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HOWE AND RUSLING, INC.
165 Culver Rd
Suite 100
Rochester, NY 14620
585-325-4140
www.howeandrusling.com
August 12, 2025
This brochure provides information about the qualifications and business practices of
Howe and Rusling, Inc. If you have any questions about the contents of this brochure,
please contact us at 585-325-4140. The information included in this brochure has not
been approved or verified by the United States Securities and Exchange Commission
(SEC) or by any state securities authority.
Howe and Rusling, Inc. is registered as an investment adviser with the United States
Securities and Exchange Commission. The firm’s registration does not imply a certain
level of skill or training.
Additional information about Howe and Rusling, Inc. also is available at the SEC’s
website at www.adviserinfo.sec.gov. Select Investment Adviser Search on the left
navigation panel and select Investment Adviser Firm on the Investment Adviser Search
page to begin your search.
The information included in this brochure is intended to provide you with information
that may be useful to you in evaluating the services that we provide and to compare our
services with those of other advisory firms.
ITEM 2 – SUMMARY OF MATERIAL CHANGES
We have the following material changes to report since the submission of our last annual
amendment filing.
• Our fee structure for financial planning services has changed. Please see Item 5 of
Form ADV Part 2A for additional information.
ITEM 3 - TABLE OF CONTENTS
1. Cover Page
2. Summary of Material Changes
3. Table of Contents
4. Advisory Business
5. Fees and Compensation
6. Performance-Based Fees and Side-By-Side Management
7. Types of Clients
8. Methods of Analysis, Investment Strategies and Risk of Loss
9. Disciplinary Information
10. Other Financial Industry Activities and Affiliations
11. Code of Ethics
12. Brokerage Practices
13. Review of Accounts
14. Client Referrals and Other Compensation
15. Custody
16. Investment Discretion
17. Voting Client Securities
18. Financial Information
Requirements for State-Registered Adviser
ITEM 4 - ADVISORY BUSINESS
A. Howe and Rusling, Inc. (Howe and Rusling or H&R) is a registered investment
advisor, founded in 1930. Our principal owner is Craig Cairns, President, Chairman, and
Chief Executive Officer.
B. Howe and Rusling, Inc. primarily offers large cap equity and intermediate fixed
income investment management. Howe and Rusling, Inc. researches security selection,
and tactical asset class and sector allocations. Howe and Rusling, Inc. assists our clients
with some financial planning and on occasion uses outside asset managers and ETFs, but
mainly specializes in security selection.
Howe and Rusling, Inc. has three primary equity strategies:
Core Equity Portfolio: A diversified portfolio of approximately 40 large cap equities,
Howe and Rusling’s primary strategy.
Equity Income Portfolio: A portfolio of approximately 30 higher dividend equities,
intended for clients looking to increase their portfolio income, or reduce their portfolio
volatility.
Our fixed income analysts use a combination of macroeconomic analysis & forecasting,
proprietary modeling, sector-specific research, and financial reporting analysis. All
securities are considered based on their yield to maturity, risk/reward profile, their
liquidity, and how they fit into each portfolio.
Howe and Rusling’s primary fixed income expertise is in the Treasury, agency,
investment grade corporate, municipal, and agency mortgage-backed sectors; however,
Howe and Rusling also has experience in other sectors. Howe and Rusling has robust
trading programs and best-execution policies to ensure our clients get competitive
pricing, and to maximize their liquidity.
Financial Planning/Consulting Services:
We offer clients financial planning services which address some or all of the following
areas:
• Personal: Family records, budgeting, personal liability, estate information, and
financial goals.
• Tax & Cash Flow: Income tax and spending analysis and planning for past, current,
and future years. We will illustrate the impact of various investments on a client's
current income tax and future tax liability.
• Death & Disability: Cash needs at death, income needs of surviving dependents,
estate planning, and disability income analysis.
• Retirement: Analysis of current strategies and investment plans to help the client
achieve his or her retirement goals.
•
Investments: Analysis of investment alternatives and their effect on a client's
portfolio.
• Estate Planning: Analysis of financial issues with respect to living trusts,
wills, estate tax, powers of attorney, asset protection plans, nursing homes,
Medicaid and elder law.
Typically, the financial plan and/or agreed-upon deliverables will be presented to the
client within six weeks of receiving the client’s material, provided that all information
needed to prepare the agreed-upon materials has been promptly provided by the client.
Clients can also receive investment advice on a more limited basis. This may include
advice on only an isolated area(s) of concern such as estate planning, retirement planning,
insurance issues, annuity advice, or any other specific topic.
We tailor all of our financial planning and consulting recommendations to the individual
needs of each client. All recommendations are based on information gathered through
client questionnaires and telephone and in-person discussions.
Use of Sub-Advisers and Third-Party Managers:
We may also, when appropriate, sub-advise certain portions of a client portfolio to
independent third-party managers or recommend direct investment with independent
third-party managers, typically when those managers demonstrate knowledge and
expertise is a particular investment strategy.
As part of this service, we perform management searches of various unaffiliated
registered investment advisers. Based on a client's individual circumstances and needs (as
exhibited in the client's IPS) we will determine which selected registered investment
adviser's portfolio management style is appropriate for that client. Factors considered in
making this determination include account size, risk tolerance, the opinion of each client,
and the investment philosophy of the selected registered investment adviser. We
encourage clients to review each third-party manager’s disclosure document regarding
the particular characteristics of any program and manager selected by us.
Once we determine which selected registered investment adviser(s) are most appropriate
for the client, we will provide the selected registered investment adviser(s) with the
client's IPS or other suitability information. The selected registered investment adviser(s)
will then create and manage the client's portfolio based upon the client's individual needs.
We will regularly and continuously monitor the performance of the selected registered
investment adviser(s). If we determine that a particular selected registered investment
adviser(s) are not providing sufficient management services to the client, or are not
managing the client's portfolio in a manner consistent with the client's IPS, we will
remove the client's assets from that selected registered investment adviser(s) and place
the client's assets with another registered investment adviser(s) at our discretion and
without prior consent from the client.
Our firm will conduct appropriate due diligence on all independent third-party managers,
making reasonable inquiries into their performance calculations, policies and procedures,
Code of Ethics, and other operational and compliance matters deemed important to
account performance and risk management.
C. We do not currently sponsor or participate in any wrap fee programs.
D. Howe and Rusling had 2,908 discretionary accounts valued at $1,972,622,087 and 137
non-discretionary accounts valued at $53,631,499 as of December 31, 2024.
ITEM 5 - FEES AND COMPENSATION
A. We provide investment supervisory services according to the following basic fee
schedule. The minimum quarterly fee is $1500 (the fee for a $500,000 portfolio).
