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GEARHART & ASSOCIATES
FORM ADV PART 2A
BROCHURE
Item 1 – Cover Page
8044 Montgomery Road, Suite 450
Cincinnati, Ohio 45236
513-985-3450
www.gearhart-assoc.com
by
telephone
at
(513)
832-5385
or
by
email
This brochure provides information about the qualifications and business practices of Atlas Wealth LLC,
doing business as Gearhart & Associates (“Gearhart & Associates”). If you have any questions regarding
the contents of this brochure, please do not hesitate to contact our Chief Compliance Officer, Andy
Armstong,
at
andrew.armstrong@dinsmorecomplianceservices.com. The information in this brochure has not been
approved or verified by the United States Securities and Exchange Commission or by any state securities
authority.
information about Gearhart & Associates
is available on
Gearhart & Associates is a registered investment adviser. Registration with the United States Securities
and Exchange Commission or any state securities authority does not imply a certain level of skill or training.
Additional
the SEC’s website at
www.adviserinfo.sec.gov.
April 16, 2026
Item 2 – Material Changes
Form ADV Part 2A requires registered investment advisers to amend their brochure when information
becomes materially inaccurate. If there are any material changes to an adviser’s disclosure brochure, the
adviser is required to notify you and provide you with a description of the material changes.
Since our last annual submission of the 2A brochure on March 9, 2026, the following material changes
have been made to this brochure:
Cover Page – Gearhart & Associates moved to a new home office address.
Item 3 - Table of Contents
Item 1 – Cover Page ...................................................................................................................................... 1
Item 2 – Material Changes ............................................................................................................................ 2
Item 3 - Table of Contents ............................................................................................................................ 3
Item 4 - Advisory Business ........................................................................................................................... 4
Item 5 - Fees and Compensation ................................................................................................................... 6
Item 6 - Performance-Based Fees and Side-by-Side Management ............................................................... 8
Item 7 - Types of Clients .............................................................................................................................. 9
Item 8 - Methods of Analysis, Investment Strategies, and Risk of Loss ...................................................... 9
Item 9 – Disciplinary Information .............................................................................................................. 14
Item 10 – Other Financial Industry Activities and Affiliations .................................................................. 14
Item 11 – Code of Ethics, Participation or Interest in Client Transactions ................................................. 14
Item 12 – Brokerage Practices .................................................................................................................... 15
Item 13 – Review of Accounts .................................................................................................................... 19
Item 14 – Client Referrals and Other Compensation .................................................................................. 20
Item 15 – Custody ....................................................................................................................................... 21
Item 16 – Investment Discretion ................................................................................................................. 21
Item 17 – Voting Client Securities .............................................................................................................. 21
Item 18 – Financial Information ................................................................................................................. 22
Gearhart & Associates
Disclosure Brochure
Item 4 - Advisory Business
A. Description of the Advisory Firm
Atlas Wealth LLC, doing business as Gearhart & Associates (“Gearhart & Associates” or the “Firm”) is a
limited liability company organized in the State of Ohio. Gearhart & Associates is an investment advisory
firm registered with the United States Securities and Exchange Commission (“SEC”). Gearhart &
Associates is majority owned by Kyle Gearhart.
B. Types of Advisory Services
Gearhart & Associates provides personalized discretionary and non-discretionary investment management
services to individuals, including high net worth individuals, and entities, including, but not limited to,
family offices, trusts, estates, private foundations, and qualified retirement plans. In addition, the Firm may
provide financial planning services on a stand alone basis or as part of the investment management services
provided to clients.
Investment Management Services
Gearhart & Associates offers investment management services on a discretionary basis and non-
discretionary basis. All investment advice provided is customized to each client’s investment objectives
and financial needs. The information provided by the client, together with any other information relating
to the client’s overall financial circumstances, will be used by Gearhart & Associates to determine the
appropriate portfolio asset allocation and investment strategy for the client.
The securities utilized by Gearhart & Associates for investment in client accounts mainly consist of
registered mutual funds, including closed-end funds, and exchange traded funds (ETFs), but we will also
invest in equity securities, corporate bonds, REITS, Private Funds, and other illiquids, among others, if
we determine such investments fit within a client’s objectives and are in the best interest of our clients.
Gearhart & Associates may further recommend to clients that all or a portion of their investment portfolio
be managed on a discretionary basis by one or more unaffiliated money managers or investment platforms
(“External Managers”). The client may be required to enter into a separate agreement with the External
Manager(s), which will set forth the terms and conditions of the client’s engagement of the External
Manager. Gearhart & Associates generally renders services to the client relative to the discretionary
selection of External Managers. Gearhart & Associates also assists in establishing the client’s investment
objectives for the assets managed by External Managers, monitors and reviews the account performance
and defines any restrictions on the account. The investment management fees charged by the designated
External Managers, together with the fees charged by the corresponding designated broker-dealer/custodian
of the client’s assets, are exclusive of, and in addition to, the annual advisory fee charged by Gearhart &
Associates.
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Investment Management Services to Retirement Plans
Gearhart & Associates offers discretionary and non-discretionary advisory services to qualified plans,
including 401k plans. These services include, depending upon the needs of the plan client, recommending,
or for discretionary clients selecting, investment options for plans to offer to participants, ongoing
monitoring of a plan’s investment options, assisting plan fiduciaries in creating and/or updating the plan’s
written investment policy statements, working with plan service providers, and providing general
investment education to plan participants.
Financial Planning and Consulting Services
Gearhart & Associates offers personal financial planning services to set forth goals, objectives and
implementation strategies for clients over the long-term. Our recommendations for retirement planning,
educational planning, estate planning, cash flow planning, tax planning and insurance needs and analysis
will depend upon individual client requirements. Clients should notify us promptly anytime there is a
change in their financial situation, goals, objectives, or needs and/or if there is any change to the financial
information initially provided to us
Clients are under no obligation to implement any of the recommendations provided. However, should a
client decide to proceed with the implementation of the investment recommendations then the client can
either have Gearhart & Associates implement those recommendations or utilize the services of any
investment adviser or broker-dealer of their choice.
