Overview
- Headquarters
- Shepherdstown, WV
- Average Client Assets
- $2.8 million
- Minimum Account Size
- $500,000
- SEC CRD Number
- 319087
Fee Structure
Primary Fee Schedule (DISCLOSURE BROCHURE FOR HOXTON PLANNING & MANAGEMENT, LLC)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | $350,000 | 1.50% |
| $350,001 | $1,000,000 | 1.25% |
| $1,000,001 | $2,000,000 | 1.00% |
| $2,000,001 | $5,000,000 | 0.75% |
| $5,000,001 | and above | 0.50% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $13,375 | 1.34% |
| $5 million | $45,875 | 0.92% |
| $10 million | $70,875 | 0.71% |
| $50 million | $270,875 | 0.54% |
| $100 million | $520,875 | 0.52% |
Clients
- HNW Share of Firm Assets
- 82.57%
- Total Client Accounts
- 1,377
- Discretionary Accounts
- 1,359
- Non-Discretionary Accounts
- 18
Services Offered
Services: Financial Planning, Portfolio Management for Individuals, Portfolio Management for Institutional Clients, Pension Consulting, Investment Advisor Selection
Regulatory Filings
Primary Brochure: DISCLOSURE BROCHURE FOR HOXTON PLANNING & MANAGEMENT, LLC (2026-03-16)
View Document Text
Disclosure Brochure
February 2026
Disclosure Brochure
Item 1: Cover Page
HOXTON PLANNING & MANAGEMENT, LLC
a Registered Investment Adviser
8530 Shepherdstown Pike
Shepherdstown, WV 25443
(304) 876-2619
www.hoxtonpm.com
March 16, 2026
This brochure provides information about the qualifications and business practices of Hoxton Planning &
Management, LLC (hereinafter “Hoxton Planning & Management” or the “Firm”). If you have any questions
about the contents of this brochure, please contact the Firm at the telephone number listed above. The information
in this brochure has not been approved or verified by the United States Securities and Exchange Commission
(SEC) or by any state securities authority. Additional information about the Firm is available on the SEC’s
website at www.adviserinfo.sec.gov (CRD: 319087). The Firm is a registered investment adviser. Registration
does not imply any level of skill or training.
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Item 2. Material Changes
In this Item, Hoxton Planning & Management is required to discuss any material changes that have been
made to the brochure since the last annual amendment. Since our last filing, we have made the following
material changes:
-Added a minimum asset under management requirement in Item 7.
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Item 3. Table of Contents
Item 1. Cover Page……. ....................................................................................................... ....................................... 1
Item 2. Material Changes .................................................................................................... .......................................... 2
Item 3. Table of Contents ................................................................................................... .......................................... 3
Item 4. Advisory Business ............................................................................................................................................ 4
Item 5. Fees and Compensation .................................................................................................................................... 7
Item 6. Performance-Based Fees and Side-by-Side Management .............................................................................. 10
Item 7. Types of Clients .................................................................................................... ......................................... 10
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss ....................................................................... 10
Item 9. Disciplinary Information ............................................................................................ .................................... 14
Item 10. Other Financial Industry Activities and Affiliations .................................................................................... 14
Item 11. Code of Ethics .................................................................................................... .......................................... 14
Item 12. Brokerage Practices ............................................................................................... ....................................... 15
Item 13. Review of Accounts ................................................................................................ ..................................... 19
Item 14. Client Referrals and Other Compensation .................................................................................................... 19
Item 15. Custody......................................................................................................................................................... 19
Item 16. Investment Discretion.............................................................................................. ..................................... 20
Item 17. Voting Client Securities .......................................................................................... ..................................... 20
Item 18. Financial Information ............................................................................................. ...................................... 20
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Item 4. Advisory Business
Hoxton Planning & Management offers a variety of advisory services, which include financial planning,
consulting, and investment management services. Prior to Hoxton Planning & Management rendering any
of the foregoing advisory services, clients are required to enter into one or more written agreements with
Hoxton Planning & Management setting forth the relevant terms and conditions of the advisory
relationship (the “Advisory Agreement”).
Hoxton Planning & Management filed for registration as an investment adviser in February 2022. The firm
is owned by a partnership between Archibald Robinson Hoxton, IV, Archibald Robinson Hoxton V and
James A. Sutch, Jr., through their associated LLCs. As of December 31, 2025, Hoxton Planning &
Management had $591,549,809 in assets under management; all of which was managed on a discretionary
and non-discretionary basis.
While this brochure generally describes the business of Hoxton Planning & Management, certain sections
also discuss the activities of its Supervised Persons, which refer to the Firm’s officers, partners, directors
(or other persons occupying a similar status or performing similar functions), employees or other persons
who provide investment advice on Hoxton Planning & Management’s behalf and are subject to the Firm’s
supervision or control.
Retirement Planning
Major Purchase Consulting
Tax Planning
Education Planning
Estate Planning
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While each of these services is available on a stand-alone basis, certain of them can also be rendered in
conjunction with investment portfolio management as part of a comprehensive wealth management
engagement (described in more detail below).
In performing these services, Hoxton Planning & Management is not required to verify any information
received from the client or from the client’s other professionals (e.g., attorneys, accountants, etc.,) and is
expressly authorized to rely on such information. Hoxton Planning & Management recommends certain
clients engage the Firm for additional related services, its Supervised Persons in their individual capacities
as insurance agents and/or other professionals to implement its recommendations. Clients are advised that
a conflict of interest exists for the Firm to recommend that clients engage Hoxton Planning & Management
or its affiliates to provide (or continue to provide) additional services for compensation, including
investment management services. Clients retain absolute discretion over all decisions regarding
implementation and are under no obligation to act upon any of the recommendations made by Hoxton
Planning & Management under a financial planning or consulting engagement. Clients are advised that it
remains their responsibility to promptly notify the Firm of any change in their financial situation or
investment objectives for the purpose of reviewing, evaluating, or revising Hoxton Planning &
Management recommendations and/or services.
