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Part 2A of Form ADV: Firm Disclosure Brochure
Financial Management Strategies, Inc.
9200 South Hills Blvd, Suite 310
Broadview Heights, OH 44147
Telephone: 216-642-1099
Fax: 216-642-1186
Email: jsoltis@vanfin.com
Web Address: www.fmstrategies.biz
11/19/2025
This brochure provides information about the qualifications and business practices of
Financial Management Strategies, Inc. (“FMS”). If you have any questions about the
contents of this brochure, please contact the Firm at 216-642-1099, or by e-mail to
jsoltis@vanfin.com.
The information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission or by any state securities authority.
Additional information about Financial Management Strategies, Inc. also is available
on the SEC’s website at www.adviserinfo.sec.gov. You can search this site by a unique
identifying number, known as a CRD number. Our firm's CRD number is 120818.
FMS is a registered investment adviser. Registration does not imply any level of skill
or training.
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ITEM 2 MATERIAL CHANGES
The SEC adopted "Amendments to Form ADV" in July, 2010. This Firm Brochure, dated
03/25/2025, is our updated document prepared in accordance with the SEC’s disclosure requirements
and rules.
This Item is used to provide our clients with a summary of new or updated information. We will inform
you of the revision(s) based on the nature of the updated information. There are no material changes
with this filing.
Consistent with the new disclosure rules, we will ensure that you receive a summary of any material
changes to this and subsequent Brochures within 30 days of such material changes. This Brochure is
also updated within 120 days of the close of our business’ fiscal year. Furthermore, we will provide
you with other interim disclosures about material changes as necessary.
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ITEM 3 TABLE OF CONTENTS
PAGE
Item 1
Cover Page
1
Item 2 Material Changes
2
Item 3
Table of Contents
3
Item 4
Advisory Business
4
Item 5
Fees and Compensation
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Item 6
Performance-Based Fees
13
Item 7
Types of Clients
13
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
14
Item 9
Disciplinary Information
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Item 10 Other Financial Industry Activities and Affiliations
16
Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
18
Item 12 Brokerage Practices
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Item 13 Review of Accounts
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Item 14 Client Referrals and Other Compensation
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Item 15 Custody
21
Item 16
Investment Discretion
21
Item 17 Voting Client Securities
22
Item 18 Financial Information
22
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ITEM 4 ADVISORY BUSINESS
Financial Management Strategies, Inc. (hereinafter “FMS”) is an SEC-registered investment adviser
with its principal place of business located in Ohio. FMS began conducting business in 1999.
Jeffrey C. Knox is the firm’s President and owns 55% of the company. Charles B. Elliott is the firm’s
Vice-President and owns 20% of the company. The following Investment Adviser Representatives of
FMS each owns 5% of the company: Carl J. Camillo, Victoria Ellinger, Daniel J. Lane, Austin J.
Linden III, Geoffrey F. Novack.
FMS offers the following advisory services to our clients:
Individual Portfolio Management
Our firm provides continuous asset management of client funds based on the individual needs of
each client. Through personal discussions in which goals and objectives based on the client's
particular circumstances are established, we develop the client's personal investment policy. We
create and manage a portfolio based on that policy. During our data-gathering process, we
determine the client’s individual objectives, time horizons, risk tolerance, and liquidity needs. As
appropriate, we may also review and discuss a client’s prior investment history, as well as family
composition and background.
We manage these advisory accounts on a discretionary or non-discretionary basis. Account
supervision is guided by the client's time horizon and stated risk profile and investment objective
for the account (i.e., Aggressive, Moderately Aggressive, Moderate, Moderately Conservative,
Conservative).
In the firm’s sole discretion, clients may impose reasonable restrictions in writing on investing in
certain securities, types of securities, or industry sectors. Clients retain individual ownership of all
securities.
Once the client's portfolio has been established, we continually monitor the portfolio and, as
necessary, rebalance the portfolio when the investment holdings differ from the target asset
allocation for the portfolio in a manner that changes either the investment objective or risk of the
portfolio.
Our investment recommendations are not limited to any specific product or service offered by a
broker-dealer or insurance company and will generally include advice regarding the following
securities:
• Exchange-listed securities
• Securities traded over-the-counter
• Corporate debt securities (other than commercial paper)
• Commercial paper
• Certificates of deposit
• Municipal securities
• Mutual fund shares
• United States governmental securities
• Options contracts on securities
•
Interests in real estate partnerships
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Because some types of investments involve additional risk, they will only be recommended when
consistent with the client's stated investment objectives, tolerance for risk, liquidity, and suitability.
To ensure that our initial determination of an appropriate portfolio remains suitable and that the
account continues to be managed in a manner consistent with the client's financial circumstances,
we will:
1. at least annually, contact each client to determine whether there have been any changes in
the client's financial situation or investment objectives, and whether the client wishes to
impose investment restrictions or modify existing restrictions;
2. be reasonably available to consult with the client; and
3. maintain and update client suitability information.
Model Portfolio Management
Our firm provides continuous portfolio management services to clients using model asset allocation
portfolios. Each model portfolio is designed to meet a particular investment objective.
Aggressive Growth
This portfolio is designed for an investor who seeks maximum long-term returns and is willing to
accept substantial risk and market volatility, believing that the potential for higher returns is far more
important than protecting the portfolio’s value.
Capital Accumulation
This portfolio is designed for an investor who seeks higher long-term returns and is willing to accept
some risk and market volatility, believing that the potential for higher long-term returns is more
important than protecting the portfolio’s value.
Balanced
This portfolio is designed for an investor who seeks long-term capital growth through equity
investments with reduced volatility through bond holdings and is willing to accept lower long-term
market returns in exchange for reduced portfolio risk.