Gearhart & Associates cannot provide any guarantees or promises that a client’s financial goals and
objectives will be met.
Fiduciary Status for Retirement Plan Accounts
Gearhart & Associates is a fiduciary under the Employment Retirement Income Security Act of 1974, as
amended (“ERISA”) with respect to investment management services and investment advice provided to
ERISA plan clients, including ERISA plan participants. Gearhart & Associates is also a fiduciary under
the Internal Revenue Code (the “IRC”) with respect to investment management services and investment
advice provided to ERISA plans, ERISA plan participants, individual retirement accounts and individual
retirement account owners (collectively “Retirement Account Clients”). As such, Gearhart & Associates
is subject to specific duties and obligations under ERISA and the IRC, that include, among other things,
prohibited transaction rules which are intended to prohibit fiduciaries from acting on conflicts of interest.
When a fiduciary gives advice in which it has a conflict of interest, the fiduciary must either avoid or
eliminate the conflict or rely upon a prohibited transaction exemption (a “PTE”).
C. Client-Tailored Advisory Services
Clients may impose reasonable restrictions on the management of their accounts if Gearhart & Associates
determines, in its sole discretion, that the conditions would not materially impact the performance of a
management strategy or prove overly burdensome for Gearhart & Associates’s management efforts.
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D. Information Received From Clients
Gearhart & Associates will not assume any responsibility for the accuracy of the information provided by
clients. Gearhart & Associates is not obligated to verify any information received from a client or other
professionals (e.g., attorney, accountant) designated by a client, and Gearhart & Associates is expressly
authorized by the client to rely on such information provided. Under all circumstances, clients are
responsible for promptly notifying Gearhart & Associates in writing of any material changes to the client’s
financial situation, investment objectives, time horizon, or risk tolerance.
E. Assets Under Management
Gearhart & Associates currently has $872,588,664 in assets under management, all of which are
discretionary.
Item 5 - Fees and Compensation
Gearhart & Associates charges fees based on a percentage of assets under management as well as fixed
fees, depending on the particular types of services to be provided. The specific fees charged by Gearhart
& Associates for services provided will be set forth in each client’s Agreement.
A. Investment Management and Financial Planning Services
Fees for Investment Management Services
Gearhart & Associates charges an annual advisory fee that is agreed upon with each client and set forth in
an agreement executed by Gearhart & Associates and the client. If fixed, the advisory fee will be specified
on the fee schedule as set forth in the agreement executed by Gearhart & Associates and the client. If based
on a percentage of the value of assets under management, the advisory fee for the initial quarter shall be
paid, on a pro rata basis, in arrears, based on the asset value of the client’s accounts at the end of such initial
quarter. For subsequent quarters, the advisory fee shall be paid, in advance, based on the asset value of the
client’s accounts as of the last business day of the preceding quarter as provided by third-party sources,
such as pricing services, custodians, fund administrators, and client-provided sources. For purposes of fee
calculation, the asset value of client accounts include cash and cash equivalents.
Following is Gearhart & Associates’s asset based fee schedule for Investment Management Services:
FEE SCHEDULE
Market Value of Assets
Rate
Up to $500,000
2.00%
$500,001 to $1,000,000
1.75%
$1,000,001 to $2,500,000
1.50%
$2,500,001 to 5,000,000
1.25%
$5,000,001 and above
1.00%
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The percentage for the highest range of Managed Asset value achieved
applies to all Managed Assets, not just Managed Assets within that
range.
Notwithstanding the foregoing, Gearhart & Associates and the client may choose to negotiate an annual
advisory or financial planning only fee that varies from the schedule and ranges set forth above. Factors
upon which a different annual advisory or financial planning fee may be based include, but are not limited
to, the size and nature of the relationship, the services rendered, the nature and complexity of the products
and investments involved, time commitments, and travel requirements. The investment management
services fee charged by the Firm will apply to all of the client’s assets under management, unless
specifically excluded in the client agreement. The investment management services fee may include the
financial planning services described above. Although Gearhart & Associates believes that its fees are
competitive, clients should understand that lower fees for comparable services may be available from
other sources and firms.
The investment advisory agreement between Gearhart & Associates and the client may be terminated at
will by either Gearhart & Associates or the client upon written notice. Gearhart & Associates does not
impose termination fees when the client terminates the investment advisory relationship, except when
agreed upon in advance.
B. Payment of Fees
Gearhart & Associates generally deducts its investment management services fee from a client’s investment
account(s) held at his/her custodian. Upon engaging Gearhart & Associates to manage such account(s), a
client grants Gearhart & Associates this limited authority through a written instruction to the custodian of
his/her account(s). The client is responsible for verifying the accuracy of the calculation of the investment
management services fee; the custodian will not determine whether the fee is accurate or properly
calculated. See Section A herewith for further information on fee billing. A client may utilize the same
procedure for financial planning fees if the client has investment accounts held at a custodian.
Although clients generally are required to have their investment management services fees deducted from
their accounts, in some cases, Gearhart & Associates will directly bill a client for investment management
services fees if it determines that such billing arrangement is appropriate given the circumstances.
The custodian of the client’s accounts provides each client with a statement, at least quarterly, indicating
separate line items for all amounts disbursed from the client's account(s), including any fees paid directly
to Gearhart & Associates.
Clients may make additions to and withdrawals from their account at any time, subject to Gearhart &
Associates’s right to terminate an account. Additions may be in cash or securities provided that the Firm
reserves the right to liquidate transferred securities or decline to accept particular securities into a client’s
account. Clients may withdraw account assets at any time on notice to Gearhart & Associates, subject to
the usual and customary securities settlement procedures. However, the Firm generally designs its portfolios
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as long-term investments and the withdrawal of assets may impair the achievement of a client’s investment
objectives. Gearhart & Associates may consult with its clients about the options and implications of
transferring securities. Clients are advised that when transferred securities are liquidated, they may be
subject to transaction fees, short-term redemption fees, fees assessed at the mutual fund level (e.g.
contingent deferred sales charges) and/or tax ramifications.