Investment and Wealth Management Services
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Hoxton Planning & Management manages client investment portfolios on a discretionary or non-
discretionary basis. In addition, Hoxton Planning & Management provides certain clients with wealth
management services which include a broad range of financial planning and consulting services as well as
discretionary and/or non-discretionary management of investment portfolios.
Hoxton Planning & Management primarily allocates client assets among various mutual funds, exchange-
traded funds (“ETFs”), and independent investment managers (“Independent Managers”) in accordance
with their stated investment objectives.
Where appropriate, the Firm also provides advice about any type of legacy position or other investment
held in client portfolios, but clients should not assume that these assets are being continuously monitored
or otherwise advised on by the Firm unless specifically agreed upon. Clients can engage Hoxton Planning
& Management to manage and/or advise on certain investment products that are not maintained at their
primary custodian, such as variable life insurance and annuity contracts and assets held in employer
sponsored retirement plans and qualified tuition plans (i.e., 529 plans). In these situations, Hoxton
Planning & Management directs or recommends the allocation of client assets among the various
investment options available with the product. These assets are generally maintained at the underwriting
insurance company or the custodian designated by the product’s provider.
Hoxton Planning & Management tailors its advisory services to meet the needs of its individual clients and
seeks to ensure, on a continuous basis, that client portfolios are managed in a manner consistent with those
needs and objectives. Hoxton Planning & Management consults with clients on an initial and ongoing basis
to assess their specific risk tolerance, time horizon, liquidity constraints and other related factors relevant
to the management of their portfolios. Clients are advised to promptly notify Hoxton Planning &
Management if there are changes in their financial situation or if they wish to place any limitations on the
management of their portfolios. Clients can impose reasonable restrictions or mandates on the management
of their accounts if Hoxton Planning & Management determines, in its sole discretion, the conditions
would not materially impact the performance of a management strategy or prove overly burdensome to the
Firm’s management efforts.
Retirement Plan Consulting Services
Hoxton Planning & Management provides various consulting services to qualified employee benefit plans
and their fiduciaries. This suite of institutional services is designed to assist plan sponsors in structuring,
managing and optimizing their corporate retirement plans. Each engagement is individually negotiated and
customized, and includes any or all of the following services:
Plan Design and Strategy
Plan Review and Evaluation
Executive Planning & Benefits
Investment Selection
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Insurance Services
Hoxton Planning & Management is a member of DPL Financial Partners, LLC (“DPL”), which is a third party
provider of a platform of insurance consultation services to investment advisors with clients who have current or
future needs for insurance products. DPL’s platform is available to HPM’s clients for a fixed annual fee paid by
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HPM. Through its licensed insurance agents, DPL offers our clients services relating to commission free insurance
products. These services include, among others, providing our clients with analyses of our current methodology for
evaluating client insurance needs, educating and acting as a resource for us regarding insurance products generally
and specific insurance products owned by our clients or that our clients are considering purchasing, and provides us
access to, and marketing support for, commission free insurance products.
For providing services, DPL receives service fees from the insurers that offer their commission free products through
the platform to our clients. These services fees are based on the insurance premiums received by the insurers from
our clients who purchase through the DPL platform.
Our fees are limited to the management of the insurance policy's separate accounts, for which we charge a
management fee as disclosed in Item 5. Clients are under no obligation to purchase insurance through DPL.
Use of Independent Managers
As mentioned above, Hoxton Planning & Management selects certain Independent Managers to actively
manage a portion of its clients’ assets. The specific terms and conditions under which a client engages an
Independent Manager are set forth in a separate written agreement with the designated Independent
Manager. That agreement can be between the Firm and the Independent Manager (often called a
subadvisor) or the client and the Independent Manager (sometimes called a separate account manager). In
addition to this brochure, clients will typically also receive the written disclosure documents of the
respective Independent Managers engaged to manage their assets.
Hoxton Planning & Management evaluates a variety of information about Independent Managers, which
includes the Independent Managers’ public disclosure documents, materials supplied by the Independent
Managers themselves and other third-party analyses it believes are reputable. To the extent possible, the
Firm seeks to assess the Independent Managers’ investment strategies, past performance, and risk results in
relation to its clients’ individual portfolio allocations and risk exposure. Hoxton Planning & Management
also takes into consideration each Independent Manager’s management style, returns, reputation, financial
strength, reporting, pricing, and research capabilities, among other factors.
Hoxton Planning & Management continues to provide services relative to the discretionary or non-
discretionary selection of Independent Managers. On an ongoing basis, the Firm monitors the performance
of those accounts being managed by Independent Managers. Hoxton Planning & Management seeks to
ensure the Independent Manager’s strategies and target allocations remain aligned with its client’s
investment objectives.
We utilize 55I, LLC (“55ip”) as a trading platform to implement and manage portfolios we design,
rebalance accounts, and to perform other services for your benefit. 55ip provides this service at no
additional fee to the Firm or the client. Please see Item 10 for additional information.
Item 5. Fees and Compensation
Hoxton Planning & Management offers services on a fee basis, which includes fixed and/or hourly fees, as
well as fees based upon assets under management. Additionally, certain of the Firm’s Supervised Persons,
in their individual capacities, offer insurance products under a separate commission-based arrangement.
