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Item 1 – Cover Page
Aspen Wealth Management, LLC
4200 S. Hulen Street, Suite 422 Fort
Worth, TX 76109
(817) 546-6353
www.AspenWealthMgmt.com
September 26, 2025
FORM ADV PART 2A
BROCHURE
This brochure provides information about the qualifications and business practices of Aspen Wealth
Management, LLC (“Aspen Wealth Management). If you have any questions about the contents of this Brochure,
please contact Helen Stephens at (817) 546-6353 or Helen@AspenWealthMgmt.com. The information in this
Brochure has not been approved or verified by the United States Securities and Exchange Commission or by any
state securities authority.
Additional information about Aspen Wealth Management also is available on the SEC’s website at
www.adviserinfo.sec.gov. Our Firm IARD/CRD number is 159594.
Any references to Aspen Wealth Management as a registered investment adviser or its related persons as
registered Advisory Representatives does not imply a certain level of skill or training.
Aspen Wealth Management
Item 2 - Material Changes
At least annually, this section will discuss only specific material changes that are made to the Aspen Wealth
Management brochure and provide you with a summary of such changes.
There following are material changes since our last annual amendment filing on January 25, 2024.
The firm’s legal name changed from Helen Stephens Group, LLC to Aspen Wealth Management, LLC in
September 2025.
o Item 4 has been updated to include sub advisory service description.
o Item 5 has been updated to reflect the firm’s revised fee tier schedule.
o Item 5 has been updated to disclose sub advisory service fees.
o Item 10 has been updated to reflect the name change of the affiliated tax services entity, from Helen
Stephens Group, LLC to Aspen Wealth Management, LLC.
o Item 10 was updated to reflect, one of the firm’s associated persons is a licensed insurance agent. This
licensed individual is not actively selling insurance products nor is this individual receiving any
insurance related compensation. The license, although active, is not in use.
A copy of our updated brochure and brochure supplements is available to you free of charge and may be
requested by contacting us at (817) 546-6353 or Helen@AspenWealthMgmt.com.
Additional information about Aspen Wealth Management is also available via the SEC’s web site
www.adviserinfo.sec.gov. The IARD number for Aspen Wealth Management is 159594. The SEC’s web site also
provides information about any persons affiliated with Aspen Wealth Management who are registered, or are
required to be registered, as Advisory Representatives of Aspen Wealth Management.
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Item 3 – Table of Contents
Item 1 – Cover Page ................................................................................................................................................. 1
Item 2 - Material Changes ....................................................................................................................................... 2
Item 3 – Table of Contents ...................................................................................................................................... 3
Item 4 - Advisory Business ....................................................................................................................................... 4
Item 5 - Fees and Compensation ........................................................................................................................... 10
Item 6 - Performance-Based Fees and Side-By-Side Management ....................................................................... 13
Item 7 - Types of Clients ........................................................................................................................................ 13
Item 8 - Methods of Analysis, Investment Strategies and Risk of Loss.................................................................. 13
Item 9 - Disciplinary Information ........................................................................................................................... 15
Item 10 - Other Financial Industry Activities and Affiliations ................................................................................ 15
Item 11 - Code of Ethics, Participation or Interest in Client Transactions & Personal Trading ............................. 15
Item 12 - Brokerage Practices ................................................................................................................................ 16
Item 14 - Client Referrals and Other Compensation ............................................................................................. 20
Item 15 - Custody .................................................................................................................................................. 20
Item 16 - Investment Discretion ............................................................................................................................ 21
Item 17 - Voting Client Securities .......................................................................................................................... 21
Item 18 - Financial Information ............................................................................................................................. 21
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Item 4 - Advisory Business
Aspen Wealth Management, LLC is an investment advisory firm offering financial consulting/planning and asset
management services, called the Wealth Management Program, customized to your individual needs.
Aspen Wealth Management, LLC is a limited liability corporation formed in May 2011 under the laws of the State of
Texas and filed for investment adviser registration with the State of Texas in December 2011. The firm adopted the
d/b/a name, Aspen Wealth Management (hereinafter referred to as “AWM”) in January 2013. In October 2018, our
firm registered with the U.S. Securities & Exchange Commission (“SEC”). Helen Stephens is the Managing Member of
AWM and there are other minority Members listed on Schedule A of the ADV Part 1. Ms. Stephens has been in the
financial services industry since 1989.
AWM offers the following advisory services, with each service more fully described below:
• Financial Planning
• Asset Management Services
Financial Consulting/Planning
Through our eMoney software, AWM provides financial consulting/planning services based on your financial and tax
status, age, risk tolerance and investment objectives. Depending upon your needs, our advice may include topics such
as:
• Tax planning analysis
• Estate planning analysis
• Business planning
• Retirement planning
• Education planning
• Budgeting and cash flow
• Fringe benefit analysis
•
Investment analysis
• Real estate analysis
•
Insurance analysis
The financial planning process will begin with an initial complimentary consultation to assess if we can help you with
your specific needs. If you decide to engage us for services, you will be required to sign our advisory agreement
outlining the relationship and specifying our fee.
Planning services are based on your financial situation at the time and on financial information disclosed by you to
AWM. You need to be aware that certain assumptions may be made with respect to interest and inflation rates and
use of past trends and performance of the market and economy.
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However, past performance is in no way an indication of future performance. AWM cannot offer any guarantees or
promises that your financial goals and objectives will be met. Further, together, we must continue to review the plan
and update it based upon changes in your financial situation, goals, or objectives or changes in the economy. If your
financial situation or investment goals or objectives change, you must notify us promptly of the changes. The advice
offered by AWM may be limited and you may need to seek the services of other professionals such as an insurance
adviser, attorney and/or accountant.
As a service to you, we may provide referrals to other professionals. AWM does not have an agreement with or receive
referral fees from any of these professionals. AWM is not responsible for any advice or services performed by such
professionals.
The financial plan and investment recommendations made by Advisory Representatives are not limited to any
particular type of investment.
Asset Management Services
Wealth Management Program
We manage advisory accounts on either a discretionary and non-discretionary (529 plans only) basis through the
Wealth Management Program which is a wrap fee program. A wrap fee program is a fee-based account for which you
will pay a single fee for financial planning, portfolio review, asset management services, and custodial services.