Income and Capital Preservation
This portfolio is designed for an investor who seeks to preserve the portfolio’s value and minimize
market volatility but is willing to take on some risk and accept some short-term loss to the portfolio’s
value in exchange for long-term returns that may outpace inflation.
Total Return
This portfolio is designed for the investor who seeks to maximize portfolio return based upon
current market and economic conditions and is willing to accept substantial risk and market
volatility. With the emphasis on return only, portfolios may or may not be diversified and there is
no target asset allocation for the portfolio.
Bond
This portfolio is designed for the investor who seeks income through investment in corporate,
government, high yield, and global bonds without any expectation of long-term capital growth.
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Short Term Income Fund
This portfolio is designed for the investor who seeks income through investment in short duration
corporate and government bonds without any expectation of capital growth as an alternative to cash
or money market type investments.
For smaller accounts, we have three (3) model asset allocation portfolios that typically have less
than five fund holdings. Each model portfolio is designed to meet a particular investment goal.
Growth Portfolio
This portfolio is designed for an investor who seeks higher long-term returns and is willing to accept
significant risk and market volatility, believing that the potential for higher long-term returns is more
important than protecting the portfolio’s value.
Moderate Portfolio
This portfolio is designed for an investor who seeks long-term capital growth through equity
investments with reduced volatility through bond holdings and is willing to accept lower long-term
market returns in exchange for reduced portfolio risk.
Conservative Portfolio
This portfolio is designed for an investor who seeks to preserve the portfolio’s value and minimize
market volatility but is willing to take on some risk and accept some short-term loss to the portfolio’s
value in exchange for long-term returns that may outpace inflation.
Through discussions with the client, we determine the client's financial goals, risk profile, and
investment objective for the portfolio. Based on those discussions, we select the portfolio that best
meets the client’s financial and risk objectives. Each portfolio is managed based on the portfolio's
investment and risk objectives. Clients, nevertheless, have the opportunity to place reasonable
restrictions on the types of investments to be held in their account. Clients retain ownership of all
securities. We manage advisory accounts on both a discretionary or non-discretionary basis.
Account supervision is guided by the client's stated account and risk objectives (i.e., maximum
capital appreciation, growth, income, growth and income, or capital preservation), as well as tax
considerations.
Once the client's portfolio has been established, we continually monitor the portfolio and, as
necessary, rebalance the portfolio when the investment holdings differ from the target asset
allocation for the portfolio in a manner that changes either the investment objective or risk of the
portfolio.
Our investment recommendations are not limited to any specific product or service offered by a
broker dealer or insurance company and will generally include advice regarding the following
securities:
• Exchange-listed securities
• Mutual fund shares
Because some types of investments involve additional degrees of risk, they will only be
recommended or implemented when consistent with the client's stated investment objectives,
tolerance for risk, liquidity, and suitability as detailed in their Investment Policy Statement.
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To ensure that our initial determination of an appropriate model portfolio remains suitable and that
the account continues to be managed in a manner consistent with the client's financial
circumstances, we will:
1. at least annually, review each participating client’s portfolio to determine whether there
have been any changes in the client's financial situation or investment objectives, and
whether the client wishes to impose investment restrictions or modify existing restrictions;
2. be reasonably available to consult with the client; and
3. maintain and update client suitability (i.e. account objective and risk) information.
Retirement Plan Advisory Services
Our firm provides advisory services to pension, profit sharing, 403(b), and 401(k) plans.
We select and provide on-going monitoring of funds that are offered as investment options to
retirement plan participants. In this capacity, we provide investment advice to the plan Trustee(s) as
a fiduciary under either Section 3(21) or 3(38) of the Employee Retirement Income Security Act
(hereinafter “ERISA”). The fund selection, monitoring, and review process is done within the
guidelines established in the plan’s Investment Policy Statement.
For plan participants, we may provide non-discretionary investment advice. Based on information
provided by the participant concerning his or her time horizon, risk profile, and investment goals,
we may recommend that the participant invest in specific investments from the plan’s available
investment options. The participant has the sole responsibility for choosing whether to implement
any recommendations made regarding their investment selections.
We may also provide education services to plan participants within the guidelines established
under ERISA Section 404(c). Services may include information about the company plan, general
investment education, asset allocation models, and information or workshops on how to plan for
retirement and other financial related topics.
The specific services that are provided to a plan are detailed in the client’s Investment Advisory
Agreement.
Financial Planning
We provide financial planning services. Comprehensive financial planning is a broad-based
service that provides an evaluation of a client’s current and future financial position by using
currently known variables to predict future cash flows, asset values and withdrawal plans.
Through the financial planning process, all questions, information and analysis are considered as
they impact and are impacted by the entire financial and life situation of the client. Clients receive
a written report that provides information and recommendations to assist the client in pursuing his
or her financial goals and objectives. The scope of the planning services to be provided the client
are included in the client’s Financial Planning/Consulting Agreement.
A typical financial plan may address any or all of the following areas:
•
Income Tax and Cash Flow. We analyze the client’s income, spending and tax situation and
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focus on ways to reduce and/or defer current taxation and create a plan that illustrates the
impact of various investment and planning strategies on the client's current and future
income.
•
Investments. We analyze current investments and create an asset allocation model for
investments based upon the client’s risk tolerance, time horizon, and planning objectives
that can be used as a guide in making current and future investment decisions.
• Education Funding. We review planning options for meeting future education expenses.
• Retirement Planning. We analyze the client’s current situation and make savings and
investment recommendations to help the client achieve his or her retirement goals.
• Disability Needs. We review current insurance coverage and make certain adequate income
is available in the event of a disability.
