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FORM ADV PART 2A
INVESTMENT ADVISER BROCHURE
Graypoint LLC
4 Tower Place, Suite 1001
Albany, NY 12203
(518) 641-6860
www.graypointllc.com
March 2025
This Brochure provides information about the qualifications and business practices of
Graypoint LLC (“we,” “us,” “our”). If you have any questions about the contents of this
Brochure, please contact Joseph N. Vet, Jr., Senior Vice President, Chief Operating Officer
and Chief Compliance Officer, at (518) 641-6860 or compliance@graypointllc.com.
Additional information about our Firm is also available on the SEC’s website at
www.adviserinfo.sec.gov. The information in this Brochure has not been approved or
verified by the United States Securities and Exchange Commission or by any state securities
authority.
We are a registered investment adviser. Please note that use of the term “registered
investment advisor” and a description of the Firm and/or our employees as “registered”
does not imply a certain level of skill or training. For more information on the qualifications of
the Firm and our employees who advise you, we encourage you to review this Brochure
and the Brochure Supplement(s).
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I T E M 2 : S U M M A R Y O F M A T E R I A L CH A N G E S
Annual Update
In this Item of Graypoint LLC (“We,” “Us,” “Our” or the “Firm”) Form ADV 2, the Firm is
required to discuss any material changes that have been made to Form ADV since the last
Annual Amendment.
Material Changes since the Last Update
Since the last Annual Amendment filing on March 14, 2024, we have no material changes to
report.
Full Brochure Available
Our Form ADV may be requested at any time, without charge by contacting Joseph N. Vet,
Jr., Senior Vice President, Chief Operating Officer and Chief Compliance Officer, at (518)
641-6860 or compliance@graypointllc.com.
Additional information about our Firm is also available on the SEC’s website at
www.adviserinfo.sec.gov. The information in this Brochure has not been approved or
verified by the United States Securities and Exchange Commission or by any state securities
authority.
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I T E M 3 : T A B L E O F CO N T E N T S
Item 2: Summary of Material Changes........................................................................................................ 2
Item 3: Table of Contents .......................................................................................................................... 3
Item 4: Advisory Business .......................................................................................................................... 4
Item 5: Fees and Compensation ............................................................................................................... 10
Item 6: Performance-Based Fees and Side-by-Side Management ............................................................... 15
Item 7: Types of Clients ........................................................................................................................... 16
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss .......................................................... 17
Item 9: Disciplinary Information ............................................................................................................... 21
Item 10: Other Financial Industry Activities and Affiliations ....................................................................... 22
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading ...................... 23
Item 12: Brokerage Practices ................................................................................................................... 25
Item 13: Review of Accounts ................................................................................................................... 28
Item 14: Client Referrals and Other Compensation ................................................................................... 29
Item 15: Custody .................................................................................................................................... 30
Item 16: Investment Discretion ................................................................................................................ 32
Item 17: Voting Client Securities .............................................................................................................. 33
Item 18: Financial Information ................................................................................................................. 34
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I T E M 4 : A D VI S O R Y B U S I N E S S
Firm Description and Types of Advisory Services
Graypoint LLC is an investment adviser.
We were founded in 2019 as the result of a merger between Bender Lane Advisory, LLC and
Hugh Johnson Advisors, LLC.
We provide a diverse range of financial services to our clients including, but not limited to
individuals, high-net-worth individuals and families, charitable organizations, corporations,
and retirement plans.
Principal Owners
We are owned by a number of individuals, none of whom hold over 25% ownership. The
individuals we consider to be control persons are Daniel J. Rutnik, Daniel P. Nolan, Joseph N.
Vet, Jr., Susan M. Reese, Christopher M. Denisulk, Renee M. Whittet, Sean M. Leonard, and
Shelly L. Stone.
Types of Advisory Services
Investment Advisory Services
We provide investment advisory services, defined as giving continuous advice to a client or
making investments for a client based on the individual needs of the client. Through
personal discussions in which goals and objectives based on a client's particular
circumstances are established, we create customized, structured portfolios, tailored to
each client’s individual risk tolerance. As part of our investment advisory services, we
determine the client's individual objectives, time horizons, risk tolerance, and liquidity needs.
As appropriate, we also review and discuss a client's prior investment history, as well as
family composition and background. Account supervision is guided by the client's stated
objectives (i.e., maximum capital appreciation, growth, income, or growth and income), as
well as tax considerations. Asset allocation mix may fluctuate and vary depending on our
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recommendations and market conditions. We will manage advisory accounts on both a
discretionary and non-discretionary basis.
For Non-discretionary accounts, individual determinations of investment allocation and
investment vehicle selection are made by the client. All such trades must be approved in
advance either verbally or in writing by the client before they will be carried out by us.
Our investment recommendations are not limited to any specific product or service and will
generally include advice regarding the following securities: exchange-listed securities,
securities traded over the counter, corporate debt securities (other than commercial
paper), certificates of deposit, municipal securities, mutual fund shares, United States
governmental securities, options, structured notes and private placements.