The standard fee schedule for equity and balanced accounts is as follows:
Portfolio Value
First $500,000
Next $500,000
Above $ 1,000,000
Quarterly Rate
0.30%
0.25 %
0.20 %
Annualized Rate
1.20%
1.00 %
0.80 %
The following fee schedule is for fixed income-only accounts. The minimum
quarterly fee is $1250 (the fee for a $1,000,000 portfolio).
Portfolio Value
Any
Quarterly Rate
0.1250 %
Annualized Rate
0.50 %
The following fee schedule is for ETF-only accounts.
Portfolio Value
Any
Quarterly Rate
0.20%
Annualized Rate
0.80%
Howe and Rusling may, in its discretion, reduce the standard fee. Under certain
circumstances, such as multiple relationships within a single family, our fees and
minimums may be negotiable. Lower fees for comparable services may be available from
other sources. Fixed fees, as opposed to fees based on a percentage of assets under
management, may also be negotiated on very rare occasions and on an individual basis
due to unusual circumstances.
B. At the start of a client’s relationship with us, the client may choose if he/she would
like us to send an invoice for our advisory services directly or if he/she would like us to
have the fee directly debited from the custodial account. Fees are collected quarterly in
advance.
C. Howe and Rusling’s schedule of fees does not include any brokerage fees, fund
expenses, or transaction costs that the client may incur through investing. Please see
“Brokerage Practices” for a discussion of custody and brokerage arrangements.
In a wrap fee arrangement, clients generally pay a single fee to the wrap program
sponsor for advisory, brokerage, and custodial services. Depending on the arrangement,
the client’s portfolio transactions may be executed without commission charge in a wrap
fee situation. In evaluating such an arrangement, the client should consider that
depending upon the level of the wrap fee, the amount of portfolio activity in the client’s
account, and other factors, the wrap fee may or may not exceed the aggregate cost of
such services if they were to be provided separately. Clients should discuss any
particulars of the wrap fee details directly with their contact at the wrap program sponsor
firm.
D. The management fee is billed quarterly in advance in an amount determined by
applying the quarterly rate to the portfolio market value on the last day of the calendar
quarter immediately preceding the billing date. In the event of termination of the
investment agreement by written notice from the client mid-quarter, a rebate for the pro-
rated amount of the fee not used is sent by check to the client or back to the brokerage
account where the fee was paid.
Cash and Margin Holdings:
Unless agreed otherwise, any and all account asset classes, including cash positions, are
included in the firm’s advisory fee calculation. At certain times our advisory fee may
exceed the money market yield for cash assets.
Depending on the agreement with a client, accounts with utilized margin may be billed
on the higher-margin value. This presents a potential conflict because we earn a higher
fee and have a disincentive to advise clients to reduce or eliminate the margin balance.
Typically, for clients with an account size of $150,000 or less, financial planning services
are provided for a fixed fee of $3, 000 for preparation of an initial financial plan due in
two payments. The first payment of $1,500 will be due upon execution of the financial
planning contract and the final payment will be due upon delivery of the financial plan.
Clients will have three months from the plan delivery to submit follow up questions or
requests. An additional fee of $300 will be charged each time the financial plan is
reviewed and updated after the three months expire.
If a client terminates the financial planning agreement within five (5) business days of its
signing, the client will receive a full refund of all financial planning fees. If a client
terminates the financial planning agreement after five (5) business days of its signing, the
initial agreed-upon payment will be considered earned and will not be refunded to the
client by Howe and Rusling.
Howe and Rusling’s supervised person completing the financial plan is compensated for
his or her financial planning services as a percentage of financial planning revenue
received by Howe and Rusling from a client.
Certain legacy clients and clients or children of clients with account sizes over $150,000
will typically receive financial planning services at no additional cost.
Consulting services provided to other financial professionals are typically based on a
discreetly negotiated fixed fee, typically payable quarterly in advance.
E. N/A
ITEM 6 - PERFORMANCE-BASED FEES AND SIDE-BY-
SIDE MANAGEMENT
Howe and Rusling does not charge advisory fees on a share of the capital appreciation of
the funds or securities in a client account (so-called performance based fees).
ITEM 7 - TYPES OF CLIENTS
We offer investment supervisory services and require a minimum market value to start an
account: $500,000 for basic accounts and $1,000,000 for fixed income-only accounts.
Howe and Rusling may, in its discretion, waive the minimum account size.
We primarily provide investment advice to:
individuals
•
• high net worth individuals
However, we also provide investment advice to:
insurance companies
trusts, estates, and charitable organizations
•
• pension and profit sharing plans
•
• corporations and other businesses
ITEM 8 - METHODS OF ANALYSIS, INVESTMENT
STRATEGIES AND RISK OF LOSS
A.
Howe and Rusling’s equity & ETF analysis is based on both “top-down”
economic research which includes macroeconomic forecasts and geopolitical analysis,
and on “bottom-up” fundamental research which generates investment ideas for
individual securities based on our proprietary valuation model, earnings estimates, long-
term growth forecasts, and technical analysis. Our top-down research helps determine
our tactical, geographic, and sector weightings as well as our risk profile. Our bottom-up
research identifies opportunities in stocks which may be undervalued, or whose growth
seems overly discounted.
Once we have identified opportunities through our bottom-up analysis, we look at
these opportunities within the context of the economic picture painted by our top-down
research. We try to identify opportunities whose investment theses are aligned to our
overall forecasts and then begin to investigate those companies in greater depth. We read
analyst reports, guidance, news headlines, and SEC filings to develop an understanding
of the potential upside and risks of each position. We try to build a detailed
understanding and thesis of what we think will happen to each position and what we
think might go wrong.
Once the analysts have established a compelling thesis and a fair market value for
the stock price, the stock is presented to the Equity Portfolio Management Team. The
portfolio managers review their client restrictions to make sure the stock fits for each
client.
Once a position is purchased, the equity analysts monitor the position’s
movement, performance, and any news/earnings releases which may affect the stock
price. Any relevant information is passed on to the Equity Portfolio Management Team
in weekly Monday meetings, or inter-week either via email or in a snap meeting if there
are time sensitive and urgent issues.
Positions are subjected to ongoing review to examine whether a compelling
investment thesis still holds and to try and uncover whether or not subsequent events
have changed the position’s risk profile. If a position is found to no longer be a
compelling investment, either because it has appreciated or because circumstance has
moved against us, the position is represented to the Equity Portfolio Management Team.
Howe and Rusling’s fixed income analysis looks for opportunities in different
sectors and positions by analyzing the risk reward structure for interest rate risk, and
credit risk,. While Howe and Rusling uses a number of analytics in evaluating every risk,
the primary tools for evaluating interest rate risk are our proprietary econometric model,
yield curve analysis, and analysis of monetary policy. Our analysis of interest rate risk
determines our tactical duration target.