• Long Term Care Planning. We review methods to meet the financial cost of long term care
and review strategies for preserving and protecting assets.
• Estate Planning. We work with clients to arrange for the desired distribution of assets at
death and discuss strategies to minimize estate taxes and expenses.
• Life Insurance and Survivor Income Planning. We review existing policies and coordinate
life insurance coverage with other assets to make certain surviving family members have
adequate assets to provide income that meets their planning needs.
• Property and Liability Insurance. We review coverage to make certain limits are adequate
to protect assets from potential claims.
The planning process begins with a comprehensive review of the client’s current situation. Prior to
the initial planning meeting, we ask the client to gather information on all existing assets and
liabilities including employee benefit programs, retirement plans, investments, all insurance policies,
wills and trusts, tax returns, and any other relevant information and documents. During the data
gathering interview, this information is reviewed, financial and other planning objectives are
established and prioritized, and risk tolerance is determined. We analyze the client’s information
and documents and prepare a written plan and provide planning recommendations. Implementation
of any planning recommendations is entirely at the client’s discretion. Should the client choose to
implement the recommendations contained in the plan, we will assist the client and coordinate our
work with the client’s attorney, accountant, insurance agent, and/or investment advisor.
Consulting Services
Clients can also receive investment advice or planning assistance on a more focused basis. We may
provide limited or specific planning services to clients and provide recommendations and advice on
a particular problem or specialized matter related to financial planning, insurance, investments,
business, and/or estate planning. The specific services to be provided are detailed in the client’s
Financial Planning/Consulting agreement.
We may also provide investment advice to clients who are participants in an employer-sponsored
plan subject to ERISA. The specific services to be provided are detailed in an Addendum to the
client’s Financial Planning/Consulting Agreement.
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Adviser’s financial planning and consulting recommendations are not limited to any specific
product or service offered by any broker-dealer or insurance company.
Both financial planning and consulting services may be offered on a limited time basis (up to five
(5) months) for a one-time, fixed fee or on an hourly fee arrangement. Both services may also
be offered on a continuing basis pursuant to a recurring fixed fee or hourly fee arrangement.
Amount of Regulatory Assets Under Management and Assets Under Advisement
As of 12/31/2024, Adviser was actively managing 1,776 accounts, with regulatory assets under
management of $619,530,659. Of this total amount, 1514 accounts with assets of $500,149,821 are
managed on a discretionary basis, and 262 accounts with assets of $119.380.838 are managed on a
non-discretionary basis. In addition, FMS acts as an Investment Manager for 24 retirement plans as
defined under ERISA with total assets of $82,283,635. The total of Adviser’s regulatory Assets Under
Management and Assets Under Advisement is $701,814,294.
ITEM 5 FEES AND COMPENSATION
Portfolio Management and Model Portfolio Management Fees
Fees are specified in the client’s Investment Advisory Agreement. Annual fees for both our
Individual and Model Portfolio Management Services are based upon a percentage of assets under
management and may range from .50% to 1.50%. We use both a flat or level fee schedule and a
tiered fee schedule.
For fees based on a flat or level fee schedule, the maximum annualized fee for Portfolio
Management Services is 1.50% of the assets under management.
For fees based on a tiered fee schedule, the maximum annualized fee for Portfolio Management
Services is as follows:
Tiered Assets Under Management
$ 0 - $ 100,000
$100,001 - $250,000
$250,001 - $500,000
$500,001 - $1,000,000
$1,000,001 and Above
Annual Fee
1.50%
1.50%
1.25%
1.00%
1.00%
For example, based upon the above fee schedule, for an account with $600,000 in assets the annual
fee would be as follows:
Tiered Assets Under Management
$ 0 - $ 100,000
$100,001 - $250,000
$250,001 - $500,000
$500,001 - $1,000,000
Annual Fee Calculation
$100,000 x 1.50% = $1,500
$150,000 x 1.50% = $2,250
$250,000 x 1.25% = $3,125
$100,000 x 1.00% = $1,000
Total Fee $7,875
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Fees are deducted from cash assets held in a client’s account. The initial fee is charged on the first
day of the month after the account is funded. It is pro-rated from that date through the end of the
current calendar quarter and is based on the account’s value on the last business day of the
previous month. Thereafter, the client's fee will be payable at the beginning of each calendar
quarter for such quarter and the fee will be based on the fair market value of the assets in the
account on the last business day of the preceding calendar quarter. There is no additional fee
charged for any subsequent deposits made to the Account during a quarter or any fee refund for any
subsequent withdrawals made from the account during a quarter. If this Agreement is terminated
or the account is closed for any reason, Adviser will refund to the client a pro-rata portion of any
pre-paid, but unearned, fee paid for the current quarter. The amount refunded will be based on the
number of days remaining in the quarter after the date of termination.
Transaction Fees and Charges
In addition to the fee for advisory services, clients may also incur account fees and charges from
Cetera Wealth Services LLC (“Cetera”), the broker-dealer used by Adviser’s Investment Adviser
Representatives, and/or Pershing LLC (“Pershing”), the clearing firm used by Adviser. Normal
transaction charges and account fees (i.e. returned check fee, overnight charges, IRA Custodian,
paper statement, trade confirmation, etc.) apply to all accounts. Cetera charges and fees are
included in a “Supplemental Disclosure” that is provided to the Client at the time the account is
opened. A schedule of Pershing charges and fees are sent to the Client directly by Pershing at the
time the account is opened. Should there be a change to these transaction charges or account
fees, Cetera and/or Pershing will provide client with a new fee schedule prior to any changes
becoming effective.
