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Investment Adviser
Brochure Part 2A
Kirkwood Financial Services, LLC
dba Secure Financial Management
4630 De Zavala Rd
San Antonio, TX 78249
Main Telephone No. (210) 428-6250
www.sfmplanning.com
This brochure provides information about the qualifications and business practices
of Kirkwood Financial Services, LLC. If you have any questions about the contents
of this brochure, please contact us at 210-428-6250.
The information in this brochure has not been approved or verified by the United
States Securities and Exchange Commission or any state securities authority.
Additional information about Kirkwood Financial Services, LLC also is available on
the SEC’s website at www.adviserinfo.sec.gov.
The use of the term registered investment adviser does not imply a certain level
of skill or training.
March 3, 2025
Item 2 – Material Changes
There have been no material changes to this Brochure since the last annual amendment
was submitted on March 3, 2025.
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Item 3 – Table of Contents
Item 1 – Cover Page
Item 2 – Material Changes ........................................................................................ 1
Item 3 – Table of Contents ....................................................................................... 2
Item 4 – Advisory Business ....................................................................................... 3
Item 5 – Fees and Compensation .............................................................................. 5
Item 6 – Performance-Based Fees and Side-By-Side Management ................................ 7
Item 7 – Types of Clients .......................................................................................... 7
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss .......................... 7
Item 8.A – Frequent Trading of Securities ................................................................ 10
Item 8.B – Material Risks of Particular Securities ....................................................... 10
Item 9 – Disciplinary Information ............................................................................ 11
Item 9.A – Criminal or Civil Actions .......................................................................... 11
Item 9.B – Administrative Proceedings ..................................................................... 11
Item 9.C – Self-Regulatory Organization (“SRO”) Proceedings .................................... 11
Item 10 – Other Financial Industry Activities and Affiliations ....................................... 11
Item 10.A – Broker-Dealer Registration .................................................................... 11
Item 10.B – Futures Commission Merchant/Commodities ........................................... 11
Item 10.C – Relationships with Related Persons ........................................................ 11
Item 10.D – Relationships with Other Advisers .......................................................... 12
Item 11 – Code of Ethics, Participation or Interest in Client Transactions and Personal
Trading ................................................................................................................. 12
Item 11.A – Code of Ethics ..................................................................................... 12
Item 11.B – Participation or Interest in Client Transactions ........................................ 12
Item 11.C – Personal Trading by Associated Persons ................................................. 13
Item 11.D – Conflicts of Interest with Personal Trading by Associated Persons ............. 13
Item 12 – Brokerage Practices ................................................................................. 13
Item 12.A – Factors in Selecting or Recommending Broker-Dealers ............................. 13
Item 12.A1 – Research and Other Soft Dollar Benefits ........................................ 14
Item 12.A2 – Brokerage for Client Referrals ....................................................... 14
Item 12.A3 – Directed Brokerage ...................................................................... 14
Item 12.B – Trade Aggregation ............................................................................... 14
Item 13 – Review of Accounts ................................................................................. 14
Item 14 – Client Referrals and Other Compensation .................................................. 14
Item 15 – Custody ................................................................................................. 15
Item 16 – Investment Discretion ............................................................................. 15
Item 17 – Voting Client Securities ............................................................................ 15
Item 18 – Financial Information .............................................................................. 15
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Item 4 – Advisory Business
Kirkwood Financial Services, LLC (“KFS” or “the Adviser”) was founded in Texas in January
2011. Jamin Kirkwood is the principal owner.
Portfolio and Investment Management Services
The Adviser provides monitoring of accounts on a discretionary basis to include investment
allocation recommendations and reallocation of the portfolio when appropriate. The
Adviser may execute securities transactions for clients without having to obtain specific
client consent prior to each transaction. Discretionary authority is limited to investments
within a client’s managed accounts. However, clients may impose restrictions on investing
in certain securities or types of securities.
When the Adviser manages client assets on a non-discretionary basis, the Adviser notifies
the client and obtains permission prior to the sale or purchase of each security within the
managed account. Clients may decide not to invest in certain securities or types of
securities and may refuse to approve securities transactions.
Sub-Advisory Services
The Adviser may enter into sub-advisory agreements with various independent investment
advisers (“Sub-advisers”) in order to be able to offer investment management services to
clients. Sub-advisers are often chosen because they possess certain expertise in securities
or investment strategies that the Adviser does not have. Sub-advisory relationships enable
the Adviser to offer clients a broader range of services.
Under separate agreement the Adviser will have the authority to allocate and reallocate
client assets among various investment managers and will allocate assets to the Sub-
advisers based on that authority. Sub-advisers are licensed as investment advisers by their
resident states and other applicable jurisdictions or with the Securities and Exchange
Commission.