Because some types of investments involve certain additional degrees of risk, they will only
be implemented/recommended when consistent with the client's stated investment
objectives, tolerance for risk, liquidity and suitability.
Family Office/ Financial Planning
We offer a diverse range of services to high-net-worth individuals and their families to
efficiently use their wealth and personal skills to meet their objectives now and into the
future.
We provide financial planning services. Financial planning is an evaluation of a client's
current and future financial state by using currently known variables to predict future cash
flows, asset values and withdrawal plans. Through the financial planning process, all
questions, information and analysis are considered as they impact and are impacted by
the entire financial and life situation of the client. Financial planning clients may receive a
written report which provides the client with a detailed financial plan designed to assist the
client in achieving his or her financial goals and objectives.
The financial plan can address any or all of the following areas:
• Personal: We review family records, budgeting, personal liability, estate information
and financial goals.
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Tax & Cash Flow: We analyze the client's income tax and spending and planning for
past, current and future years; then illustrate the impact of various investments on
the client's current income tax and future tax liability.
•
Investments: We analyze investment alternatives and their effect on the client's
portfolio.
•
Insurance: We review existing policies to ensure proper coverage for life, health,
disability, long-term care, liability, home and automobile.
• Retirement: We analyze current strategies and investment plans to help the client
achieve his or her retirement goals.
• Death & Disability: We review the client's cash needs at death, income needs of
surviving dependents, estate planning and disability income.
• Estate Planning: We assist the client in assessing and developing long-term strategies,
including as appropriate, trusts, wills, powers of attorney, and asset protection plans.
These services may include, but are not limited to:
o Comprehensive maintenance and reporting of financial information
Income tax planning and compliance
o
o Family financial literacy education and coordination
o Bill paying
We gather required information through in-depth personal interviews. Information gathered
includes the client's current financial status, tax status, future goals, returns objectives and
attitudes towards risk. We carefully review documents supplied by the client and may
prepare a written report. Should the client choose to implement the recommendations
contained in the plan, we suggest the client work closely with his/her attorney, accountant,
insurance agent, and/or investment advisor. Implementation of financial plan
recommendations is entirely at the client's discretion.
Selection and Monitoring of Third-Party Money Managers
We also offer advisory management services to our clients through our Selection and
Monitoring of Third-Party Money Managers programs (hereinafter, "Programs"). Based on the
client's individual circumstances and needs we will then perform management searches of
various unaffiliated registered investment advisers to identify which registered investment
adviser's portfolio management style is appropriate for that client. Factors considered in
making this determination include account size, risk tolerance, the opinion of each client
and the investment philosophy of the selected registered investment adviser. Clients should
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refer to the selected registered investment adviser's Firm Brochure, Form ADV Parts 2A, 2B, or
other disclosure document for a full description of the services offered. We are available to
meet with clients on a regular basis, or as determined by the client, to review the account.
Family Limited Partnerships
We provide recordkeeping, accounting, tax preparation and other tax services, and
reporting services to family limited partnerships and other registered investment advisers.
Corporate/Employer-Sponsored Programs
Our firm is engaged by corporations to provide corporate/employer-sponsored programs
that make Financial Planning services available to their eligible employees. These programs
are designed to help employees achieve their financial goals through personalized
financial planning.
Under these programs, we offer a range of services including, but not limited to, retirement
planning, tax planning, estate planning, and investment advisory services. Our financial
planning services involve a comprehensive analysis of an employee's financial situation,
including income, expenses, assets, liabilities, and financial goals. Based on this analysis, we
develop a personalized financial plan that outlines strategies to help the employee achieve
their financial objectives.
These corporate/employer-sponsored programs are typically offered as part of the
corporation's employee benefits package. The corporation may subsidize the cost of these
services, making them more accessible to employees. Our firm works closely with the
corporation to ensure that the programs are effectively communicated to employees and
that they have access to the resources and support they need to take advantage of these
services.
Consulting Services
Clients can also receive investment advice on a more focused basis. This may include
advice on only an isolated area(s) of concern such as estate planning, retirement planning,
or any other specific topic.
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Retirement Plan Services
We provide sub advisory investment advisory services to 401(k) plans through each plan’s
primary advisor. In these instances, we provide investment recommendations to the primary
advisor for various portfolios i.e., income, balanced, growth, etc., made available to plan
participants. We do not provide discretionary or non-discretionary investment advisory
services in these circumstances.
Tailored Relationships
We tailor investment advisory services to the individual needs of the client. The goals and
objectives for each client are documented in our client relationship management system.
Clients may impose reasonable restrictions, in writing, on investing in certain securities, types
of securities, or industry sectors.
Fiduciary Statement
We are fiduciaries under the Investment Advisers Act of 1940 and when we provide
investment advice to you regarding your retirement plan account or individual retirement
account, we are also fiduciaries within the meaning of Title I of the Employee Retirement
Income Security Act, (“ERISA”) and/or the Internal Revenue Code, (“IRC”), as applicable,
which are laws governing retirement accounts.