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Financial Planning and Consulting Fees
Hoxton Planning & Management charges a fixed fee for providing financial planning and consulting
services under a stand-alone engagement. For the first year, the firm charges an initial fee of $3,500 or
more and a minimum of $2,500 annually thereafter. These fees are negotiable at the firm’s discretion. The
fee can be for a defined project, such as the delivery of a plan, or for ongoing services. For non-ongoing
Financial Planning, the Firm charges $350 per hour. If the client engages the Firm for additional
investment advisory services, Hoxton Planning & Management can offset all or a portion of its fees for
those services based upon the amount paid for the financial planning and/or consulting services.
The terms and conditions of the financial planning and/or consulting engagement are set forth in the
Advisory Agreement. For project-based services Hoxton Planning & Management requires one-half of the
fee (estimated hourly or fixed) payable upon execution of the Advisory Agreement. The outstanding
balance is due upon delivery of the financial plan or completion of the agreed upon services. Ongoing
services are charged as described in the investment management section, below. The Firm does not,
however, take receipt of $1,200 or more in prepaid fees, six or more months in advance of services
rendered.
Wealth Management Fees
Hoxton Planning & Management offers wealth management services for an annual fee based on the
amount of assets under the Firm’s management. Fees for individually managed accounts (including
separate accounts of insurance products purchased through DPL as disclosed in Item 4 above) are priced
within a range of .5% to 1.50% depending upon the amount of the assets in the account, the complexity of
the financial plan and the advisory services necessary for the particular Client. The asset management fee
will be determined at the time of the advisory agreement.
Portfolio Value
First $350,000
From $350,001 - $1,000,000
From $1,000,001 - $2,000,000
$2,000,001 - $5,000,000
$5,000,001 +
Annual Fee
1.50%
1.25%
1.00%
0.75%
0.50%
The annual fee is prorated and charged quarterly, in advance, based upon the market value of the assets
being managed by Hoxton Planning & Management on the last day of the previous quarter as determined
by a party independent from the Firm (including the client’s custodian or another third-party).
If assets are deposited into or withdrawn from an account after the inception of a billing period, the fee
payable with respect to such assets is adjusted to reflect the interim change in portfolio value. For the
initial period of an engagement, the fee is calculated on a pro rata basis. In the event the advisory
agreement is terminated, the fee for the final billing period is prorated through the effective date of the
termination and the outstanding or unearned portion of the fee is charged or refunded to the client, as
appropriate.
Additionally, for asset management services the Firm provides with respect to certain client holdings (e.g.,
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held-away assets, accommodation accounts, alternative investments, etc.), Hoxton Planning &
Management can negotiate a fee rate that differs from the range set forth above. Clients are advised that a
conflict of interest exists for the Firm to recommend that clients engage Hoxton Planning & Management
for additional services for compensation, including rolling over retirement accounts or moving other assets
to the Firm’s management. Clients retain absolute discretion over all decisions regarding engaging the
Firm and are under no obligation to act upon any of the recommendations.
Investment Management Fees
Hoxton Planning & Management offers investment management services for an annual fee based on the
amount of assets under the Firm’s management. Fees for individually managed accounts (including separate
accounts of insurance products purchased through DPL as disclosed in Item 4 above) are priced within a
range of .50% to 1.00% depending upon the amount of the assets in the account, the complexity of the
financial plan and the advisory services necessary for the particular Client. The asset management fee will
be determined at the time of the advisory agreement, and is negotiable, at the firm’s discretion.
This management fee varies in accordance with the following blended fee schedule:
Assets
First $2,000,000
From $2,000,000 - 5,000,000
Above $5,000,000
Annual Fee
1.00%
0.75%
0.50%
Retirement Plan Consulting Fees
Hoxton Planning & Management can charge a fixed or asset-based fee to provide clients with retirement
plan consulting services. Each engagement is individually negotiated and tailored to accommodate the
needs of the individual plan sponsor, as memorialized in the Agreement. These fees vary, based on the
scope of the services to be rendered.
Individual Held-Away Account Management
When advising individuals on employee benefit plans pursuant to ERISA, the Firm will utilize a platform
called Pontera. Pontera will directly charge the Firm .3% AUM quarterly in advance. The Firm will pay
this charge out of Client’s pre-existing advisory fee. For example, If Client’s negotiated advisory fee is
1.25% annually, Client will be charged 1.25% AUM by the Firm, and the Firm will submit .3% AUM to
Pontera, retaining .95% for the Firm.
The asset-based advisory fee payable for any qualified account (as defined below in Item 15, Custody) will
be deducted directly from one of your other custodian/broker-dealer accounts. If there are insufficient
funds available in another account or if the firm believes that deducting the fee from another account
would be prohibited by applicable law, the firm will invoice you. Invoices must be paid within thirty (30)
days of receipt and will bear interest after it becomes due and payable and shall continue to accrue interest
until payment is made at a rate equal to the lesser of either (a) two percent (2%) above the prime rate as
reported by Federal Reserve Bank of New York, located in New York, New York, as of the date such
payment was due and payable, or (b) the maximum rate permitted by applicable law. In the event you
terminate the firm’s advisory agreement, all prepaid advisory fees will be returned to you on a pro rata
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basis determined by the number of days remaining in the quarter of termination.
