio managers or traders give priority to the eligible
portfolios that were originally deemed as having a need. Any unallocated bonds thereafter will
be allocated to other eligible portfolios that are furthest away from the portfolio’s strategy
targets which are set by the Investment Committee during their monthly meetings.
All Other Bonds
Trade orders for the same bond are aggregated (as described under Trade Orders and
Aggregation in this section) and communicated to the trader. The order will include the security
name/identifier, the participating strategy and portfolios, the target position for each portfolio
and the total amount of bonds needed to reach the target weight across all participating
portfolios.
Traders will seek to fill orders with a single trade, but there will be instances where an order
will take more than one trade to complete. In the case where we can source only a partial
amount of bonds, we will seek to allocate pro-rata across the participating portfolios. Pro-rata
allocations are subject to minimum lot sizes.
If a pro-rated allocation will cause a portfolio to receive bonds below the minimum lot size, the
portfolio will not be given an allocation. Any bonds remaining from these exclusions will be
reallocated to portfolios that received the lowest or no allocation, prioritized by their internal
account number (lowest to highest). When allocating remaining bonds, each participating
portfolio will receive no less than one bond. Once a portfolio has received bonds, it will move to
the end of the line.
In the event that the amount of bonds purchased does not meet our internal pro-rata de
minimis for the trade order, we will prioritize the participating portfolios by internal account
number (lowest to highest) and allocate the bonds to each portfolio, up to its full target weight,
until all the bonds have been allocated.
Portfolios that receive an allocation through the queue process (i.e., prioritization by internal
account number), even if the allocation does not complete the target weight, will be deemed to
have received an allocation and will move to the end of the line. Traders will continue to track
and work on filling the remainder of the order until the order has been filled or cancelled by a
portfolio manager.
Since a single trade order may take multiple transactions to complete, the number of
transactions per order can increase if there is insufficient liquidity in the bond, the number of
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execution venues is limited, or the aggregate order is large. More transactions can result in
higher overall transaction costs for clients as some client custodians will assess a per trade
ticket fee and/or other fees related to custody or trade settlement. With increased trading
volume, these charges and fees will increase. If custodian charges apply, smaller accounts could
be proportionally impacted by these costs more than larger accounts. Transaction costs,
custody fees, trade ticket charges and other related fees are not included in the advisory fee
paid to Breckinridge. Additional information on fees can be found in the Compensation and
Fees section.
Allocation for Dividend Income Portfolios
When allocating shares, we aim to allocate round lots to a single share. In instances where we
receive a partial fill for an aggregated order, we will allocate the shares, to the extent
practicable, pro-rata across the participating accounts. We will generally round the allocation to
the nearest round trading lot.
Investing New Accounts
Newly funded accounts are invested in accordance with the same allocation processes
described in this section. That is, fixed income accounts (excluding accounts in the treasury
strategies) will be assigned an investment schedule and will be allocated bonds based on the
allocation methods described above. Depending on the account size, funding type (e.g., cash,
securities), and client guidelines, a new fixed income account may take up to 90 days to
become fully invested. Equity and treasury accounts will be invested according to the model or
the strategy rules, respectively, and may take up to one week to become fully invested.
New Issues and Secondary Offerings
When the portfolio management team decides to participate in a new issue or secondary
offering of bonds, they will communicate the order to the traders. Portfolios are reviewed and
tested for compliance (i.e., will not breach client guidelines). Once eligible portfolios have been
identified, the portfolio managers will review the list of portfolios to determine the total
number of bonds needed and the allocation for each portfolio. Traders then place the
aggregated order with the dealer. Once the order has been filled, the bonds are allocated in
accordance with the priority set by the allocation methods described in the Trade Allocation
section above. In the event the allocation for the proprietary accounts is changed from the
initial recommendation, the traders or portfolio managers will document the reason for the
allocation change. Accounts in the dividend income strategies do not participate in initial public
offerings (IPOs) or limited offerings.
Client Transferred Securities
Often, clients will fund accounts with securities. Breckinridge does not routinely accept
securities in which we do not typically invest or cover. Prior to accepting any security transfers,
our portfolio management team will review the securities, and approve those we will accept.
The portfolio management team will determine whether to liquidate or to hold the transferred
securities.