Howe and Rusling’s credit risk analysis which determines our sector allocations
and allocations to different credit qualities is based on a combination of risk premium /
spread analysis, balance sheet analysis, and several other factors.
Howe and Rusling considers liquidity an important factor in pricing every bond,
but it is especially important when dealing with lower credit quality bonds and bonds
with embedded options.
Once a bond is purchased, Howe and Rusling observes the positions and performs
ongoing analysis to determine whether or not the risk-reward profile of the position has
changed, or whether or not our economic outlook has changed. When a position no
longer looks attractive for our clients on a risk-reward basis, the position is sold.
Investing in securities involves a risk of loss that one should be able to bear,
including the potential loss of one’s investment.
B.
Fundamental Analysis Risk:
Fundamental analysis does not attempt to anticipate market movements. This presents a
potential risk, as the price of a security can move up or down along with the overall
market regardless of the economic and financial factors considered in evaluating the
stock.
ETF Risk:
A risk of ETF analysis is that, as in all securities investments, past performance does not
guarantee future results. A manager who has been successful may not be able to replicate
that success in the future. In addition, as we do not control the underlying investments in
an ETF, managers of different funds held by the client may purchase the same security,
increasing the risk to the client if that security were to fall in value. There is also a risk
that a manager may deviate from the stated investment mandate or strategy of the ETF,
which could make the ETF less suitable for the client’s portfolio.
Third-Party Manager and Model Manager Risk:
A risk of investing with a third-party manager who has been successful in the past is that
he/she may not be able to replicate that success in the future. In addition, as we do not
control the underlying investments in a third-party manager’s portfolio, there is also a
risk that a manager may deviate from the stated investment mandate or strategy of the
portfolio, making it a less suitable investment for our clients. Moreover, as we do not
control the manager’s daily business and compliance operations, it is possible for us to
miss the absence of internal controls necessary to prevent business, regulatory, or
reputational deficiencies.
Long-term Purchase Risk:
A risk in a long-term purchase strategy is that by holding the security for this length of
time, we may not take advantages of short-term gains that could be profitable to a client.
Moreover, if our predictions are incorrect, a security may decline sharply in value before
we make the decision to sell.
Short-term Purchase Risk:
A risk in a short-term purchase strategy is that should the anticipated price swing not
materialize, we are left with the option of having a long-term investment in a security that
was designed to be a short-term purchase, or potentially taking a loss. In addition, this
strategy involves more frequent trading than does a longer-term strategy, and will result
in increased brokerage and other transaction-related costs, as well as less favorable tax
treatment of short-term capital gains.
Interest Rate Risk:
There is an inverse relationship between interest rate movements and fixed income
prices. Generally, when interest rates rise, fixed income prices fall, and when interest
rates fall, fixed income prices rise. Generally the longer a bond's maturity, the more
sensitive it is to this risk. Bonds may also be subject to call risk, which is the risk that the
issuer will redeem the debt at its option, fully or partially, before the scheduled maturity
date. The market value of debt instruments may fluctuate, and proceeds from sales prior
to maturity may be more or less than the amount originally invested or the maturity value
due to changes in market conditions or changes in the credit quality of the issuer. Bonds
are subject to the credit risk of the issuer. This is the risk that the issuer might be unable
to make interest and/or principal payments on a timely basis. Bonds are also subject to
reinvestment risk, which is the risk that principal and/or interest payments from a given
investment may be reinvested at a lower interest rate.
Small Capitalization Stock Risk:
Small cap stocks have inherent risks associated with them. Unlike large cap counterparts,
small cap companies may not have proven their ability to grow and consistently generate
a profit. Furthermore, they may be more susceptible to volatility and market and internal
hardships. Finally, due to lack or insufficiency of market coverage, there may be a lack
of readily available, reliable information on small cap companies.
General Risk:
When investing in stocks, clients must be aware that the performance of any individual
stock is going to be tied to the performance of the underlying company. Companies face
a diverse set of risks which may cause investments in their stocks to perform poorly or
lose money. In an extreme case, should a company become insolvent, or turn out to be
fraudulent, the stock may lose all of its value. Howe and Rusling generally buys the
stocks of large established firms and tries to mitigate company specific risks by
researching and monitoring the operations and news affecting our holdings on an ongoing
basis to catch problems before they become too severe.
Stock returns, as well as those of ETFs, may also change with developments in the
market, economy, or news. These may be unexpected and may affect many stocks at
once. Howe and Rusling does its best to manage these risks by performing top down
research and by engaging in ongoing monitoring of the markets.
Bond returns may be affected by interest rate and inflationary changes, changes in
demand for risk, and by changes in the fundamental risks of the underlying issuer. Howe
and Rusling monitors all of these areas for developments to help insulate our clients from
harmful developments. Additionally, bonds are negotiated securities so prices will
depend on supply and demand. This makes many bonds subject to liquidity risks; where
should we have to exit a position, we may be unable to obtain ‘fair’ value for the bonds.
While Howe and Rusling has a best execution program in place to ameliorate this, in
some situations: directed accounts and time sensitive client-directed sales or depending
on the size of the bond positions, performance may be materially affected should the
client have to exit a position before maturity.
ITEM 9 - DISCIPLINARY INFORMATION
There are no legal or disciplinary events that are material to a client’s or prospective
client’s evaluation of Howe and Rusling’s advisory business or the integrity of our
management.
ITEM 10 - OTHER FINANCIAL INDUSTRY ACTIVITIES
AND AFFILIATIONS
A. N/A
B. N/A
C 3. H&R employs an attorney to facilitate with delivery of estate planning services.
None of the estate planning services provided by H&R and/or the employed attorney in
the course of her employment with H&R is neither intended to be nor should be
construed as legal advice. However, the attorney is independently employed with a law
firm not in any way affiliated with H&R and may recommend the services of that or
another law firm should such services be appropriate for H&R clients. A conflict of
interest exists in such referrals to the extent that such referrals may financially benefit the
referring party and/or her employer. To the extent reasonably possible, H&R will
provide training regarding relevant fiduciary obligations and conduct monitoring as to
the propriety of any referrals made.
D. N/AITEM 11 - CODE OF ETHICS
A. Howe and Rusling has a Code of Ethics that governs the personal securities
investment activities of Howe and Rusling personnel. The three key principles
embodied throughout the code are:
• The interests of clients must always be paramount.
• Howe and Rusling personnel may not take inappropriate advantage of their
relationship to clients.
• All personal securities transactions should avoid any actual, potential, or
apparent conflicts of interest.
A copy of the Code of Ethics is available to clients and prospective clients upon request.
B. N/A
C. In order to follow these principles, we monitor all personal securities transactions of
our employees.