C. Clients Responsible for Fees Charged by Financial Institutions and External Money
Managers
In connection with Gearhart & Associates’s management of an account, a client will incur fees and/or
expenses separate from and in addition to Gearhart & Associates’s advisory fee. These additional fees may
include transaction charges and the fees/expenses charged by any custodian, subadvisor, mutual fund, ETF,
separate account manager (and the manager’s platform manager, if any), limited partnership, or other
advisor, transfer taxes, odd lot differentials, exchange fees, interest charges, ADR processing fees, and any
charges, taxes or other fees mandated by any federal, state or other applicable law, retirement plan account
fees (where applicable), margin interest, brokerage commissions, mark-ups or mark-downs and other
transaction-related costs, electronic fund and wire fees, and any other fees that reasonably may be borne by
a brokerage account. For External Managers, clients should review each manager’s Form ADV 2A
disclosure brochure and any contract they sign with the External Manager (in a dual contract relationship).
The client is responsible for all such fees and expenses. Please see Item 12 of this brochure regarding
brokerage practices.
D. Prepayment of Fees
As noted in Item 5(B) above, Gearhart & Associates’s advisory fees generally are paid in advance. Upon
the termination of a client’s advisory relationship, Gearhart & Associates will issue a refund equal to any
unearned management fee for the remainder of the quarter. The client may specify how he/she would like
such refund issued (i.e., a check sent directly to the client or a check sent to the client’s custodian for deposit
into his/her account).
E. Outside Compensation for the Sale of Securities or Other Investment Products to Clients
Gearhart & Associates does not buy or sell securities and does not receive any compensation for securities
transactions in any client account, other than the investment advisory fees noted above.
Item 6 - Performance-Based Fees and Side-by-Side Management
Gearhart & Associates does not charge performance-based fees or participate in side-by-side management.
Performance-based fees are fees that are based on a share of a capital gains or capital appreciation of a
client’s account. Side-by-side management refers to the practice of managing accounts that are charged
performance-based fees while at the same time managing accounts that are not charged performance-based
fees. Gearhart & Associates’s fees are calculated as described in Item 5 above.
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Item 7 - Types of Clients
Gearhart & Associates offers investment management and financial planning services to individuals,
including high net worth individuals, families, family offices, trusts, businesses, charitable foundations,
and retirement/profit-sharing plans. Gearhart & Associates does not impose a minimum portfolio size or
a minimum initial investment to open an account. However, Gearhart & Associates does reserve the
right to accept or decline a potential client for any reason in its sole discretion.
Item 8 - Methods of Analysis, Investment Strategies, and Risk of Loss
A. Methods of Analysis and Risk of Loss
A primary step in Gearhart & Associates’s investment strategy is getting to know the clients – to understand
their financial condition, risk profile, investment goals, tax situation, liquidity constraints – and assemble a
complete picture of their financial situation. To aid in this understanding, Gearhart & Associates offers
clients financial planning that is highly customized and tailored. This comprehensive approach is integral
to the way that Gearhart & Associates does business. Once Gearhart & Associates has a true understanding
of its clients’ needs and goals, the investment process can begin, and the Firm can recommend strategies
and investments that it believes are aligned with the client’s goals and risk profile.
Gearhart & Associates primarily employs fundamental analysis methods in developing investment
strategies for its clients. Research and analysis from Gearhart & Associates is based on numerous sources,
including third-party research materials and publicly-available materials, such as company annual reports,
prospectuses, and press releases.
Gearhart & Associates generally employs a long-term investment strategy for its clients, as consistent with
their financial goals. At times, the Firm may also buy and sell positions that are more short-term in nature,
depending on the goals of the client and/or the fundamentals of the security, sector or asset class.
Client portfolios with similar investment objectives and asset allocation goals may own different securities
and investments. The client’s portfolio size, tax sensitivity, desire for simplicity, income needs, long-term
wealth transfer objectives, time horizon and choice of custodian are all factors that influence Gearhart &
Associates’s investment recommendations.
Investing in securities involves a risk of loss. A client can lose all or a substantial portion of his/her
investment. A client should be willing to bear such a loss. Some investments are intended only for
sophisticated investors and can involve a high degree of risk.
B. Material Risks Involved
Investing in securities involves a significant risk of loss which clients should be prepared to bear. Gearhart
& Associates’s investment recommendations are subject to various market, currency, economic, political
and business risks, and such investment decisions will not always be profitable. Clients should be aware
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that there may be a loss or depreciation to the value of the client’s account. There can be no assurance that
the client’s investment objectives will be obtained and no inference to the contrary should be made.
Generally, the market value of equity stocks will fluctuate with market conditions, and small- stock prices
generally will fluctuate more than large-stock prices. The market value of fixed income securities will
generally fluctuate inversely with interest rates and other market conditions prior to maturity. Fixed income
securities are obligations of the issuer to make payments of principal and/or interest on future dates, and
include, among other securities: bonds, notes and debentures issued by corporations; debt securities issued
or guaranteed by the U.S. government or one of its agencies or instrumentalities, or by a non-U.S.
government or one of its agencies or instrumentalities; municipal securities; and mortgage-backed and
asset- backed securities. These securities may pay fixed, variable, or floating rates of interest, and may
include zero coupon obligations and inflation-linked fixed income securities. The value of longer duration
fixed income securities will generally fluctuate more than shorter duration fixed income securities.
Investments in overseas markets also pose special risks, including currency fluctuation and political risks,
and it may be more volatile than that of a U.S. only investment. Such risks are generally intensified for
investments in emerging markets. In addition, there is no assurance that a mutual fund or ETF will achieve
its investment objective. Past performance of investments is no guarantee of future results.
Additional risks involved in the securities recommended by Gearhart & Associates include, among others:
• Stock market risk, which is the chance that stock prices overall will decline. The market value of
equity securities will generally fluctuate with market conditions. Stock markets tend to move in
cycles, with periods of rising prices and periods of falling prices. Prices of equity securities tend
to fluctuate over the short term as a result of factors affecting the individual companies, industries
or the securities market as a whole. Equity securities generally have greater price volatility than
fixed income securities.