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Should a client ask Breckinridge to execute transactions in securities that we do not cover, we
will consider such requests on a case-by-case basis. If we agree to execute the transactions, we
will treat such transactions as non-discretionary trades and will not evaluate the execution
quality. They are completed as a courtesy to the client, and the client will bear all associated
costs. Depending on the type of security that is being transferred into the account, Breckinridge
will either use the broker dealer affiliate of the client’s custodian to execute the trades or rely
on the client to direct the trades to a specific dealer. New assets will not be considered
managed by Breckinridge until all transferred securities have been accepted or liquidated and
the account is formally active.
Cross Transactions
Typically, cross trades are considered when a bond being sold from one account meets the
need of another account. For example, if we need to sell a bond for a withdrawal request, we
will look to see if another account has a need for the bond. If the bond can meet another
portfolio need, we will consider a cross transaction. Our trading team reviews every cross
candidate prior to execution. We also put the list of potential cross trades out for bid, and will
cancel the cross transaction if we receive a price higher than our internal execution price. Cross
trades executed for tax loss harvesting are not exposed to the market.
Not all clients participate in cross transactions. Breckinridge has a general prohibition on
executing cross trades in accounts in the dividend income and treasury strategies, affiliated
accounts and accounts subject to ERISA or the Investment Company Act of 1940. Clients also
may opt out of cross trades at any time by providing written notification to us. Accounts
excluded from cross trading may not: (i) receive the benefit of lower transaction costs of doing
a cross trade versus trading in the open market, and (ii) receive the same price as clients
participating in cross transactions.
We believe cross trades can be beneficial to both clients by potentially reducing transaction
costs and market impact. While we take steps to ensure that cross trades are beneficial to both
parties, cross trades could result in more favorable treatment of one client over the other. Also,
the use of cross trades creates a conflict as we are advising clients on both sides of the
transaction. To help ensure we meet our fiduciary obligations for both the selling and buying
client, we have established specific conditions that must be met when executing cross
transactions. In addition, cross transactions are subject to best execution evaluations.
We only execute cross trades when all the following conditions are met:
• A good faith determination has been made that the trades are beneficial to both parties.
• The trades adhere to applicable client contractual restrictions and limitations, investment
objectives and guidelines for those client accounts involved in the cross.
• The trades adhere to applicable trading and trade allocation policies.
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• The trades are consistent with applicable federal and securities laws.
• Transaction prices reflect fair market value and are based on prices provided by
independent third party services.
• The trades are processed through broker-dealers not affiliated with Breckinridge.
To determine the price at which we will effect cross trades, we will apply a concession (i.e.,
discount) on the evaluated price provided by our third-party pricing service. The concession is
determined by size and maturity. Since market prices are based on block transactions ($1
million or more in size), the concession is adjusted to reflect odd-lot sizes (below $1 million).
Concessions also are adjusted for maturity as it is typical for concessions to increase or
decrease with the length of a bond’s maturity. Concessions are calculated daily using historical
market trades of similar size and maturity characteristics relative to their third party evaluated
price. This pricing process does not apply to those cross transactions executed for tax loss
realization, which is described in the next section.
Breckinridge does not pay or receive any additional compensation, commission, or fee for
engaging in cross trades, but the dealer will charge routine fees to effect the transactions.
These fees are deducted from the proceeds of the respective selling client accounts after the
trades have been allocated.
Cross Trades for Tax Loss Realization
Breckinridge has implemented a program intended to allow for the realization of tax losses
using cross transactions between client accounts. Bonds being considered for tax loss crossing
must have losses greater than, or equal to, the threshold set by our Investment Committee.
Each cross candidate is reviewed and assessed to ensure it is appropriate for both clients. This
review includes, but is not limited to, issuer, maturity, call, rating, and coupon. In all cases, the
issuers in the cross trade must be different and the transaction must comply with applicable
account restrictions and guidelines. In no circumstance may an affiliated account participate in
any cross transaction with a client account.
The trades are aggregated by CUSIPs and executed via a third-party dealer at an evaluated price
provided by an independent third-party pricing service. To facilitate these trades, the dealer will
charge a fee which is incurred by the client account purchasing the security. Breckinridge does
not pay or receive any additional compensation, commission or fee for executing cross trades.
When crossing at an evaluated price, there is no guarantee that the selling or purchasing client
will receive the best prices available for that day. However, we believe that the evaluated price
is reasonable for both buyer and seller, and we take steps to ensure the evaluated price is
representative of fair market value. As part of our tax loss harvest cross process, our traders will
review each transaction and determine whether the evaluated price is fair market value. If they
determine it is not, the cross transaction will not be executed. In addition, cross trades for tax
loss harvesting are subject to the same best execution evaluation as other client trades.