Once we complete our analysis of your situation, we will work with you to determine which of our portfolios would
be most suitable for you considering your time frame and what level of risk is most comfortable for you. When
constructing client portfolios, we use six different Portfolios ranging from conservative to aggressive. Each account is
individually managed.
We tailor the advisory services we offer to your individual needs. Your specific information is obtained during our in-
person-interviews. The information gathered by AWM will assist the firm in providing you with the requested services
and customize the services to your financial situation. Depending on the services you have requested, we will gather
various financial information and history from you
We will customize your portfolio allocation taking into consideration your limitations or restrictions, the market and
economy at the time, and your financial situation, goals and objectives.
We will schedule a meeting with you to outline how your account will be managed. It will include the recommended
portfolio allocation. Upon your approval, we will implement the portfolio allocation.
AWM will provide continuous and ongoing management of your account on a discretionary basis. We will manage
your account and make changes to the allocation as deemed appropriate by AWM. We will determine the securities
to be purchased and sold in the account and will alter the securities holdings from time to time, without prior
consultation with you.
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We will primarily use open-ended mutual funds including no-load and load waived, or mutual funds purchased at net
asset value (NAV), closed-end funds and exchange traded funds (ETFs). Less frequently, we may recommend individual
stocks and/or bonds, non-publicly traded real estate investment trusts (REITs), and private placements for those
clients that express interest in these types of investments.
Transactions in your account, account reallocations and rebalancing may trigger a taxable event, with the exception of
IRA accounts, 403(b) accounts and other qualified retirement accounts.
As previously stated, AWM will start the portfolio construction process by determining the model portfolio that best
meets your suitability parameters. Your managed account may be similarly managed and contain similar holdings as
compared to other clients’ managed accounts.
Where appropriate, we provide advice about some types of legacy positions held in client portfolios. Typically, these
are assets that are ineligible to be custodied at our primary custodian. Clients could engage us to advise on certain
investment products that are not maintained at their primary custodian, such as variable life insurance, annuity
contracts and assets held in employer sponsored retirement plans. If these accounts or securities can be held at a
custodian, no advisory fee is charged to the account.
Sub-Advisory Services
Our firm may determine that engaging the expertise of an independent sub-advisor is best suited for your account.
Our firm will have discretion to utilize independent third-party investment adviser to aid in the implementation of
investment strategies for your portfolio. In certain circumstances, we may allocate a portion of a portfolio to an
independent third-party investment adviser (“Manager”) for separate account management based upon your
individual circumstances and objectives, including, but not limited to, your account size and tax circumstances. Upon
the recognition of such situations, in coordination with you, we will hire a Manager for the management of those
assets. These advisers shall assist our Firm in managing the day-to-day investment operations of the various
allocations, shall determine the composition of the investments comprising the allocation, shall determine what
securities and other assets of the allocation will be acquired, held, disposed of or loaned in conformity with the written
investment objectives, policies and restrictions and other statements of each client comprising the allocation, or as
instructed by our Firm.
Managers selected for your investments need to meet several quantitative and qualitative criteria established by us.
Among the criteria that may be considered are the Manager’s experience, assets under management, performance
record, client retention, the level of client services provided, investment style, buy and sell disciplines, capitalization
level, and the general investment process.
You are advised and should understand that:
• A Manager’s past performance is no guarantee of future results;
• There is a certain market and/or interest rate risk which may adversely affect any Manager’s objectives
and strategies, and could cause a loss in a Client's account(s); and
• Client risk parameters or comparative index selections provided to our firm are guidelines only and there
is no guarantee that they will be met or not be exceeded.
Managers may take discretionary authority to determine the securities to be purchased and sold for the client. As
stated in the Discretionary Advisory Agreement, our Firm and its associated persons will have discretionary authority
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to hire and fire the Manager. Our firm will work with the sub-advisor to communicate any trading restrictions or
standing instructions to refrain from a particular industry requested by the Client. In all cases, trading restrictions will
depend on the sub-advisor and their ability to accommodate such restrictions.
All performance reporting will be the responsibility of the Aspen Wealth Management. Such performance reports will
be provided directly to you.
All third-party Managers to whom we will refer clients will be licensed as registered investment advisors by their
resident state and any applicable jurisdictions or registered investment advisors with the Securities and Exchange
Commission.
We review the performance of our Managers on at least a quarterly basis. More frequent reviews may be triggered
by changes in Manager’s management, performance or geopolitical and macroeconomic specific events.
Our Firm only enters into only a select number of relationships with Managers. We have agreed to pay a portion of
the overall advisory fee charged to our clients to the Manager.
Employee Retirement Income Security Act Retirement Plan Advisory Services
For employer-sponsored retirement plans with participant-directed investments, our firm provides its advisory
services as an investment advisor as defined under Section 3(21) and 3(38) of the Employee Retirement Income
Security Act of 1974, as amended (“ERISA”).
When serving as an ERISA 3(38) investment manager, the plan sponsor is relieved of all fiduciary responsibility for the
investment decisions made by AWM. AWM is a discretionary investment manager in accordance with the terms of a
separate ERISA 3(38) Investment Management Agreement between AWM and the plan sponsor. AWM’s investment
management is limited in that it has the discretion solely to replace funds in plan fund lineups and initiate the transfer
of existing balances to the replacements without prior approval from the client.
AWM provides the following services to the plan sponsor:
• Select the investments.
• Monitor the investments and replace investments when appropriate.
• Provide a quarterly monitoring report.
• Assist in Education and enrollment of participants.
• Assist the plan sponsor in developing an Investment Policy Statement (“IPS”).
• Provide a comprehensive fiduciary investment review designed to meet Plan Sponsor fiduciary responsibility
and enhance the participant experience. This includes fiduciary education as requested by the Department
of Labor (DOL).
When serving as an ERISA 3(21) investment advisor, the plan sponsor and AWM share fiduciary
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responsibility. The plan sponsor retains ultimate decision-making authority for the investments and may accept or
reject the recommendations in accordance with the terms of a separate ERISA 3(21) Investment Advisor Agreement
between AWM and the plan sponsor. AWM provides the following services to the plan sponsor:
• Screen investments and make recommendations.