Limited Negotiability of Advisory Fees
Although we have established the aforementioned fee schedule(s), we retain the discretion to
negotiate and determine fees on a client-by-client basis. The client’s individual circumstances are
considered in determining the fee schedule. Factors include the complexity of the client's needs,
the total amount of assets to be placed under management, anticipated future, or additional
deposits to accounts; related accounts, and other factors. The specific annual fee schedule for a
client is contained in the Investment Advisory Agreement between FMS and each client.
There is no minimum account size. We group all household related client accounts together for
the purpose of determining fees for those related accounts. A different fee schedule may be used
for a specific household account under special circumstances with the approval of the firm’s
Chief Compliance Officer.
Retirement Plan Advisory and Consulting Fees
Fees for services to pension, profit-sharing, 403(b), and 401(k) plans are specified in the client’s
Investment Management or Consulting agreement and are determined by the nature and scope of
the services to be provided and the complexity of each client's situation. Consulting services may be
offered on a limited time basis (up to five (5) months) for a one-time fee or on an hourly fee basis.
Services may also be offered on a continuous basis pursuant to a recurring fixed fee or on an hourly
fee basis.
For services based upon an hourly fee arrangement, the hourly rate generally ranges from $75 to
10
$250 per hour. Although the length of time it will take to provide our consulting services will
depend on each client's situation, we will provide an estimate for the total hours at the start of the
advisory relationship.
For services based on a fixed fee basis, fees typically fees range from $1,000 to $25,000, depending
on the scope of services to be provided and the specific arrangement agreed upon with the client.
For retirement plans where Adviser acts as the “Investment Manager” for the plan within the
meaning of ERISA § 3(38) and as a “fiduciary” of the Plan within the meaning of ERISA
§3(21)(A), fees are based on a percentage of assets under management and generally range from
.10% to 1.50%. We use both a flat or level fee schedule and a tiered fee schedule. For fees based on
a tiered fee schedule, the maximum annualized fee is as follows:
Tiered Assets Under Management
$0 - $500,000
$500,001 - $1,000,000
$1,000,001 - $2,000,000
$2,000,001 and Above
Annual Fee
1.50%
1.25%
1.00%
1.00%
For example, based upon the above tiered fee schedule, for an account with $1,200,000 in assets the
annual fee would be as follows:
Tiered Assets Under Management
$0 - $500,000
$500,001 - $1,000,000
$1,000,000 - $2,000,000
Annual Fee Calculation
$500,000 x 1.50% = $ 7,500
$500,000 x 1.25% = $ 6,250
$200,000 x 1.00% = $ 2,000
Total Fee $15,250
There is no minimum fee. Fees may be paid directly by the plan sponsor or deducted on a pro-rata
basis from each plan participant’s account. Depending on the billing policy of the plan’s record
keeper and administrative firm, fees may be either paid in advance or in arrears.
Where fees are paid in advance, the initial fee will be based upon the fair market value of the plan’s
assets as determined by Custodian at the time it initially receives the plan assets. The first payment
will be prorated to cover the period from that date through the end of the current calendar quarter.
Thereafter, the plan fee will be paid at the beginning of each calendar quarter for such quarter and
the fee will be based on the fair market value of the assets under management on the last business
day of the preceding calendar quarter as calculated by Custodian.
Where fees are paid in arrears, the first payment will be made at the end of the calendar quarter and
prorated to cover the period from the date plan assets were received through the end of that
calendar quarter. Thereafter, the plan fee will be paid at the beginning of each calendar quarter for
the prior calendar quarter. Fees will be based on the fair market value of the assets under
management on the last business day of the preceding calendar quarter as calculated by Custodian.
For all plans, there is no refund of the plan fee for any withdrawals made by a plan during the
quarter. No adjustment or additional fee is charged for any additional deposits made to the plan
during the quarter. If a plan is terminated for any reason, the plan will either receive a refund of the
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fee already paid based upon the number of days remaining in the quarter after the date of
termination or be charged that portion of the fee earned based upon the number of days in the
quarter prior to the date of termination.
Limited Negotiability of Advisory Fees
Although we have established the aforementioned fee schedule(s), we retain the discretion to
negotiate and determine fees on a client-by-client basis. The client’s individual circumstances are
considered in determining the fee schedule. Factors include the asset size of the plan, number of
eligible participants, enrollment and education services to be provided, geographic locations of
the client’s office locations, and other factors. The specific annual fee schedule for a client is
contained in the Investment Advisory Agreement between FMS and each client.
Financial Planning/Consulting Fees
Fees are specified in the client’s Financial Planning/Consulting Agreement and are determined based
on the nature and scope of the services being provided and the complexity of each client’s situation.
Both financial planning and consulting services may be offered on a limited time basis (up to five (5)
months) for a one-time fee or on an hourly fee basis. Both services may also be offered on a
continuous basis for a recurring fixed fee or on an hourly fee basis.
For services based upon an hourly fee arrangement, the hourly rate may range from $75 and $250
per hour. Although the length of time it will take to provide a financial plan will depend on each
client's personal situation, we will provide an estimate for the total hours at the start of the advisory
relationship.
For services based on a fixed fee basis, fees typically range from $250 to $10,000, depending on the
scope of services to be provided and the specific arrangement agreed upon with the client.
General Information
Termination of the Advisory Relationship
A client agreement may be canceled at any time, by either party for any reason, upon written notice.