We have to act in your best interest and not put our interest ahead of yours. At the same
time, the way we make money creates some conflicts with your interests. We must take into
consideration each client’s objectives and act in the best interests of the client. We are
prohibited from engaging in any activity that is in conflict with the interests of the client. We
have the following responsibilities when working with a client:
To render impartial advice;
•
To make appropriate recommendations based on the client’s needs, financial
•
circumstances, and investment objectives;
To exercise a high degree of care and diligence to ensure that information is
•
presented in an accurate manner and not in a way to mislead;
To have a reasonable basis, information, and understanding of the facts in order to
•
provide appropriate recommendations and representations;
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• Disclose any material conflict of interest in writing; and
Treat clients fairly and equitably.
•
Regulations prohibit us from:
• Employing any device, scheme, or artifice to defraud a client;
• Making any untrue statement of a material fact to a client or omitting to state a
material fact when communicating with a client;
• Engaging in any act, practice, or course of business which operates or would
operate as fraud or deceit upon a client; or
• Engaging in any manipulative act or practice with a client.
We will act with competence, dignity, integrity, and in an ethical manner, when working
with clients. We will use reasonable care and exercise independent professional judgement
when conducting investment analysis, making investment recommendations, trading,
promoting our services, and engaging in other professional activities.
Wrap Fee Programs
A “wrap-fee” program is one that provides the client with advisory and brokerage
execution services for an all-inclusive fee. The client is not charged separate fees for the
respective components of the total service. We no longer sponsor, manage nor participate
in a Wrap Fee Program.
Client Assets
As of December 31, 2024, we manage approximately $4,645,122,439 in assets under
management. $4,580,343,047 is managed on a discretionary basis and $64,779,392 is
managed on a non-discretionary basis.
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I T E M 5 : F E E S A N D CO M PE N S A T I O N
Compensation
We may charge fees on a retainer basis or a percentage of assets under management,
depending on the client agreement. Our fees are described below.
Compensation – Investment Advisory Services
Client accounts are charged an investment advisory fee as outlined in the agreement, up
to 1.25% of assets under management.
Fees may be paid quarterly, in either advance or arrears, and either based upon the
market value of the assets, including cash, on the last day of the relevant quarter as valued
by the custodian, or based on the average daily value of the assets under management
depending upon the language in the investment advisory agreement the investment
advisory fee for the initial quarter shall be calculated on a pro rata basis commencing on
the day the assets are under contract with us. Upon termination, any unearned fees paid in
advance will be refunded and any unbilled earned fees will be due and payable.
Compensation – Family Office Services/Family Limited Partnerships
Family Office Services and Family Limited Partnerships are typically charged on a retainer
basis. Some Retainer Agreements may be priced based on the complexity of work,
especially when asset management is not the most significant part of the relationship.
Retainer fees vary with the complexity of the client, but typically start at $100,000. The fee
shall be paid on a prorated basis quarterly, in advance. Clients may terminate a retainer
with 30 days written notice; the Firm may terminate a retainer with 6 months written notice.
Corporate/Employer-Sponsored Programs
Our firm is engaged by corporations to provide corporate/employer-sponsored programs
that make Financial Planning services available to their eligible employees. These programs
are designed to help employees achieve their financial goals through personalized
financial planning.
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Under these programs, we offer a range of services including, but not limited to, retirement
planning, tax planning, estate planning, and investment advisory services. Our financial
planning services involve a comprehensive analysis of an employee's financial situation,
including income, expenses, assets, liabilities, and financial goals. Based on this analysis, we
develop a personalized financial plan that outlines strategies to help the employee achieve
their financial objectives.
These corporate/employer-sponsored programs are typically offered as part of the
corporation's employee benefits package. The corporation may subsidize the cost of these
services, making them more accessible to employees. Our firm works closely with the
corporation to ensure that the programs are effectively communicated to employees and
that they have access to the resources and support they need to take advantage of these
services.
Compensation – Consulting Services
Our Consulting Service fees are determined based on the nature of the services being
provided and the complexity of each client's circumstances. All fees are agreed upon prior
to entering into a contract with any client.
Compensation – Retirement Plan Services
We receive fees for these services in the amount of a quarterly revenue sharing calculated
by subtracting from gross revenues generated by the retirement plans to which we serve as
subadvisor the expenses incurred servicing those plans multiplied by 0.35%.
Compensation – Insurance
Several of our employees maintain their insurance licenses and on a limited basis sell Life
and Long-Term Care insurance policies to our clients. All proposed policies and sales are
reviewed by an internal insurance committee. Insurance commissions are assigned to
Graypoint Legacy LLC, a related entity.
Cash Balances
Some of your assets may be held as cash and remain uninvested. Holding a portion of your
assets in cash and cash alternatives, i.e., money market fund shares, may be based on your
desire to have an allocation to cash as an asset class, to support a phased market
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entrance strategy, to facilitate transaction execution, to have available funds for
withdrawal needs or to pay fees or to provide for asset protection during periods of volatile
market conditions. Your cash and cash equivalents will be subject to our investment
advisory fees unless otherwise agreed upon. You may experience negative performance
on the cash portion of your portfolio if the investment advisory fees charged are higher than
the returns you receive from your cash.