• Monitor the investments and suggests replacement investments when appropriate.
• Provide a quarterly monitoring report.
• Assist the plan sponsor in developing an Investment Policy Statement (“IPS”).
Participant Level
We can also be engaged to provide financial education to plan participants. The scope of education provided to
participants will not constitute “investment advice” within the meaning of ERISA and participant education will relate
to general principles for investing and information about the investment options currently in the plan. We may also
participate in initial enrollment meetings and periodic workshops and enrollment meetings for new participants.
Disclosure Regarding Rollover Recommendations
A client or prospect leaving an employer typically has four options regarding an existing retirement plan (and may
engage in a combination of these options): (i) leave the money in the former employer’s plan, if permitted, (ii) roll
over the assets to the new employer’s plan, if one is available and rollovers are permitted, (iii) rollover to an Individual
Retirement Account (“IRA”), or (iv) cash out the account value (which could, depending upon the client’s age, result
in adverse tax consequences). Our Firm may recommend an investor roll over plan assets to an IRA for which our
Firm provides investment advisory services. As a result, our Firm and its representatives may earn an asset-based fee.
In contrast, a recommendation that a client or prospective client leave their plan assets with their previous employer
or roll over the assets to a plan sponsored by a new employer will generally result in no compensation to our Firm.
Our Firm therefore has an economic incentive to encourage a client to roll plan assets into an IRA that our Firm will
manage, which presents a conflict of interest. To mitigate the conflict of interest, there are various factors that our
Firm will consider before recommending a rollover, including but not limited to: (i) the investment options available
in the plan versus the investment options available in an IRA, (ii) fees and expenses in the plan versus the fees and
expenses in an IRA, (iii) the services and responsiveness of the plan’s investment professionals versus those of our
Firm, (iv) protection of assets from creditors and legal judgments, (v) required minimum distributions and age
considerations, and (vi) employer stock tax consequences, if any. All rollover recommendations are also reviewed by
our Firm’s Chief Compliance Officer in a best effort to determine that the recommendation to a client was reasonable
or that the client has determined to make the rollover after being provided ample information about their options. No
client is under any obligation to roll over plan assets to an IRA advised by our Firm or to engage our Firm to monitor
and/or advise on the account while maintained with the client's employer. Our Firm’s Chief Compliance Officer
remains available to address any questions that a client or prospective client has regarding this disclosure.
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We are fiduciaries under the Investment Advisers Act of 1940 and when we provide investment advice to you
regarding your retirement plan account or individual retirement account, we are also fiduciaries within the meaning
of Title I of the Employee Retirement Income Security Act and/or the Internal Revenue Code, as applicable, which are
laws governing retirement accounts. We have to act in your best interest and not put our interest ahead of yours. At
the same time, the way we make money creates some conflicts with your interests.
Wrap Fee Program
AWM is the sponsor and manager of the AWM Wrap Program (the “Program”), a wrap fee program (i.e., an
arrangement where brokerage commissions and transaction costs are absorbed by the Firm). Under our wrap program,
you will receive investment advisory services, the execution of securities brokerage transactions, custody and
reporting services for a single specified fee. The fee covers transaction costs or commissions resulting from the
management of your accounts, however, most investments trade without transaction fees today, so our payment of
these and other incidental custodial related expenses should not be considered a significant factor in determining the
relative value of our wrap program. Participants in the Program may pay a higher aggregate fee than if brokerage
services are purchased separately. Additional information about the Program is available in AWM’s Wrap Brochure,
which appears as Part 2A Appendix 1 of the Firm’s Form ADV.
Our “wrap” fee may be more or less than the fees and commissions charged by other advisory firms, third-party
managers, and brokerage firms if the services were acquired separately. The factors that bear upon the cost of
services are the size of the account, type of transaction and whether trades are placed through a brokerage firm other
than the custodian resulting in per trade commission’s being charged.
Wrap Fee Program Disclosures
The benefits under a wrap fee program depend, in part, upon the size of the account, the costs associated with
managing the account, and the frequency or type of securities transactions executed in the account.
For example, a wrap fee program may not be suitable for all accounts, including but not limited to accounts holding
primarily, and for any substantial period of time, cash or cash equivalent investments, fixed income securities or no-
transaction-fee mutual funds, or any other type of security that can be traded without commissions or other
transaction fees.
In order to evaluate whether a wrap fee arrangement is appropriate for you, you should compare the agreed-upon
Wrap Program Fee and any other costs associated with participating in our Wrap Fee Program with the amounts that
would be charged by other advisers, broker-dealers, and custodians, for advisory fees, brokerage and execution costs,
and custodial services comparable to those provided under the Wrap Fee Program.
Conflict of Interest. When managing a client's account on a wrap fee basis, we receive as compensation for our
investment advisory services, the balance of the total wrap [or program] fee you pay after custodial, trading and other
management costs (including execution and transaction fees) have been deducted. Accordingly, we have a perceived
conflict of interest because we have a financial incentive to maximize our compensation by seeking to reduce or
minimize the total costs incurred in your account(s) subject to a wrap fee.
For example, our wrap fee arrangement creates a perceived incentive for our firm to trade less frequently or select
investments that that reduce our costs, and in some cases increase expenses that are borne by the client.
Additionally, Schwab generally does not charge commissions or transaction fees for online trades of U.S. exchange-
listed equities, U.S. exchange-listed ETFs, and no-transaction-fee (“NTF”) mutual funds. This means that, in most
cases, when we buy these types of securities, we can do so without paying commissions to Schwab.
General Information
The investment recommendations and advice offered by AWM and your Advisory Representative are not legal advice
or accounting advice. You should coordinate and discuss the impact of financial advice with your attorney and/or
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accountant. Our primary goal is to help our clients identify and pursue their financial goals, thereby enhancing the
overall quality of their lives.
Assets Under Management
On December 31, 2024, our firm managed $502,092,272 in discretionary assets and $7,485,244 in non- discretionary
assets. Our firm’s total assets under management were $509,577,517.
Item 5 - Fees and Compensation
Financial Consulting/Planning
Fees for planning services are strictly for planning services.