Mutual Fund Fees
All fees paid to FMS for investment advisory services are separate and distinct from the fees and
expenses charged by mutual funds and/or ETFs to their shareholders. These fees and expenses are
described in each fund's prospectus and will generally include both a management fee and fees for
other fund expenses. When purchasing mutual funds for clients, FMS generally selects the lowest
share class available through Cetera Wealth Services LLC, member FINRA/SIPC, and its clearing
firm, Pershing, LLC. However, due to transaction fees and other costs, the lowest expense share
class may not always represent the most cost-effective option for a client. In such cases, FMS
considers total costs, including both fund expenses and transaction related fees, when determining
the most appropriate share class for a client’s account. This evaluation ensures that the total costs
for the client are minimized, and the investment selected meets our fiduciary obligation as a firm.
A client could invest in a mutual fund directly, without our services. In that case the client would
not receive the services provided by our firm which are designed, among other things, to assist the
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client in determining which mutual fund or funds are most appropriate based upon the client's
financial condition and objectives. Accordingly, the client should review both the fees charged by
the funds and our fees to fully understand the total amount of fees to be paid by the client and to
thereby evaluate the advisory services being provided.
Retirement Plans - ERISA Accounts
We are deemed to be a fiduciary to advisory clients that are employee benefit plans or hold
retirement accounts under the Employee Retirement Income and Securities Act ("ERISA"), and
regulations under the Internal Revenue Code of 1986 (the "Code"), respectively. As such, our firm
is subject to specific duties and obligations under ERISA and the Internal Revenue Code that
include, among other things, restrictions concerning certain forms of compensation. To avoid
engaging in prohibited transactions, we may only charge fees for investment advice on products
where our firm and/or our related persons do not receive any commissions or servicing fees from
any mutual fund. Consistent with firm policy, funds made available to plan participants are in the
lowest share class available from the plan’s Custodian. If the lowest share class available includes
any 12b-1 fund distribution fees or “Sub T-A” servicing fees, these fees are credited back to a
participant’s account. These credits, if applicable, will be shown on the account statement.
Retirement Plans (including SIMPLE-IRA and SEP-IRA) and Individual Retirement Accounts
When we provide investment advice to you regarding your retirement plan account or individual
retirement account, we are fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act and/or the Internal Revenue Code, as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts with your interests, so we operate
under a special rule that requires us to act in your best interest and not put our interests ahead of yours.
• Meet a professional standard of care when making investment recommendations (give prudent
advice);
• Never put our financial interests ahead of yours when making recommendations (give loyal
advice);
• Avoid misleading statements about conflicts of interest, fees, and investments;
• Follow policies and procedures designed to ensure that we give advice that is in your best
interest;
• Charge no more than is reasonable for our services; and
• Give you basic information about conflicts of interest.
Advisory Fees in General
Clients should note that similar advisory services may (or may not) be available from other
registered (or unregistered) investment advisers for similar or lower fees.
ITEM 6
PERFORMANCE-BASED FEES
Financial Management Strategies, Inc. does not charge performance-based fees.
ITEM 7 TYPES OF CLIENTS
Financial Management Strategies, Inc. provides advisory services to the following types of clients:
Individuals (other than high net worth individuals)
•
• High net worth individuals
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• Trusts and Estates
• Charitable Organizations
• Corporations or other businesses not listed above
• Pension and profit-sharing plans
• VEBA Trusts
ITEM 8 METHODS OF ANALYSIS, INVESTMENT STRATEGIES & RISK OF LOSS
Methods of Analysis
We may use the following methods of analysis in formulating our investment advice and/or
managing client assets:
• Charting. In this type of technical analysis, we review charts of market and security activity
in an attempt to identify when the market is moving up or down and to predict how long the
trend may last and when that trend might reverse.
• Fundamental Analysis. We attempt to measure the intrinsic value of a security by looking at
economic and financial factors (including the overall economy, industry conditions, and the
financial condition and management of the company itself) to determine if the company is
underpriced (indicating it may be a good time to buy) or overpriced (indicating it may be
time to sell). Fundamental analysis does not attempt to anticipate market movements. This
presents a potential risk, as the price of a security can move up or down along with the
overall market regardless of the economic and financial factors considered in evaluating the
stock.
• Technical Analysis. We analyze past market movements and apply that analysis to the
present to recognize recurring patterns of investor behavior and potentially predict future
price movement. Technical analysis does not consider the underlying financial condition
of a company. This presents a risk in that a poorly managed or financially unsound
company may underperform regardless of market movement.
• Cyclical Analysis. In this type of technical analysis, we measure the movements of a
particular stock against the overall market to predict the price movement of the security.
• Quantitative Analysis. We use mathematical models in an attempt to obtain more accurate
measurements of a company’s quantifiable data, such as the value of a share price or
earnings per share and predict changes to that data. A risk in using quantitative analysis is
that the models used may be based on assumptions that prove to be incorrect.
• Qualitative Analysis. We subjectively evaluate non-quantifiable factors such as quality of
management, labor relations, and strength of research and development factors not readily
subject to measurement and predict changes to share price based on that data. A risk is
using qualitative analysis is that our subjective judgment may prove incorrect.
• Asset Allocation. Rather than focusing primarily on securities selection, we attempt to
identify an appropriate ratio of securities, fixed income, and cash suitable to the client’s
investment goals and risk tolerance. A risk of asset allocation is that the client may not
participate in sharp increases in a particular security, industry, or market sector. Another
risk is that the ratio of securities, fixed income, and cash will change over time due to stock
and market movements and, if not corrected, will no longer be appropriate for the client’s
goals.
