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Capital Management Services, Inc. Disclosure Brochure
Disclosure
Brochure
February 27, 2025
CAPITAL MANAGEMENT SERVICES, INC.
a Registered Investment Adviser
This brochure provides information about the qualifications and business practices of Capital Management Services, Inc.
(hereinafter “CMS” or the “Firm”). If you have any questions about the contents of this brochure, please contact the Firm at
the telephone number listed below. The information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission (SEC) or by any state securities authority. Additional information about the Firm is
available on the SEC’s website at www.adviserinfo.sec.gov. CMS is an SEC registered investment adviser. Registration
does not imply any level of skill or training.
Strafford Building Four, 175 Strafford Avenue, Wayne, Pennsylvania 19087 | (610) 254-0001
www.cms-advisors.com
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Capital Management Services, Inc. Disclosure Brochure
Item 2. Material Changes
In this Item, CMS is required to discuss the material changes which have been made to the
Disclosure Brochure since CMS’ last annual updating amendment dated February 27, 2025. The Firm
has no material changes to report.
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Item 3.
Table of Contents
Item 1. Cover Page .................................................................................................................................... i
Item 2. Material Changes .......................................................................................................................... ii
Item 3. Table of Contents.......................................................................................................................... iii
Item 4. Advisory Business ......................................................................................................................... 4
Item 5. Fees and Compensation ............................................................................................................... 7
Item 6. Performance-Based Fees and Side-by-Side Management ........................................................ 10
Item 7. Types of Clients .......................................................................................................................... 10
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss ................................................... 11
Item 9. Disciplinary Information ............................................................................................................... 14
Item 10. Other Financial Industry Activities and Affiliations ...................................................................... 14
Item 11. Code of Ethics ............................................................................................................................ 14
Item 12. Brokerage Practices ................................................................................................................... 15
Item 13. Review of Accounts .................................................................................................................... 18
Item 14. Client Referrals and Other Compensation .................................................................................. 19
Item 15. Custody ....................................................................................................................................... 20
Item 16. Investment Discretion ................................................................................................................. 21
Item 17. Voting Client Securities ............................................................................................................... 21
Item 18. Financial Information................................................................................................................... 22
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Item 4. Advisory Business
CMS seeks to carefully address clients’ needs and concerns and deliver high quality investment services
that correspond to a client’s unique objectives. As such, the Firm encourages each of its clients to go
through both a risk analysis and an asset allocation survey to ensure that any strategic investment planning
truly reflect a client’s financial goals.
CMS offers a variety of advisory services, which primarily include financial planning, consulting and
investment management services but may also include pension consulting. CMS provides services to over
300 clients throughout the United States from its headquarters in Wayne, Pennsylvania, the majority of
which are pre- and post-retirees, business owners, corporate executives and professionals, a clientele with
planning needs ranging from the simple to the complex. Prior to the rendering of any of the foregoing
advisory services, clients are required to enter into one or more written agreements with CMS setting forth
the relevant terms and conditions of the advisory relationship (the “Agreement”).
CMS, wholly owned by Michael Ellis Feldman, has been an independent registered investment adviser
since November 1987 but the Firm has been providing comprehensive financial services since 1976. As
of December 31, 2024, CMS had $396,878,784 in assets under management, $384,125,625 of which was
managed on a discretionary basis and $12,753,159 was managed on a non-discretionary basis.
While this brochure generally describes the business of CMS, certain sections also discuss the activities
of its Supervised Persons, which refer to the Firm’s officers, partners, directors (or other persons
occupying a similar status or performing similar functions), employees or any other person who
provides investment advice on CMS’ behalf and is subject to the Firm’s supervision or control.
Financial Planning and Consulting Services
Using a step-by-step process, an experienced team of professionals seeks to provide a comprehensive
written financial plan. This plan will help a client to identify goals and objectives, provide current and
projected summaries as well as a detailed examination of a client’s financial landscape. A plan will also
typically demonstrate a year-by-year progress toward retirement or other goals. The plan is aimed at
simplifying a client’s life in order to allow a client to gain control of their financial future. To that end, CMS
offers clients a range of financial planning and consulting services, which may include any or all of the
following functions:
• Cash Flow and Tax Forecasting
•
Insurance Needs Analysis
• Asset Allocation
• Retirement Plan Analysis
• Retirement Planning
• Charitable Giving Strategies
• Estate and Trust Planning
• Risk Management Review
•
Investment Consulting
• Business and Succession Planning
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While each of these services is available on a standalone basis, certain of them may also be rendered in
conjunction with investment portfolio management as part of a comprehensive wealth management
engagement (described in detail below). In performing these services, CMS is not required to verify any
information received from the client or from the client’s other professionals (e.g., attorneys, accountants,
etc.) and is expressly authorized to rely on such information.