Hourly Fees
AWM offers financial planning and consulting services on an hourly fee basis. Our fee is $300 per hour with a minimum
of $4500 for each plan. To a certain extent, the fee is negotiable and will depend on several factors including time
spent with us, number of meetings, complexity of your situation, amount of research, and services requested.
We will usually provide you with an estimate of the number of hours needed for the preparation of the financial plan
or advice. Fees are not deducted from client assets. We will bill you for our financial consulting/planning services after
the service is provided to you. You will have thirty (30) days to remit payment. Your advisory agreement with AWM
will terminate when we present you with a written financial plan and/or our recommendations. You may re-engage
our advisory services as needed.
Termination Provisions
You may terminate planning services obtained from AWM, without penalty, with written notice within five (5)
business days after entering into the advisory agreement with AWM. Thereafter, you may terminate planning services
with written notice to AWM. You will be responsible for any time spent by AWM in providing advisory services or
analyzing your situation.
Asset Management Services- Wealth Management Program
Our fees are negotiable, and they are not based on a share of capital gains upon or capital appreciation of the funds
or any portion of the funds in your account. The fees are in accordance with the following fee schedule:
Wealth Management Program Fee Schedule
Account Size
All assets up to $1,000,000
$1,000,001 to $2,000,000
$2,000,001 to $4,000,000
$4,000,001 to $7,000,000
$7,000,001 to $10,000,000
Over $10,000,001
Maximum Annual Fee
1.25%
1.00%
0.85%
0.75%
0.60%
0.50%
AWM may change the above fee schedule upon 30-days prior written notice to you.
Your maximum annual asset management fee is based on an aggregate value of all managed accounts within the
established household. Depending upon the circumstances, we may combine client accounts from one household
with client accounts from other households to aggregate account values for fee calculations. Unless otherwise agreed
upon and stated in the Investment Management Agreement, fees are assessed on all assets under management,
including securities, cash and money market balances.
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We sometimes make exceptions to our general fee schedule under certain circumstances (e.g., expected capital
additions; anticipated future earning capacity; related accounts; account composition; pre-existing client; account
retention; pro bono activities, etc.). In such cases, lower or higher fees or different payment arrangements can be
negotiated with each client separately and will be described in the client’s Investment Advisory Agreement.
You may make additions to the account or withdrawals from the account, provided the account continues to meet
minimum account size requirements. We will make fee adjustments if the addition or withdrawal is $100,000 or more.
Advisory fees will be charged in advance of the billing period. The billing period will be on a calendar quarterly basis
(i.e., March 31, June 30, September 30, and December 31). Fees for partial periods will be prorated.
If the account is established or closed during the middle of a quarter, you will pay a pro-rated portion of the advisory
fee based upon the number of days the account was under AWM’s management. When the account is initially
established, the quarterly fee will be pro-rated based on the number of days remaining in the quarter and upon the
account value as of the date the account is available to be invested. Thereafter, advisory fees will be based on the
value of the account at the end of the previous quarter. If the account is closed or terminated during the middle of a
quarter, any unearned, pre-paid fees will be refunded to you within 30 days.
Fee calculation example for a $2,500,000 account:
$2,500,000 x 0.85% = $21,250
$21,250 divided by 4 = Quarterly Fee is $5,312.50
Advisory fees will be deducted directly from your account(s) provided you have given AWM written authorization.
You will be provided with an account statement reflecting the deduction of the advisory fee. If the account does not
contain sufficient funds to pay advisory fees, AWM has limited authority to sell or redeem securities in sufficient
amounts to pay advisory fees. You may reimburse the account for advisory fees paid to AWM, except for ERISA and
IRA accounts.
In the wrap fee program, you will not pay separate transaction and execution fees or retirement account maintenance
fees. A wrap fee program offers advisory services and custodial services for a single fee. The fee may be higher or lower
if you were to obtain these services separately. You should read the Wealth Management Program disclosure brochure
(Part 2A Appendix 1) for additional disclosures.
In addition to AWM’s advisory fee, you should also be aware that the products we utilize within your portfolio will also
charge fees (i.e., mutual fund expense ratios). Such fees are not shared with AWM and are compensation to the fund
managers.
For additional information, please refer to Item 12 that describes the factors that AWM considers in selecting or
recommending broker-dealers for client transactions and determining the reasonableness of their compensation.
Sub-Advisor Fees
As discussed in Item 4 above, there will be occasions where an independent Registered Investment Advisory firm acts
as a sub-adviser to our Firm. In those circumstances, the other investment adviser manages the assets based upon
the parameters provided by our Firm. Under this arrangement, Aspen Wealth Management collects the fee (not to
exceed 1.25%) and then pays the sub advisor a portion of advisory fee based on the assets under management for
such services as outlined in the Agreement between our Firm and the sub-advisor.
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Termination Provisions
You may terminate our advisory services, without penalty, upon written notice within five (5) business days after
entering into the advisory agreement with AWM. You will be responsible for any fees and charges incurred from third
parties as a result of maintaining the account such as transaction fees for any securities transactions executed and
account maintenance or custodial fees. Thereafter, you may terminate our advisory services at any time upon
providing us with written notice. Should you terminate investment advisory services during the quarter, you will be
issued a pro-rated refund of the prepaid advisory fee from the date of termination to the end of the three- month billing
period.
For more information regarding our brokerage practices, please refer to Item 12. AWM will attempt to mitigate any
potential conflicts of interest by:
Informing you of conflicts of interest in our disclosure document and agreement;
Maintaining and abiding by our Code of Ethics which requires us to place your interests first and foremost;
Advising you of the right to decline to implement our recommendations and the right to choose other financial
professionals for implementation.
You may purchase the securities recommended by AWM directly or through other brokers or agents not affiliated
with AWM.
Employee Retirement Income Security Act Retirement Plan Advisory Fees
For ERISA Retirement Plan Advisory Services compensation, we charge an annual fee as negotiated with the client and
disclosed in a separate ERISA Investment Advisory Agreement. The compensation method is explained and agreed
upon in advance before any services are rendered. Our advisory fees for Retirement Plan services range from 0.25%
to 1.00% annually.