•
• Sector risk, which is the chance that significant problems will affect a particular sector, or that
returns from that sector will trail returns from the overall stock market. Daily fluctuations in
specific market sectors are often more extreme than fluctuations in the overall market.
Issuer risk, which is the risk that the value of a security will decline for reasons directly related
to the issuer, such as management performance, financial leverage, and reduced demand for the
issuer's goods or services.
• Non-diversification risk, which is the risk of focusing investments in a small number of issuers,
industries or foreign currencies, including being more susceptible to risks associated with a single
economic, political or regulatory occurrence than a more diversified portfolio might be.
• Value investing risk, which is the risk that value stocks not increase in price, not issue the
anticipated stock dividends, or decline in price, either because the market fails to recognize the
stock’s intrinsic value, or because the expected value was misgauged. If the market does not
recognize that the securities are undervalued, the prices of those securities might not appreciate
as anticipated. They also may decline in price even though in theory they are already undervalued.
Value stocks are typically less volatile than growth stocks, but may lag behind growth stocks in
an up market.
• Smaller company risk, which is the risk that the value of securities issued by a smaller company
will go up or down, sometimes rapidly and unpredictably as compared to more widely held
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securities. Investments in smaller companies are subject to greater levels of credit, market and
issuer risk.
•
• Foreign (non-U.S.) investment risk, which is the risk that investing in foreign securities result
in the portfolio experiencing more rapid and extreme changes in value than a portfolio that
invests exclusively in securities of U.S. companies. Risks associated with investing in foreign
securities include fluctuations in the exchange rates of foreign currencies that may affect the
U.S. dollar value of a security, the possibility of substantial price volatility as a result of political
and economic instability in the foreign country, less public information about issuers of
securities, different securities regulation, different accounting, auditing and financial reporting
standards and less liquidity than in the U.S. markets.
Interest rate risk, which is the chance that prices of fixed income securities decline because of
rising interest rates. Similarly, the income from fixed income securities may decline because of
falling interest rates.
• Credit risk, which is the chance that an issuer of a fixed income security will fail to pay interest
and principal in a timely manner, or that negative perceptions of the issuer’s ability to make
such payments will cause the price of that fixed income security to decline.
• Exchange Traded Fund (ETF) risk, which is the risk of an investment in an ETF, including
the possible loss of principal. ETFs typically trade on a securities exchange and the prices of
their shares fluctuate throughout the day based on supply and demand, which may not
correlate to their net asset values. Although ETF shares will be listed on an exchange, there
can be no guarantee that an active trading market will develop or continue. Owning an ETF
generally reflects the risks of owning the underlying securities it is designed to track. ETFs
are also subject to secondary market trading risks. In addition, an ETF may not replicate
exactly the performance of the index it seeks to track for a number of reasons, including
transaction costs incurred by the ETF, the temporary unavailability of certain securities in the
secondary market, or discrepancies between the ETF and the index with respect to weighting
of securities or number of securities held.
• Management risk, which is the risk that the investment techniques and risk analyses applied by
Gearhart & Associates may not produce the desired results and that legislative, regulatory, or
tax developments, affect the investment techniques available to Gearhart & Associates. There
is no guarantee that a client’s investment objectives will be achieved.
•
• Real Estate risk, which is the risk that an investor’s investments in Real Estate Investment Trusts
(“REITs”) or real estate-linked derivative instruments will subject the investor to risks similar to
those associated with direct ownership of real estate, including losses from casualty or
condemnation, and changes in local and general economic conditions, supply and demand, interest
rates, zoning laws, regulatory limitations on rents, property taxes and operating expenses. An
investment in REITs or real estate-linked derivative instruments subject the investor to
management and tax risks.
Investment Companies (“Mutual Funds”) risk, when an investor invests in mutual funds, the
investor will bear additional expenses based on his/her pro rata share of the mutual fund’s
operating expenses, including the management fees. The risk of owning a mutual fund generally
reflects the risks of owning the underlying investments the mutual fund holds.
• Commodity risk, generally commodity prices fluctuate for many reasons, including changes in
market and economic conditions or political circumstances (especially of key energy-producing
and consuming countries), the impact of weather on demand, levels of domestic production and
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imported commodities, energy conservation, domestic and foreign governmental regulation
(agricultural, trade, fiscal, monetary and exchange control), international politics, policies of
OPEC, taxation and the availability of local, intrastate and interstate transportation systems and
the emotions of the marketplace. The risk of loss in trading commodities can be substantial.
• Cybersecurity risk, which is the risk related to unauthorized access to the systems and networks of
Gearhart & Associates and its service providers. The computer systems, networks and devices
used by Gearhart & Associates and service providers to us and our clients to carry out routine
business operations employ a variety of protections designed to prevent damage or interruption
from computer viruses, network failures, computer and telecommunication failures, infiltration by
unauthorized persons and security breaches. Despite the various protections utilized, systems,
networks or devices potentially can be breached. A client could be negatively impacted as a result
of a cybersecurity breach. Cybersecurity breaches can include unauthorized access to systems,
networks or devices; infection from computer viruses or other malicious software code; and attacks
that shut down, disable, slow or otherwise disrupt operations, business processes or website access
or functionality. Cybersecurity breaches cause disruptions and impact business operations,
potentially resulting in financial losses to a client; impediments to trading; the inability by us and
other service providers to transact business; violations of applicable privacy and other laws;
regulatory fines, penalties, reputational damage, reimbursement or other compensation costs, or
other compliance costs; as well as the inadvertent release of confidential information. Similar
adverse consequences could result from cybersecurity breaches affecting issues of securities in
which a client invests; governmental and other regulatory authorities; exchange and other financial
market operators, banks, brokers, dealers and other financial institutions; and other parties. In
addition, substantial costs may be incurred by those entities in order to prevent any cybersecurity
breaches in the future.