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• Mutual Fund and/or ETF Analysis. We look at the experience and track record of the
manager of the mutual fund or ETF to determine if that manager has demonstrated an
ability to invest over a period of time and in different economic conditions. We also look at
the underlying assets in a mutual fund or ETF in an attempt to determine if there is
significant overlap in the underlying investments held in other fund(s) in the client’s
portfolio. We also monitor the funds or ETFs to determine if they are continuing to follow
their stated investment strategy. A risk of mutual fund and/or ETF analysis is that, as in all
securities investments, past performance does not guarantee future results. A manager who
has been successful may not be able to replicate that success in the future. In addition, as
we do not control the underlying investments in a fund or ETF, managers of different funds
held by the client may purchase the same security, increasing the risk to the client if that
security were to fall in value. There is also a risk that a manager may deviate from the stated
investment mandate or strategy of the fund or ETF, which could make the holding(s) less
suitable for the client’s portfolio.
• Risks for All Forms of Analysis. Our securities analysis methods rely on the assumption that
the companies whose securities we purchase and sell, the rating agencies that review these
securities, and other publicly available sources of information about these securities, are
providing accurate and unbiased data. While we are alert to indications that data may be
incorrect, there is always a risk that our analysis may be compromised by inaccurate or
misleading information.
Investment Strategies
We use the following strategies in managing client accounts, provided that such strategies are
appropriate to the needs of the client and consistent with the client's investment objectives, risk
tolerance, and time horizons, among other considerations:
Long-Term Purchases
We purchase securities with the idea of holding them in the client's account for a year or longer.
Typically, we employ this strategy when:
• we believe the securities to be currently undervalued, and/or
• we want exposure to a particular asset class over time, regardless of the current projection
for this class.
A risk in a long-term purchase strategy is that by holding the security for this length of time, we
may not take advantage of short-term gains that could be profitable to a client. Moreover, if our
predictions are incorrect, a security may decline in value before we make the decision to sell.
Short-Term Purchases
When utilizing this strategy, we purchase securities with the idea of selling them within a relatively
short time, typically a year or less. We do this in an effort to take advantage of conditions that we
believe will soon result in a favorable price swing in the securities we purchase. A short-term
purchase strategy poses risks should the anticipated price swing not materialize. We are then left
with the option of having a long-term investment in a security that was designed to be a short-term
purchase or potentially taking a loss. In addition, this strategy involves more frequent trading than
does a longer-term strategy and will result in increased brokerage and other transaction-related
costs, as well as less favorable tax treatment of any short-term capital gains.
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Option Writing
We may use options as an investment strategy. An option is a contract that gives the buyer the
right, but not the obligation, to buy or sell an asset (such as a share of stock) at a specific price on or
before a certain date. An option, just like a stock or bond, is a security. An option is also a
derivative because it derives its value from an underlying asset. When using an option strategy, we
may only utilize “covered calls” or “protective puts”.
• A “covered call” is used to generate income from a security when we believe that a stock
price is unlikely to rise much in the near-term. The covered call is constructed by holding
a long position in a stock and then selling, or writing, a call option on that stock. By
selling the call option, you receive a “premium” or cash in exchange for you giving the
holder the right to buy the stock from you at a certain price within a specific period. This
strategy is used to help offset downside risk or potentially add to upside return.
• A “protective put” is a risk management strategy using options to guard against a loss in a
stock. You buy a put option on the stock you own and pay a fee, or premium. The
protective put works to lock in gains and buy protection against a decrease in value of the
stock below a set floor price. Should the stock drop below the floor price, you have the
right to “put” or sell the security at that price. This strategy does not limit upside potential
of the stock holding.
ITEM 9 DISCIPLINARY INFORMATION
We are required to disclose any legal or disciplinary events that are material to a client's or
prospective client's evaluation of our advisory business or the integrity of our management.
FMS self-reported to the SEC under the Share Class Selection Disclosure Initiative (SCSD) that the
firm may not have adequately disclosed the conflicts of interest relating to the receipt by the firm’s
associated persons of mutual fund 12b-1 servicing fees and the selection of mutual fund share
classes that pay such fees. Without admitting or denying the findings contained in the order, FMS
consented to the entry of an Order regarding this matter. Details of the findings and the Order may
be found at https://www.sec.gov/litigation/admin/2019/ia-5144.pdf.
Our firm and our management personnel have no other reportable disciplinary events to disclose.
ITEM 10 OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
Management personnel and certain Investment Adviser Representatives of FMS may be
separately licensed as Registered Representatives with Cetera Wealth Services LLC, member
FINRA/SIPC. As Registered Representatives, these individuals can make securities transactions for
which they will receive separate, yet customary, commission-based compensation.
Management personnel and certain Investment Adviser Representatives of FMS may also be
separately licensed as Investment Adviser Representatives of Cetera Investment Advisers LLC, a
Registered Investment Adviser. In that capacity, these individuals can provide advisory services
through Cetera Investment Advisers LLC. Advisory services delivered by Cetera Investment
Advisers LLC are separate and distinct from those provided by our firm and those services are
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provided for separate compensation. Clients choosing to implement recommendations through
Cetera Investment Advisers LLC should refer to that firm’s Disclosure Brochure and other
disclosure documents for details regarding services and fees.
Management personnel and certain Investment Adviser Representatives of FMS may be licensed as
agents either individually or through Plancorp, Inc., an insurance agency owned by management of
FMS, with various insurance companies. As such, these individuals can receive separate, yet
customary commission compensation resulting from implementing product transactions on behalf
of advisory clients. Clients, however, are not under any obligation to engage these individuals when
considering implementation of advisory recommendations. The implementation of any or all
recommendations is solely at the discretion of the client.