Plan advisory services begin with the effective date of the Agreement, which is the date you sign the ERISA Investment
Advisory Agreement. For that calendar quarter, fees will be adjusted pro-rata based upon the number of calendar days
in the calendar quarter that the Agreement was effective. In certain circumstances, our fees and the timing of the fee
payments may be negotiated. Invoices are sent out each quarter to either the client or the custodian of the Plan. For
Plans where our fee is billed to the custodian, the fee is deducted directly from the participant accounts. Written
authorization permitting us to be paid directly from the custodial account is outlined in the Investment Advisory
Agreement.
Either party may terminate the Agreement at any time upon immediate notice. You are responsible to pay for services
rendered until the termination of the agreement.
Additional Fees and Expenses:
In addition to the advisory fees paid to our Firm, clients also incur certain charges imposed by other third parties.
These additional charges may be imposed by a mutual fund or ETF in a client’s account, as disclosed in the fund’s
prospectus (e.g., fund management fees and other fund expenses) and/or foreign taxes imposed by a transaction,
transfer taxes, wire transfer or electronic fund fees. Our brokerage practices are described at length in Item 12,
below. Neither our Firm nor its supervised persons accept compensation for the sale of securities or other investment
products. Further, our firm
does not share in any of these additional fees and expenses outlined above.
Administrative Services Provided by Orion Advisors
We have contracted with Orion Advisors to utilize its technology platforms to support data reconciliation,
performance reporting, fee calculation and billing, client database maintenance, quarterly performance evaluations,
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payable reports, and other functions related to the administrative tasks of managing client accounts. Due to this
arrangement, Orion Advisors will have access to client information, but Orion Advisors will not serve as an investment
adviser to our clients. AWM and Orion Advisors are non-affiliated companies. Orion Advisors charges our Firm an
annual fee for each account administered by Orion Advisors. Please note that the fee charged to the client will not
increase due to the annual fee AWM pays to Orion Advisors, the annual fee is paid from the portion of the
management fee retained by our Firm.
Item 6 - Performance-Based Fees and Side-By-Side Management
This section is not applicable to AWM since AWM does not charge performance-based fees.
Item 7 - Types of Clients
The financial planning services offered by AWM are geared toward individuals and their families including high net
worth individuals (i.e. clients with a net worth of $2.2M). AWM does not require a minimum account size in order to
obtain our advisory services.
Item 8 - Methods of Analysis, Investment Strategies and Risk of Loss
AWM conducts economic analysis and attempts to analyze and determine the trends. We use various software tools
to conduct research. In analyzing investments for client portfolios, the investment committee considers a variety of
factors, including but not limited to, manager tenure, ETF or mutual fund performance as it compares to its
benchmark, as well as fees and expenses. We recommend an appropriate asset allocation based on the client’s
personal situation.
AWM analyzes a client’s risk tolerance. Based on this risk analysis, AWM seeks to create an investment plan for the
client’s unique situation. AWM may buy or sell securities consistent with a Client’s investment plan designed to seek
an investment return suitable to the goals and risk profile of each distinct Client account. As market conditions change,
AWM determines an appropriate course of action by performing a review of each Client’s individual account and
suitability parameters. This review may include type of account, goals, overall financial condition, income, assets, risk
tolerance, liquidity needs, and other factors unique to the individual Client’s situation. AWM adheres to a buy-and-
hold philosophy, meaning that we do not try to time the market. We maintain portfolios by rebalancing or making
adjustments as needed. AWM cannot guarantee any level of performance. We believe that a diversified portfolio is
essential to the long-term success of a client’s investment objectives.
Risk of Loss
Clients must understand that past performance is not indicative of future results. Therefore, current and prospective
clients should never assume that future performance of any specific investment or investment strategy will be
profitable. Investing in securities involves risk of loss. Clients and prospective clients should be prepared to bear
investment loss including loss of original principal.
Because of the inherent risk of loss associated with investing, our Firm is unable to represent, guarantee, or even
imply that our services and methods of analysis can or will predict future results, successfully identify market tops or
bottoms, or insulate you from losses due to market corrections or declines.
Investors should be aware that accounts are subject to the following risks:
Market Risk — Even a long-term investment approach cannot guarantee a profit. Economic, political and issuer-
specific events will cause the value of securities to rise or fall. Because the value of investment portfolios will fluctuate,
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there is the risk that you will lose money and your investment may be worth more or less upon liquidation.
Foreign Securities and Currency Risk — Investments in international and emerging-market securities include
exposure to risks such as currency fluctuations, foreign taxes and regulations, and the potential for illiquid markets
and political instability.
Capitalization Risk — Small-cap and mid-cap companies may be hindered as a result of limited resources or less
diverse products or services, and their stocks have historically been more volatile than the stocks of larger, more
established companies.
Interest Rate Risk — In a rising rate environment, the value of fixed-income securities generally declines, and the
value of equity securities may be adversely affected.
Credit Risk — Credit risk is the risk that the issuer of a security may be unable to make interest payments and/or
repay principal when due. A downgrade to an issuer’s credit rating or a perceived change in an issuer’s financial
strength may affect a security’s value and, thus, impact the fund’s performance.
Concentration Risk – Concentration risk exists when investment portfolios lack diversification, in that the portfolio is
too heavily weighted in one security, industry, or sector. Concentrated positions offer the potential for significant
loss. Client portfolios that are diversified, in general, incur less volatility and therefore less fluctuation than portfolios
with concentrated positions.
Securities Lending Risk — Securities lending involves the risk that the fund loses money because the borrower fails
to return the securities in a timely manner or at all. The fund could also lose money if the value of the collateral
provided for loaned securities, or the value of the investments made with the cash collateral, falls. These events could
also trigger adverse tax consequences for the fund.
Exchange-Traded Funds — ETFs face market-trading risks, including the potential lack of an active market for shares,
losses from trading in the secondary markets and disruption in the
creation/redemption process of the ETF. Any of these factors may lead to the fund’s shares trading at either a premium
or a discount to its “net asset value.”
Performance of Underlying Managers — We select the mutual funds and ETFs in the asset allocation portfolios.
However, we depend on the manager of such funds to select individual investments in accordance with their stated
investment strategy.