Retirement Plan Rollover Recommendations
As part of our investment advisory services to our clients, we may recommend that clients
roll assets from their employer’s retirement plan, such as a 401(k), 457, or ERISA 403(b)
account (collectively, a “Plan Account”), to an individual retirement account, such as a
SIMPLE IRA, SEP IRA, Traditional IRA, or Roth IRA (collectively, an “IRA Account”) that we will
advise on the client’s behalf. We may also recommend rollovers from IRA Accounts to Plan
Accounts, from Plan Accounts to Plan Accounts, and from IRA Accounts to IRA Accounts.
If the client elects to roll the assets to an IRA that is subject to our advisement, we will
charge the client an asset-based fee as set forth in the advisory agreement the client
executed with our firm. This creates a conflict of interest because it creates a financial
incentive for our firm to recommend the rollover to the client (i.e., receipt of additional fee-
based compensation). Clients are under no obligation, contractually or otherwise, to
complete the rollover. Moreover, if clients do complete the rollover, clients are under no
obligation to have the assets in an IRA advised on by our firm. Due to the foregoing conflict
of interest, when we make rollover recommendations, we operate under a special rule that
requires us to act in our clients’ best interests and not put our interests ahead of our clients’.
Under this special rule’s provisions, we must:
• meet a professional standard of care when making investment recommendations
(give prudent advice);
• never put our financial interests ahead of our clients’ when making
recommendations (give loyal advice);
• avoid misleading statements about conflicts of interest, fees, and investments;
follow policies and procedures designed to ensure that we give advice that is in our
•
clients’ best interests;
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• charge no more than a reasonable fee for our services; and
• give clients basic information about conflicts of interest.
Many employers permit former employees to keep their retirement assets in their company
plan. Also, current employees can sometimes move assets out of their company plan
before they retire or change jobs. In determining whether to complete the rollover to an
IRA, and to the extent the following options are available, clients should consider the costs
and benefits of a rollover. Note that an employee will typically have four options in this
situation:
leaving the funds in the employer’s (former employer’s) plan;
1.
2. moving the funds to a new employer’s retirement plan;
3. cashing out and taking a taxable distribution from the plan; or
4. rolling the funds into an IRA rollover account.
Each of these options has positives and negatives. Because of that, along with the
importance of understanding the differences between these types of accounts, we will
provide clients with an explanation of the advantages and disadvantages of both account
types and document the basis for our belief that the rollover transaction we recommend is
in your best interests.
General Information on Compensation and Other Fees
In certain circumstances, fees, account minimums and payment terms are negotiable
depending on client’s unique situation – such as the size of the aggregate related party
portfolio size, family holdings, low-cost basis securities, or certain passively advised
investments and pre-existing relationships with clients. Certain clients may pay more or less
than others depending on the amount of assets, type of portfolio, or the time involved, the
degree of responsibility assumed, complexity of the engagement, special skills needed to
solve problems, the application of experience and knowledge of the client’s situation.
Lower fees for comparable services may be available from other sources.
Our fees are exclusive of brokerage commissions, transaction fees, and other related costs
and expenses which shall be incurred by the client. Clients may incur certain charges
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imposed by custodians, brokers, third party investment and other third parties such as fees
charged by managers, custodial fees, deferred sales charges, odd-lot differentials, transfer
taxes, wire transfer and electronic fund fees, and other fees and taxes on brokerage
accounts and securities transactions.
Mutual funds and exchange traded funds also charge management fees, other expenses
and a possible distribution charge, which are disclosed in a fund’s prospectus. These fees
will generally include a management fee, other expenses, and a possible distribution fee. If
the fund also imposes sales charges, a client may pay an initial or deferred sales charge.
Such charges, fees and commissions are exclusive of and in addition to our fee, and we
shall not receive any portion of these commissions, fees, and costs.
A client could invest in a mutual fund directly, without our services. In that case, the client
would not receive our services which are designed, among other things, to assist the client
in determining which mutual funds are most appropriate to each client’s financial condition
and objectives. Accordingly, the client should review both the fees charged by the funds
and the fees charged by us to fully understand the total amount of fees to be paid by the
client and to thereby evaluate the advisory services being provided.
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I T E M 6 : PE R F O R M A N CE - B A S E D F E E S A N D S I D E - B Y - S I D E
M A N A G E M E N T
Neither the Firm nor any of its Supervised Persons (employees) accepts performance-based
fees (fees based on a share of capital gains on or capital appreciation of the assets of a
client).
We do not use a performance-based fee structure because of the potential conflict of
interest. Performance-based compensation may create an incentive for the adviser to
recommend an investment that may carry a higher degree of risk to the client.