• Alternative Investments / Private Funds risk, investing in alternative investments is speculative,
not suitable for all clients, and intended for experienced and sophisticated investors who are willing
to bear the high economic risks of the investment, which can include:
•
•
•
•
•
•
•
•
•
loss of all or a substantial portion of the investment due to leveraging, short-selling or other
speculative investment practices;
lack of liquidity in that there may be no secondary market for the investment and none
expected to develop;
volatility of returns;
restrictions on transferring interests in the investment;
potential lack of diversification and resulting higher risk due to concentration of trading
authority when a single adviser is utilized;
absence of information regarding valuations and pricing;
delays in tax reporting;
less regulation and higher fees than mutual funds;
risks associated with the operations, personnel, and processes of the manager of the funds
investing in alternative investments.
Closed-End Funds risk, Closed-end funds typically use a high degree of leverage. They may be diversified
or non-diversified. Risks associated with closed-end fund investments include liquidity risk, credit risk,
volatility and the risk of magnified losses resulting from the use of leverage. Additionally, closed-end funds
may trade below their net asset value.
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Structured Notes risk -
o Complexity. Structured notes are complex financial instruments. Clients should understand
the reference asset(s) or index(es) and determine how the note’s payoff structure incorporates
such reference asset(s) or index(es) in calculating the note’s performance. This payoff
calculation may include leverage multiplied on the performance of the reference asset or index,
protection from losses should the reference asset or index produce negative returns, and fees.
Structured notes may have complicated payoff structures that can make it difficult for clients
to accurately assess their value, risk and potential for growth through the term of the structured
note. Determining the performance of each note can be complex and this calculation can vary
significantly from note to note depending on the structure. Notes can be structured in a wide
variety of ways. Payoff structures can be leveraged, inverse, or inverse-leveraged, which may
result in larger returns or losses. Clients should carefully read the prospectus for a structured
note to fully understand how the payoff on a note will be calculated and discuss these issues
with Gearhart & Associates.
o
o Market risk. Some structured notes provide for the repayment of principal at maturity, which
is often referred to as “principal protection.” This principal protection is subject to the credit
risk of the issuing financial institution. Many structured notes do not offer this feature. For
structured notes that do not offer principal protection, the performance of the linked asset or
index may cause clients to lose some, or all, of their principal. Depending on the nature of the
linked asset or index, the market risk of the structured note may include changes in equity or
commodity prices, changes in interest rates or foreign exchange rates, and/or market volatility.
Issuance price and note value. The price of a structured note at issuance will likely be higher
than the fair value of the structured note on the date of issuance. Issuers now generally disclose
an estimated value of the structured note on the cover page of the offering prospectus, allowing
investors to gauge the difference between the issuer’s estimated value of the note and the
issuance price. The estimated value of the notes is likely lower than the issuance price of the
note to investors because issuers include the costs for selling, structuring and/or hedging the
exposure on the note in the initial price of their notes. After issuance, structured notes may not
be re-sold on a daily basis and thus may be difficult to value given their complexity.
o Liquidity. The ability to trade or sell structured notes in a secondary market is often very
limited, as structured notes (other than exchange-traded notes known as ETNs) are not listed
for trading on securities exchanges. As a result, the only potential buyer for a structured note
may be the issuing financial institution’s broker-dealer affiliate or the broker-dealer distributor
of the structured note. In addition, issuers often specifically disclaim their intention to
repurchase or make markets in the notes they issue. Clients should, therefore, be prepared to
hold a structured note to its maturity date, or risk selling the note at a discount to its value at
the time of sale.
o Credit risk. Structured notes are unsecured debt obligations of the issuer, meaning that the
issuer is obligated to make payments on the notes as promised. These promises, including any
principal protection, are only as good as the financial health of the structured note issuer. If
the structured note issuer defaults on these obligations, investors may lose some, or all, of the
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principal amount they invested in the structured notes as well as any other payments that may
be due on the structured notes.
Clients are advised that they should only commit assets for management that can be invested for the long
term, that volatility from investing can occur, and that all investing is subject to risk. Gearhart & Associates
does not guarantee the future performance of a client’s portfolio, as investing in securities involves the risk
of loss that clients should be prepared to bear.
Past performance of a security or a fund is not necessarily indicative of future performance or risk of loss.
Use of External Managers
Gearhart & Associates may select certain External Managers to manage a portion of its clients’ assets. In
these situations, the success of such recommendations relies to a great extent on the External Managers’
ability to successfully implement their investment strategies. In addition, Gearhart & Associates generally
may not have the ability to supervise the External Managers on a day-to-day basis.
Item 9 – Disciplinary Information
Registered investment advisers are required to disclose all material facts regarding any legal or disciplinary
events that would be material to a client’s evaluation of the adviser and the integrity of the adviser’s
management. FINRA suspended K. Kyle Gearhart for 30 business days beginning on 04/04/2016 and
ending on 05/03/2016. Without admitting or denying the findings, Gearhart consented to the sanctions and
to the entry of findings that while associated with Merrill Lynch, he inaccurately marked at least 47
securities transactions in at least 31 customer accounts as unsolicited, when they were, in fact, solicited
transactions causing the firm's books and records to be inaccurate.
Item 10 – Other Financial Industry Activities and Affiliations
Recommendation of External Managers
Gearhart & Associates may recommend that clients use External Managers based on clients’ needs and
suitability. Gearhart & Associates does not receive separate compensation, directly or indirectly, from such
External Managers for recommending that clients use their services. Gearhart & Associates does not have
any other business relationships with the recommended External Managers.
Item 11 – Code of Ethics, Participation or Interest in Client Transactions
A. Description of Code of Ethics
Gearhart & Associates has a Code of Ethics (the “Code”) which requires Gearhart & Associates’s
employees (“supervised persons”) to comply with their legal obligations and fulfill the fiduciary duties
owed to the Firm’s clients. Among other things, the Code of Ethics sets forth policies and procedures related
to conflicts of interest, outside business activities, gifts and entertainment, compliance with insider trading
laws and policies and procedures governing personal securities trading by supervised persons.