Liquidity Risk - Liquidity risk exists when particular investments would be difficult to purchase or sell, possibly
preventing clients from selling such securities at an advantageous time or price. Our Firm may recommend to client’s
mutual funds that would have liquidity restrictions but no less than quarterly subject to 90 days’ notice to the
Manager. Use of these particular mutual funds would only be recommended to clients who understand the liquidity
differences Aspen Wealth Management and have a long-term investment horizon.
Cyber Security Risk –In addition to the Material Risks listed above, investing involves various operational and
“cybersecurity” risks. These risks include both intentional and unintentional events at our firm or one of its third-party
counterparties or service providers, that may result in a loss or corruption of data, result in the unauthorized release
or other misuse of confidential information, and generally compromise our Firm’s ability to conduct its business. A
cybersecurity breach may also result in a third-party obtaining unauthorized access to our clients’ information,
including social security numbers, home addresses, account numbers, account balances, and account holdings. Our
Firm has established business continuity plans and risk management systems designed to reduce the risks associated
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with cybersecurity breaches. However, there are inherent limitations in these plans and systems, including that certain
risks may not have been identified, in large part because different or unknown threats may emerge in the future. As
such, there is no guarantee that such efforts will succeed, especially because our Firm does not directly control the
cybersecurity systems of our third-party service providers. There is also a risk that cybersecurity breaches may not be
detected.
Item 9 - Disciplinary Information
Registered Investment Advisers must disclose any legal or disciplinary events that would be material to your evaluation
of AWM or the integrity of our management. There is no reportable disciplinary information required for AWM or its
management persons.
Item 10 - Other Financial Industry Activities and Affiliations
AWM does not have a related person who is a: broker-dealer or other similar type of broker or dealer; investment
company or other pooled investment vehicle, other investment adviser or financial planner; futures commission
merchant or commodity pool operator; banking or thrift institution; accountant or accounting firm; lawyer or law firm;
insurance company or agency; pension consultant;; or sponsor or syndicator of a limited partnership.
Helen Stephens, President of AWM, is the Managing Member of the following commercial and residential real estate
holding entities:
Barbre Group Investments, LLC.
KTF Properties, LLC.
These entities are non-investment related and present no conflict of interest with advisory clients.
Helen Stephens, President of AWM, offers tax preparation services through Aspen Wealth Management, LLC to clients
in need of such services. Fees for tax preparation services are in addition to fees paid for advisory services. Clients
desiring tax services will be required to execute a separate agreement for tax services.
Insurance
One of the firm’s associated persons is a licensed insurance agent. This licensed individual is not actively selling
insurance products nor is this individual receiving any insurance related compensation. The license, although active,
is not in use.
It is a conflict of interest for us to recommend a service or product to you for which we will receive compensation.
AWM attempts to mitigate the conflicts of interest by notifying you of these conflicts. We inform you that you are free
to consult other financial, insurance, and tax professionals and that you may implement recommendations through
these professionals. We are bound by our Code of Ethics to act in an ethical manner.
Item 11 - Code of Ethics, Participation or Interest in Client Transactions & Personal Trading
Code of Ethics
AWM has a fiduciary duty to you to act in your best interest and always place your interests first and foremost. AWM
takes seriously its compliance and regulatory obligations and requires all staff to comply with such rules and
regulations as well as our policies and procedures. Further, we strive to handle your non-public information in such a
way to protect information from falling into the hands of anyone who has no business reason to know such
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information. We provide you with our Privacy Policy which details our procedures for handling your personal
information. AWM maintains a code of ethics for its Advisory Representatives, supervised persons and office staff.
The Code of Ethics contains provisions for standards of business conduct in order to comply with federal securities laws,
personal securities reporting requirements, pre-approval procedures for certain transactions, code violations
reporting requirements, and safeguarding of material non-public information about your transactions. Further, our
Code of Ethics establishes our firm’s expectation for business conduct. A copy of our Code of Ethics will be provided
to you upon request.
Neither AWM nor its associated persons recommends to clients or buys or sells for client accounts any securities in
which we have a material financial interest.
AWM and its associated persons may buy or sell securities identical to those securities recommended to you. Therefore,
AWM and/or its associated persons may have an interest or position in certain securities that are also recommended
and bought or sold to you. They will not put their interests before your interest. Neither AWM nor any associated
person may trade ahead of you or trade in such a way to obtain a better price for themselves than for you or other
clients.
AWM is required to maintain a list of all securities holdings for its associated persons and develop procedures to
supervise the trading activities of associated persons who have knowledge of your transactions and their related
family accounts at least quarterly. Further, associated persons are prohibited from trading on non-public information
or sharing such information.
You have the right to decline any investment recommendation. AWM and its associated persons are required to
conduct their securities and investment advisory business in accordance with all applicable Federal and State
securities regulations.
Item 12 - Brokerage Practices
The Custodian and Brokers We Use
Investment Management Services
Clients must maintain assets in an account at a “qualified custodian,” generally a broker-dealer or bank. We
recommend that our clients use Charles Schwab & Co., Inc. Advisor Services (“Schwab”), a registered broker-dealer,
member SIPC, as the qualified custodian. We are independently owned and operated, and unaffiliated with Schwab.
Schwab will hold client assets in a brokerage account, and buy and sell securities when we instruct them to.
While we recommend that clients use Schwab as custodian/broker, client must decide whether to do so and open
accounts with Schwab by entering into account agreements directly with them. The Client opens the accounts with
Schwab. The accounts will always be held in the name of the client and never in AWM's name.
How We Select Brokers/Custodians
We seek to recommend a custodian/broker who will hold client assets and execute transactions on terms that are,
overall, most advantageous when compared to other available providers and their services. We consider a wide range
of factors, including, among others:
1. Combination of transaction execution services and asset custody services (generally without a separate fee
for custody)
2. Capability to execute, clear, and settle trades (buy and sell securities for client accounts)
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3. Capability to facilitate transfers and payments to and from accounts (wire transfers, check requests, bill
payment, etc.)