Employees are required to:
• Submit copies of their personal brokerage statements and record of the
confirmations to the compliance officer for all accounts in which they have a
beneficial interest and/or control
Immediately notify the compliance officer of any new accounts that they open
•
• Annually certify that they have read and comply with our Code of Ethics
• Complete an annual holdings questionnaire
• Quarterly sign a statement stating that they have no additional accounts or trades
to disclose
Beneficial interest is defined as having the opportunity, directly or indirectly, to profit or
share in any profit derived from the purchase or sale of securities. In addition to
submitting their own personal security information, employees must disclose account
information on their spouse, minor children, and any person living in their home or to
whose support the employee directly or indirectly contributes.
Employees are allowed to invest in the same securities (including bonds) recommended
to clients. We place securities on a restricted list where it is possible for the portfolio
managers to obtain non-public information on such companies. Employees are prohibited
from buying or selling any securities on the restricted list.
Employees must obtain pre-clearance from our compliance officer before completing any
qualified transactions. Exempted from the list of qualified transactions are equities of
corporations with a market capitalization of $2 billion or greater and fixed income
securities with issue size of 100 million or greater. For these securities, preclearance is
not required.
Our compliance team is responsible for checking employee trading behavior every
quarter with the Quarterly Transactions Reports to ensure employees are following the
correct personal trading procedures.
Additional information on our personal securities transaction policies may be obtained by
contacting our compliance officer.
D. By reviewing trading behavior and maintaining a restricted list for restricted securities,
we try to avoid any conflicts of interest with clients.
Pursuant to recent Department of Labor regulations, Howe and Rusling is required to
acknowledge in writing its fiduciary status under Section 3(21) of the Employee
Retirement Income Security Act of 1974, as amended (“ERISA”) and Section 4975 of the
Internal Revenue Code of 1986, as amended (the “Code”), as applicable.
When Howe and Rusling provides investment advice to you regarding your retirement
plan account or individual retirement account, it is a fiduciary within the meaning of Title
I of the Employee Retirement Income Security Act and/or the Internal Revenue Code, as
applicable, which are laws governing retirement accounts. The way Howe and Rusling
makes money creates some conflicts with your interests, so Howe and Rusling operates
under a special rule that requires it to act in your best interest and not put its interests
ahead of yours.
Asset Roll-Over Disclosure:
Consistent with this fiduciary duty, Howe and Rusling is required to disclose applicable
conflicts of interest associated with its rollover recommendations. Howe and Rusling’s
rollover recommendations creates a conflict of interest if Howe and Rusling will earn a
new (or increase its current) advisory fee on the rolled over assets. Please see Item 5 of
Form ADV Part 2A for further information regarding Adviser’s services, fees, and other
conflicts of interest.
Clients and prospective clients considering a rollover from a qualified employer sponsored
workplace retirement plan (“Employer Retirement Plan”) to an Individual Retirement
Account (“IRA”), or from an IRA to another IRA, are encouraged to consider and to
investigate the advantages and disadvantages of an IRA rollover from their existing plan
or IRA, including, but not limited to, factors such as management expenses, transaction
expenses, custodial expenses and available investment options. Potential alternatives to a
rollover may include:
• Leaving the money in your former Employer Retirement Plan, if permitted;
• Rolling over the assets to your employer’s plan, if one is available and if rollovers are
permitted;
• Rolling over Employer Retirement Plan assets into an IRA; or
• Cashing out (or distribute) the Employer Retirement Plan assets and paying the taxes
due.
ITEM 12 - BROKERAGE PRACTICES
A.
Typically, with respect to all accounts without prime brokerage, Howe and Rusling, Inc. does
not request or accept the discretionary authority to determine the broker dealer used for client
transactions. This means that Howe and Rusling, Inc. will not have authority to negotiate
commissions among various brokers and best execution may not be achieved, resulting
in higher transaction costs for clients than is otherwise available elsewhere. Moreover,
directed brokerage accounts will typically be executed after trading for discretionary brokerage
accounts is completed. Clients must direct our firm as to the broker dealer to be used for
accounts without prime brokerage. Not all advisers require their clients to direct
brokerage.
For clients in need of brokerage and/or custodial services and depending on client
circumstances and needs, we will recommend the use of one of several broker dealers,
provided that such recommendation is consistent with our fiduciary duty to the client.
Generally, we will recommend the brokerage services offered by the client’s custodian.
The factors considered by our firm when making these recommendations are the broker
dealer's ability to provide professional services, the firm's experience with the broker
dealer, the broker dealer's reputation, the broker dealer's quality of execution services and
costs of such services, and the custodial platform provided to clients, among other
factors.
If a client, when undertaking an advisory relationship with our firm, already has a pre-
established relationship with a broker and instructs us to execute all transactions through
that broker, it should be understood that under those circumstances, we will not have the
authority to negotiate commissions or obtain volume discounts and best execution may
not be achieved. In addition, under these circumstances a disparity in commission
charges may exist between the commissions charged to other clients since our firm may
not be able to aggregate orders to reduce transaction costs or the client may receive less
favorable prices.
We reserve the right to decline acceptance of any client account for which the client
directs the use of a broker if we believe that this choice would hinder our fiduciary duty
to the client and/or our ability to service the account.
Typically, with respect to accounts with prime brokerage, the firm accepts brokerage
discretion and seeks to obtain best execution for client transactions in these accounts, i.e.,
seeking to obtain not necessarily the lowest commissions but the best overall qualitative
execution in the particular circumstance. Accounts executed at a broker other than the
prime broker may incur additional charges such as trade away fees. The reasonableness
of commissions is based on the broker's ability to provide professional services,
competitive commission/mark-up rates, research, and other services which will help us in
providing investment management services to clients. We may therefore recommend (or
use) the use of a broker who provides useful research and securities transaction services
even though a lower commission may be charged by a broker who offers no research
services and minimal securities transaction assistance. Research services may be useful in
servicing all our clients, and not all of such research may be useful for the account for
which the particular transaction was effected.
Howe and Rusling, Inc. has arrangements with National Financial Services LLC and
Fidelity Brokerage Services LLC (collectively, and together with all affiliates, "Fidelity")
and Charles Schwab & Co., Inc. (“Schwab”) through which Fidelity and Schwab provide
Howe and Rusling, Inc. with "institutional platform services." The institutional platform
services include, among others, brokerage, custody, and other related services. Fidelity's
and Schwab’s institutional platform services that assist Howe and Rusling, Inc. in
managing and administering clients' accounts include software and other technology that
(i) provide access to client account data (such as trade confirmations and account
statements); (ii) facilitate trade execution and allocate aggregated trade orders for
multiple client accounts; (iii) provide research, pricing and other market data; (iv)
facilitate payment of fees from its clients' accounts; and (v) assist with back-office
functions, recordkeeping and client reporting.