Fee Discretion
Hoxton Planning & Management may, in its sole discretion, negotiate to charge a lesser fee based upon
certain criteria, such as anticipated future earning capacity, anticipated future additional assets, dollar
amount of assets to be managed, related accounts, account composition, pre-existing/legacy client
relationship, account retention, pro bono activities, or competitive purposes.
transactions. The Firm’s brokerage practices are described at
Additional Fees and Expenses
In addition to the advisory fees paid to Hoxton Planning & Management, clients also incur certain charges
imposed by other third parties, such as broker-dealers, custodians, trust companies, banks and other financial
institutions (collectively “Financial Institutions”). These additional charges include securities brokerage
commissions, transaction fees, custodial fees, fees charged by the Independent Managers, margin and other
borrowing costs, charges imposed directly by a mutual fund or ETF in a client’s account, as disclosed in the
fund’s prospectus (e.g., fund management fees and other fund expenses), deferred sales charges, odd-lot
differentials, transfer taxes, wire transfer and electronic fund fees, and other fees and taxes on brokerage
accounts and securities
length
in Item 12, below.
Direct Fee Debit
Clients provide Hoxton Planning & Management and/or certain Independent Managers with the authority
to directly debit their accounts for payment of the investment advisory fees. The Financial Institutions that
act as the qualified custodian for client accounts, from which the Firm retains the authority to directly
deduct fees, have agreed to send statements to clients not less than quarterly detailing all account
transactions, including any amounts paid to Hoxton Planning & Management. Alternatively, clients can
request to have Hoxton Planning & Management send a separate invoice for direct payment subject to
approval from the Firm in its sole discretion.
Use of Margin
Hoxton Planning & Management can recommend that certain clients utilize margin in the client’s
investment portfolio or other borrowing. Hoxton Planning & Management only recommends such
borrowing for non-investment needs, such as bridge loans and other financing needs. Clients can choose
to use leverage in their accounts, but the Firm does not advise on the use of margin for investments. The
Firm’s fees are determined based upon the value of the assets being managed gross of any margin or
borrowing.
Account Additions and Withdrawals
Clients can make additions to and withdrawals from their account at any time, subject to Hoxton Planning
& Management’s right to terminate an account. Additions can be in cash or securities provided that the
Firm reserves the right to liquidate any transferred securities or declines to accept particular securities into
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a client’s account. Clients can withdraw account assets on notice to Hoxton Planning & Management,
subject to the usual and customary securities settlement procedures. However, the Firm designs its
portfolios as long-term investments, and the withdrawal of assets may impair the achievement of a client’s
investment objectives. Hoxton Planning & Management may consult with its clients about the options and
implications of transferring securities. Clients are advised that when transferred securities are liquidated,
they may be subject to transaction fees, short-term redemption fees, fees assessed at the mutual fund level
(e.g., contingent deferred sales charges) and/or tax ramifications.
Item 6. Performance-Based Fees and Side-by-Side Management
Hoxton Planning & Management does not provide any services for a performance-based fee (i.e., a fee
based on a share of capital gains or capital appreciation of a client’s assets).
Item 7. Types of Clients
Hoxton Planning & Management offers services to individuals, trusts, estates, charitable organizations,
state or municipal government entities, corporations, and other business entities.
We require a minimum of $500,000 assets under management for our Investment Management Services
and require a minimum of $350,000 assets under management for Wealth Management Services. We may
waive both of the minimum assets under management requirement at our discretion.
Item 8. Methods of Analysis, Investment Strategies and Risk of Loss
Methods of Analysis and Investment Strategies
Hoxton Planning & Management’s security analysis is based on a number of factors, including those
derived from academic research and literature, commercially available software technology, securities
rating services, third party research organizations, general market and financial information, due diligence
reviews and specific investment analysis that clients request.
Hoxton Planning & Management practices strategic asset allocation in keeping with the tenets of Modern
Portfolio Theory. This is particularly the case for investment in more efficient asset classes such as large
cap US stock. In less efficient asset classes such as emerging markets international stock or small cap US
stock, the Firm may recommend an active management arrangement. Where indicated, Hoxton Planning
& Management seeks to gain after-tax performance by using a tax management approach to investment
management.
Portfolios are built using individual securities such as stocks and bonds, exchange traded funds (ETF), and
mutual funds. They are constructed as models which are rebalanced from time to time as cash flows and
market conditions warrant. Model investment objectives range from capital preservation/conservative to
capital appreciation/aggressive. When utilizing individual stocks and bonds, Hoxton Planning &
Management typically utilizes the services of Independent Managers.
As a component of the financial planning process, the Firm can also evaluate insurance products such as
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fixed annuities and various types of insurance products.
If appropriate for a particular client, Hoxton Planning & Management can recommend certain alternative
investments such as interval funds (which are registered investment company funds) and others.
Risk of Loss
The following list of risk factors does not purport to be a complete enumeration or explanation of the risks
involved with respect to the Firm’s investment management activities. Clients should consult with their
legal, tax, and other advisors before engaging the Firm to provide investment management services on their behalf.
Market Risks
Investing involves risk, including the potential loss of principal, and all investors should be guided
accordingly. The profitability of a significant portion of Hoxton Planning & Management’s
recommendations and/or investment decisions may depend to a great extent upon correctly assessing the
future course of price movements of stocks, bonds and other asset classes. In addition, investments may be
adversely affected by financial markets and economic conditions throughout the world. There can be no
assurance that Hoxton Planning & Management will be able to predict these price movements accurately or
capitalize on any such assumptions.
Volatility Risks
The prices and values of investments can be highly volatile, and are influenced by, among other things,
interest rates, general economic conditions, the condition of the financial markets, the financial condition of
the issuers of such assets, changing supply and demand relationships, and programs and policies of
governments.
Cash Management Risks
The Firm may invest some of a client’s assets temporarily in money market funds or other similar types of
investments, during which time an advisory account may be prevented from achieving its investment
objective.