Clients should be aware that the receipt of additional other commission or fee compensation by
FMS and its management persons or employees creates a conflict of interest that may impair the
objectivity of our firm and these individuals when making advisory recommendations. FMS always
endeavors to act in the best interest of its clients as part of our fiduciary duty as a Registered
Investment Adviser. We take the following steps to address these conflicts:
• we disclose to clients the existence of all material conflicts of interest, including the
potential for our firm and our employees to earn compensation from advisory clients in
addition to our firm's advisory fees;
• we disclose to clients that they are not obligated to purchase recommended investment
products from our employees or affiliated companies;
• we collect, maintain and document accurate, complete and relevant client background
information, including the client’s financial goals, objectives and risk tolerance;
• our firm's management conducts regular reviews of each client account to verify that all
recommendations made to a client are suitable to the client’s needs and circumstances;
• we require that our employees seek prior approval of any outside employment activity so
that we may ensure that any conflicts of interests in such activities are properly addressed;
• we periodically monitor these outside employment activities to verify that any conflicts of
interest continue to be properly addressed by our firm; and
• we educate our employees regarding the responsibilities of a fiduciary, including the need
for having a reasonable and independent basis for the investment advice provided to clients.
ITEM 11 CODE OF ETHICS, POTENTIAL CONFLICTS, PARTICIPATION OR
INTEREST IN CLIENT TRANSACTIONS AND PERSONAL TRADING
Our firm has adopted a Compliance Policies and Procedures Manual/Code of Ethics (“Manual /
Code”) which sets forth high ethical standards of business conduct that we require of our employees,
including compliance with applicable federal securities laws.
FMS and our personnel owe a duty of loyalty, fairness, and good faith towards our clients, and have
an obligation to adhere not only to the specific provisions of the Manual/Code but to the general
principles that guide the Manual/Code.
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Our Manual/Code includes policies and procedures for the review of quarterly investment
transaction reports as well as initial and annual securities holdings reports that must be submitted
by the firm’s access persons. Among other things, our Manual/Code also requires the prior
approval of any acquisition of securities in a limited offering (e.g., private placement) or an initial
public offering. Our Manual/Code also provides for oversight, enforcement, and recordkeeping
provisions.
FMS's Manual/Code further includes the firm's policy prohibiting the use of material non-public
information.
A copy of our Manual/Code is available to our advisory clients and prospective clients. You may
request a copy by writing to Financial Management Strategies, Inc., Attn: Compliance Officer, 9200
South Hills Blvd, Suite 310, Broadview Heights, OH 44147, or by email to jsoltis@vanfin.com, or
by calling us at 216-642-1099.
FMS and individuals associated with our firm are prohibited from engaging in principal
transactions.
FMS and individuals associated with our firm are prohibited from engaging in agency cross
transactions.
Our Manual/Code is designed to assure that the personal securities transactions, activities and
interests of our employees will not interfere with (i) making decisions in the best interest of
advisory clients and (ii) implementing such decisions while, at the same time, allowing employees
to invest for their own accounts.
Our firm and/or individuals associated with our firm may buy or sell for their personal accounts
securities identical to or different from those recommended to our clients. In addition, any related
person(s) may have an interest or position in a certain security(ies) which may also be
recommended to a client.
It is the express policy of our firm that no person employed by us may purchase or sell any security
prior to a transaction(s) being implemented for an advisory account, thereby preventing such
employee(s) from benefiting from transactions placed on behalf of advisory accounts.
As these situations represent actual or potential conflicts of interest to our clients, we have
established the following policies and procedures for implementing our firm’s Manual/Code, to
ensure our firm complies with its regulatory obligations and provides our clients and potential
clients with full and fair disclosure of such conflicts of interest:
1. No principal or employee of our firm may put his or her own interest above the interest of an
advisory client.
2. No principal or employee of our firm may buy or sell securities for their personal
portfolio(s) where their decision is a result of information received as a result of his or her
employment unless the information is also available to the investing public.
3. It is the express policy of our firm that no person employed by us may purchase or sell any
security prior to a transaction(s) being implemented for an advisory account. This prevents
such employees from benefiting from transactions placed on behalf of advisory accounts.
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4. Our firm requires prior approval for any IPO or private placement investments by related
persons of the firm.
5. We maintain a list of all reportable securities holdings for our firm, and anyone associated
with this advisory practice that has access to advisory recommendations ("access person").
These holdings are reviewed on a regular basis by our firm's Chief Compliance Officer or
his/her designee.
6. We have established procedures for the maintenance of all required books and records.
7. Clients can decline to implement any advice rendered, except in situations where our firm is
granted discretionary authority.
8. All of our principals and employees must act in accordance with all applicable Federal and
State regulations governing registered investment advisory practices.
9. We require delivery and acknowledgement of the Code of Ethics by each supervised person
of our firm.
10. We have established policies requiring the reporting of Code of Ethics violations to our
senior management.
11. Any individual who violates any of the above restrictions may be subject to termination.
As disclosed in the preceding section of this Disclosure Brochure (Item 10), related persons of our
firm may be separately registered as Registered Representatives with Cetera Wealth Services LLC,
member FINRA/SIPC, Investment Adviser Representatives with Cetera Investment Advisers, LLC,
a Registered Investment Adviser, or licensed as insurance agents or brokers with various insurance
companies. Please refer to Item 10 for a detailed explanation of these relationships and important
conflict of interest disclosures.
ITEM 12 BROKERAGE PRACTICES
FMS does not have any soft-dollar arrangements and does not receive any soft-dollar benefits.
FMS requires that clients open accounts with broker-dealers or custodians who have established
relationships with FMS. These firms separately disclose to our clients all account related charges
and fees.