CMS may recommend the services of itself, its Supervised Persons in their individual capacities as
insurance agents or registered representatives of a broker-dealer and/or other professionals to implement
its recommendations. Clients are advised that a conflict of interest exists if clients engage CMS to provide
additional
fee-based services. Clients retain absolute discretion over all decisions regarding
implementation and are under no obligation to act upon any of the recommendations made by CMS under
a financial planning or consulting engagement or to engage the services of any such recommended
professionals, including CMS itself. Clients are advised that it remains their responsibility to promptly notify
the Firm of any change in their financial situation or investment objectives for the purpose of reviewing,
evaluating or revising CMS’ previous recommendations and/or services.
Investment Management and Wealth Management Services
CMS manages client investment portfolios on a discretionary or non-discretionary basis. In addition, CMS
may provide clients with wealth management services which may include a broad range of comprehensive
financial planning and consulting services as well as discretionary and/or non-discretionary management
of investment portfolios. Depending on the advisory services a client elects, CMS may allocate client assets
among various third party independent investment managers (“Third Party Managers”), mutual funds, ETFs,
individual debt and equity securities and options, in accordance with the investment objectives of its
individual clients. In addition, CMS may also recommend that clients who qualify as accredited investors,
as defined by Rule 501 of the Securities Act of 1933, invest in privately placed securities, which may include
debt, equity and/or interests in pooled investment vehicles (e.g., private real estate investment trusts).
Where appropriate, the Firm may also provide advice about any type of legacy position or other investment
held in client portfolios.
Specifically, a client may elect advisory services in accordance with one of the following offerings, though
the Firm makes available additional services in addition to those listed below.
CMS Wealth Management
A client may elect CMS Wealth Management. Through such, the Firm allocates a client’s assets among
various asset classes, but typically CMS will utilize individual securities, institutional share (priced) class
and no-load funds, Third Party Managers, exchange-traded funds (“ETFs”) and options. A client may also
elect to have a portion of assets allocated to a concentrated portfolio of individual stocks.
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CMS Third Party Managers
CMS may recommend the utilization of a Third Party Sub-Adviser to their clients. The client will be
subject to a portfolio minimum which may be waived at the sole discretion of the Manager. The Firm
utilizes Third Party Managers (defined and described in more detail below) to assist in the selection
of individual securities or asset allocation. Third Party Managers are screened based upon the following:
asset class, performance, risk level, style consistency, fees, as well as experience and longevity of the
managers. CMS provides ongoing due diligence. To the extent possible, CMS will monitor Third Party
Managers and consult with the client as necessary.
Additional Services
Clients may also engage CMS to advise on certain investment products that are not maintained at their
primary custodian, such as variable life insurance and annuity contracts and assets held in employer
sponsored retirement plans and qualified tuition plans (i.e., 529 plans). In these situations, CMS directs or
recommends the allocation of client assets among the various investment options available with the
product. These assets are generally maintained at the underwriting insurance company or the custodian
designated by the product’s provider.
CMS tailors its advisory services to meet the needs of its individual clients and continuously seeks to
ensure that client portfolios are managed in a manner consistent with their specific investment
profiles. CMS consults with clients on an initial and ongoing basis to determine their specific risk
tolerance, time horizon, liquidity constraints and other qualitative factors relevant to the management of
their portfolios. Clients are advised to promptly notify CMS if there are changes in their financial situation
or if they wish to place any limitations on the management of their portfolios. Clients may impose
reasonable restrictions or mandates on the management of their accounts if CMS determines, in its sole
discretion that the conditions would not materially impact the performance of a management strategy or
prove overly burdensome to the Firm’s management efforts.
Sponsor and Manager of Wrap Program
CMS is the sponsor and manager of the Capital Management Services Wrap Fee Program (the “Program”),
a wrap fee program (i.e., an arrangement where brokerage commissions and transaction costs are
absorbed by the Firm). While not currently offered, certain legacy client portfolios may be managed through
the Program. Accounts managed through the Program are done so in substantially the same manner as
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those managed under a non-wrap arrangement. Participants in the Program may pay a higher aggregate
fee than if investment management and brokerage services are purchased separately. Additional
information about the Program is available in CMS’s Wrap Brochure, which appears as Part 2A Appendix
1 of the Firm’s Form ADV.
Use of Third Party Managers
As mentioned above, CMS may utilize different Third Party Managers to actively manage a portion of its
clients’ assets. The specific terms and conditions under which a client engages an Independent Manager
are set forth in a separate written agreement between the designated Third Party Managers and either
CMS or the client. CMS does not receive compensation from any such Third Party Managers.