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Personal securities transactions of supervised persons present potential conflicts of interest with the price
obtained in client securities transactions or the investment opportunity available to clients. The Code
addresses these potential conflicts by prohibiting securities trades that would breach a fiduciary duty to a
client and requiring, with certain exceptions, supervised persons to report their personal securities holdings
and transactions to Gearhart & Associates for review by the Firm’s Chief Compliance Officer. The Code
also requires supervised persons to obtain pre-approval of certain investments, including initial public
offerings and limited offerings.
A principal of Gearhart & Associates has a personal investment in Strive Asset Management. This personal
investment presents a conflict of interest in that the principal may have an incentive to recommend that
clients invest in Strive ETF’s. Gearhart has addressed this conflict by prohibiting discretionary client
investments into any ETF managed by Strive.
Gearhart & Associates will provide a copy of the Code of Ethics to any client or prospective client upon
request.
Item 12 – Brokerage Practices
A. Factors Used to Select Custodians and/or Broker-Dealers
Gearhart & Associates generally recommends that its investment management clients utilize the custody
and brokerage services of an unaffiliated broker/dealer custodians (a “BD/Custodian”) with which Gearhart
& Associates has an institutional relationship. Currently, this includes Raymond James and Associates,
Inc., member New York Stock Exchange/SIPC, which is a “qualified custodian” as that term is described
in Rule 206(4)-2 of the Advisers Act. Each BD/Custodian provides custody of securities, trade execution,
and clearance and settlement of transactions placed on behalf of clients by Gearhart & Associates. If your
accounts are custodied at Raymond James and Associates, Inc. (“RJA”), RJA will hold your assets in a
brokerage account and buy and sell securities when we instruct them to. Clients will pay fees to RJA for
custody and the execution of securities transactions in their accounts.
In making BD/Custodian recommendations, Gearhart & Associates will consider a number of
judgmental factors, including, without limitation: 1) clearance and settlement capabilities; 2) quality of
confirmations and account statements; 3) the ability of the BD/Custodian to settle the trade promptly
and accurately; 4) the financial standing, reputation and integrity of the BD/Custodian; 5) the
BD/Custodian’s access to markets, research capabilities, market knowledge, and any “value added”
characteristics; 6) Gearhart & Associates’s past experience with the BD/Custodian; and 7) Gearhart &
Associates’s past experience with similar trades. Recognizing the value of these factors, clients may pay
a brokerage commission in excess of that which another broker might have charged for effecting the
same transaction.
In exchange for using the services of RJA, Gearhart & Associates may receive, without cost, computer
software and related systems support that allows Gearhart & Associates to monitor and service its clients’
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accounts maintained with RJA. RJA also makes available to the Firm products and services that benefit the
Firm but may not directly benefit the client or the client’s account. These products and services assist
Gearhart & Associates in managing and administering client accounts. They include investment research,
both RJA’s own and that of third parties. Gearhart & Associates may use this research to service all or some
substantial number of client accounts, including accounts not maintained at RJA. In addition to investment
research, RJA also makes available software and other technology that:
• provide access to client account data (such as duplicate trade confirmations and account
statements);
facilitate trade execution and allocate aggregated trade orders for multiple client accounts;
•
• provide pricing and other market data;
•
•
facilitate payment of our fees from our clients’ accounts; and
assist with back-office functions, recordkeeping, and client reporting.
RJA also offers other services intended to help us manage and further develop our business enterprise.
These services include:
educational conferences and events;
•
• publications and conferences on practice management and business succession; and
•
access to employee benefits providers, human capital consultants, and insurance providers.
RJA may provide some of these services itself. In other cases, it will arrange for third-party vendors to
provide the services to the Firm. RJA may also discount or waive its fees for some of these services or pay
all or a part of a third party’s fees. RJA may also provide the Firm with other benefits such as occasional
business entertainment of Firm personnel.
The benefits received by Gearhart & Associates through its participation in the RJA custodial platform do
not depend on the amount of brokerage transactions directed to RJA. In addition, there is no corresponding
commitment made by Gearhart & Associates to RJA to invest any specific amount or percentage of client
assets in any specific mutual funds, securities or other investment products as a result of participation in the
program. While as a fiduciary, we endeavor to act in our clients’ best interests, our recommendation that
clients maintain their assets in accounts at RJA will be based in part on the benefit to Gearhart & Associates
of the availability of some of the foregoing products and services and not solely on the nature, cost or quality
of custody and brokerage services provided by RJA. The receipt of these benefits creates a potential conflict
of interest and may indirectly influence Gearhart & Associates’s choice of RJA for custody and brokerage
services.
Gearhart & Associates will periodically review its arrangements with the BD/Custodians and other broker-
dealers against other possible arrangements in the marketplace as it strives to achieve best execution on
behalf of its clients. In seeking best execution, the determinative factor is not the lowest possible cost, but
whether the transaction represents the best qualitative execution, taking into consideration the full range of
a broker-dealer’s services, including, but not limited to, the following:
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•
•
•
•
•
a broker-dealer’s trading expertise, including its ability to complete trades, execute and
settle difficult trades, obtain liquidity to minimize market impact and accommodate
unusual market conditions, maintain anonymity, and account for its trade errors and correct
them in a satisfactory manner;
a broker-dealer’s infrastructure, including order-entry systems, adequate lines of
communication, timely order execution reports, an efficient and accurate clearance and
settlement process, and capacity to accommodate unusual trading volume;
a broker-dealer’s ability to minimize total trading costs while maintaining its financial
health, such as whether a broker-dealer can maintain and commit adequate capital when
necessary to complete trades, respond during volatile market periods, and minimize the
number of incomplete trades;
a broker-dealer’s ability to provide research and execution services, including advice as to
the value or advisability of investing in or selling securities, analyses and reports
concerning such matters as companies, industries, economic trends and political factors, or
services incidental to executing securities trades, including clearance, settlement and
custody; and
a broker-dealer’s ability to provide services to accommodate special transaction needs,
such as the broker-dealer’s ability to execute and account for client-directed arrangements
and soft dollar arrangements, participate in underwriting syndicates, and obtain initial
public offering shares.