Fidelity and Schwab also offer other services intended to help Howe and Rusling, Inc.
manage and further develop its advisory practice. Such services include, but are not
limited to, performance reporting, financial planning, contact management systems,
third party research, publications, access to educational conferences, roundtables and
webinars, practice management resources, access to consultants and other third party
service providers who provide a wide array of business related services and technology
with whom Howe and Rusling, Inc. may contract directly.
Howe and Rusling, Inc. is independently operated and owned and is not affiliated with
Fidelity or Schwab.
Fidelity and Schwab generally do not charge their advisor clients separately for custody
services but is compensated by account holders through commissions and other
transaction-related or asset-based fees for securities trades that are executed through
Fidelity or Schwab that settle into Fidelity or Schwab accounts (i.e., transactions fees are
charged for certain no-load mutual funds, commissions are charged for individual equity
and debt securities transactions). Fidelity and Schwab provide access to many no-load
mutual funds without transaction charges and other no-load funds at nominal transaction
charges.
1. Soft Dollars
We utilize a portion of our equity commission dollars only generated from our clients'
accounts to purchase research services for client portfolio management. This type of
commission business is commonly known in the industry as "soft dollars." Its use may
increase client transaction costs. "Soft dollar" commitments are used for the benefit of all
our clients. H&R receives a benefit because we do not have to pay actual dollars for the
research. The following is a list of the types of research obtained with soft dollars:
•
RBC provides global company, industry, and macroeconomic research used in
equity portfolio management.
As with all trading, the factors considered in selecting brokers for soft dollar
commissions are:
• ability to obtain efficient execution
• most prompt and accurate reporting
• commission rate
• value to our clients of the research provided
We do not receive any additional benefits other than research from our soft dollar
relationships. However, a potential conflict of interest arises between H&R’s desire to
pay for research through client trades rather than with actual dollars. The Head Trader
and Brokerage Committee monitor the relationships carefully for execution quality and
quality of the research. Trades and trading volume are tracked.
B. Howe and Rusling may elect to trade with certain brokers in order to receive soft
dollar research. When we perform these (or “block”) trades where we group many client
trades together for a larger volume trade, our clients are generally assessed a “trade away
fee,” which adds to the actual cost per share of the trade. One of the potential benefits of
block trading is better execution of a larger trade over a smaller trade; however, block
trading may not always offer the most favorable execution.
C. Our soft dollar practices incur additional trading and may incur higher execution
prices which would not be incurred otherwise. While we have brokerage and best
execution reviews and written policies in place to monitor execution costs, the fees
incurred may raise the total cost of the trade above what the client may have received
otherwise. However, even in those instances where the cost to trade is above what the
client may have received otherwise, we believe that the value added from receiving the
research justifies the costs.
D. The soft dollar research benefits all clients, not just the ones whose soft dollars pay
for the systems. As all of our soft dollars go towards research, the benefits are equal to
all clients regardless of the soft dollars they generate.
E. We pay for the following research using our soft dollars from equity trading only:
1) Research from RBC Capital Markets, provides global company, industry, and
macroeconomic research used in equity portfolio management.
F. Howe and Rusling has a Brokerage Committee that includes the Chief Compliance
Officer to meet periodically to review, discuss, and approve soft dollar relationships.
Additionally, the Brokerage Committee reviews the soft dollar trading volumes and
execution of the soft dollar brokers. Prior to a trade, the CCO decides where the trade
will be executed based on the volume of each of the soft dollar relationships and
occasionally, who might be best suited to execute the trade.
2. A. Howe and Rusling clients currently have custody of their assets maintained by
various custodians. Howe and Rusling is able to accept client accounts based on client
preference from most custodians. By far the largest custodial relationships H&R clients
have are with Schwab and Fidelity: two large, well-known custodians who provide
institutional custody at no custodial cost to the client, but with trading fees. If a client is
indifferent to where he/she wants to custody assets, H&R recommends either Schwab or
Fidelity. After H&R had a well-established relationship with Schwab and Fidelity, both
Schwab and Fidelity approached H&R and invited H&R into newly developed referral
programs where representatives of Schwab and Fidelity recommend H&R services to
Schwab and Fidelity clients where appropriate. This potentially creates a conflict of
interest where H&R would refer clients who were not referrals and indifferent to where
their assets should be custodied to either Schwab or Fidelity. However, it has been the
practice of H&R long before being invited into Schwab and Fidelity referral programs to
recommend these two firms. Both Schwab and Fidelity offer platform services and
technology that helps Howe and Rusling with back office management, trade execution,
account management and asset pricing. It is Howe and Rusling’s policy to trade away
from Schwab and Fidelity for block equity trades above a certain share amount and to
trade at Schwab and Fidelity when trading for Schwab and Fidelity clients individually,
or if a client requests a direct trade.
3.
A. N/A
B. Although, as stated above, we do not restrict clients from using other directed brokers
than those which we recommend, we discourage it since we may not be authorized under
those circumstances to negotiate commissions and may not be able to obtain volume
discounts or best execution. This is fully disclosed to clients in the H&R Advisory
Agreement that is specific to clients who direct brokerage. Furthermore, if the client has
not granted us discretionary brokerage for fixed income trades, we may not have access
to the same quality or scale of inventory on the fixed income side.
Prime Brokerage Services
Clients using the custodial services of Schwab Institutional, a part of Charles Schwab &
Co., Inc. ("Schwab") and Fidelity Institutional Wealth Services ("Fidelity") are charged a
trade-away fee for transactions placed and executed by broker-dealers other than Schwab
or Fidelity. In order to stay above the SEC minimum, our policy states that smaller
accounts with a market value of under the custodian minimums are not eligible to take
part in the prime brokerage program due to their size. The trades for these accounts must
be traded at their custodian, even for fixed income securities which we would typically
trade-away for larger accounts. Prices obtained for trades placed in the prime brokerage
program will be different (sometimes higher, sometimes lower) than prices obtained for
accounts that are required to trade at the custodian.
B. Howe and Rusling will aggregate accounts to place a “block trade” when it is
operationally and economically efficient and for the soft dollar reasons stated above.
Blocking on the fixed income side enables us to get superior pricing on large allocations
because fixed income is a negotiated market and the dealers will accept lower
commission rates on large trades. On the equity side, since we generally trade highly
liquid large cap stocks, we may achieve greater operational efficiency by trading in a
block rather than tying up resources trading accounts individually. Our aggregation
ability and order entry priority may be affected by whether a client is eligible for prime
brokerage and trade-away options.
ITEM 13 - REVIEW OF ACCOUNTS
A. Most equity and fixed income securities in client accounts are reviewed daily by the
Director of Equity Research or the Director of Fixed Income Research. In most client
accounts, we utilize a manageable number of securities selected and purchased through
our equity and fixed income process. In a limited number of accounts, securities may be
retained at account inception at Howe and Rusling for a variety of reasons. Occasionally,
a client will demand that we purchase a certain security that has not been approved
through the H&R equity or fixed income process. Securities held or purchased in this
manner are reviewed less frequently. If action is deemed appropriate for a particular
security, an account review is initiated. Generally, account reviews take place a few times
each quarter to examine the portfolio balance and suitability of the portfolio to the client's
needs.
We have nine portfolio managers who are involved in portfolio management for
approximately 1250 client relationships. In addition, other members of the trading
department, including our Director of Fixed Income Research, assist in the review
process. Bonds are selected according to our fixed income strategy as to quality, type,
and maturity, this being formally updated biweekly.
B. Other events triggering a review would include the quarterly client contact, tax
planning, client cash needs and changing client circumstances. Client objectives are
reviewed during client contact. We furnish quarterly reports to each client summarizing
the account holdings and the account’s current value. An investment return summary (net
of fees) for the previous quarter is also provided in the quarterly report. Occasionally we
report more frequently if we deem it advisable or if the client has special needs for extra
reporting. In addition to our reports, the client's custodian will also provide monthly or
quarterly portfolio reports and general tax information (if applicable).
ITEM 14 - CLIENT REFERRALS AND OTHER
COMPENSATION
A. N/A
B. Howe and Rusling’s policy is to pay referral fees to persons for the successful
solicitation of clients. The Company will compensate third parties such as accountants,
attorneys, and other individuals for referrals typically ranging from a rate of 10%-50% of
our fee for any account that is referred to Howe and Rusling as long as there is an active
relationship between the client, Howe and Rusling, Inc. and the referrer. An agreement
between Howe and Rusling and the third party solicitor (“solicitation agreement”) and an
agreement between the third party solicitor and the prospective client (“separate written
disclosure document”) must be signed prior to the solicitor receiving any fee. Specific
referral relationships and payouts including with H&R employees and clients are detailed
below:
Employee Referrals
Compensation may be paid to employees of Howe and Rusling if their referrals become
clients of our firm.
Rewards will generally equal 60% of an account's first quarterly fees, 30% of an
account's second quarterly fees and 20% of an account's third quarterly fees. Employees
will receive their reward by check or automatic payroll deposit issued through the Payroll
Department. All applicable taxes will be deducted from the gross reward and the net
amount will be forwarded to the employee. All Howe and Rusling employees that are
paid for referring clients to our firm must have a signed employee solicitation agreement
on file before receiving their referral reward.
Referrals from Fidelity and Charles Schwab
Participation in Fidelity Wealth Advisor Solutions®.
Howe and Rusling participates in the Fidelity Wealth Advisor Solutions® Program (the
“WAS Program”), through which Howe and Rusling receives referrals from Fidelity Personal
and Workplace Advisors LLC (FPWA), a registered investment adviser and Fidelity
Investments company. Howe and Rusling is independent and not affiliated with FPWA or
any Fidelity Investments company. FPWA does not supervise or control Howe and Rusling,
and FPWA has no responsibility or oversight for Howe and Rusling’s provision of
investment management or other advisory services. Under the WAS Program, FPWA acts as
a solicitor for Howe and Rusling, and Howe and Rusling pays referral fees to FPWA for each
referral received based on Howe and Rusling’s assets under management attributable to each
client referred by FPWA or members of each client’s household. The WAS Program is
designed to help investors find an independent investment advisor, and any referral from
FPWA to Howe and Rusling does not constitute a recommendation or endorsement by
FPWA of Howe and Rusling’s particular investment management services or strategies.
More specifically, Howe and Rusling pays the following amounts to FPWA for referrals: the
sum of (i) an annual percentage of 0.10% of any and all assets in client accounts where such
assets are identified as “fixed income” assets by FPWA and (ii) an annual percentage of
0.25% of all other assets held in client accounts. In addition, Howe and Rusling has agreed to
pay FPWA an annual program fee of $50,000 to participate in the WAS Program. These
referral fees are paid by Howe and Rusling and not the client.
To receive referrals from the WAS Program, Howe and Rusling must meet certain minimum
participation criteria, but Howe and Rusling may have been selected for participation in the
WAS Program as a result of its other business relationships with FPWA and its affiliates,
including Fidelity Brokerage Services, LLC (“FBS”). As a result of its participation in the
WAS Program, Howe and Rusling may have a potential conflict of interest with respect to its
decision to use certain affiliates of FPWA, including FBS, for execution, custody and
clearing for certain client accounts, and How and Rusling may have a potential incentive to
suggest the use of FBS and its affiliates to its advisory clients, whether or not those clients
were referred to Howe and Rusling as part of the WAS Program. Under an agreement with
FPWA, Howe and Rusling has agreed that Howe and Rusling will not charge clients more
than the standard range of advisory fees disclosed in its Form ADV 2A Brochure to cover
solicitation fees paid to FPWA as part of the WAS Program. Pursuant to these arrangements,
Howe and Rusling has agreed not to solicit clients to transfer their brokerage accounts from
affiliates of FPWA or establish brokerage accounts at other custodians for referred clients
other than when Howe and Rusling’s fiduciary duties would so require, and Howe and
Rusling has agreed to pay FPWA a one-time fee equal to 0.75% of the assets in a client
account that is transferred from FPWA’s affiliates to another custodian; therefore, Howe and
Rusling may have an incentive to suggest that referred clients and their household members
maintain custody of their accounts with affiliates of FPWA. However, participation in the
WAS Program does not limit Howe and Rusling’s duty to select brokers on the basis of best
execution.
Charles Schwab & Company Advisor Network Program
Howe and Rusling pays a fee to Schwab to participate in the Service (the “Participation Fee”).
The Participation Fee is calculated as a percentage of the assets in referred Clients’ accounts
that are maintained in custody at Schwab (“Schwab Accounts”). For assets in Clients’
accounts that are maintained at, or transferred from Schwab to, another custodian (“Non-
Schwab Accounts”), Howe and Rusling pays Schwab a one-time Program Transfer Fee. The
Participation Fee generally has the effect of Howe and Rusling sharing with Schwab a portion
of the fees that it charges to a client. The Program Transfer Fee applies if Howe and Ruslign
establishes or transfers custody of the assets it manages for a client with or to a custodian other
than Schwab. Howe and Rulsing also pays Schwab Participation Fees (and Program Transfer
Fees to the extent applicable) on assets in accounts of Clients’ spouses, children and other
family members who live with them at the same address (“Household Members”) who engage
Howe and Rusling at any time after Schwab’s referral; this may also include assets in trusts for
which a client or a Household Member is the settlor or trustee. Schwab is entitled to receive
the Participation Fee or Program Transfer Fee from Howe and Rusling whether or not a client
pays his/her advisory fees to Howe and Rusling. These fees are described in more detail
below.
The Participation Fee is paid to Schwab if a client remains a client of Howe and Rusling and a
Schwab Account remains open and managed by Howe and Rusling. The Participation Fee is
calculated as a percentage of the value of the assets in the Schwab Accounts of a client and
any Household Members who are managed by Howe and Rusling. That percentage is
calculated as follows: Within each asset tier below, the average daily balance in the Schwab
Accounts during the quarter is multiplied by one quarter of the applicable percentage rate.
First $2 Million
Next $3 Million
Next $5 Million
Amount over $10
Million
0.2625% (26.25 basis
points)
0.2100% (21.00 basis
points)
0.1575% (15.75 basis
points)
0.1050% (10.50 basis
points)
Referrals from Other Third Parties
Howe and Rusling has entered in the past and may enter in the future into solicitation or
promotional agreements with third parties. In accordance with such arrangements, if a
client is introduced to us by a solicitor or a promoter, we may pay that solicitor or
promoter an ongoing referral fee constituting a percentage of the referred client’s
advisory fee paid to our firm for the duration of the advisory relationship.
Compensation for prospective client referrals or other promotional activities creates a
potential conflict of interest to the extent that such a referral or promotion is not unbiased
and the solicitor or promoter is, at least partially, motivated by financial gain. As these
situations represent a potential conflict of interest, we have established the following
restrictions in order to ensure our fiduciary responsibilities:
All such referral fees or other compensation for promotional activities are paid in
accordance with the requirements of Rule 206(4)-1 of the Investment Advisers Act of
1940, and any corresponding state securities law requirements;
1. Any such referral fee or other compensation will be paid solely from our
investment management fee, and will not result in any additional charge to the
client;
2. Any solicitor or promoter, at the time of the solicitation or other promotional
activity, will disclose the nature of his/her/its solicitor or promoter relationship
and provide each prospective client with a written or oral disclosure statement
from the solicitor or promoter to the client disclosing the terms of the solicitation
or promotional arrangement between our firm and the solicitor or promoter,
including the compensation to be received by the solicitor or promoter from us;
and
3. All referred clients will be carefully screened to ensure that our fees, services, and
investment strategies are suitable to their investment needs and objectives.
ITEM 15 - CUSTODY
Under government regulations, we are deemed to have custody of client assets if, for
example, a client authorizes us to instruct Charles Schwab to deduct our advisory fees
directly from client accounts. The client’s custodian maintains actual custody of client
assets. Clients receive account statements directly from the custodian at least quarterly
but typically monthly. Statements are sent to the email or postal mailing address
provided us by Schwab. Clients should carefully review those statements promptly when
received. We also urge clients to carefully compare their custody statements to the
quarterly statements sent to clients by Howe and Rusling.
ITEM 16 - INVESTMENT DISCRETION
We have the authority to determine the securities and the amount of securities to be
bought or sold in a client’s account subject to the terms of your client agreement and
according to the investment objective discussed and agreed upon by H&R and the client.
The terms of the investment discretion and investment objective are specifically spelled
out in the client agreement and client investment objective, signed by the client prior to
investing. We do allow clients to impose restrictions for certain investments. These
restrictions generally regard issues relating to:
• asset mix
• an individual security
•
investment characteristics (e.g. debt rating, foreign investments, social issues)
Any investment restrictions placed upon an account are agreed upon in advance with the
client and disclosed on the agreement between H&R and the client.
We also have the authority to determine the broker or dealer and commission rates to be
used to execute transactions subject to the terms of the client agreement. We have a
fiduciary obligation to the client with respect to the management of his/her accounts. The
factors considered when selecting brokers are:
• ability to obtain best execution
• prompt and accurate reporting
•
reasonableness of charges
• soft dollar relationships
ITEM 17 -VOTING CLIENT SECURITIES
A. Howe and Rusling accepts authority to vote client securities. Howe and Rusling
will always vote client securities in accordance with client wishes if informed
ahead of time. Otherwise, Howe and Rusling typically follows the following
proxy voting procedures: (See Below B). However, an alternative set of
guidelines (e.g. ESG guidelines) may be used based on a client’s investment
strategy and/or objective. Howe and Rusling utilizes the voting services of a
third-party service provider.
B. N/A
HOWE AND RUSLING, INC.
PROXY VOTING POLICIES AND PROCEDURES
(Adopted May 29, 2003 and Revised December 31, 2003, March 9, 2011)
Pursuant Securities and Exchange Commission (the “Commission”) Rule 206(4)-
6 (17 CFR 275.206(4)-6) and amendments to Rule 204-2 (17 CFR 275.204-2) under the
Investment Advisers Act of 1940 as amended (the “Act”), it is a fraudulent, deceptive, or
manipulative act, practice or course of business, within the meaning of Section 206(4) of
the Act, for an investment adviser to exercise voting authority with respect to client
securities, unless (i) the adviser has adopted and implemented written policies and
procedures that are reasonably designed to ensure that the adviser votes proxies in the
best interests of its clients, (ii) the adviser describes its proxy voting procedures to its
clients and provides copies on request, and (iii) the adviser discloses to clients how they
may obtain information on how the adviser voted their proxies.
In order to fulfill its responsibilities under the Act, Howe and Rusling, Inc.
(hereinafter “we” or “our”) has adopted the following policies and procedures for proxy
voting with regard to companies in client portfolios for those clients who have given us
permission to vote proxies on their behalf.
KEY OBJECTIVES
The key objectives of these policies and procedures recognize that a company’s
management is entrusted with the day-to-day operations and longer term strategic planning
of the company, subject to the oversight of the company’s board of directors. While
“ordinary business matters” are primarily the responsibility of management and should be
approved solely by the corporation’s board of directors, these objectives also recognize that
the company’s shareholders must have final say over how management and directors are
performing, and how shareholders’ rights and ownership interests are handled, especially
when matters could have substantial economic implications to the shareholders.
Therefore, we will pay particular attention to the following matters in exercising
our proxy voting responsibilities as a fiduciary for our clients:
• Accountability. Each company should have effective means in place to hold those
entrusted with running a company’s business accountable for their actions.
Management of a company should be accountable to its board of directors and the
board should be accountable to shareholders.
• Alignment of Management and Shareholder Interests. Each company should
endeavor to align the interests of management and the board of directors with the
interests of the company’s shareholders. For example, we generally believe that
compensation should be designed to reward management for doing a good job of
creating value for the shareholders of the company.
• Transparency. Promotion of timely disclosure of important information about a
company’s business operations and financial performance enables investors to
evaluate the performance of a company and to make informed decisions about the
purchase and sale of a company’s securities.
DECISION METHODS
We generally believe that the individual analysts that invest in and track particular
companies are knowledgeable and well-suited to make decisions with regard to proxy
votes. Therefore, we tend to rely on those individuals to assist us with our final decisions
on how to cast proxy votes.
No set of proxy voting guidelines can anticipate all situations that may arise.
Therefore, in cases needed we may seek insight from our analysts on how a particular proxy
proposal will impact the financial prospects of a company and vote accordingly. We will
vote proxies of only the securities we actively hold and will vote solely in the
interest of its shareholders. To actively hold a security the security must have been voted
on by the equity committee and officially reside in one of the Howe and Rusling equity
portfolios- that being the Core, Equity Income, ETF, or ETF 2 portfolio. We will not
subordinate the interests of any of these portfolios to any unrelated objectives. We will act
with the care, skill, prudence and diligence under the circumstances then prevailing that a
prudent man acting in a like capacity and familiar with such matters would use in the
conduct of an enterprise of like character and with like aims.
In situations we do not hold a security in one of our core portfolios but it is still
held within a client account we will vote with management when presented with a proxy.
VOTING METHODS
We employ the use of Broadridge Financial Solutions, Inc. to manage our client
proxies. The majority of our holdings release their proxies through Broadridge who
automatically votes the shares with management. We are then notified of the proxy via a
hard copy in the mail and on the Broadridge secure website, www.proxyedge.com. In cases
we vote against management, we do so through the Broadridge website by obtaining the
proxies electronically and switching the votes before the shareholder meeting.
In a few cases, proxies are delivered directly from the custodian (not Broadridge)
via hard copies in the mail. In these cases the shares are voted electronically on
proxyvote.com using a control number provided on the proxy. Hard copies of the proxy
and the voting confirmations are then filed.
SUMMARY OF PROXY VOTING GUIDELINES
Election of the Board of Directors
We believe that good corporate governance generally starts with a board composed
primarily of independent directors, unfettered by significant ties to management, all of
whose members are elected annually. In addition, key board committees should be entirely
independent.
The election of a company’s board of directors is one of the most fundamental rights
held by shareholders. Because a classified board structure prevents shareholders from
electing a full slate of directors annually, we will generally support efforts to declassify
boards or other measures that permit shareholders to remove a majority of directors at any
time, and will generally oppose efforts to adopt classified board structures.
Approval of Independent Auditors
We believe that the relationship between a company and its auditors should be
limited primarily to the audit engagement, although it may include certain closely related
activities that do not raise an appearance of impaired independence.
We will evaluate on a case-by-case basis instances in which the audit firm has a
substantial non-audit relationship with a company to determine whether we believe
independence has been, or could be, compromised.
Equity-based compensation plans
We believe that appropriately designed equity-based compensation plans, approved
by shareholders, can be an effective way to align the interests of shareholders and the
interests of directors, management, and employees by providing incentives to increase
shareholder value. Conversely, we are opposed to plans that substantially dilute ownership
interests in the company, provide participants with excessive awards, or have inherently
objectionable structural features.
We will generally support measures intended to increase stock ownership by
executives and the use of employee stock purchase plans to increase company stock
ownership by employees. These may include:
1. Requiring senior executives to hold stock in a company
2. Requiring stock acquired through option exercise to be held for a certain period
of time
3. Using restricted stock grants instead of options
4. Awards based on non-discretionary grants specified by the plan’s terms rather
than subject to management’s discretion
While we evaluate plans on a case-by-case basis, we will generally oppose plans
that have the following features:
1. Annual option grants that would exceed 2% of outstanding shares
2. Ability to issue options with an exercise price below the stock’s current market
price
3. Automatic share replenishment (“evergreen”) feature
4. Authorization to permit the board of directors to materially amend a plan
without shareholder approval
5. Authorizes the re-pricing of stock options or the cancellation and exchange of
options without shareholder approval
These are guidelines, and we consider other factors, such as the nature of the
industry and size of the company, when assessing a plan’s impact on ownership interests.
Corporate Structure
We view the exercise of shareholders’ rights, including the rights to act by written
consent, to call special meetings and to remove directors, to be fundamental to good
corporate governance.
Because classes of common stock with unequal voting rights limit the rights of
certain shareholders, we generally believe that shareholders should have voting power
equal to their equity interest in the company and should be able to approve or reject changes
to a company’s by-laws by a simple majority vote.
Because the requirement of a supermajority vote can limit the ability of
shareholders to effect change, we will support proposals to remove supermajority (typically
from 66.7% to 80%) voting requirements for certain types of proposals and oppose
proposals to impose supermajority requirements.
We will generally support the ability of shareholders to cumulate their votes for the
election of directors.
Shareholder Rights Plans
While we recognize that there are arguments both in favor of and against
shareholder rights plans, also known as poison pills, such measures may tend to entrench
current management, which we generally consider to have a negative impact on
shareholder value.
We believe the best approach is for a company to seek shareholder approval of
rights plans and we generally support shareholder resolutions requesting that shareholders
be given the opportunity to vote on the adoption of rights plans.
We will rarely, if ever, support poison pill provisions.
We will, in most cases, support and vote for the removal of such provisions.
RECORDS RETENTION
We will maintain the following records:
• Copies of all policies and procedures written
• A copy of each proxy statement received
• A record of each vote cast (held electronically via Broadridge)
• A copy of any document created that was material to making a decision
on how to vote proxies or that memorializes the basis for that decision. We
will maintain a copy of each written client request for information on voted
proxies and a copy of any written response to any (written or oral) client
request for information on how we voted proxies on behalf of the requesting
client fund.
We will maintain records of our proxy voting and any document created that was
material in determining the vote for at least two years on site and seven years electronically
via Broadridge. Broadridge record security information can be found on their website,
http://www.broadridge.com/security/index.asp, and we will supply this information to
clients upon request.
REVIEW VOTING AND GUIDELINES
The Howe and Rusling Chief Compliance Officer will conduct an annual review of
the past year’s proxy voting as well as the guidelines established for proxy voting. Along
with a review of our internal process, an annual review of our proxy management service,
Broadridge, will be conducted to ensure proper electronic voting has been upheld.
Documentation will be maintained of this review.
CLIENT INFORMATION
A copy of these Proxy Voting Policies and Procedures is available to our clients,
without charge, upon request, by calling 1-800-325-4693. We will send a copy of these
Proxy Voting Policies and Procedures within three business days of receipt of a request,
by first-class mail or other means designed to ensure equally prompt delivery.
When proxies have not been received on behalf of a client, we will make reasonable
efforts to obtain missing proxies.
In addition, we will provide to each client that has given us proxy voting authority,
without charge, upon request, information regarding the proxy votes cast by us with regard
to the client’s securities.
ITEM 18 - FINANCIAL INFORMATION
A. We do not require or solicit prepayment of fees six months or more in advance.
B. We have discretionary authority over client accounts, but we do not have any
financial condition that will impair our ability to meet contractual commitments to
clients.
C. We have not been the subject of a bankruptcy petition at any time during the past ten
years.