CMS evaluates various information about the Third Party Managers it chooses to manage client portfolios,
which may include the Third Party Managers’ public disclosure documents, materials supplied by the Third
Party Managers themselves and other third-party analyses it believes are reputable. To the extent possible,
the Firm seeks to assess the Third Party Managers’ investment strategies, past performance and risk
results in relation to its clients’ individual portfolio allocations and risk exposure. CMS also takes into
consideration each Third Party Managers’ management style, returns, reputation, financial strength,
reporting, pricing and research capabilities, among other factors.
CMS continues to provide services relative to the discretionary selection of the Third Party Managers. On
an ongoing basis, the Firm monitors the performance of those accounts being managed by Third Party
Managers. CMS seeks to ensure the Third Party Managers’ strategies and target allocations remain
aligned with its clients’ investment objectives and overall best interests.
Item 5. Fees and Compensation
CMS offers its services on a fee basis, which may include hourly and/or fixed fees, as well as fees based
upon assets under management or advisement. Additionally, certain of CMS’ Supervised Persons, in their
individual capacities, may offer securities brokerage services and insurance products under a separate
unaffiliated commission arrangement.
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Capital Management Services, Inc. Disclosure Brochure
Financial Planning and Consulting Fees
CMS generally charges either a negotiable hourly and/or flat fee to provide clients with stand-alone financial
planning or consulting services. These fees are largely determined by the scope and complexity of the
agreed upon services and generally range from $150 to $350 on an hourly basis.
The specific terms and fee structure are negotiated in advance and set forth in the Agreement with CMS.
Generally, CMS requires a portion of the financial planning or consulting fee payable upon execution of the
Agreement and the balance due at the time the financial plan is delivered or the underlying services are
rendered to completion. If the client engages CMS for additional investment advisory services, CMS may
offset all or a portion of its fees for the financial planning and consulting services based upon the amount
paid for the investment advisory services.
Investment Management and Wealth Management Fees
CMS provides investment management services for an annual fee based on the amount of assets under
the Firm’s management and the program through which the client is provided services. The fee varies
depending upon the size of a client’s portfolio and the type of services rendered and is generally based on
the following fee schedules:
CMS Wealth Management
PORTFOLIO VALUE
ANNUAL FEE
First $2,000,000
1.25%
Next $1,000,000
1.00%
Next $2,000,000
0.75%
Above $5,000,000
Negotiable
CMS Third Party Managers
PORTFOLIO VALUE
ANNUAL FEE
First $2,000,000
1.50%
Next $3,000,000
1.25%
Next $5,000,000
1.00%
Above $10,000,000
Negotiable
The annual fee is prorated and either charged quarterly in advance, based upon the market value of the
assets being managed by CMS on the last day of the previous billing period or quarterly in arrears based
upon the market value of the assets being managed by CMS during the previous quarter, adjusted as
described below.
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If assets are deposited into or withdrawn from an account after the inception of a billing period, the fee
payable with respect to such assets is adjusted to reflect the change in portfolio value. If the fee is
determined by the average daily account balance, and assets are deposited into or withdrawn from an
account after the inception of a billing period, the fee payable with respect to such assets is adjusted
accordingly. For the initial period of an engagement, the fee is calculated on a pro rata basis. In the event
the Agreement is terminated, the fee for the final billing period is prorated through the effective date of the
termination and the outstanding balance is charged to the client or the unearned portion is refunded to the
client, as appropriate.
Fee Discretion
CMS, in its sole discretion, may negotiate to charge a lesser fee based upon certain criteria, such as
anticipated future earning capacity, anticipated future additional assets, dollar amount of assets to be
managed, related accounts, account composition, pre-existing client relationship, account retention and pro
bono activities.
Additional Fees and Expenses
In addition to the advisory fees paid to CMS, clients may also incur certain charges imposed by other third
parties, such as broker-dealers, custodians, trust companies, banks and other financial institutions
(collectively “Financial Institutions”). These additional charges may include securities brokerage
commissions, transaction fees, custodial fees, fees charged by the Third Party Managers, charges imposed
directly by a mutual fund or ETF in a client’s account, as disclosed in the fund’s prospectus (e.g., fund
management fees and other fund expenses), deferred sales charges, odd-lot differentials, transfer taxes,
wire transfer and electronic fund fees and other fees and taxes on brokerage accounts and securities
transactions. The Firm’s brokerage practices are described at length in Item 12, below.
Fee Debit
Clients generally provide CMS with the authority to directly debit their accounts for payment of the Firm’s
investment advisory fees. The Financial Institutions that act as qualified custodian for client accounts have
agreed to send statements to clients not less than quarterly detailing all account transactions, including any
amounts paid to CMS.