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Breckinridge generally uses highest in/first out (“HIFO”) accounting in determining cost basis for
tax loss harvesting. Client custodians may use a different tax lot/cost basis accounting
methodology, which could cause discrepancies in the tax efficiencies estimated by Breckinridge.
Please refer to the Investment Process and Risk Considerations sections for additional
information on tax loss harvesting and cross trades.
Trade Errors
When we have identified a trade error, we will work to correct the error in a timely manner.
Although we strive to resolve similar errors in a consistent manner, we recognize that every
error can differ and that our approach and industry practices can change over time.
It is Breckinridge’s intention to make impacted client accounts whole when a trade error caused
by us results in losses in client accounts. We will consider multiple factors when conducting
impact analysis. Methods of calculation will be determined by Breckinridge based on the facts
and circumstances of the situation and will ensure that the client account is not financially
disadvantaged. In many cases, error corrections, including any monetary impact, are discussed
with the clients prior to execution. Trade error corrections that result in a gain to the client
account is retained by the client.
In cases where a trade error had no impact to any client account, we will move the trade to an
error account where we will bear any losses incurred from the error, retain the gains to offset
future error amounts or donate the gains to charity.
The treatment of errors, including any gains or losses, may be dictated by the client’s custodian,
primary advisor or program sponsor. In such instances, Breckinridge will consider those of the
third party.
Item 13. Review of Accounts
Except for treasury and ladder accounts, all fixed income accounts are continually monitored,
via our proprietary portfolio management systems, for compliance with rules, targets (e.g.,
yield curve positioning, sector exposures and asset type weightings), and tolerances set by the
Investment Committee and by clients. Our portfolio management team is responsible for
reviewing client accounts and addressing alerts generated by the portfolio management
system.
Treasury and ladder accounts are also continually monitored by our portfolio management
system. Thresholds are set for deviations from the strategy rules. If a deviation meets or
exceeds the tolerance level, the order management system will recommend trade orders to
correct the deviation. We expect deviations to occur when there has been a portfolio event.
Dividend income accounts are rebalanced no less than quarterly. Portfolio flows, account
terminations and securities that are no longer eligible will also prompt reviews.
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Client accounts are reconciled daily with custodial account records. Breckinridge produces
monthly client account reports that include portfolio holdings, market values, and overall
portfolio structure (e.g., ratings, maturity, duration). All client reporting is provided via a
secured online portal. Clients who are unable to access their online reports can contact our
client services team for assistance (clientservices@breckinridge.com).
Item 14. Client Referrals and Other Compensation
New clients are typically referred to our firm through Intermediaries. Breckinridge does not
compensate these Intermediaries or any person, directly or indirectly, for their referrals.
Item 15. Custody
Breckinridge can debit advisory fees from certain client accounts. For this reason, Breckinridge
is considered to have custody of client assets. However, all client assets are held by unaffiliated
qualified custodians appointed by the client. Breckinridge is not a party to the custodial
agreements between clients and their custodians. In most cases, the material terms and
conditions of custodial agreements, including any specific reporting instructions, are unknown
to Breckinridge.
Custodians usually send statements directly to clients on at least a quarterly basis. Clients
should carefully review these statements and compare these statements to any account
information provided by Breckinridge. Clients who do not receive at least quarterly statements
from their custodian should promptly contact their advisor, custodian or Breckinridge.
Breckinridge may assist a client in developing a relationship with a custodian with whom
Breckinridge has an existing relationship. Clients are solely responsible for conducting their own
due diligence on the custodian prior to engaging their services. While there is no direct link with
the investment advice given, economic benefits may be received which would not be received if
Breckinridge did not assist with the placement of such client assets at the selected custodian.
These benefits include receipt of duplicate client confirmations and bundled duplicate
statements, access to trading desks serving institutional managers exclusively, ability to have
investment advisory fees deducted directly from client accounts, receipt of regulatory
compliance publications, ability to view account balances and activity online, amongst others.
The benefits received may or may not depend upon the amount of assets custodied. To the
extent that Breckinridge receives these benefits, the benefits may be used to facilitate the
management of not only the client accounts responsible for generating the benefits, but all
client accounts. In no case does Breckinridge receive, outside of the agreed upon advisory fee
from the client, any additional fees from the client or the custodian for this assistance.