“Block trading” is the practice of combining multiple orders of the same security being purchased for
more than one account. In cases where a block trade is placed, we will distribute a portion of the shares
being purchased to participating accounts in a fair and equitable manner. Each participating account
will pay an average price per share for all combined transactions and pays a proportionate share of all
transaction costs on any given day. In the event an order is only partially filled, the shares will be
allocated to participating accounts in a fair and equitable manner, typically in proportion to the size of
each client's order. Accounts owned by individuals associated with our firm may participate in block
trading with client accounts. Those accounts, however, will not be given preferential treatment.
We do not block trade for non-discretionary accounts. Accordingly, non-discretionary accounts may
pay or receive different pricing and costs than discretionary accounts paid or received for the same
security that was part of a block trade.
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ITEM 13
REVIEW OF ACCOUNTS
Portfolio Management and Model Portfolio Management
Client’s Investment Adviser Representative will review, on at least an annual basis, the client's
portfolio holdings; confirm that the account’s risk is consistent with client’s investment objective;
ask whether the client is planning on making any additional deposits into the account or taking any
distributions; discuss any restrictions or limitations for the account; and determine whether any
changes to the account are required.
Retirement Plan Advisory and Consulting Services
Consulting services that were provided on a limited time basis (up to five (5) months) for a one-time
fee or on an hourly fee basis are not reviewed unless requested by the client. Services provided on
a continuous basis pursuant to a recurring fixed fee or on an hourly fee basis are reviewed in
accordance with the client’s consulting fee agreement.
For plans where we are providing complete investment management services as the plan’s
investment adviser in accordance with Department of Labor (DOL) regulations and under ERISA
guidelines, we select and continually monitor the investment options that are available to plan
participants in accordance with the client's Investment Policy Statement. Formal plan reviews
are prepared on an annual basis by Charles B. Elliott, Vice-President and Director of Financial
Planning and Portfolio Management and/or Jeffrey C. Knox, President.
Financial Planning Services
Financial planning and consulting services that were provided on a limited time basis (up to five
(5) months) for a one-time fee or on an hourly fee basis are not reviewed unless requested by the
client. Services provided on a continuous basis pursuant to a recurring fixed fee or on an hourly fee
basis are reviewed in accordance with the client’s consulting fee agreement. Reviews are conducted by
the client’s Investment Adviser Representative.
ITEM 14 CLIENT REFERRALS AND OTHER COMPENSATION
Client Referrals
Our firm may pay a cash referral fee to independent persons or firms ("Solicitors") for introducing
clients to us. We require the Solicitor to provide each prospective client a disclosure that includes:
•
the material terms of the Solicitor’s compensation arrangement with Adviser for introducing
the prospective client to the firm.
• a description of any material conflicts of interest on the part of the Solicitor resulting from the
referral arrangement with our firm.
The activities of a Solicitor are limited to client solicitation only. The Solicitor is not permitted to
enter into any undertaking or agreement, or to render any investment advice, on behalf of Adviser.
In accordance with Adviser’s policy, the advisory fees paid to us by clients referred by Solicitors are
not increased as a result of any referral.
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Other Compensation
It is company policy not to accept or allow our related persons to accept any form of compensation,
including cash, sales awards or other prizes, from any investment management firm or service
provider in conjunction with the advisory services we provide to our clients.
ITEM 15 CUSTODY
Our firm does not have actual or constructive custody of client accounts.
We previously disclosed in the "Fees and Compensation" section (Item 5) of this Brochure that our
firm directly debits advisory fees from individual client custodial accounts. On at least a quarterly
basis, the custodian sends client an account statement showing all transactions, including fees
charged, within the account during the reporting period. Clients should contact us directly if they
believe that there may be an error in their fee calculation or statement.
For retirement plans where participants have individual accounts, we advise the client's custodian of
the amount of the plan’s fee that is to be deducted from each participant’s account on a pro-rata
basis. Notice of the fee is sent to the client either by FMS or the plan’s record keeper or
administrator. In accordance with Department of Labor regulations, any fees charged to a
participant’s account are shown on the participant’s quarterly statement. Clients should contact us
directly if they believe there may be an error in their fee calculation or statement.
ITEM 16
INVESTMENT DISCRETION
For individual and model portfolio investment management clients, FMS may provide
discretionary asset management services when authorized by the client in the Investment Advisory
Agreement. For accounts with authorized discretion, we place trades in a client's account without
contacting the client prior to each trade to obtain the client's permission. We do, however, inform
clients that changes are being made to their accounts either electronically, where electronic delivery
has been authorized by the client, or by mail. Discretionary authority may not be granted for any
individual account subject to the provisions of ERISA, which includes pension and profit-sharing
plans and Simplified Employee Pensions (SEP).
Our discretionary authority includes the ability to do the following without contacting the client:
• determine the security to buy or sell; and/or
• determine the amount of a security to buy or sell
Clients may limit our discretionary authority by giving us written instructions. Clients may also
change/amend such limitations by providing us with new written instructions.
ITEM 17 VOTING CLIENT SECURITIES
As a matter of firm policy, we do not vote proxies on behalf of clients. Therefore, although our firm
may provide investment advisory services relative to a client’s investment assets, clients maintain
exclusive responsibility for (1) directing the manner in which proxies solicited by issuers of
securities beneficially owned by the client shall be voted, and (2) making all elections relative to
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any mergers, acquisitions, tender offers, bankruptcy proceedings or other types of events pertaining
to the client’s investment assets. Clients are responsible for instructing each custodian of the assets,
to forward to the client copies of all proxies and shareholder communications relating to the client’s
investment assets.
We do not offer any consulting assistance regarding proxy issues to clients.
ITEM 18 FINANCIAL INFORMATION
As an investment advisory firm, we are required to disclose any financial condition that is
reasonably likely to impair our ability to meet our contractual obligations. FMS has no financial
circumstances to report. FMS has never been the subject of a bankruptcy petition.
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