Account Additions and Withdrawals
Clients may make additions to and withdrawals from their account at any time, subject to CMS’ right to
terminate an account. Additions may be in cash or securities provided that the Firm reserves the right to
liquidate any transferred securities or decline to accept particular securities into a client’s account. Clients
may withdraw account assets on notice to CMS, subject to the usual and customary securities settlement
procedures. However, CMS designs its portfolios as long-term investments and the withdrawal of assets
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may impair the achievement of a client’s investment objectives. Clients are advised that when transferred
securities are liquidated, they may be subject to transaction fees, fees assessed at the mutual fund level
(i.e., contingent deferred sales charge) and/or tax ramifications.
Commissions or Sales Charges for Recommendations of Securities
Clients can engage certain persons associated with CMS (but not CMS) to render securities brokerage
services under a separate commission-based arrangement. Clients are under no obligation to engage such
persons and may choose brokers or agents not affiliated with CMS.
Under this arrangement, the Firm’s Supervised Persons, in their individual capacities as registered
representatives of APW Capital Inc., may provide securities brokerage services and implement
securities transactions under a separate commission based arrangement. Supervised Persons may be
entitled to a portion of the brokerage commissions paid to APW Capital, as well as a share of any
ongoing distribution or service (trail) fees from the sale of mutual funds and other investment products.
CMS generally recommends no-load or load-waived funds, where no sales charges are assessed. Prior
to effecting any transactions, clients are required to enter into a separate account agreement with APW
Capital Inc.. CMS does not receive any portion of the commissions or transactional fees charged by APW
Capital.
A conflict of interest exists to the extent that CMS recommends the purchase of securities where CMS’
Supervised Persons receive commissions or other additional compensation as a result of CMS’
recommendations. CMS has procedures in place to ensure that any recommendations made by such
Supervised Persons are in the best interest of clients. For certain accounts covered by the Employee
Retirement Income Security Act (“ERISA”) and such others that CMS, in its sole discretion, deems
appropriate, CMS may provide its investment advisory services on a fee-offset basis. In this scenario,
CMS may offset its fees by an amount equal to the aggregate commissions and 12b-1 fees earned by
CMS’ Supervised Persons in their individual capacities as registered representatives of APW Capital Inc..
Item 6. Performance-Based Fees and Side-by-Side Management
CMS does not provide any services for a performance-based fee (i.e., a fee based on a share of capital
gains or capital appreciation of a client’s assets).
Item 7. Types of Clients
CMS provides its services to individuals, pension and profit sharing plans, trusts, estates, charitable
organizations, corporations and other business entities.
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Minimum Portfolio Size
Asset Management
As a condition for starting and maintaining an investment management relationship, CMS generally
imposes a minimum portfolio size of $1,000,000.
The Firm, in its sole discretion, may accept clients with smaller portfolios based upon certain criteria, such
as anticipated future earning capacity, anticipated future additional assets, dollar amount of assets to be
managed, related accounts, account composition, pre-existing client relationships, account retention and
pro bono activities. CMS only accepts clients with less than the minimum portfolio size if, in the sole opinion
of the Firm, the smaller portfolio size will not result in a substantial increase of investment risk beyond the
client’s identified risk tolerance. CMS may aggregate the portfolios of family members to meet the minimum
portfolio size.
CMS Third Party Managers
As a condition for starting and maintaining an investment management relationship, CMS generally
imposes a minimum portfolio size of $1,000,000.
The Firm, in its sole discretion, may accept clients with smaller portfolios based upon certain criteria, such
as anticipated future earning capacity, anticipated future additional assets, dollar amount of assets to be
managed, related accounts, account composition, pre-existing client relationships, account retention and
pro bono activities. CMS only accepts clients with less than the minimum portfolio size if, in the sole opinion
of the Firm, the smaller portfolio size will not result in a substantial increase of investment risk beyond the
client’s identified risk tolerance. CMS may aggregate the portfolios of family members to meet the minimum
portfolio size.
Additionally, certain Third Party Managers may impose more restrictive account requirements and varying
billing practices than CMS. In such instances, CMS may alter its corresponding account requirements
and/or billing practices to accommodate those of the Third Party Managers.
Item 8. Methods of Analysis, Investment Strategies and Risk of
Loss
Methods of Analysis
CMS generally utilizes a combination of fundamental and technical methods of analysis.
Fundamental analysis involves an evaluation of the financial condition and competitive position of a
particular fund or security. For CMS, this process typically involves an analysis of entity’s management
team, investment strategies, style drift, past performance, reputation and financial strength in relation to the
asset class concentrations and risk exposures of the Firm’s target asset allocations. A substantial risk in
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relying solely upon fundamental analysis is that while the overall health and position of a company may be
good, evolving market conditions may negatively impact the security.
Technical analysis involves the examination of past market data rather than specific issuer information in
determining the recommendations made to clients. Technical analysis may involve the use of mathematical
based indicators and charts, such as moving averages and price correlations, to identify market patterns
and trends which may be based on investor sentiment rather than the fundamentals of the company. A
substantial risk in relying solely upon technical analysis is that spotting historical trends may not help to
predict such trends in the future. Even if the trend will eventually reoccur, there is no guarantee that CMS
will be able to accurately predict such a reoccurrence.