Item 16. Investment Discretion
Breckinridge is typically granted discretionary authority by its clients to determine, without
specific consent, the securities to be bought or sold, the amounts of those securities, and the
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broker dealers utilized to effect those trades. Such discretion and any limitations to such
discretion are received prior to the inception of the client account. Discretion is typically
detailed in the advisory agreement or other written documentation. Clients may also amend
such restrictions/limitations to their accounts at any time with appropriate written notification
to and approval by Breckinridge.
From time to time, we will accept accounts where we do not have full investment discretion.
These services will include security monitoring and analysis and specific investment
recommendations.
Item 17. Voting Client Securities
Breckinridge will accept authority to vote proxies on behalf of clients. Breckinridge has
appointed a Proxy Committee (the “Committee”) to review and vote proxy ballots that are
received. The Committee also has oversight of any third party proxy voting service provider
utilized by the firm. Breckinridge has engaged Glass Lewis to help with proxy voting
administration.
Our policy is to vote client proxies in a manner that we determine, in good faith, to be in the
best interest of our clients. This determination will include the decision to take no action with
respect to any proxy. Breckinridge will consider both the short and long-term implications of
the proposal when considering the optimal vote.
In light of the above considerations, we have developed proxy voting guidelines. The
Committee reviews the guidelines regularly and updates them as needed. On occasion, the
Committee will deviate from the written guidelines. In such instances, all members of the
Committee must support the proposed vote. If the decision is not unanimous, the Investment
Committee or another independent committee will make the final decision on how to vote. The
Investment Committee could decide to vote in accordance with the written policy or in a
different manner than what the Proxy Committee had proposed. Any votes that deviate from
the written policy will be documented by the Proxy Committee.
When a client has elected to have Breckinridge vote their proxy ballots, their account will vote
in accordance with the Breckinridge guidelines. Any voting matters that are not addressed in
Breckinridge’s voting guidelines will be reviewed by the Proxy Committee, which will consider
Glass Lewis’ guidelines when deciding on a vote. Clients who are invested in a Breckinridge
fixed income strategy should be aware that proxy ballots are rarely issued for fixed income
securities. Therefore, we do not anticipate any proxy activity in fixed income accounts.
Breckinridge will consider only those proxies issued by the securities purchased by us. Due to
the variety of client types that we have, it is possible that Breckinridge will act on the same
proxy in different ways for different accounts or different strategies. In addition, we will not
vote any proxy ballots received after a client has terminated their relationship with us. Our
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ability to review and consider proxy ballots largely depends on the custodians delivering the
ballots and documentation to us in a timely manner.
If a client participates in a securities lending program, any proxies associated with lent-out
securities will not be voted. Clients who wish to vote those proxies will need to instruct their
custodian to call back the securities. Since clients have full discretion on participating in lending
programs, Breckinridge will not initiate call backs on any securities. A copy of our proxy policy
and procedures and proxy voting guidelines is available, free of charge, upon request.
Conflicts of Interests Pertaining to Proxy Voting
Since Breckinridge is solely focused on providing investment advisory services, we do not
expect that a material conflict of interest will arise in connection with proxy voting.
Nevertheless, if Breckinridge determines that there is a material conflict of interest in voting a
proxy (e.g., an employee of Breckinridge may personally benefit if the proxy is voted in a certain
direction), the Proxy Committee will take steps to address the conflict before a vote is cast.
Conflict resolution could include restricting a conflicted member from participating in decision
making or not permitting deviations from the written policy. The Proxy Committee also can
consult with the CCO, an ad-hoc member of the Committee, on any conflict matter that arises.
Disclosure of Proxy Votes
Breckinridge will not reveal or disclose how it has voted (or intends to vote) on a particular
proxy matter to unrelated third parties such as solicitors. All employees are prohibited from
accepting any remuneration in the solicitation of proxies. Clients can obtain a report of voting
activity, if any, for their account by contacting our Client Services team.
Class Actions and Other Legal Proceedings
Breckinridge will not act or advise on any class action claims or legal proceedings pertaining to
securities held or formerly held in accounts of clients or former clients.
Item 18. Financial Information
Breckinridge has never filed for bankruptcy and is not aware of any financial condition that is
expected to affect its ability to manage client accounts.
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