4. Breadth of available investment products (stocks, bonds, mutual funds, exchange-traded funds [ETFs], etc.)
5. Availability of investment research and tools that assist us in making investment decisions
6. Quality of services
7. Competitiveness of the price of those services (commission rates, other fees, etc.) and willingness to negotiate
the prices
8. Reputation, financial strength, and stability
9. Prior service to AWM and our other clients
10. Availability of other products and services that benefit us, as discussed below (see Products and Services
Available to Us from Schwab)
Client Brokerage and Custody Costs
For our clients’ accounts that Schwab maintains, Schwab generally does not charge separately for custody services.
However, Schwab receives compensation by charging ticket charges or other fees on trades that it executes or that
settle into clients’ Schwab accounts. We have determined that having Schwab execute most trades is consistent with
our duty to seek “best execution” of client trades. Best execution means the most favorable terms for a transaction
based on all relevant factors, including those listed above (see How We Select Brokers/Custodians).
Products and Services Available to Us from Schwab
Schwab Advisor Services™ (formerly called Schwab Institutional®) is Schwab’s business serving independent
investment advisory firms like us. They provide AWM and our clients with access to its institutional brokerage, trading,
custody, reporting, and related services, many of which are not typically available to Schwab retail customers. Schwab
also makes available various support services. Some of those services help us manage or administer our clients’
accounts; others help us manage and grow our business. Schwab’s support services generally are available on an
unsolicited basis (we do not have to request them) and at no charge to us. These are considered soft dollar benefits
because there is an incentive to do business with Schwab. This creates a conflict of interest. We recognize the fiduciary
responsibility to act in your best interest and have established policies in this regard to mitigate any conflicts of
interest.
Following is a more detailed description of Schwab’s support services:
Services That Benefit Our Clients
Schwab’s institutional brokerage services include access to a broad range of investment products, execution of
securities transactions, and custody of client assets. The investment products available through Schwab include some
to which we might not otherwise have access or that would require a significantly higher minimum initial investment
by our clients. Schwab’s services described in this paragraph generally benefit our clients and their accounts.
Services That May Not Directly Benefit Our Clients
Schwab also makes available to us other products and services that benefit us but may not directly benefit our clients
or their accounts. These products and services assist us in managing and administering our clients’ accounts. They
include investment research, both Schwab’s own and that of third parties. We may use this research to service all or
a substantial number of our clients’ accounts, including accounts not maintained at Schwab. In addition to investment
research, Schwab also makes available software and other technology that:
1. Provide access to client account data (such as duplicate trade confirmations and account statements)
2. Facilitate trade execution and allocate aggregated trade orders for multiple client accounts
3. Provide pricing and other market data
4. Facilitate payment of our fees from our clients’ accounts
5. Assist with back-office functions, recordkeeping, and client reporting
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Services That Generally Benefit Only Us
Schwab also offers other services intended to help us manage and further develop our business enterprise.
These services include:
1. Educational conferences and events
2. Consulting on technology, compliance, legal, and business needs
3. Publications and conferences on practice management and business succession
4. Access to employee benefits providers, human capital consultants, and insurance providers
Schwab may provide some of these services itself. In other cases, it will arrange for third-party vendors to provide the
services to us. Schwab may also discount or waive its fees for some of these services or pay all or a part of a third
party’s fees. Schwab may also provide us with other benefits, such as occasional business entertainment of our
personnel.
Our Interest in Schwab’s Services
The availability of these services from Schwab benefits us because we do not have to produce or purchase them.
These services are not contingent upon us committing any specific amount of business to Schwab in trading
commissions. We believe that our selection of Schwab as custodian and broker is in the best interests of our clients.
Some of the products, services and other benefits provided by Schwab benefit AWM and may not benefit our client
accounts. Our recommendation or requirement that you place assets in Schwab's custody may be based in part on
benefits Schwab provides to us, or our agreement to maintain certain Assets Under Management at Schwab, and not
solely on the nature, cost or quality of custody and execution services provided by Schwab. This is a conflict of
interest. We believe this arrangement is in the clients best interest and have developed polices to mitigate this
conflict.
We place trades for our clients' accounts subject to its duty to seek best execution and its other fiduciary duties.
Schwab's execution quality may be different than other custodians.
Aggregation and Allocation of Transactions
AWM may aggregate transactions if we believe that aggregation is consistent with the duty to seek best execution
for our clients and is consistent with the disclosures made to clients and terms defined in the client investment
advisory agreement. No advisory client will be favored over any other client, and each account that participates in an
aggregated order will participate at the average share price (per custodian) for all transactions in that security on a
given business day. AWM aggregates trades of our personnel with those of client accounts.
If we do not receive a complete fill for an aggregated order, we will allocate the order on a pro-rata basis. If we
determine that a pro-rata allocation is not appropriate under the particular circumstances, we will base the allocation
on other relevant factors, which may include:
1. When only a small percentage of the order is executed, with respect to purchase allocations, allocations may
be given to accounts high in cash;
2. With respect to sale allocations, allocations may be given to accounts low in cash;
3. We may allocate shares to the account with the smallest order, or to the smallest position, or to an account
that is out of line with respect to security or sector weightings, relative to other portfolios with similar
mandates;
4. We may allocate to one account when that account has limitations in its investment guidelines prohibiting it
from purchasing other securities that we expect to produce similar investment results and that can be
purchased by other accounts in the block;
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5.
6.
If an account reaches an investment guideline limit and cannot participate in an allocation, we may reallocate
shares to other accounts. For example, this may be due to unforeseen changes in an account’s assets after an
order is placed;
If a pro-rata allocation of a potential execution would result in a de minimis allocation in one or more
accounts, we may exclude the account(s) from the allocation and disgorge any profits. Generally, de minimis
allocations do not exceed 5% of the total allocation. Additionally, we may execute the transactions on a pro-
rata basis.
7. We will document the reasons for any deviation from a pro-rata allocation.
Brokerage for Client Referrals
Our Firm does not receive client referrals from any custodian or third party in exchange for using that broker-dealer
or third party.