Investment Strategies
Asset Management
Portfolio Construction uses a modular approach allows for seamless integration with existing client
holdings. Modules are designed to enhance diversification while accommodating current positions. Each
module is managed to its own benchmark and tactically adjusted as market conditions necessitate.
Modules can be stand alone or combined proportionately to create complete portfolios. Modular design
allows for trading efficiencies and more effective portfolio monitoring at the firm level. We are able to offer
a distinct level of customization while still ensuring prudent portfolio management procedures.
CMS Third Party Managers
The Firm seeks to identify Third Party Managers that exemplify the qualities and employ the appropriate
services in accordance with the needs of its clients. In utilizing Third Party Managers, CMS is able to
diversify portfolios and offer a breadth of opportunities that may not otherwise be available.
Risks of Loss
General Risk of Loss
Investing in securities involves the risk of loss. Clients should be prepared to bear potential losses.
Market Risks
The profitability of a significant portion of CMS’ recommendations may depend to a great extent upon
correctly assessing the future course of price movements of stocks and bonds. There can be no assurance
that CMS will be able to predict those price movements accurately.
Mutual Funds and ETFs
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An investment in a mutual fund or ETF involves risk, including the loss of principal. Mutual fund and ETF
shareholders are necessarily subject to the risks stemming from the individual issuers of the fund’s
underlying portfolio securities. Such shareholders are also liable for taxes on any fund-level capital gains,
as mutual funds and ETFs are required by law to distribute capital gains in the event they sell securities for
a profit that cannot be offset by a corresponding loss.
Shares of mutual funds are generally distributed and redeemed on an ongoing basis by the fund itself or a
broker acting on its behalf. The trading price at which a share is transacted is equal to a fund’s stated daily
per share net asset value (“NAV”), plus any shareholder fees (e.g., sales loads, purchase fees, redemption
fees). The per share NAV of a mutual fund is calculated at the end of each business day, although the
actual NAV fluctuates with intraday changes to the market value of the fund’s holdings.
Shares of ETFs are listed on securities exchanges and transacted at negotiated prices in the secondary
market. Generally, ETF shares trade at or near their most recent NAV. However, certain inefficiencies
may cause the shares to trade at a premium or discount to their pro rata NAV. There is also no guarantee
that an active secondary market for such shares will develop or continue to exist. Generally, an ETF only
redeems shares when aggregated as creation units (usually 20,000 shares or more). Therefore, if a liquid
secondary market ceases to exist for shares of a particular ETF, a shareholder may have no way to dispose
of such shares.
Use of Third Party Managers
CMS may recommend the use of Third Party Managers. In these situations, CMS continues to do ongoing
due diligence of such managers, but such recommendations rely to a great extent on the Third Party
Managers’ ability to successfully implement their investment strategies. In addition, CMS does not have
the ability to supervise the Third Party Managers on a day-to-day basis.
Management Through Similarly Managed Model Accounts
CMS manages certain accounts through the use of similarly managed model portfolios, whereby the Firm
allocates all or a portion of its clients’ assets among various mutual funds and/or securities on a
discretionary basis using one or more of its proprietary investment strategies. In managing assets through
the use of models, the Firm remains in compliance with the safe harbor provisions of Rule 3a-4 of the
Investment Company Act of 1940.
The rebalancing strategy used to manage a model portfolio may involve an above average portfolio turnover
that could negatively impact clients’ net after tax gains. While the Firm seeks to ensure that clients’ assets
are managed in a manner consistent with their individual financial situations and investment objectives,
securities transactions effected pursuant to a model investment strategy are usually done with some regard
to a client’s individual tax ramifications. Clients should contact CMS if they experience a change in their
financial situation or if they want to impose reasonable restrictions on the management of their accounts.
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Item 9.
Disciplinary Information
CMS has not been involved in any legal or disciplinary events that are material to a client’s evaluation of its
advisory business or the integrity of its management.
Item 10. Other Financial Industry Activities and Affiliations
Registered Representatives of Broker Dealer
Certain of the Firm’s Supervised Persons are registered representatives of APW Capital Inc. and may
provide clients with securities brokerage services under a separate commission-based arrangement. This
arrangement is described at length in Item 5.
Licensed Insurance Brokers or Agents
Certain of CMS’ Supervised Persons, in their individual capacities, are also licensed insurance agents or
brokers. When appropriate, these Supervised Persons, in their individual capacities, may recommend the
purchase of certain insurance or annuity products to advisory clients on a fully-disclosed basis. A conflict
of interest exists to the extent that CMS recommends the purchase of insurance or annuity products where
its Supervised Persons receive insurance commissions or other additional compensation. As a result, CMS
has procedures in place to address any such conflict.