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I T E M 7 : T Y PE S O F CL I E N T S
Types of Clients
As described in Item 4, we provide advisory services to the following types of clients:
•
Individuals
• High net worth individuals
• Pension and profit-sharing plans (other than plan participants)
• Charitable organizations
• Corporations or other businesses not listed above
•
State or municipal government entities
Account Minimums
We require a minimum of $500,000 of assets under management. This account size may be
negotiable under certain circumstances. We may group certain related client accounts for
the purposes of achieving the minimum account size.
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I T E M 8 : M E T H O D S O F A N A L Y S I S , I N VE S T M E N T S T R A T E G I E S A N D
R I S K O F L O S S
Methods of Analysis
We may employ the following security analysis methods:
Fundamental Analysis. We attempt to measure the intrinsic value of a security by
looking at economic and financial factors (including the overall economy, industry
conditions, and the financial condition and management of the company itself) to
determine if the company is underpriced (indicating it may be a good time to buy) or
overpriced (indicating it may be time to sell).
Fundamental analysis does not attempt to anticipate market movements. This presents
a potential risk, as the price of a security can move up or down along with the overall
market regardless of the economic and financial factors considered in evaluating the
stock.
Technical Analysis. We analyze past market movements and apply that analysis to
the present in an attempt to recognize recurring patterns of investor behavior and
potentially predict future price movement.
Technical analysis does not consider the underlying financial condition of a company.
This presents a risk in that a poorly managed or financially unsound company may
underperform regardless of market movement.
Quantitative Analysis. We use mathematical models in an attempt to obtain more
accurate measurements of a company's quantifiable data, such as the value of a share
price, or earnings per share, and predict changes to that data.
A risk in using quantitative analysis is that the models used may be based on assumptions
that prove to be incorrect.
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Qualitative Analysis. We subjectively evaluate non-quantifiable factors such as quality of
management, labor relations, and strength of research and development factors not
readily subject to measurement and predict changes to share price based on that data.
A risk in using qualitative analysis is that our subjective judgment may prove incorrect.
Asset Allocation. Rather than focusing primarily on securities selection, we attempt to
identify an appropriate ratio of securities, fixed income, and cash suitable to the client's
investment goals and risk tolerance.
A risk of asset allocation is that the client may not participate in sharp increases in a
particular security, industry, or market sector. Another risk is that the ratio of securities,
equities, fixed income, and cash will change over time due to stock and market
movements and, if not corrected, will no longer be appropriate for the client's goals.
Mutual Fund and/or ETF Analysis. We look at the experience and track record of the
manager in an attempt to determine if that manager has demonstrated an ability to invest
over a period and in different economic conditions; at the underlying assets in an attempt
to determine if there is significant overlap in the underlying investments held in another
fund(s) in the client's portfolio.
Mutual Fund/ETF Analysis presents the risk that, as in all securities investments, past
performance does not guarantee future results. A manager who has been successful may
not be able to replicate that success in the future.
Investment Strategies
The investment strategy for a specific client is based upon the objectives stated by the
client during consultations. The client may change these objectives at any time.
Other strategies may include long-term purchases, short-term purchases, short sales, margin
transactions, and option writing (including covered options, uncovered options or
spreading strategies).
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Risk of Loss
Investing in securities involves risk of loss that clients should be prepared to bear. All
investment programs have certain risks that are borne by the investor. Our investment
approach constantly keeps the risk of loss in mind. Investors face the following investment
risks:
Interest-rate Risk: Fluctuations in interest rates may cause investment prices to
•
fluctuate. For example, when interest rates rise, yields on existing bonds become less
attractive, causing their market values to decline.
• Market Risk: The price of a security, bond, or mutual fund may drop in reaction to
tangible and intangible events and conditions. This type of risk is caused by external
factors independent of a security’s particular underlying circumstances. For
example, political, economic and social conditions may trigger market events.
Inflation Risk: When any type of inflation is present, a dollar today will not buy as
•
much as a dollar next year, because purchasing power is eroding at the rate of
inflation.
• Currency Risk: Overseas investments are subject to fluctuations in the value of the
dollar against the currency of the investment’s originating country. This is also
referred to as exchange rate risk.
• Reinvestment Risk: This is the risk that future proceeds from investments may have to
be reinvested at a potentially lower rate of return (i.e., interest rate). This primarily
relates to fixed income securities.
• Business Risk: These risks are associated with a particular industry or a particular
company within an industry. For example, oil-drilling companies depend on finding
oil and then refining it, a lengthy process, before they can generate a profit. They
carry a higher risk of profitability than an electric company, which generates its
income from a steady stream of customers who buy electricity no matter what the
economic environment is like.
Liquidity Risk: Liquidity is the ability to readily convert an investment into cash.
•
Generally, assets are more liquid if many traders are interested in a standardized
product. For example, Treasury Bills are highly liquid, while real estate properties are
not.
• Financial Risk: Excessive borrowing to finance a business’ operations increases the
risk of profitability, because the company must meet the terms of its obligations in
good times and bad. During periods of financial stress, the inability to meet loan
obligations may result in bankruptcy and/or a declining market value.
• Cybersecurity Risk: A breach in cyber security refers to both intentional and
unintentional events that may cause an account to lose proprietary information,
suffer data corruption, or lose operational capacity. This in turn could cause an
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account to incur regulatory penalties, reputational damage, and additional
compliance costs associated with corrective measures, and/or financial loss.