Trade Errors
We have implemented procedures designed to prevent trade errors; however, trade errors in client accounts cannot
always be avoided. Consistent with our fiduciary duty, it is our policy to correct trade errors in a manner that is in the
best interest of the client. In cases where the client causes the trade error, the client will be responsible for any loss
resulting from the correction. Depending on the specific circumstances of the trade error, the client may not be able
to receive any gains generated as a result of the error correction. In all situations where the client does not cause the
trade error, the client will be made whole and we will absorb any loss resulting from the trade error if the error was
caused by the firm. If the error is caused by the Custodian, the Custodian will be responsible for covering all trade error
costs. If an investment gain results from the correcting trade, the gain will be donated to charity. We will never benefit
or profit from trade errors.
Directed Brokerage
We do not routinely recommend, request or require that you direct us to execute transaction through a specified
broker dealer. Additionally, we typically do not permit you to direct brokerage. We place trades for your account
subject to our duty to seek best execution and other fiduciary duties.
Item 13 - Review of Accounts
Accounts will be reviewed on an on-going basis. Your Advisory Representative will attempt to conduct reviews with
you quarterly. You may request more frequent reviews and may set thresholds for triggering events that would cause
a review to take place. You are advised that you must notify your Advisory Representative promptly of any changes to
your financial goals, objectives or financial situation as such changes may require your Advisory Representative to
review the portfolio allocation and make recommendations for changes.
Your Advisory Representative will monitor for changes or shifts in the economy, changes to the management and
structure of a mutual fund or company in which your assets are invested, and market shifts and corrections.
You will be provided with quarterly statements directly from the account custodian. Additionally, the
custodian will provide you with confirmations of all transactions occurring in your account. Further, depending on the
services you request, your Advisory Representative may provide account holding and/or performance reports
reflecting the holdings in your account and the value of the securities. Such reports will be provided at a frequency
you requested. You should compare the report with statements received directly from the account custodian. Should
there be any discrepancy, the account custodian’s report will prevail.
Financial Planning Services
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For financial planning clients, Advisory Representatives will meet with you upon completion of your financial plan to
review the plan and answer any questions you may have about the plan’s content. After this consultation, there are
no further reviews unless requested. If you request additional reviews beyond the termination of your agreement,
you will be required to execute a new advisory agreement. Other than the initial written plan, there will be no other
reports issued.
You must notify your Advisory Representative promptly of any changes to your financial goals, objectives or financial
situation as such changes may require your Advisory Representative to review your plan and make amendments.
Item 14 - Client Referrals and Other Compensation
Product vendors recommended by AWM may provide monetary and non-monetary assistance with client events and
provide educational tools and resources. We do not select products as a result of any monetary or non-monetary
assistance. The selection of product is first and foremost. AWM’s due diligence of a product does not take into
consideration any assistance it may receive. While the receipt of products or services is a benefit for you and us, it also
presents a conflict of interest.
We receive an economic benefit from Schwab in the form of the support products and services it makes available to
us and other independent investment advisers whose clients maintain their accounts at Schwab. These products and
services, how they benefit us, and the related conflicts of interest are described above (see Item 12 – Brokerage
Practices). The availability to us of Schwab’s products and services is not based on us giving particular investment
advice, such as buying particular securities for our clients.
Our Firm may be asked to recommend a financial professional, such as an attorney, accountant, or mortgage broker.
In such cases, our Firm does not receive any direct compensation in return for any referrals made to individuals or
firms in our professional network. Clients must independently evaluate these firms or individuals before engaging in
business with them and clients have the right to choose any financial professional to conduct business. Individuals
and firms in our financial professional network may refer clients to our Firm. Again, our Firm does not pay any direct
compensation in return for any referrals made to our Firm. Our Firm does recognize the fiduciary responsibility to
place your interests first and have established policies in this regard to mitigate any conflicts of interest.
AWM attempts to mitigate the conflict of interest by notifying you of the conflict. We inform you that you are free to
consult other financial professionals. We are bound by our Code of Ethics to act in an ethical manner.
AWM does not directly or indirectly compensate any person who is not a supervised person of our firm for referrals.
Further, we do not receive an economic benefit from a non-client for providing investment advice or advisory services
to you.
Lastly, we do not compensate any person or entity for referring business to AWM.
Item 15 - Custody
We do not have physical custody, as it applies to investment advisors. Custody has been defined by regulators as
having access or control over client funds and/or securities.
For all accounts, our firm has the authority to have fees deducted directly from client accounts. Our firm has
established procedures to ensure all client funds and securities are held at a qualified custodian in a separate account
for each client under that client’s name. Clients or an independent representative of the client will direct, in writing,
the establishment of all accounts and therefore are aware of the qualified custodian’s name, address and the manner
in which the funds or securities are maintained. Finally, account statements are delivered directly from the qualified
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custodian to each client, or the client’s independent representative, at least quarterly. You should carefully review
those statements and are urged to compare the statements against reports received from AWM. When you have
questions about your account statements, you should contact AWM or the qualified custodian preparing the
statement. Please refer to Item 5 for more information about the deduction of adviser fees.
Item 16 - Investment Discretion
By execution of our advisory agreement, you will grant AWM authorization to manage your account on a discretionary
basis. We will have the authority to determine, without obtaining specific client consent, the securities to be bought
or sold and the amount of the securities to be bought or sold. You may terminate discretionary authorization at any
time upon receipt of written notice by AWM.
Discretionary trading authority facilitates placing trades in client accounts so that we may promptly implement the
investment policy that clients have approved in writing. A limited power of attorney is a trading authorization for this
purpose. Clients sign a limited power of attorney so that we may execute trades, subject to the limitations of the
agreement.
In all cases, such discretion is exercised in a manner consistent with your Investment Policy Statement which specifies
your investment objectives, goals, and asset allocation for the account. Investment guidelines and restrictions must
be provided to AWM in writing.
Item 17 - Voting Client Securities
AWM does not vote your securities. Unless you suppress proxies, the account custodian or transfer agent will send
securities proxies directly to you. You may contact your Advisory Representative about questions you may have and
opinions on how to vote the proxies. However, the decision to vote and how you vote the proxies is solely up to you.
Item 18 - Financial Information
We do not require or solicit prepayment of more than $1,200 in fees per client, six months or more in advance.
Therefore, we are not required to include a balance sheet for our most recent fiscal year. We are not subject to a
financial condition that is reasonably likely to impair our ability to meet contractual commitments to clients. Finally,
we have not been the subject of a bankruptcy petition at any time.
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