Fees from Independent Managers
As discussed above, CMS recommends that certain clients authorize the active discretionary management
of a portion of their assets by and/or among certain Independent Managers. In certain circumstances
CMS’s compensation is included in the advisory fee charged by such Independent Managers. Therefore,
there may be a conflict of interest to choose such Independent Managers.
Item 11. Code of Ethics
CMS has adopted a code of ethics in compliance with applicable securities laws (“Code of Ethics”) that sets
forth the standards of conduct expected of its Supervised Persons. CMS’ Code of Ethics contains written
policies reasonably designed to prevent certain unlawful practices such as the use of material non-public
information by the Firm or any of its Supervised Persons and the trading by the same of securities ahead
of clients in order to take advantage of pending orders.
The Code of Ethics also requires certain of CMS’ personnel (called “Access Persons”) to report their
personal securities holdings and transactions and obtain pre-approval of certain investments (e.g., initial
public offerings, limited offerings). However, CMS Supervised Persons are permitted to buy or sell
securities that it also recommends to clients if done in a manner consistent with the Firm’s policies and
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procedures. This Code of Ethics has been established recognizing that some securities trade in sufficiently
broad markets to permit transactions by Access Persons to be completed without any appreciable impact
on the markets of such securities. Therefore, under certain limited circumstances, exceptions may be made
to the policies stated below.
When the Firm is engaging in or considering a transaction in any security on behalf of a client, no Access
Person may knowingly effect for themselves or for their immediate family (i.e., spouse, minor children and
adults living in the same household as the Access Person) a transaction in that security unless:
•
the transaction has been completed;
•
the transaction for the Access Person is completed as part of a batch trade (as defined below in
Item 12) with clients; or
•
a decision has been made not to engage in the transaction for the client.
These requirements are not applicable to: (i) direct obligations of the Government of the United States; (ii)
money market instruments, bankers’ acceptances, bank certificates of deposit, commercial paper,
repurchase agreements and other high quality short-term debt instruments, including repurchase
agreements; (iii) shares issued by mutual funds or money market funds; and (iv) shares issued by unit
investment trusts that are invested exclusively in one or more mutual funds.
Clients and prospective clients may contact CMS to request a copy of its Code of Ethics.
Item 12. Brokerage Practices
Factors which CMS considers in recommending Charles Schwab & Co, Inc or any other broker-
dealer to clients include their respective financial strength, reputation, execution, pricing, research
and service. Charles Schwab & Co, Inc enables CMS to obtain many mutual funds without
transaction charges and other securities at nominal transaction charges. The commissions and/or
transaction fees charged by Charles Schwab & Co, Inc may be higher or lower than those charged by
other Financial Institutions.
The commissions paid by CMS’ clients comply with the Firm’s duty to obtain “best execution.”
Clients may pay commissions that are higher than another qualified Financial Institution might charge to
effect the same transaction where CMS determines that the commissions are reasonable in relation to
the value of the
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brokerage and research services received. In seeking best execution, the determinative factor is not the
lowest possible cost, but whether the transaction represents the best qualitative execution, taking into
consideration the full range of a Financial Institution’s services, including among others, the value of
research provided, execution capability, commission rates and responsiveness. CMS seeks competitive
rates but may not necessarily obtain the lowest possible commission rates for client transactions.
CMS periodically and systematically reviews its policies and procedures regarding its recommendation of
Financial Institutions in light of its duty to obtain best execution.
The client may direct CMS in writing to use a particular Financial Institution to execute some or all
transactions for the client. In that case, the client will negotiate terms and arrangements for the account
with that Financial Institution and the Firm will not seek better execution services or prices from other
Financial Institutions or be able to “batch” client transactions for execution through other Financial
Institutions with orders for other accounts managed by CMS (as described below). As a result, the client
may pay higher commissions or other transaction costs, greater spreads or may receive less favorable net
prices, on transactions for the account than would otherwise be the case. Subject to its duty of best
execution, CMS may decline a client’s request to direct brokerage if, in the Firm’s sole discretion, such
directed brokerage arrangements would result in additional operational difficulties or violate restrictions
imposed by other broker-dealers (as further discussed below).