Gearhart & Associates’s clients may utilize qualified custodians other than RJA for certain accounts and
assets, particularly where clients have a previous relationship with such qualified custodians.
Brokerage for Client Referrals
Gearhart & Associates does not select or recommend BD/Custodians based solely on whether or not it may
receive client referrals from a BD/Custodian or third party.
Client-Directed Brokerage
Generally, in the absence of specific instructions to the contrary, for brokerage accounts that clients engage
Gearhart & Associates to manage on a discretionary basis, Gearhart & Associates has full discretion with
respect to securities transactions placed in the accounts. This discretion includes the authority, without prior
notice to the client, to buy and sell securities for the client’s account and establish and affect securities
transactions through the BD/Custodian of the client’s account or other broker-dealers selected by Gearhart
& Associates. In selecting a broker-dealer to execute a client’s securities transactions, Gearhart &
Associates seeks prompt execution of orders at favorable prices.
A client, however, may instruct Gearhart & Associates to custody his/her account at a specific broker-dealer
and/or direct some or all of his/her brokerage transactions to a specific broker-dealer. In directing brokerage
transactions, a client should consider whether the commission expenses, execution, clearance, settlement
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capabilities, and custodian fees, if any, are comparable to those that would result if Gearhart & Associates
exercised its discretion in selecting the broker-dealer to execute the transactions. Directing brokerage to a
particular broker-dealer may involve the following disadvantages to a directed brokerage client:
• Gearhart & Associates’s ability to negotiate commission rates and other terms on behalf of
•
such clients could be impaired;
such clients could be denied the benefit of Gearhart & Associates’s experience in selecting
broker-dealers that are able to efficiently execute difficult trades;
• opportunities to obtain lower transaction costs and better prices by aggregating (batching)
•
the client’s orders with orders for other clients could be limited; and
the client could receive less favorable prices on securities transactions because Gearhart &
Associates may place transaction orders for directed brokerage clients after placing batched
transaction orders for other clients.
In addition to accounts managed by Gearhart & Associates on a discretionary basis where the client has
directed the brokerage of his/her account(s), certain institutional accounts may be managed by Gearhart &
Associates on a non-discretionary basis and are held at custodians selected by the institutional client. The
decision to use a particular custodian and/or broker-dealer generally resides with the institutional client.
Gearhart & Associates endeavors to understand the trading and execution capabilities of any such custodian
and/or broker-dealer, as well as its costs and fees. Gearhart & Associates may assist the institutional client
in facilitating trading and other instructions to the custodian and/or broker-dealer in carrying out Gearhart
& Associates’s investment recommendations.
Trade Errors
Gearhart & Associates’ goal is to execute trades seamlessly and in the best interests of the client. In the
event a trade error occurs, Gearhart & Associates endeavors to identify the error in a timely manner, correct
the error so that the client’s account is in the position it would have been had the error not occurred, and,
after evaluating the error, assess what action(s) might be necessary to prevent a recurrence of similar errors
in the future.
Trade errors generally are corrected through the use of a “trade error” account or similar account at RJA,
or another BD/Custodian, as the case may be. In the event an error is made in a client account custodied
elsewhere, Gearhart & Associates works directly with the broker in question to take corrective action. In
all cases, Gearhart & Associates will take the appropriate measures to return the client’s account to its
intended position.
B. Trade Aggregation
To the extent that the Firm determines to aggregate client orders for the purchase or sale of securities,
including securities in which the Firm’s supervised persons may invest, the Firm will generally do so in a
fair equitable manner in accordance with applicable rules promulgated under the Advisers Act and guidance
provided by the staff of the SEC and consistent with policies and procedures established by the Firm.
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C. Securities Based Loans.
Upon client request, Gearhart & Associates may recommend that a client apply for a securities-based loan
("SBL loan") with Raymond James Bank, N.A.A securities-based loan allows a borrower to collateralize
investment assets to access cash flow. We have entered into an agreement with Raymond James that allows
us to purchase down interest rates for securities-based loan for one or more clients. This arrangement
presents a conflict of interest, because we may not make this benefit available to all our clients, we may not
purchase as many points for all clients and can cause us to consciously or unconsciously favor certain clients
over others. We will likely only purchase down interest rates or the most points for clients that are our most
profitable or that we believe doing so will secure and retain their business. We mitigate this conflict of
interest by requiring our Chief Compliance Officer to review and approve all decisions to purchase down
interest rates consistent with our disclosures to clients and with our internal procedures.
You should expect that Raymond James Bank, N.A., has compensated Raymond James & Associates, Inc,
and Raymond James & Associates, Inc. will compensate Gearhart & Associates, in connection with the
origination of an SBL loan based upon the amount of the loan or the outstanding balance at any time under
the loan. The rate of compensation to Gearhart & Associates may differ from that of a margin loan. Because
SBL loans are offered and provided by Raymond James Bank, N.A., rather than Raymond James &
Associates, Inc, it is important that you thoroughly review the disclosure documents that Raymond James
Bank, N.A., can provide to you before evaluating whether an SBL loan from Raymond James Bank, N.A..,
is right for you.
Item 13 – Review of Accounts
A. Periodic Reviews
Investment Management Account Reviews
While investment management accounts are monitored on an ongoing basis, Gearhart & Associates’s
investment adviser representatives seek to have at least one annual meeting with each client to conduct a
formal review of the clients’ accounts. Accounts are reviewed for consistency with the investment
strategy and other parameters set forth for the account and to determine if any adjustments need to be
made.
B. Other Reviews and Triggering Factors
In addition to the periodic reviews described above, reviews may be triggered by changes in an
account holder’s personal, tax or financial status. Other events that may trigger a review of an account are
material changes in market conditions as well as macroeconomic and company- specific events. Clients
are encouraged to notify Gearhart & Associates of any changes in his/her personal financial situation that
might affect his/her investment needs, objectives, or time horizon.
C. Regular Reports
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Written brokerage statements are generated no less than quarterly and are sent directly from the qualified
custodian. These reports list the account positions, activity in the account over the covered period, and
other related information. Clients are also sent confirmations following each brokerage account transaction
unless confirmations have been waived.