• Pandemic Risk: Large-scale outbreaks of infectious disease can greatly increase
morbidity and mortality over a wide geographic area, crossing international
boundaries, and causing significant economic, social, and political disruption.
• Custodial Risk: This risk is the probability that a party to a transaction will be unable
or unwilling to fulfill its contractual obligations either due to technological errors,
control failures, malfeasance, or potential regulatory liabilities.
Other Types of Investments
Our clients may invest in hedge funds and private equity/venture capital partnerships. We
do not create, sponsor, or sell for others any such investments. We do, however, review
offering materials for our clients to assess suitability within the client’s investment program.
We reserve the right to advise clients on any other type of investment that it deems
appropriate based on the client’s stated goals and objectives. We may also provide advice
on any type of investment held in a client’s portfolio at the inception of the advisory
relationship or on any investment on which the client requests advice.
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I T E M 9 : D I S CI PL I N A R Y I N F O R M A T I O N
Registered investment advisers are required to disclose all material facts regarding any legal
or disciplinary events that would be material to your evaluation of the Firm or the integrity of
our management.
There have never been any legal, regulatory or disciplinary actions against the Firm or our
management persons.
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I T E M 1 0 : O T H E R F I N A N CI A L I N D U S T R Y A C T I VI T I E S A N D
A F F I L I A T I O N S
Financial Industry Activities – Broker-Dealers
We are not registered as a broker-dealer, and none of our management persons are
registered representatives of a broker-dealer.
Financial Industry Activities – Futures and Commodities
Neither the Firm nor any of its management persons is registered as (or associated with) a
futures commissions merchant, commodity pool operator, or a commodity trading advisor.
Affiliations – Accountant or Accounting Firm
Several of our employees are Certified Public Accountants. These individuals do not
practice traditional accounting outside of their role at our Firm.
Affiliations – Attorney
Several of our employees maintain their licenses as attorneys but do not practice in any
capacity outside of the Firm.
Affiliations – Insurance
Several of our employees maintain their insurance licenses and on a limited basis sell Life
and Long-Term Care insurance policies to our clients. All proposed policies and sales are
reviewed by an internal insurance committee. Insurance commissions are assigned to
Graypoint Legacy LLC, a related entity.
Other Investment Advisors
We select other investment advisors for our clients. We do not receive any compensation for
the selection of other managers.
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I T E M 1 1 : CO D E O F E T H I CS , PA R T I CI PA T I O N O R I N T E R E S T I N C L I E N T
T R A N S A CT I O N S A N D PE R S O N A L T RA D I N G
Code of Ethics
Our employees must comply with a Code of Ethics and Statement for Insider Trading. The
Code describes the Firms’ high standard of business conduct, and fiduciary duty to its
clients. The Code’s key provisions include:
• Statement of General Principles
• Policy on and reporting of Personal Securities Transactions
• A prohibition on Insider Trading
• Restrictions on the acceptance of significant gifts
• Procedures to detect and deter misconduct and violations
• Requirement to maintain confidentiality of client information
The Chief Compliance Officer or a designee reviews all employee trades each quarter. The
Chief Compliance Officer’s trades are reviewed by the Chief Investment Officer or a
designee each quarter. These reviews ensure that personal trading does not affect the
markets, and that our clients receive preferential treatment. Since most employee trades
are small mutual fund trades, exchange-traded fund trades, or broadly traded stocks, the
trades do not affect the securities markets. The Firm maintains a list of restricted securities
that employees may not purchase or sell based upon having (or possibly having) access to
inside information.
Our employees must acknowledge the terms of the Code of Ethics at least annually, and
any individual not in compliance with the Code of Ethics may be subject to termination. We
will provide a copy of our Code upon request.
Participation or Interest in Client Transactions – Personal Securities Transactions
Our Firm and our employees may buy or sell securities identical to those recommended to
clients for their personal accounts. The Code of Ethics, described above, is designed to
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assure that the personal securities transactions, activities and interests of our employees will
not interfere with (i) making decisions in the best interest of advisory clients and (ii)
implementing such decisions while, at the same time, allowing employees to invest for their
own accounts. Under the Code certain classes of securities, primarily mutual funds, have
been designated as exempt transactions, based upon a determination that these would
materially not interfere with the best interest of our clients. In addition, the Code requires
pre-clearance of many transactions. Nonetheless, because the Code of Ethics in some
circumstances would permit employees to invest in the same securities as clients, there is a
possibility that employees might benefit from market activity by a client in a security held by
an employee. Employee trading is continually monitored under the Code of Ethics and
designed to reasonably prevent conflicts of interest between us and our clients.
Participation or Interest in Client Transactions – Financial Interest and Principal/Agency
Cross
Our Firm and our employees do not recommend to clients, or buy or sell for client accounts,
securities in which they have a material financial interest.
It is our policy not to affect any principal or agency cross securities transactions for client
accounts. We will also not cross trades between client accounts.
Trade Aggregation
We may aggregate our employee trades with client transactions where possible and when
compliant with our duty to seek best execution for our clients. In these instances,
participating clients will receive an average share price and transaction costs will be shared
equally and on a pro-rata basis. In the instances where there is a partial fill of a particular
batched order, we will allocate all purchases pro- rata, with each account paying the
average price. Our employee accounts may be included in the pro- rata allocation.
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I T E M 1 2 : B R O K E R A G E PR A CT I CE S
Research and Other Soft Dollar Benefits
We do not receive formal soft dollar benefits other than execution from broker/dealers in
connection with client securities transactions. See disclosure below in “Directed Brokerage –
Other Economic Benefits.”
Brokerage for Client Referrals
We do not receive client referrals from broker/dealers.
Directed Brokerage
Clients are encouraged to select their own brokers based on experience or personal
knowledge. We will work with any broker chosen by a client. In instances where the client
does not have such experience or knowledge, we will recommend brokers based on
factors of low cost, high service level and depth of experience necessary to meet the
particular needs of the client. We receive no compensation or other consideration for its
referrals.
We shall generally recommend that portfolio management clients establish brokerage
accounts with Charles Schwab & Co., Inc. (Schwab), Fidelity Investments (Fidelity), all
registered broker-dealers, members SIPC, to maintain custody of clients' assets and to effect
trades for their accounts.
Directed Brokerage – Other Economic Benefits
We may receive from Schwab, and/ or Fidelity, without cost to us, computer software and
related systems support, which allow us to better monitor client accounts maintained at
Schwab and/or Fidelity; facilitate trade execution (and allocation of aggregated trade
orders for multiple client accounts); provide research, pricing information and other market
data; and assist with back-office functions, recordkeeping and client reporting. We may
receive the software and related support without cost because we render investment
management services to clients that maintain assets at Schwab or Fidelity. In addition,
Schwab and/or Fidelity may make available, arrange, or pay for services rendered to us by
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independent third parties, including services intended to assist with back-office functions
such as recordkeeping and client reporting. Schwab and/or Fidelity may discount or waive
fees it would otherwise charge for some of these services or pay all or a part of the fees of a
third party providing these services to us.
We may receive the following benefits from Schwab and/or Fidelity: receipt of duplicate
client confirmations and bundled duplicate statements; access to a trading desk that
services our clients; access to block trading which provides the ability to aggregate
securities transactions and then allocate the appropriate shares to client accounts; and
access to an electronic communication network for client order entry and account
information. In addition, Schwab and/or Fidelity also makes available to us other services
intended to help us manage and further develop its business enterprise. These services may
include consulting, publications and conferences on practice management, information
technology, business succession, regulatory compliance, and marketing.
We are independently owned and operated and not affiliated with Schwab and/or Fidelity.
Schwab and/or Fidelity provides us with access to its institutional trading and custody
services, which are typically not available to Schwab or Fidelity retail investors. These
services generally are available to independent investment advisors on an unsolicited basis
and are not otherwise contingent upon the Firm committing to Schwab or Fidelity any
specific amount of business (assets in custody or trading).
For our client accounts maintained there, Schwab and/or Fidelity is compensated through
commissions or other transaction-related fees for securities trades that are executed
through Schwab or Fidelity, or that settle into Schwab or Fidelity accounts. The brokerage
commissions and/or transaction fees charged by Schwab or Fidelity or any other
designated broker-dealer are exclusive of and in addition to our fees.
The commissions paid by our clients shall comply with our duty to obtain “best execution.”
However, a client may pay a commission that is higher than another qualified broker-dealer
might charge to affect the same transaction where we determine, in good faith, that the
commission is reasonable in relation to the value of the brokerage and research services
received. In seeking best execution, the determinative factor is not the lowest possible cost,
but whether the transaction represents the best qualitative execution, taking into
consideration the full range of a broker-dealer’s services, including among others, the value
of research provided, execution capability, commission rates, and responsiveness.
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Consistent with the foregoing, while we will seek competitive rates, we may not necessarily
obtain the lowest possible commission rates for client transactions.
Trade Aggregation
Trade aggregation is the act of trading a large block of a security in a single order. Shares of
a purchased security are then allocated to the appropriate accounts in the appropriate
proportion. The main purposes of order aggregation are (i) for ease of trading and (ii) to
obtain a lower transaction cost associated with trading a larger quantity.
At our discretion aggregate purchases or sales of the same security, instrument or obligation
may be transacted on the same day for multiple accounts of one or more of our clients.
Although such aggregations potentially could be either advantageous or disadvantageous
to any one or more accounts, they will be affected only when we believe that to do so will
be in the best interest of the affected accounts. When transactions are so aggregated the
actual prices applicable to the aggregation transaction will be deemed to have
purchased or sold its share of the security, instrument, or obligation at the average price. If a
partial execution is attained at the end of the trading day, we will generally allocate shares
on a pro rata basis but may fill small orders entirely before applying the pro rata allocation.
Accounts for our employees may be included in a block trade with client accounts.
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I T E M 1 3 : R E VI E W O F A C CO U N T S
Reviews
The Firm’s Chairman, Chief Executive Officer and President, Chief Investment Officer, Chief
Operating Officer and various Senior Vice Presidents and Vice Presidents review client
accounts. Once a client determines an allocation of assets and chooses investment
vehicles, we review these investment vehicles and aggregate portfolios periodically to
determine adherence to the agreed upon allocation, performance, and volatility. If any of
these three factors is in variance with expectations, discussions will be held with the client to
determine if substitutions should be made.
Review Triggers
Other conditions that may trigger a review are changes in market, political or economic
conditions, tax laws, new investment information, and changes in a client's own situation.
Reporting
Clients will receive periodic statements (typically monthly) from their brokers or other
investment providers documenting account value, individual positions (where relevant) and
account activity for their underlying investment accounts. We may provide clients with
supplemental reports, as appropriate, depending upon the nature of the services provided.
Financial Planning – Reviews and Reporting
Financial Planning clients will be reviewed as contracted for at the inception of the
engagement and receive reports as contracted for at the inception of the engagement.
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I T E M 1 4 : C L I E N T R E F E R R A L S A N D O T H E R CO M PE N S A T I O N
Other Compensation
We do not receive any formal economic benefits (other than normal compensation and
benefits described in Item 12) from any firm or individual for providing investment advice.
Other Compensation – Brokerage Arrangements
See disclosure in Item 12 regarding compensation, including economic benefits received in
connection with giving advice to clients.
Compensation – Client Referrals
Affiliated and Unaffiliated persons or entities, (“Promoters”) may, from time to time refer,
solicit, or introduce clients to our Firm. We may compensate certain Promoters consistent
with the requirements of the Investment Advisers Act of 1940 as well as applicable
state/local laws and regulations. In return, we will agree to compensate the Promoter for
the referral. Compensation to the Promoter is dependent on the prospective client entering
into an advisory agreement with us for advisory services. Compensation to the Promoter will
be an agreed upon percentage of our advisory fee which can be a one-time fee, or
recurring, pursuant to a written agreement retained by both our Firm and the Promoter.
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I T E M 1 5 : C U S T O D Y
Custody – Fee Debiting
Clients may authorize us (in the client agreement) to debit fees directly from the client’s
account at the broker dealer, bank, or other qualified custodian (custodian). Client
investment assets will be held with a custodian agreed upon by the client and the Firm. The
custodian is advised in writing of the limitation of our access to the account. The custodian
sends a statement to the client, at least quarterly, indicating all amounts disbursed from the
account including the amount of advisory fees paid directly to us.
Custody – Check Writing
Certain of the Firm’s employees have check writing authority over client accounts. This form
of custody is offered on a limited basis. We comply with the SEC’s Custody Rule with regard
to the check signing authority; annually the Firm is subject to a Surprise Examination by an
independent accountant.
Custody – Trusteeship/Executor
Certain of the Firm’s employees, in their individual capacity, act as trustee for client trusts.
We comply with the SEC’s Custody Rule with regard to the custody of the trust assets;
annually the Firm is subject to a Surprise Examination by an independent accountant.
Custody – First Party Money Transfers
Clients may provide us with written ongoing authorization to transfer money between the
client’s accounts held with the qualified custodian directly to an outside financial institution
(i.e., a client’s bank account). A copy of this authorization is provided to the qualified
custodian. The authorization includes the client’s name and account number(s) at the
outside financial institution(s) as required.
Custody – Account Statements
As described above and in Item 13, clients receive at least quarterly statements from the
broker dealer, bank or other qualified custodian that holds and maintains client’s
investment assets. Clients are urged to carefully review such statements and compare such
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official custodial records to the account statements or other reports that we provide. Our
statements may vary from custodial statements based on accounting procedures, reporting
dates, or valuation methodologies of certain securities.
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I T E M 1 6 : I N V E S T M E N T D I S CR E T I O N
We may accept limited power of attorney to act on a discretionary basis on behalf of
clients. A limited power of attorney allows us to execute trades on behalf of clients.
When such limited powers exist, we have the authority to determine, without obtaining
specific client consent, both the amount and type of securities to be bought to satisfy client
account objectives.
If we have not been given discretionary authority, we consult with the client prior to each
trade.
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I T E M 1 7 : VO T I N G C L I E N T S E CU R I T I E S
Proxy Voting
We do not have any authority to and do not vote proxies on behalf of clients, nor do we
make any express or implied recommendation with respect to voting proxies. Clients retain
the sole responsibility for receiving and voting proxies that they receive directly from either
their custodian or transfer agents. Clients may contact us for information about proxy
voting.
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I T E M 1 8 : F I N A N CI A L I N F O R M A T I O N
We have no financial commitment that impairs our ability to meet contractual and
fiduciary commitments to clients and have not been the subject of a bankruptcy
proceeding.
We are not required to provide a balance sheet; we do not require prepayment of fees of
more than $1,200 per client, and six months or more in advance.
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