Transactions for each client generally will be effected independently, unless CMS decides to purchase or
sell the same securities for several clients at approximately the same time. CMS may (but is not obligated
to) combine or “batch” such orders to obtain best execution, to negotiate more favorable commission rates
or to allocate equitably among CMS’ clients differences in prices and commissions or other transaction
costs that might not have been obtained had such orders been placed independently. Under this procedure,
transactions will generally be averaged as to price and allocated among CMS’ clients pro rata to the
purchase and sale orders placed for each client on any given day. To the extent that CMS determines to
aggregate client orders for the purchase or sale of securities, including securities in which CMS’ Supervised
Persons may invest, the Firm generally does so in accordance with applicable rules promulgated under the
Advisers Act and no-action guidance provided by the staff of the U.S. Securities and Exchange
Commission. CMS does not receive any additional compensation or remuneration as a result of the
aggregation. In the event that the Firm determines that a prorated allocation is not appropriate under the
particular circumstances, the allocation will be made based upon other relevant factors, which may include:
(i) when only a small percentage of the order is executed, shares may be allocated to the account with the
smallest order or the smallest position or to an account that is out of line with respect to security or sector
weightings relative to other portfolios, with similar mandates; (ii) allocations may be given to one account
when one account has limitations in its investment guidelines which prohibit it from purchasing other
securities which are expected to produce similar investment results and can be purchased by other
accounts; (iii) if an account reaches an investment guideline limit and cannot participate in an allocation,
shares may be reallocated to other accounts (this may be due to unforeseen changes in an account’s
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Capital Management Services, Inc. Disclosure Brochure
assets after an order is placed); (iv) with respect to sale allocations, allocations may be given to accounts
low in cash; (v) in cases when a pro rata allocation of a potential execution would result in a de minimis
allocation in one or more accounts, CMS may exclude the account(s) from the allocation; the transactions
may be executed on a pro rata basis among the remaining accounts; or (vi) in cases where a small
proportion of an order is executed in all accounts, shares may be allocated to one or more accounts on a
random basis.
Consistent with obtaining best execution, brokerage transactions may be directed to certain broker-dealers
in return for investment research products and/or services which assist CMS in its investment decision-
making process. Such research generally will be used to service all of the Firm’s clients, but brokerage
commissions paid by one client may be used to pay for research that is not used in managing that client’s
portfolio. The receipt of investment research products and/or services as well as the allocation of the benefit
of such investment research products and/or services poses a conflict of interest because CMS does not
have to produce or pay for the products or services.
Commissions or Sales Charges for Recommendations of Securities
As discussed above, certain Supervised Persons in their respective individual capacities, are registered
representatives of APW Capital Inc.. These Supervised Persons are subject to FINRA Rule 3040 which
restricts registered representatives from conducting securities transactions away from their broker-
dealer unless APW Capital Inc. provides written consent. Therefore, clients are advised that certain
Supervised Persons may be restricted to conducting securities transactions through APW Capital Inc. if
they have not secured written consent from APW Capital Inc. to execute securities transactions though
a different broker-dealer. Absent such written consent or separation from APW Capital Inc., these
Supervised Persons are prohibited from executing securities transactions through any broker-dealer
other than APW Capital Inc. under APW Capital Inc.’ internal supervisory policies. CMS is cognizant of
its duty to obtain best execution and has implemented policies and procedures reasonably designed
in such pursuit.
Software & Support Provided by Fin ancial Institutions
CMS may receive from Charles Schwab Inc at no cost to CMS, computer software and related systems
support, which allow CMS to better monitor client accounts maintained at Charles Schwab & Co, Inc . CMS
may receive the software and related support without cost because CMS renders investment management
services to clients that maintain assets at Charles Schwab & Co, Inc . The software and support is not
provided in connection with securities transactions of clients (i.e., not “soft dollars”). The software and
related systems support may benefit CMS, but not its clients directly. In fulfilling its duties to
its clients, CMS endeavors at all times to put the interests of its clients first. Clients should be
aware, however, that CMS’ receipt of economic benefits from a broker-dealer creates a conflict of
interest since these benefits may influence CMS’ choice of broker-dealer over another broker-
dealer that does not furnish similar software, systems support or services.
Capital Management Services, Inc. Disclosure Brochure
There is no direct link between CMS’ participation in Charles Schwab & Co, Inc institutional customer
program and the investment advice it gives to its clients, although CMS receives economic
benefits through its participation in the program that are typically not available to Charles Schwab & Co,
Inc retail investors. Additionally, CMS may receive the following benefits from Charles Schwab & Co,
Inc through its registered investment adviser division: receipt of duplicate client confirmations and
bundled duplicate statements; access to a trading desk that exclusively services its Registered
Investment Adviser participants; access to block trading which provides the ability to aggregate securities
transactions and then allocate the appropriate shares to client accounts; and access to an electronic
communication network for client order entry and account information. The Firm also has the ability
deduct advisory fees directly from client accounts; access to an electronic communications network for
client order entry and account information; access to mutual funds with no transaction fees and to
certain institutional money managers; and discounts on compliance, marketing, research, technology,
and practice management products or services provided to the Firm by third party vendors. Charles
Schwab & Co, Inc may fund business consulting and professional services received by CMS’ related
persons.