Gearhart & Associates may also determine to provide account statements and other reporting to clients on
a periodic basis. Gearhart & Associates also provides account reports during client meetings.
Clients are urged to carefully review all custodial account statements and compare them to any statements
and reports provided by Gearhart & Associates. Gearhart & Associates statements and reports may vary
from custodial statements based on accounting procedures, reporting dates, or valuation methodologies of
certain securities.
Item 14 – Client Referrals and Other Compensation
A. Economic Benefits Provided by Third Parties for Advice Rendered to Clients
Gearhart & Associates does not receive benefits from third parties for providing investment advice to
clients.
B. Compensation to Non-Supervised Persons for Client Referrals
Gearhart & Associates seeks to enter into agreements with individuals and organizations, some of whom
may be affiliated or unaffiliated with Gearhart & Associates for the referral of clients to us. All such
agreements will be in writing and comply with the applicable state and federal regulations. If a client is
introduced to Gearhart & Associates by a solicitor, Gearhart & Associates will pay that solicitor a fee in
accordance with the applicable federal and state securities law requirements. While the specific terms of
each agreement may differ, generally, the compensation will be based upon Gearhart & Associates’s
engagement of new clients and the retention of those clients and would be calculated using a varying
percentage of the fees paid to Gearhart & Associates by such clients until the account is closed by
written authorization from the client. Any such fee shall be paid solely from Gearhart & Associates’s
fees, and shall not result in any additional charge to the client.
Each prospective client who is referred to Gearhart & Associates under such an arrangement will receive
a copy of this Brochure and a separate written disclosure document disclosing the nature of the
relationship between the third party solicitor and Gearhart & Associates and the compensation that will
be paid by us to the third party. The solicitor is required to obtain the client’s signature acknowledging
receipt of this Brochure and the solicitor’s written disclosure statement. In any case, applicable state laws
may require these persons to become licensed either as representatives of Gearhart & Associates or as an
independent investment adviser. Gearhart & Associates will request that our clients acknowledge this
arrangement prior to acceptance of the clients’ account.
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Item 15 – Custody
All clients must utilize a “qualified custodian” as detailed in Item 12. Clients are required to engage the
custodian to retain their funds and securities and direct Gearhart & Associates to utilize the custodian for
the client’s securities transactions. Gearhart & Associates’s agreement with clients and/or the clients’
separate agreements with the B/D Custodian may authorize Gearhart & Associates through such
BD/Custodian to debit the clients’ accounts for the amount of Gearhart & Associates’s fee and to directly
remit that fee to Gearhart & Associates in accordance with applicable custody rules.
The BD/Custodian recommended by Gearhart & Associates has agreed to send a statement to the client, at
least quarterly, indicating all amounts disbursed from the account including the amount of management
fees paid directly to Gearhart & Associates. Gearhart & Associates encourages clients to review the official
statements provided by the custodian, and to compare such statements with any reports or other statements
received from Gearhart & Associates. For more information about custodians and brokerage practices, see
“Item 12 - Brokerage Practices.”
Item 16 – Investment Discretion
Clients have the option of providing Gearhart & Associates with investment discretion on their behalf,
pursuant to a grant of a limited power of attorney contained in Gearhart & Associates’s client agreement.
By granting Gearhart & Associates investment discretion, a client authorizes Gearhart & Associates to
direct securities transactions and determine which securities are bought and sold, the total amount to be
bought and sold, and the costs at which the transactions will be effected. Clients may impose reasonable
limitations in the form of specific constraints on any of these areas of discretion with the consent and written
acknowledgement of Gearhart & Associates if Gearhart & Associates determines, in its sole discretion, that
the conditions would not materially impact the performance of a management strategy or prove overly
burdensome for Gearhart & Associates. See also Item 4(C), Client-Tailored Advisory Services.
Item 17 – Voting Client Securities
Gearhart & Associates votes proxies on behalf of our clients who have provided us with written
authorization to do so. Clients may, however, choose to retain proxy voting responsibility and will receive
proxies from their custodian.
Gearhart & Associates has adopted proxy voting policies, procedures and guidelines designed to vote
proxies efficiently and in the best interest of its clients. Gearhart & Associates seeks to identify any material
conflicts of interest and to ensure that any such conflicts do not interfere with voting in clients’ best
interests. Gearhart & Associates generally votes against management and with shareholder proposals, but
in certain instances, Gearhart & Associates may choose to vote with management and contrary to
shareholder proposals. Gearhart & Associates has retained a third-party service provider, Broadridge
Investor Communication Solutions, Inc. (“Broadridge”), to assist with the voting and record-keeping of
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clients’ proxy ballots. Gearhart & Associates will not vote proxies nor give advice on how to vote for
shares of BXSY (Bexil Investment Trust ((Formerly DNIF-Dividend and Income Fund)). Clients will
receive proxy statements directly and are solely responsible for voting this security. Clients may obtain a
copy of Gearhart & Associates’ proxy voting policies and information about how Gearhart & Associates
voted a client’s proxies by contacting Gearhart & Associates Chief Compliance Officer, Andy Armstrong.
In addition, Gearhart & Associates has retained Broadridge to provide asset recovery services covering
global class action and collection action lawsuits and regulatory disgorgements, focused on lawsuits related
to securities and other financial instruments. For this service, Broadridge charges a contingency fee of 20%
of the total reimbursement of assets Broadridge collects for client accounts pursuant to this service. This
contingency fee amount is applicable to each client of Gearhart & Associates that participates in the
Broadridge asset recovery services.
Item 18 – Financial Information
Gearhart & Associates is not required to disclose any financial information pursuant to this item
due to the following:
a) Gearhart & Associates does not require or solicit the prepayment of more than $1,200 in
fees six months or more in advance of rendering services;
b) Gearhart & Associates is unaware of any financial condition that is reasonably likely to
impair its ability to meet its contractual commitments relating to its discretionary authority
over certain client accounts; and
c) Gearhart & Associates has never been the subject of a bankruptcy petition.
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