Equity-Related Securities and Instruments
The Firm may take long positions in common stocks of U.S. and non-U.S. issuers traded on national
securities exchanges and over-the-counter markets. The value of equity securities varies in response to many
factors. These factors include, without limitation, factors specific to an issuer and factors specific to the
industry in which the issuer participates. Individual companies may report poor results or be negatively
affected by industry and/or economic trends and developments, and the stock prices of such companies may
suffer a decline in response. In addition, equity securities are subject to stock risk, which is the risk that
stock prices historically rise and fall in periodic cycles. U.S. and non-U.S. stock markets have experienced
periods of substantial price volatility in the past and may do so again in the future. In addition, investments
in small-capitalization, mid-capitalization and financially distressed companies may be subject to more
abrupt or erratic price movements and may lack sufficient market liquidity, and these issuers often face
greater business risks.
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Fixed Income Securities
While the Firm emphasizes risk-averse management and capital preservation in its fixed-income bond
portfolios, clients who invest in this product can lose money, including losing a portion of their original
investment. The prices of the securities in our portfolios fluctuate. The Firm does not guarantee any
particular level of performance. Below is a representative list of the types of risks clients should consider
before investing in this product.
●
Interest rate risk. Prices of bonds tend to move in the opposite direction to interest rate changes.
Typically, a rise in interest rates will negatively affect bond prices. The longer the duration and
average maturity of a portfolio, the greater the likely reaction to interest rate moves.
● Credit (or default) risk. A bond’s price will generally fall if the issuer fails to make a scheduled
interest or principal payment, if the credit rating of the security is downgraded, or if the perceived
creditworthiness of the issuer deteriorates.
● Liquidity risk. Sectors of the bond market can experience a sudden downturn in trading activity.
When there is little or no trading activity in a security, it can be difficult to sell the security at or
near its perceived value. In such a market, bond prices may fall.
● Call risk. Some bonds give the issuer the option to call or redeem the bond before the maturity
date. If an issuer calls a bond when interest rates are declining, the proceeds may have to be
reinvested at a lower yield. During periods of market illiquidity or rising rates, prices of callable
securities may be subject to increased volatility.
● Prepayment risk. When interest rates fall, the principal of mortgage-backed securities may be
prepaid. These prepayments can reduce the portfolio’s yield because proceeds may have to be
reinvested at a lower yield.
● Extension risk. When interest rates rise or there is a lack of refinancing opportunities, prepayments
of mortgage-backed securities or callable bonds may be less than expected. This would lengthen
the portfolio’s duration and average maturity and increase its sensitivity to rising rates and its
potential for price declines.
Mutual Funds and ETFs
An investment in a mutual fund or ETF involves risk, including the loss of principal. Mutual fund and ETF
shareholders are necessarily subject to the risks stemming from the individual issuers of the fund’s
underlying portfolio securities. Such shareholders are also liable for taxes on any fund-level capital gains,
as mutual funds and ETFs are required by law to distribute capital gains in the event they sell securities for
a profit that cannot be offset by a corresponding loss.
Shares of mutual funds are generally distributed and redeemed on an ongoing basis by the fund itself or a
broker acting on its behalf. The trading price at which a share is transacted is equal to a fund’s stated daily
per share net asset value (“NAV”), plus any shareholders fees (e.g., sales loads, purchase fees, redemption
fees). The per share NAV of a mutual fund is calculated at the end of each business day, although the
actual NAV fluctuates with intraday changes to the market value of the fund’s holdings. The trading prices
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of a mutual fund’s shares may differ from the NAV during periods of market volatility, which may, among
other factors, lead to the mutual fund’s shares trading at a premium or discount to actual NAV.
Shares of ETFs are listed on securities exchanges and transacted at negotiated prices in the secondary
market. Generally, ETF shares trade at or near their most recent NAV, which is generally calculated at
least once daily for index-based ETFs and potentially more frequently for actively managed ETFs.
However, certain inefficiencies may cause the shares to trade at a premium or discount to their pro rata
NAV. There is also no guarantee that an active secondary market for such shares will develop or continue
to exist. Generally, an ETF only redeems shares when aggregated as creation units (usually 20,000 shares
or more). Therefore, if a liquid secondary market ceases to exist for shares of a particular ETF, a
shareholder may have no way to dispose of such shares.
Use of Independent Managers
As stated above, Hoxton Planning & Management selects certain Independent Managers to manage a
portion of its clients’ assets. In these situations, Hoxton Planning & Management continues to conduct
ongoing due diligence of such managers, but such recommendations rely to a great extent on the
Independent Managers’ ability to successfully implement their investment strategies. In addition, Hoxton
Planning & Management does not have the ability to supervise the Independent Managers on a day-to-day
basis.
Management through Similarly Managed “Model” Accounts
Hoxton Planning & Management manages certain accounts through the use of similarly managed “model”
portfolios, whereby the Firm allocates all or a portion of its clients’ assets among various mutual funds
and/or securities on a discretionary basis using one or more of its proprietary investment strategies. In
managing assets through the use of models, the Firm remains in compliance with the safe harbor
provisions of Rule 3a-4 of the Investment Company Act of 1940.
The strategy used to manage a model portfolio may involve an above average portfolio turnover that could
negatively impact clients’ net after tax gains. While the Firm seeks to ensure that clients’ assets are
managed in a manner consistent with their individual financial situations and investment objectives,
securities transactions effected pursuant to a model investment strategy are usually done without regard to
a client’s individual tax ramifications. Clients should contact the Firm if they experience a change in their
financial situation or if they want to impose reasonable restrictions on the management of their accounts.
Currency Risks
An advisory account that holds investments denominated in currencies other than the currency in which the
advisory account is denominated may be adversely affected by the volatility of currency exchange rates.
Interest Rate Risks
Interests rates may fluctuate significantly, causing price volatility with respect to securities or instruments
held by clients.
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Item 9. Disciplinary Information
Hoxton Planning & Management has not been involved in any legal or disciplinary events that are material
to a client’s evaluation of its advisory business or the integrity of its management.
Item 10. Other Financial Industry Activities and Affiliations
This item requires investment advisers to disclose certain financial industry activities and affiliations.
Licensed Insurance Agents
Representatives of our firm are licensed insurance agents. As insurance agents, these representatives may
offer various insurance products. Commissions may be earned as a result of sale of insurance products. Our
clients are under no obligation to purchase insurance products recommended or offered by representatives
of our firm.
Use of Independent Managers
We may recommend and utilize a third-party provider 55ip as a sub-advisor for providing certain investment
services to clients' account(s) as described in Item 4 above. Hoxton Planning & Management does not receive
compensation in exchange for the recommendation or use of 55ip.
Item 11. Code of Ethics
Hoxton Planning & Management has adopted a code of ethics in compliance with applicable securities
laws (“Code of Ethics”) that sets forth the standards of conduct expected of its Supervised Persons.
Hoxton Planning & Management’s Code of Ethics contains written policies reasonably designed to prevent
certain unlawful practices such as the use of material non-public information by the Firm or any of its
Supervised Persons and the trading by the same of securities ahead of clients in order to take advantage of
pending orders.
The Code of Ethics also requires certain members of Hoxton Planning & Management’s personnel to
report their personal securities holdings and transactions and obtain pre-approval of certain investments
(e.g., initial public offerings, limited offerings). However, the Firm’s Supervised Persons are permitted to
buy or sell securities that it also recommends to clients if done in a fair and equitable manner that is
consistent with the Firm’s policies and procedures. This Code of Ethics has been established recognizing
that some securities trade in sufficiently broad markets to permit transactions by certain personnel to be
completed without any appreciable impact on the markets of such securities.
Therefore, under limited circumstances, exceptions may be made to policies stated below.
When the Firm is engaging in or considering a transaction in any security on behalf of a client, no
Supervised Person with access to this information may knowingly effect for themselves or for their
immediate family (i.e., spouse, minor children and adults living in the same household) a transaction in
that security unless:
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•
the transaction has been completed;
•
the transaction for the Supervised Person is completed as part of a batch trade with clients; or
•
a decision has been made not to engage in the transaction for the client.
These requirements are not applicable to: (i) direct obligations of the Government of the United States; (ii)
money market instruments, bankers’ acceptances, bank certificates of deposit, commercial paper,
repurchase agreements and other high quality short-term debt instruments, including repurchase
agreements; (iii) shares issued by money market funds; and iv) shares issued by other unaffiliated open-
end mutual funds.
Clients and prospective clients may contact Hoxton Planning & Management to request a copy of its Code
of Ethics by contacting the Firm at the phone number on the cover page of this brochure.
Item 12. Brokerage Practices
Recommendation of Broker-Dealers for Client Transactions
Hoxton Planning & Management recommends that clients utilize the custody, brokerage and clearing
services of a broker-dealer or other Financial Institution ( “Custodian”) for brokerage accounts. The final
decision to custody assets with Custodian is at the discretion of the client, including those accounts under
ERISA or IRA rules and regulations, in which case the client is acting as either the plan sponsor or IRA
accountholder. Hoxton Planning & Management is independently owned and operated and not affiliated
with Custodian. Custodian provides Hoxton Planning & Management with access to its institutional
trading and custody services, which are typically not available to retail investors.
Factors which Hoxton Planning & Management considers in recommending Custodian or any other
broker- dealer to clients include their respective financial strength, reputation, execution, pricing, research
and service. Custodian enables the Firm to obtain many mutual funds without transaction charges and
other securities at nominal transaction charges. The commissions and/or transaction fees charged by
Custodian may be higher or lower than those charged by other Financial Institutions.
The commissions paid by Hoxton Planning & Management’s clients to Custodian comply with the Firm’s
duty to obtain “best execution.” Clients may pay commissions that are higher than another qualified
Financial Institution might charge to affect the same transaction where Hoxton Planning & Management
determines that the commissions are reasonable in relation to the value of the brokerage and research
services received. In seeking best execution, the determinative factor is not the lowest possible cost, but
whether the transaction represents the best qualitative execution, taking into consideration the full range of
a Financial Institution’s services, including among others, the value of research provided, execution
capability, commission rates and responsiveness. Hoxton Planning & Management seeks competitive rates
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but may not necessarily obtain the lowest possible commission rates for client transactions.
Consistent with obtaining best execution, brokerage transactions are directed to certain broker-dealers in
return for investment research products and/or services which assist Hoxton Planning & Management in its
investment decision-making process. Such research will be used to service all of the Firm’s clients, but
brokerage commissions paid by one client may be used to pay for research that is not used in managing
that client’s portfolio. The receipt of investment research products and/or services as well as the allocation
of the benefit of such investment research products and/or services poses a conflict of interest because
Hoxton Planning & Management does not have to produce or pay for the products or services.
Hoxton Planning & Management utilizes model portfolios through certain custodians. Depending on the
model that is used, the custodian may receive additional compensation for the use of specific products in
these models.
Hoxton Planning & Management periodically and systematically reviews its policies and procedures
regarding its recommendation of Financial Institutions considering its duty to obtain best execution.
Software and Support Provided by Financial Institutions
Hoxton Planning & Management receives without cost from Custodian administrative support, computer
software, related systems support, as well as other third-party support as further described below (together
"Support") which allow Hoxton Planning & Management to better monitor client accounts maintained at
Custodian and otherwise conduct its business. Hoxton Planning & Management receives the Support
without cost because the Firm renders investment management services to clients that maintain assets at
Custodian. The Support is not provided in connection with securities transactions of clients (i.e., not “soft
dollars”). The Support benefits Hoxton Planning & Management, but not its clients directly. Clients should
be aware that Hoxton Planning & Management’s receipt of economic benefits such as the Support from a
broker-dealer creates a conflict of interest since these benefits will influence the Firm’s choice of broker-
dealer over another that does not furnish similar software, systems support or services Custodian.
In fulfilling its duties to its clients, Hoxton Planning & Management endeavors at all times to put the
interests of its clients first and has determined that the recommendation of Custodian is in the best interest
of clients and satisfies the Firm's duty to seek best execution.
Specifically, Hoxton Planning & Management receives the following benefits from Custodian: i) receipt of
duplicate client confirmations and bundled duplicate statements; ii) access to a trading desk that
exclusively services its institutional traders; iii) access to block trading which provides the ability to
aggregate securities transactions and then allocate the appropriate shares to client accounts; and iv) access
to an electronic communication network for client order entry and account information.
Custodian also makes available to the Firm, at no additional charge, certain research and brokerage
services, including research services obtained by Custodian directly from independent research companies,
as selected by Hoxton Planning & Management (within specified parameters). These research and
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brokerage services are used by the Firm to manage accounts for which it has investment discretion.
Without this arrangement, the Firm might be compelled to purchase the same or similar services at its own
expense.
These services generally are available to independent investment advisors on an unsolicited basis, at no
charge to them so long as a certain amount of the advisor’s clients’ assets are maintained in accounts at
Custodian. Custodian services include brokerage services that are related to the execution of securities
transactions, custody, research, including that in the form of advice, analyses and reports, and access to
mutual funds and other investments that are otherwise generally available only to institutional investors or
would require a significantly higher minimum initial investment.
For client accounts maintained in its custody, Custodian generally does not charge separately for custody
services but is compensated by account holders through commissions or other transaction-related or asset-
based fees for securities trades that are executed through Custodian or that settle into Custodian accounts.
Custodian also makes available to the Firm other products and services that benefit the Firm but may not
benefit its clients’ accounts. These benefits may include national, regional or Firm specific educational
events organized and/or sponsored by Custodian. Other potential benefits may include occasional business
entertainment of personnel of Hoxton Planning & Management by Custodian personnel, including meals,
and other forms of entertainment, some of which may accompany educational opportunities. Other of these
products and services assist Hoxton Planning & Management in managing and administering clients’
accounts. These include software and other technology (and related technological training) that provide
access to client account data (such as trade confirmations and account statements), facilitate trade
execution (and allocation of aggregated trade orders for multiple client accounts), provide research, pricing
information and other market data, facilitate payment of the Firm's fees from its clients’ accounts, and
assist with back-office training and support functions, recordkeeping and client reporting. Many of these
services generally may be used to service all or some substantial number of the Firm’s accounts, including
accounts not maintained at Custodian. Custodian also makes available to Hoxton Planning & Management
other services intended to help the Firm manage and further develop its business enterprise. These services
may include professional compliance, legal and business consulting, publications and conferences on
practice management, information technology, business succession, regulatory compliance, employee
benefits providers, human capital consultants, insurance and marketing.
In addition, Custodian may make available, arrange and/or pay vendors for these types of services rendered
to the Firm by independent third parties. Custodian may discount or waive fees it would otherwise charge
for some of these services or pay all or a part of the fees of a third-party providing these services to the
Firm. While, as a fiduciary, Hoxton Planning & Management endeavors to act in its clients’ best interests,
the Firm's recommendation that clients maintain their assets in accounts at Custodian may be based in part
on the benefits received and not solely on the nature, cost or quality of custody and brokerage services
provided by Custodian, which creates a potential conflict of interest.
Brokerage for Client Referrals
Hoxton Planning & Management does not consider, in selecting or recommending broker-dealers, whether
the Firm receives client referrals from the Financial Institutions or other third party.
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Directed Brokerage
The client may direct Hoxton Planning & Management in writing to use a particular Financial Institution to
execute some or all transactions for the client. In that case, the client will negotiate terms and arrangements
for the account with that Financial Institution and the Firm will not seek better execution services or prices
from other Financial Institutions or be able to “batch” client transactions for execution through other
Financial Institutions with orders for other accounts managed by Hoxton Planning & Management (as
described above). As a result, the client may pay higher commissions or other transaction costs, greater
spreads or may receive less favorable net prices, on transactions for the account than would otherwise be
the case. Subject to its duty of best execution, Hoxton Planning & Management may decline
a client’s request to direct brokerage if, in the Firm’s sole discretion, such directed brokerage arrangements
would result in additional operational difficulties.
Trade Aggregation
Transactions for each client will be effected independently, unless Hoxton Planning & Management decides
to purchase or sell the same securities for several clients at approximately the same time. Hoxton Planning
& Management may (but is not obligated to) combine or “batch” such orders to obtain best execution, to
negotiate more favorable commission rates or to allocate equitably among the Firm’s clients differences in
prices and commissions or other transaction costs that might not have been obtained had such orders been
placed independently. Under this procedure, transactions will be averaged as to price and allocated among
Hoxton Planning & Management’s clients pro rata to the purchase and sale orders placed for each client on
any given day. To the extent that the Firm determines to aggregate client orders for the purchase or sale of
securities, including securities in which Hoxton Planning & Management’s Supervised Persons may invest,
the Firm does so in accordance with applicable rules promulgated under the Advisers Act and no-action
guidance provided by the staff of the U.S. Securities and Exchange Commission. Hoxton Planning &
Management does not receive any additional compensation or remuneration as a result of the aggregation.
In the event that the Firm determines that a prorated allocation is not appropriate under the particular
circumstances, the allocation will be made based upon other relevant factors, which include: (i) when only
a small percentage of the order is executed, shares may be allocated to the account with the smallest order
or the smallest position or to an account that is out of line with respect to security or sector weightings
relative to other portfolios, with similar mandates; (ii) allocations may be given to one account when one
account has limitations in its investment guidelines which prohibit it from purchasing other securities which
are expected to produce similar investment results and can be purchased by other accounts; (iii) if an account
reaches an investment guideline limit and cannot participate in an allocation, shares may be reallocated to
other accounts (this may be due to unforeseen changes in an account’s assets after an order is placed); (iv)
with respect to sale allocations, allocations may be given to accounts low in cash; (v) in cases when a pro
rata allocation of a potential execution would result in a de minimis allocation in one or more accounts, the
Firm may exclude the account(s) from the allocation; the transactions may be executed on a pro rata basis
among the remaining accounts; or (vi) in cases where a small proportion of an order is executed in all
accounts, shares may be allocated to one or more accounts on a random basis.
Item 13. Review of Accounts
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Account Reviews
Hoxton Planning & Management monitors client portfolios on a continuous and ongoing basis and regular
account reviews are conducted on at least a semi-annual basis to determine the appropriateness of asset
allocation and need for rebalancing. Such reviews are conducted by the Firm’s investment adviser
representatives. All investment advisory clients are encouraged to discuss their needs, goals and objectives
with Hoxton Planning & Management and to keep the Firm informed of any changes thereto.
Account Statements and Reports
Clients are provided with transaction confirmation notices and regular summary account statements directly
from the Financial Institutions where their assets are custodied. From time-to-time or as otherwise requested,
clients may also receive written or electronic reports from Hoxton Planning & Management and/or an outside
service provider, which contain certain account and/or market-related information, such as an inventory of
account holdings or account performance. Clients should compare the account statements they receive from
their custodian with any documents or reports they receive from Hoxton Planning & Management or an
outside service provider.
Item 14. Client Referrals and Other Compensation
Client Referrals
In the event a client is introduced to Hoxton Planning & Management by either an unaffiliated or an affiliated
solicitor, the Firm may pay that solicitor a referral fee in accordance with applicable securities laws. Unless
otherwise disclosed, any such referral fee is paid solely from Hoxton Planning & Management’s
investment management fee and does not result in any additional charge to the client. If the client is
introduced to the Firm by an unaffiliated solicitor, the client will receive a solicitor’s disclosure
statement containing the terms and conditions of the solicitation arrangement. Any affiliated solicitor of
Hoxton Planning & Management is required to disclose the nature of his or her relationship to prospective
clients at the time of the solicitation and will provide all prospective clients with a copy of the Firm’s written
brochure(s) at the time of solicitation.
Other Compensation
The Firm receives economic benefits from Custodian. The benefits, conflicts of interest and how they are
addressed are discussed above in response to Item 12.
Item 15. Custody
Hoxton Planning & Management is deemed to have custody of client funds and securities because the Firm
is given the ability to debit client accounts for payment of the Firm’s fees. As such, client funds and securities
are maintained at one or more Financial Institutions that serve as the qualified custodian with respect to such
assets. Such qualified custodians will send account statements to clients at least once per calendar quarter
that typically detail any transactions in such an account for the relevant period.
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In addition, as discussed in Item 13, Hoxton Planning & Management will also send, or otherwise make
available, periodic supplemental reports to clients. Clients should carefully review the statements sent
directly by the Financial Institutions and compare them to those received from Hoxton Planning &
Management. Any other custody disclosures can be found in the Firm’s Form ADV Part 1.
Item 16. Investment Discretion
Hoxton Planning & Management is given the authority to exercise discretion on behalf of some clients.
Hoxton Planning & Management is considered to exercise investment discretion over a client’s account if it
can effect and/or direct transactions in client accounts without first seeking their consent. Hoxton Planning
& Management is given this authority through a power-of-attorney included in the agreement between
Hoxton Planning & Management and the client. Clients may request a limitation on this authority (such as
certain securities not to be bought or sold). Hoxton Planning & Management takes discretion over the
following activities:
•
The securities to be purchased or sold;
• The amount of securities to be purchased or sold;
• When transactions are made; and
• The Independent Managers to be hired or fired.
Item 17. Voting Client Securities
Hoxton Planning & Management does not accept the authority to vote a client’s securities (i.e., proxies) on
their behalf. Clients receive proxies directly from the Financial Institutions where their assets are custodied
and may contact the Firm at the contact information on the cover of this brochure with questions about any
such issuer solicitations.
Item 18. Financial Information
Hoxton Planning & Management is not required to disclose any financial information listed in the
instructions to Item 18 because:
• The Firm does not require or solicit the prepayment of more than $1,200 in fees six months or more
in advance of services rendered;
• The Firm does not have a financial condition that is reasonably likely to impair its ability to meet
contractual commitments to clients; and
• The Firm has not been the subject of a bankruptcy petition at any time during the past ten years.
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