Some of the products and services made available by Charles Schwab & Co, Inc through the program
may benefit CMS but not its client. These products or services may assist CMS in managing and
administering client accounts, including accounts not maintained at Charles Schwab & Co, Inc . Other
services made available by Charles Schwab & Co, Inc are intended to help CMS manage and further
develop its business enterprise. The benefits received by CMS’ participation in the program do not
depend on the amount of brokerage transactions directed to Charles Schwab & Co, Inc .
Item 13. Review of Accounts
Account Reviews
For those clients to whom CMS provides investment management services, CMS monitors those portfolios
as part of an ongoing process while regular account reviews are conducted on at least a quarterly basis.
For those clients to whom CMS provides financial planning and/or consulting services, reviews are
conducted on an “as needed” basis. Such reviews are conducted by a member of CMS’ Investment
Committee. All investment advisory clients are encouraged to discuss their needs, goals and objectives
with CMS and to keep CMS informed of any changes thereto. The Firm contacts ongoing investment
advisory clients at least annually to review its previous services and/or recommendations and to discuss
the impact resulting from any changes in the client’s financial situation and/or investment objectives.
Account Statements and Reports
Clients are provided with transaction confirmation notices and regular summary account statements directly
from the Financial Institutions where their assets are custodied. On a quarterly basis or as otherwise
requested, clients may also receive written or electronic reports from CMS and/or an outside service
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Capital Management Services, Inc. Disclosure Brochure
provider, which contain certain account and/or market-related information, such as an inventory of account
holdings or account performance. Clients should compare the account statements they receive from their
custodian with those they receive from CMS or an outside service provider.
Those clients to whom CMS provides financial planning and/or consulting services will receive reports from
CMS summarizing its analysis and conclusions as requested by the client or as otherwise agreed to in
writing by CMS.
Item 14. Client Referrals and Other Compensation
Client Referrals
If a client is introduced to CMS by either an unaffiliated or an affiliated solicitor, CMS may pay that solicitor
a referral fee in accordance with the requirements of Rule 206(4)-3 of the Advisers Act and any
corresponding state securities law requirements. Any such referral fee is paid solely from CMS’ investment
management fee and does not result in any additional charge to the client. If the client is introduced to
CMS by an unaffiliated solicitor, the solicitor provides the client with a copy of CMS’ written disclosure
brochure which meets the requirements of Rule 204-3 of the Advisers Act and a copy of the solicitor’s
disclosure statement containing the terms and conditions of the solicitation arrangement including
compensation. Any affiliated solicitor of CMS discloses the nature of his/her relationship to prospective
clients at the time of the solicitation and will provide all prospective clients with a copy of CMS’ written
disclosure brochure at the time of the solicitation.
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Capital Management Services, Inc. Disclosure Brochure
Other Economic Benefits
In addition, CMS is required to disclose any relationship or arrangement where it receives an economic
benefit from a Third Party (non-client) for providing advisory services. This type of relationship poses a
conflict of interest and any such relationship is disclosed in response to Item 12, above.
Item 15. Custody
CMS’ Agreement and/or the separate agreement with any Financial Institution may authorize CMS through
such Financial Institution to debit the client’s account for the amount of CMS’ fee and to directly remit that
management fee to CMS in accordance with applicable custody rules.
The Financial Institutions recommended by CMS have agreed to send a statement to the client, at least
quarterly, indicating all amounts disbursed from the account including the amount of management fees paid
directly to CMS. In addition, as discussed in Item 13, CMS also sends periodic supplemental reports to
clients. Clients should carefully review the statements sent directly by the Financial Institutions and
compare them to those received from CMS.
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Capital Management Services, Inc. Disclosure Brochure
Item 16. Investment Discretion
CMS is given the authority to exercise discretion on behalf of clients. CMS is considered to exercise
investment discretion over a client’s account if it can effect transactions for the client without first having to
seek the client’s consent. CMS is given this authority through a power-of-attorney included in the
agreement between CMS and the client. Clients may request a limitation on this authority (such as certain
securities not to be bought or sold). CMS takes discretion over the following activities:
•
The securities to be purchased or sold;
•
The amount of securities to be purchased or sold;
• When transactions are made; and
•
The Third Party Managers to be hired or fired.
Item 17. Voting Client Securities
CMS is required to disclose if it accepts authority to vote client securities. CMS does not vote client
securities on behalf of its clients. Clients receive proxies directly from the Financial Institutions.
Item 18. Financial Information
CMS is not required to disclose any financial information pursuant to this Item due to the following:
•
The Firm does not require or solicit the prepayment of more than $1,200 in fees six months or more
in advance of services rendered;
•
The Firm does not have a financial condition that is reasonably likely to impair its ability to meet
contractual commitments to clients; and
•
The Firm has not been the subject of a bankruptcy petition at any time during the past ten years.
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CAPITAL MANAGEMENT SERVICES, INC.
a Registered Investment Adviser
Prepared by: