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Part 2A of Form ADV: Firm Brochure
Since 1974
J. W. Burns & Company, Inc.
Investment Counsel
5789 Widewaters Parkway
DeWitt, NY 13214
Telephone: 315-449-1341
Email: pbunitsky@jwburns.com
Web Address: www.jwburns.com
February 23, 2026
This brochure provides information about the qualifications and business practices of
J.W. Burns & Company, Inc. If you have any questions about the contents of this
brochure, please contact us at 315-449-1341 or pbunitsky@jwburns.com. The
information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission or by any state securities authority.
Additional information about J.W. Burns & Company, Inc. also is available on the SEC's
website at www.adviserinfo.sec.gov. You can search this site by a unique identifying
number, known as a CRD number. Our firm's CRD number is 107835.
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Item 2 Material Changes
There have been no material changes made to J.W. Burns & Company, Inc.’s disclosure
statement since its last Annual Amendment filing on February 2, 2025.
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Item 3 Table of Contents
Item 1 Cover Page
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Item 2 Material Changes
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Item 3 Table of Contents
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Item 4 Advisory Business
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Item 5 Fees and Compensation
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Item 6 Performance-Based Fees and Side-By-Side Management
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Item 7 Types of Clients
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Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
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Item 9 Disciplinary Information
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Item 10 Other Financial Industry Activities and Affiliations
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Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
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Item 12 Brokerage Practices
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Item 13 Review of Accounts
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Item 14 Client Referrals and Other Compensation
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Item 15 Custody
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Item 16 Investment Discretion
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Item 17 Voting Client Securities
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Item 18 Financial Information
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Item 4 Advisory Business
J.W. Burns & Company, Inc. is an SEC-registered investment adviser with its principal
place of business located in DeWitt, New York. J.W. Burns & Company, Inc. began
conducting business in 1974.
Listed below are the firm's principal shareholders (i.e., those individuals and/or entities
controlling 25% or more of this company).
James C. Burns, President, Chief Operating Officer
J.W. Burns & Company, Inc. offers the following advisory services to our clients:
INDIVIDUAL PORTFOLIO MANAGEMENT
Our firm provides asset management of client funds based on the individual needs of
the client. Through personal discussions in which goals and objectives based on the
client's particular circumstances are established, we develop the client's personal
investment policy. We create and manage a portfolio based on that policy. During our
data-gathering process, we determine the client's individual objectives, time horizons,
risk tolerance, and liquidity needs. As appropriate, we may also review and discuss a
client's prior investment history, as well as family composition and background.
We manage these advisory accounts on a discretionary or non-discretionary basis.
Account supervision is guided by the client's stated objectives (i.e., maximum capital
appreciation, growth, income, or growth and income), as well as tax considerations.
Clients may impose reasonable restrictions on investing in certain securities, types of
securities, or industry sectors.
Once the client's portfolio has been established, we review the portfolio periodically, and
if necessary, rebalance the portfolio at that time, based on the client's individual needs.
Our investment recommendations are not limited to any specific product or service
offered by a broker-dealer or insurance company and will generally include advice
regarding the following securities:
• Exchange-listed securities
• Commercial paper
• Certificates of deposit
• Corporate bonds
• Municipal securities
• United States governmental securities
• Mutual fund shares
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Because some types of investments involve certain additional degrees of risk, they will
only be implemented when consistent with the client's stated investment objectives,
tolerance for risk, liquidity and suitability.
Limitations of Financial Planning and Non-Investment Consulting Services
To the extent requested by a client, we may provide financial planning and related
consulting services. However, we do not assist clients with the implementation of any
financial plan, unless we have agreed to do so in writing.
Although we may provide recommendations regarding non-investment related matters,
such as estate planning, tax planning and insurance we do not serve as a law firm,
accounting firm, or insurance agency, and no portion of our services should be
construed as legal, accounting, or insurance implementation services. Accordingly, we
do not prepare estate planning documents, tax returns or sell insurance products.
To the extent requested by a client, we may recommend the services of other
professionals for certain non-investment implementation purposes (i.e., attorneys,
accountants, insurance agents, etc.). The client is under no obligation to engage the
services of any such recommended professional. The client retains absolute discretion
over all such implementation decisions and is free to accept or reject any
recommendation.
Client Obligations
In performing its services, we shall not be required to verify any information received
from a client or from the client's other designated professionals, and we are expressly
authorized to rely thereon. Moreover, each client is advised that it remains their
responsibility to promptly notify us if there is ever any change in the client’s financial
situation or investment objectives for the purpose of reviewing, evaluating or revising
our previous recommendations and/or services.
Non-Discretionary Service Limitations
Clients that determine to engage us on a non-discretionary investment advisory basis
must be willing to accept that we cannot effect any account transactions without
obtaining prior consent to any such transaction(s) from the client. Therefore, in the
event that we would like to make a transaction for a client’s account (including an
individual holding or in the event of general market correction), and the client is
unavailable, we will be unable to effect the account transaction(s) (as it would for its
discretionary clients) without first obtaining the client’s consent.
Retirement Rollovers-Conflict of Interest
A client or prospective client leaving an employer typically has four options regarding an
existing retirement plan (and may engage in a combination of these options): (i) leave
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the money in the former employer’s plan, if permitted, (ii) roll over the assets to the new
employer’s plan, if one is available and rollovers are permitted, (iii) roll over to an
Individual Retirement Account (“IRA”), or (iv) cash out the account value (which could,
depending upon the client’s age, result in adverse tax consequences). We do not
provide recommendations on rollovers. However, if requested, we may provide
educational materials to assist clients who are considering a rollover. No client is under
any obligation to rollover retirement plan assets to an account for us to manage.
Portfolio Activity
We have a fiduciary duty to provide services consistent with the client's best interest.
As part of its investment advisory services, we will review client portfolios on an ongoing
basis to determine if any changes are necessary based upon various factors, including
but not limited to investment performance, fund manager tenure, style drift, account
additions/withdrawals, the client's financial circumstances, and changes in the client's
investment objectives. Based upon these and other factors, there may be extended
periods of time when we determine that changes to a client's portfolio are neither
necessary nor prudent. Notwithstanding, there can be no assurance that investment
decisions we make will be profitable or equal any specific performance levels.
Use of Mutual and Exchange Traded Funds
Most mutual funds and exchange traded funds are available directly to the public.
Therefore, a prospective client can obtain many of the funds that we may use
independent of engaging us as an investment advisor. However, if a prospective client
determines to do so, they will not receive our initial and ongoing investment advisory
services.
Cash Positions
We continue to treat cash as an asset class. As such, unless we determine to the
contrary, all cash positions (money markets, etc.) shall continue to be included as part
of a client’s total assets under management for purposes of calculating our advisory fee.
At any specific point in time, depending upon perceived or anticipated market
conditions/events (there being no guarantee that such anticipated market
conditions/events will occur), we may maintain cash positions for defensive purposes. In
addition, while assets are maintained in cash, such amounts could miss market
advances. Depending upon current yields, at any point in time, our advisory fee could
exceed the interest paid by the client’s money market fund.
Cash Sweep Accounts
Certain account custodians can require that cash proceeds from account transactions or
new deposits, be swept to and/or initially maintained in a specific custodian designated
sweep account. The yield on the sweep account will generally be lower than
those available for other money market accounts. When this occurs, to help mitigate the
corresponding yield dispersion we shall (usually within 30 days thereafter) generally
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(with exceptions) purchase a higher yielding money market fund (or other type security)
available on the custodian’s platform, unless we reasonably anticipate that we will utilize
the cash proceeds during the subsequent 30-day period to purchase additional
investments for the client’s account. Exceptions and/or modifications can and will
occur with respect to all or a portion of the cash balances for various reasons, including,
but not limited to the amount of dispersion between the sweep account and a money
market fund, the size of the cash balance, an indication from the client of an imminent
need for such cash, or the client has a demonstrated history of writing checks from the
account.
The above does not apply to the cash component maintained within an actively
managed investment strategy (the cash balances for which shall generally remain in the
custodian designated cash sweep account), an indication from the client of a need for
access to such cash, assets allocated to an unaffiliated investment manager and cash
balances maintained for fee billing purposes.
The client shall remain exclusively responsible for yield dispersion/cash balance
decisions and corresponding transactions for cash balances maintained in any
unmanaged accounts.
Cybersecurity Risk
The information technology systems and networks that we and our third-party service
providers use to provide services to our clients employ various controls that are
designed to prevent cybersecurity incidents stemming from intentional or unintentional
actions that could cause significant interruptions in our operations and/or result in the
unauthorized acquisition or use of clients’ confidential or non-public personal
information. We and our clients are nonetheless subject to the risk of cybersecurity
incidents that could ultimately cause them to incur financial losses and/or other adverse
consequences. Although we have established processes to reduce the risk of
cybersecurity incidents, there is no guarantee that these efforts will always be
successful, especially considering that we do not control the cybersecurity measures
and policies employed by third-party service providers, issuers of securities, broker-
dealers, qualified custodians, governmental and other regulatory authorities, exchanges
and other financial market operators and providers.
Client Privacy and Confidentiality
We maintain policies and procedures designed to help protect the confidentiality and
security of client nonpublic personal information (“NPPI”). NPPI includes, but is not
limited to, social security numbers, credit or debit card numbers, state identification card
numbers, driver’s license number and account numbers. We maintain administrative,
technical, and physical safeguards designed to protect such information from
unauthorized access, use, loss, or destruction. These safeguards include controls
relating to data access, information security, and incident response, and are reviewed to
address changes in risk and business. Client information may be disclosed in response
to regulatory requests, legal obligations, or as otherwise permitted by law, and any such
disclosure is made in accordance with applicable privacy and confidentiality
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requirements.
We may engage non-affiliated service providers in connection with providing advisory
services, and such providers may have access to client NPPI, as necessary, to perform
their functions. We confirm that service providers maintain safeguards designed to
protect client information from unauthorized access or use and provide notice to us in
the event of a cybersecurity incident involving client information maintained by the
service provider. While we maintain policies and procedures designed to protect client
information, such measures cannot eliminate all risk. We will notify clients in the event
of a data breach involving their NPPI as may be required by applicable state and federal
laws.
Wrap / Separately Managed Account Programs
In the event that we are engaged to provide investment advisory services as part of an
unaffiliated wrap-fee program, we will be unable to negotiate commissions and/or
transaction costs. Higher transaction costs adversely impact account performance.
Under a wrap program, the wrap program sponsor arranges for the investor participant
to receive investment advisory services, the execution of securities brokerage
transactions, custody and reporting services for a single specified fee. Participation in a
wrap program may cost the participant more or less than purchasing such services
separately.
AMOUNT OF MANAGED ASSETS
As of 12/31/2025 we were actively managing $991,851,346 of clients' assets on a
discretionary basis plus $34,958,526 of clients' assets on a non-discretionary basis.
Item 5 Fees and Compensation
PORTFOLIO MANAGEMENT SERVICES FEES
We shall receive an investment advisory fee based upon a percentage (%) of the
market value of the assets placed under our management ranging from negotiable up to
1.00%. Fees shall differ based upon various objective and subjective factors, including
but not limited to: the amount of assets to be managed; account composition; the scope
and complexity of the engagement; the anticipated number of meetings and servicing
needs; related accounts; future earning capacity; anticipated future additional assets;
the professional(s) rendering the service(s); and negotiations with the client. As a result
of these factors, similarly situated clients could pay different fees, and the services we
provide to any particular client could be available from other advisers at lower fees.
Our fees are billed quarterly, in advance, at the beginning of the first month of becoming
our client, and thereafter quarterly, based upon the value (market value or fair market
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value in the absence of market value), of the client's account at the end of the previous
quarter. We calculate client account values on a cash basis. Once we have calculated
our quarterly fee, we round our final billed fee to the nearest dollar. Generally, fees will
be debited from the account in accordance with the client authorization in the Client
Investment Advisory Agreement.
A minimum of $250,000 of assets under management is required for this service. This
account size may be negotiable under certain circumstances. We may group certain
related client accounts for the purposes of achieving the minimum account size and
determining the annualized fee.
Limited Negotiability of Advisory Fees: We retain the discretion to negotiate
alternative fees on a client-by-client basis. The specific annual fee will be identified in
the contract between the adviser and each client. We may group certain related client
accounts for the purposes of achieving the minimum account size requirements and
determining the annualized fee.
Based on special circumstances, discounts may be available to our advisory clients, and
to family members and friends of associated persons of our firm.
GENERAL INFORMATION
Termination of the Advisory Relationship: A client agreement may be canceled at
any time, by either party, for any reason upon receipt of 10 days' written notice. As
disclosed above, certain fees are paid in advance of services provided. Upon
termination of any account, any prepaid, unearned fees will be promptly refunded. In
calculating a client's reimbursement of fees, we will pro rate the reimbursement
according to the number of days remaining in the billing period.
Mutual Fund Fees: All fees paid to us for investment advisory services are separate
and distinct from the fees and expenses charged by mutual funds and/or EFTs to their
shareholders. These fees and expenses are described in each fund's prospectus.
These fees will generally include a management fee, other fund expenses, and a
possible distribution fee. If the fund also imposes sales charges, a client may pay an
initial or deferred sales charge. A client could invest in a mutual fund directly, without
our services. In that case, the client would not receive the services provided by our firm
which are designed, among other things, to assist the client in determining which mutual
fund or funds are most appropriate to each client's financial condition and objectives.
Accordingly, the client should review both the fees charged by the funds and our fees to
fully understand the total amount of fees to be paid by the client and to thereby evaluate
the advisory services being provided.
Wrap Fee Programs and Separately Managed Account Fees: Clients participating in
separately managed account programs may be charged various program fees in
addition to the advisory fee charged by our firm. Such fees may include the investment
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advisory fees of the independent advisers, which may be charged as part of a wrap fee
arrangement. In a wrap fee arrangement, clients pay a single fee for advisory,
brokerage and custodial services. Client's portfolio transactions may be executed
without commission charge in a wrap fee arrangement. In evaluating such an
arrangement, the client should also consider that, depending upon the level of the wrap
fee charged by the broker-dealer, the amount of portfolio activity in the client's account,
and other factors, the wrap fee may or may not exceed the aggregate cost of such
services if they were to be provided separately.
Additional Fees and Expenses: In addition to our advisory fees, clients are also
responsible for the fees and expenses charged by custodians and imposed by broker
dealers, including, but not limited to, any transaction charges imposed by a broker
dealer with which an independent investment manager effects transactions for the
client's account(s). Please refer to the "Brokerage Practices" section (Item 12) of this
Form ADV for additional information.
Grandfathering of Minimum Account Requirements: Pre-existing advisory clients
are subject to our minimum account requirements and advisory fees in effect at the time
the client entered into the advisory relationship. Therefore, our firm's minimum account
requirements will differ among clients.
ERISA Accounts: We are deemed to be a fiduciary to advisory clients that are
employee benefit plans or individual retirement accounts (IRAs) pursuant to the
Employee Retirement Income and Securities Act ("ERISA"). As such, our firm is subject
to specific duties and obligations under ERISA and the Internal Revenue Code that
include, among other things, restrictions concerning certain forms of compensation.
Advisory Fees in General: Clients should note that similar advisory services may (or
may not) be available from other registered (or unregistered) investment advisers for
similar or lower fees.
Limited Prepayment of Fees: Under no circumstances do we require or solicit
payment of fees in excess of $1,200 more than six months in advance of services
rendered.
Item 6 Performance-Based Fees and Side-By-Side Management
Furthermore, as we also have clients who do not pay performance-based fees, we have
an incentive to favor accounts that do pay such fees because compensation we receive
from these clients is more directly tied to the performance of their accounts.
We do not charge performance-based fees.
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Item 7 Types of Clients
We provide advisory services to the following types of clients:
Individuals (other than high net-worth individuals)
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• High net-worth individuals
• Pension and profit sharing plans (other than plan participants)
• Charitable organizations
• Corporations or other businesses not listed above
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
METHODS OF ANALYSIS
We use the following methods of analysis in formulating our investment advice and/or
managing client assets:
Fundamental Analysis: We attempt to measure the intrinsic value of a security by
looking at economic and financial factors (including the overall economy, industry
conditions, and the financial condition and management of the company itself) to
determine if the company is underpriced (indicating it may be a good time to buy) or
overpriced (indicating it may be time to sell).
Fundamental analysis does not attempt to anticipate market movements. This presents
a potential risk, as the price of a security can move up or down along with the overall
market regardless of the economic and financial factors considered in evaluating the
stock.
Risks for all forms of analysis: Our securities analysis methods rely on the
assumption that the companies whose securities we purchase and sell, the rating
agencies that review these securities, and other publicly available sources of
information about these securities are providing accurate and unbiased data. While we
are alert to indications that data may be incorrect, there is always a risk that our
analysis may be compromised by inaccurate or misleading information.
INVESTMENT STRATEGIES
We use the following strategy(ies) in managing client accounts, provided that such
strategy(ies) are appropriate to the needs of the client and consistent with the client's
investment objectives, risk tolerance, and time horizons, among other considerations:
Long-term purchases. We purchase securities with the idea of holding them in the
client's account for a year or longer. Typically, we employ this strategy when:
• We believe the securities to be currently undervalued, and/or
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• We want exposure to a particular asset class over time, regardless of the current
projection for this class.
A risk in a long-term purchase strategy is that by holding the security for this length of
time, we may not take advantage of short-term gains that could be profitable to a client.
Moreover, if our predictions are incorrect, a security may decline sharply in value before
we make the decision to sell.
Borrowing Against Assets/Risks. A client who has a need to borrow money could
determine to do so by using:
Margin-The account custodian or broker-dealer lends money to the client. The
custodian charges the client interest for the right to borrow money, and uses the
assets in the client’s brokerage account as collateral; and,
Pledged Assets Loan- In consideration for a lender (i.e., a bank, etc.) to make
a loan to the client, the client pledges investment assets held at the account
custodian as collateral.
These above-described collateralized loans are generally utilized because they typically
provide more favorable interest rates than standard commercial loans. These types of
collateralized loans can assist with a pending home purchase, permit the retirement of
more expensive debt, or enable borrowing in lieu of liquidating existing account
positions and incurring capital gains taxes. However, such loans are not without
potential material risk to the client’s investment assets. The lender (i.e., custodian, bank,
etc.) will have recourse against the client’s investment assets in the event of loan
default or if the assets fall below a certain level. For this reason, we do not recommend
such borrowing unless it is for specific short-term purposes (i.e., a bridge loan to
purchase a new residence). We do not recommend such borrowing for investment
purposes (i.e., to invest borrowed funds in the market). Regardless, if the client was to
determine to utilize margin or a pledged assets loan, the following economic benefits
would inure to our firm:
by taking the loan rather than liquidating assets in the client’s account, we
continue to earn a fee on such Account assets; and,
if the client invests any portion of the loan proceeds in an account to be
managed by our firm, we will receive an advisory fee on the invested amount;
and,
if our advisory fee is based upon the higher margined account value, we will
earn a correspondingly higher advisory fee. This could provide our firm with a
disincentive to encourage the client to discontinue the use of margin.
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The client must accept the above risks and potential corresponding consequences
associated with the use of margin or a pledged assets loan.
Investment Risk
Investing in securities involves risk of loss that clients should be prepared to bear.
Different types of investments involve varying degrees of risk, and it should not be
assumed that future performance of any specific investment or investment strategy
(including the investments and/or investment strategies recommended or undertaken by
us) will be profitable or equal any specific performance level(s).
Item 9 Disciplinary Information
We are required to disclose any legal or disciplinary events that are material to a client's
or prospective client's evaluation of our advisory business or the integrity of our
management.
Our firm and our management personnel have no reportable disciplinary events to
disclose.
Item 10 Other Financial Industry Activities and Affiliations
Clients should be aware that the receipt of additional compensation by the firm and its
management persons or employees creates a conflict of interest that may impair the
objectivity of our firm and these individuals when making advisory recommendations.
We endeavor at all times to put the interest of our clients first as part of our fiduciary
duty as a registered investment adviser; we take the following steps to address this
conflict:
• We disclose to clients the existence of all material conflicts of interest;
• We collect, maintain and document accurate, complete and relevant client
background information, including the client's financial goals, objectives and risk
tolerance;
• Our firm's management conducts regular reviews of each client account to verify
that all recommendations made to a client are suitable to the client's needs and
circumstances;
• We require that our employees seek prior approval of any outside employment
activity so that we may ensure that any conflicts of interests in such activities are
properly addressed;
• We periodically monitor these outside employment activities to verify that any
conflicts of interest continue to be properly addressed by our firm; and
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• We educate our employees regarding the responsibilities of a fiduciary, including
the need for having a reasonable and independent basis for the investment
advice provided to clients.
Item 11 Code of Ethics, Participation or Interest in Client Transactions and
Personal Trading
Our firm has adopted a Code of Ethics which sets forth high ethical standards of
business conduct that we require of our employees, including compliance with
applicable federal securities laws.
The firm and our personnel owe a duty of loyalty, fairness and good faith towards our
clients, and have an obligation to adhere not only to the specific provisions of the Code
of Ethics but to the general principles that guide the Code.
Our Code of Ethics includes policies and procedures for the review of quarterly
securities transactions reports as well as initial and annual securities holdings reports
that must be submitted by the firm's access persons. Among other things, our Code of
Ethics also requires the prior approval of any acquisition of securities in a limited
offering (e.g., private placement) or an initial public offering. Our code also provides for
oversight, enforcement and record keeping provisions.
Our Code of Ethics further includes the firm's policy prohibiting the use of material non-
public information. While we do not believe that we have any particular access to non-
public information, all employees are reminded that such information may not be used in
a personal or professional capacity.
A copy of our Code of Ethics is available to our advisory clients and prospective clients.
You may request a copy by email sent to kwheeler@jwburns.com, or by calling us at
315-449-1341.
The firm and individuals associated with our firm are prohibited from engaging in
principal transactions.
The firm and individuals associated with our firm are prohibited from engaging in agency
cross transactions.
Our Code of Ethics is designed to assure that the personal securities transactions,
activities and interests of our employees will not interfere with (i) making decisions in the
best interest of advisory clients and (ii) implementing such decisions while, at the same
time, allowing employees to invest for their own accounts.
Our firm and/or individuals associated with our firm may buy or sell for their personal
accounts securities identical to or different from those recommended to our clients. In
addition, any related person(s) may have an interest or position in a certain security(ies)
which may also be recommended to a client.
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It is the expressed policy of our firm that no person employed by us may purchase or
sell any security prior to a transaction(s) being implemented for an advisory account,
thereby preventing such employee(s) from benefiting from transactions placed on behalf
of advisory accounts.
We generally do not aggregate our employee trades with client trades. However, if we
were to aggregate our employee trades with client transactions, we would do so only
where possible and when compliant with our duty to seek best execution for our clients.
In these instances, participating clients will receive an average share price and
transaction costs will be shared equally and on a pro-rata basis. In the instances where
there is a partial fill of a particular batched order, we will allocate all purchases pro-rata,
with each account paying the average price. Our employee accounts will be included in
the pro-rata allocation.
As these situations represent actual or potential conflicts of interest to our clients, we
have established the following policies and procedures for implementing our firm's Code
of Ethics, to ensure our firm complies with its regulatory obligations and provides our
clients and potential clients with full and fair disclosure of such conflicts of interest:
1. No principal or employee of our firm may put his or her own interest above the
interest of an advisory client.
2. No principal or employee of our firm may buy or sell securities for their personal
portfolio(s) where their decision is a result of information received as a result of
his or her employment unless the information is also available to the investing
public.
3. It is the expressed policy of our firm that no person employed by us may
purchase or sell any security prior to a transaction(s) being implemented for an
advisory account. This prevents such employees from benefiting from
transactions placed on behalf of advisory accounts.
4. Our firm requires prior approval for any IPO or private placement investments by
related persons of the firm.
5. We maintain a list of all reportable securities holdings for our firm and anyone
associated with this advisory practice that has access to advisory
recommendations ("access person"). These holdings are reviewed on a regular
basis by our firm's Chief Compliance Officer or his/her designee.
6. We have established procedures for the maintenance of all required books and
records.
7. Clients can decline to implement any advice rendered, except in situations where
our firm is granted discretionary authority.
8. All of our principals and employees must act in accordance with all applicable
Federal and State regulations governing registered investment advisory
practices.
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9. We require delivery and acknowledgment of the Code of Ethics by each
supervised person of our firm.
10. We have established policies requiring the reporting of Code of Ethics violations
to our senior management.
11. Any individual who violates any of the above restrictions may be subject to
termination.
Item 12 Brokerage Practices
We do not have any soft-dollar arrangements and does not receive any soft-dollar
benefits.
We may block trades where possible and when advantageous to clients. This blocking
of trades permits the trading of aggregate blocks of securities composed of assets from
multiple client accounts, so long as transaction costs are shared equally and on a pro-
rated basis between all accounts included in any such block.
Block trading may allow us to execute equity trades in a timelier, more equitable
manner, at an average share price. We will typically aggregate trades among clients
whose accounts can be traded at a given broker, and generally will rotate or vary the
order of brokers through which it places trades for clients on any particular day. Our
block trading policy and procedures are as follows:
1. Transactions for any client account may not be aggregated for execution if the
practice is prohibited by or inconsistent with the client’s advisory agreement with
the firm or our firm’s order allocation policy.
2. The trading desk in concert with the portfolio manager must determine that the
purchase or sale of the particular security involved is appropriate for the client
and consistent with the client’s investment objectives and with any investment
guidelines or restrictions applicable to the client’s account.
3. The portfolio manager must reasonably believe that the order aggregation will
benefit, and will enable us to seek best execution for each client participating in
the aggregated order. This requires a good faith judgment at the time the order
is placed for the execution. It does not mean that the determination made in
advance of the transaction must always prove to have been correct in the light of
a “20-20 hindsight” perspective. Best execution includes the duty to seek the
best quality of execution, as well as the best net price.
4. Prior to entry of an aggregated order, a written order ticket must be completed
which identifies each client account participating in the order and the proposed
allocation of the order, upon completion, to those clients.
5. If the order cannot be executed in full at the same price or time, the securities
actually purchased or sold by the close of each business day must be allocated
pro-rata among the participating client accounts in accordance with the initial
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order ticket or other written statement of allocation. However, adjustments to this
pro-rata allocation may be made to participating client accounts in accordance
with the initial order ticket or other written statement of allocation. Furthermore,
adjustments to this pro-rata allocation may be made to avoid having odd
amounts of shares held in any client account, or to avoid excessive ticket
charges in smaller accounts.
6. Generally, each client that participates in the aggregated order must do so at the
average price for all separate transactions made to fill the order, and must share
in the commissions on a pro-rata basis in proportion to the client’s participation.
Under the client’s agreement with the custodian/broker, transaction costs may be
based on the number of shares traded for each client.
7. If the order will be allocated in a manner other than that stated in the initial
statement of allocation, a written explanation of the change must be provided to
and approved by the Chief Compliance Officer no later than the morning
following the execution of the aggregate trade.
8. Our client account records separately reflect, for each account in which the
aggregated transaction occurred, the securities which are held by, and bought
and sold for, that account.
9. Funds and securities for aggregated orders are clearly identified on our records
and to the broker-dealers or other intermediaries handling the transactions, by
the appropriate account numbers for each participating client.
10. No client or account will be favored over another.
11. Any trading errors that result in a profit, the profit should be remitted to one of the
following charities: Catholic Charities, Rescue Mission, Salvation Army or
WCNY.
We recommend that clients establish brokerage accounts with the Schwab Institutional
division of Charles Schwab & Co., Inc. ("Schwab"), a FINRA registered broker-dealer,
member SIPC, to maintain custody of clients' assets and to effect trades for their
accounts. Although we recommend that clients establish accounts at Schwab, it is the
client's decision to custody assets with Schwab. We are independently owned and
operated and not affiliated with Schwab.
Schwab provides us with access to its institutional trading and custody services, which
are typically not available to Schwab retail investors. These services generally are
available to independent investment advisers on an unsolicited basis, at no charge to
them so long as a total of at least $10 million of the adviser's clients' assets are
maintained in accounts at Schwab Institutional. These services are not contingent upon
our firm committing to Schwab any specific amount of business (assets in custody or
trading commissions). Schwab's brokerage services include the execution of securities
transactions, custody, research, and access to mutual funds and other investments that
are otherwise generally available only to institutional investors or would require a
significantly higher minimum initial investment.
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For our client accounts maintained in its custody, Schwab generally does not charge
separately for custody services but is compensated by account holders through
commissions and other transaction-related or asset-based fees for securities trades that
are executed through Schwab or that settle into Schwab accounts.
Schwab Institutional also makes available to our firm other products and services that
benefit our firm but may not directly benefit our clients' accounts.
Many of these products and services may be used to service all or some substantial
number of our client accounts, including accounts not maintained at Schwab.
Schwab's products and services that assist us in managing and administering our
clients' accounts include software and other technology that:
i. Provide access to client account data (such as trade confirmations and account
statements);
ii. Facilitate trade execution and allocate aggregated trade orders for multiple client
accounts;
iii. Provide research, pricing and other market data; iv. Facilitate payment of our
fees from clients' accounts; and
v. Assist with back-office functions, record keeping and client reporting.
Schwab Institutional also offers other services intended to help us manage and further
develop our business enterprise. These services may include:
i. Compliance, legal and business consulting;
ii. Publications and conferences on practice management and business
succession.
Item 13 Review of Accounts
PORTFOLIO MANAGEMENT SERVICES
Reviews: While the underlying securities within Individual Portfolio Management
Services accounts are continually monitored, these accounts are reviewed at least
quarterly. Accounts are reviewed in the context of each client's stated investment
objectives and guidelines. More frequent reviews may be triggered by material changes
in variables such as the client's individual circumstances, or the market, political or
economic environment.
These accounts are reviewed by one of either: James C. Burns, President/CEO;
Edward A. Grassi, Vice President & Senior Portfolio Manager; Peter N. Bunitsky, Senior
Portfolio Manager & Financial Advisor; Andrew J. Derrenbacker, Senior Portfolio
Manager & Financial Advisor and Thaddeus J. Malley, Portfolio Manager & Financial
Advisor.
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Reports: In addition to the monthly statements and confirmations of transactions that
Portfolio Management Services clients receive from their broker-dealer, we will provide
quarterly reports summarizing account performance, balances and holdings.
Item 14 Client Referrals and Other Compensation
CLIENT REFERRALS
Our firm does not have any active Promoter relationships whereby we would
compensate, directly or indirectly, any person, other than our related persons, for client
referrals.
However, the firm may pay legacy referral fees to independent persons who previously
introducing clients to us.
As a matter of firm practice, the advisory fees paid to us by clients referred by promoters
are not increased as a result of any referral.
Item 15 Custody
We previously disclosed in the "Fees and Compensation" section (Item 5) of this
Brochure that our firm directly debits advisory fees from client accounts.
As part of this billing process, the client's custodian is advised of the amount of the fee
to be deducted from that client's account. On at least a quarterly basis, the custodian is
required to send to the client a statement showing all transactions within the account
during the reporting period.
Because the custodian does not calculate the amount of the fee to be deducted, it is
important for clients to carefully review their custodial statements to verify the accuracy
of the calculation, among other things. Clients should contact us directly if they believe
that there may be an error in their statement.
Our firm does not have actual or constructive custody of client accounts.
Item 16 Investment Discretion
Clients may hire us to provide discretionary asset management services, in which case
we place trades in a client's account without contacting the client prior to each trade to
obtain the client's permission.
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Our discretionary authority includes the ability to do the following without contacting the
client:
• Determine the security to buy or sell; and/or
• Determine the amount of the security to buy or sell
Clients give us discretionary authority when they sign a discretionary agreement with
our firm and may limit this authority by giving us written instructions. Clients may also
change/amend such limitations by once again providing us with written instructions.
Item 17 Voting Client Securities
As a matter of firm policy, we do not vote proxies on behalf of clients. Therefore,
although our firm may provide investment advisory services relative to client investment
assets, clients maintain exclusive responsibility for: (1) directing the manner in which
proxies solicited by issuers of securities beneficially owned by the client shall be voted,
and (2) making all elections relative to any mergers, acquisitions, tender offers,
bankruptcy proceedings or other type events pertaining to the client's investment
assets.
Clients are responsible for instructing each custodian of the assets to forward to the
client copies of all proxies and shareholder communications relating to the client's
investment assets.
We do not offer any consulting assistance regarding proxy issues to clients.
Item 18 Financial Information
Under no circumstances do we require or solicit payment of fees in excess of $1,200
more than six months in advance of services rendered.
We have no additional financial circumstances to report.
We have not been the subject of a bankruptcy petition at any time during the past ten
years.
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