The Adviser will gather information about a client's financial situation and investment
objectives. The Sub-adviser will have the power and authority to supervise and direct all
investment decisions for those accounts designated by the Adviser on a discretionary
basis, including the purchase and sale of securities and any other transactions unless
specifically directed otherwise by the Adviser in writing.
The Sub-adviser will have discretionary authority to aggregate (combine) purchases and
sales of securities with similar orders of non-Adviser clients and proportionately divide up
securities if unable to fill all orders.
An account will be deemed to have purchased or sold its proportionate share of the
securities at the average price determined for the overall transaction when transactions
are aggregated. More information on the Sub-adviser’s aggregation policies is shown in
the Sub-Adviser’s brochure.
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Assets Under Management
The Adviser manages $313,470,670 in client assets on a discretionary basis.
The Adviser does provide portfolio management services to wrap fee programs.
Financial Planning & Consulting Services
The Adviser provides comprehensive and modular financial planning and consulting
services consistent with a client’s financial and tax status, in addition to their risk tolerance
and investment objectives. Comprehensive financial planning services generally include
budgetary, estate, tax, business and other planning services as needed. Modular financial
planning services may address one or more of the planning areas indicated or another
service requested by a client.
The Adviser starts the financial planning process by taking a financial inventory. This
generally involves gathering enough data to perform an analysis of client liabilities, cash
flow, net worth and tax assessments. The Adviser also evaluates client insurance coverage
and needs. The Adviser’s next step typically involves assisting clients with formalizing their
goals and plotting their investment timeline.
Retainer Services
Clients who elect to receive retainer services must have ongoing financial planning needs.
The financial planning services and processes are similar to those that were previously
described but include periodic reviews, updates and recommendations regarding cash flow
and risk management, and investment, tax, estate, and retirement planning as requested
by the client.
Financial Planning Conflicts of Interest
There is an incentive for the Adviser offering financial planning services to recommend
products or services for which the Adviser or an associated person may receive
compensation. A conflict of interest is created whenever the Adviser or an associated
person of the Adviser recommends products or services to a client for which the Adviser
or an associated person receives compensation. However, financial planning clients are
under no obligation to act upon any recommendations of the Adviser or to execute any
transactions through the Adviser or an associated person if they decide to follow the
recommendations. See Item 10 of this document for additional information.
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Item 5 – Fees and Compensation
Portfolio and Investment Management Service Fees
Clients who elect to engage in Portfolio and Investment Management Services agree to
pay fees based on a client’s assets under management and the following schedule:
Annualized Fees
To
$1,000,000
From
$0
$1,000,000+
Per Year
up to 2%
Negotiable
Fees are paid monthly (1/12 of the annual fee each month) in arrears and are negotiable
when assets are more than $1,000,000 and based on the range of services provided when
assets are $1,000,000 and below. Fees are due on the first day of the calendar month
and are based on the account’s asset value as of the last business day of the prior calendar
month. Fees are prorated for accounts opened during the month. The Adviser may invoice
clients or deducts fees directly from client accounts based on client preference.
The account custodian may charge fees, which are in addition to and separate from
advisory fees. Accounts may incur transaction costs, retirement plan administration fees,
mutual fund annual expenses and other fees. The Adviser may offset some trading costs.
Clients should note that fees for comparable services vary and lower or higher fees may
be charged by different providers for similar services.
Clients will have a period of five (5) business days from the date of signing an advisory
agreement to unconditionally rescind the agreement and receive a full refund of all fees.
Thereafter, either party may terminate the advisory agreement with 30 days written notice.
Since fees are payable only after services are provided, there are no unearned fees and
the client will not have a refund due upon early termination of the advisory agreement.
However, the Adviser will prorate fees to the date of termination.
Sub-Advisory Fees
Sub-advisers are paid a portion of the fees paid to the Adviser. The Adviser will negotiate
the rate that is payable to each sub-adviser. Fees generally range from 0.25% to 0.50%
annually. The Adviser will not charge additional fees to cover the cost of services provided
by sub-advisers.
Sub-advisory fees are assessed in accordance with the ADV Part 2A brochure or equivalent
disclosure document of the sub-adviser, which also contains complete information
regarding interested parties. The account custodian collects investment management fees
and allocates them among all interested parties. Clients will receive an ADV Part 2A
brochure of their sub-adviser in addition to the Part 2A brochure of the Adviser.
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Financial Planning & Consulting Fees
The Adviser charges clients an hourly fee for consulting and financial planning services
that are not ongoing. Clients are billed at the rate of $300 an hour. Hourly fees are payable
as services are performed and the Adviser will regularly invoice clients for fees that are
currently due and payable.
The Adviser may charge fixed fees which typically don’t exceed $20,000 and are based on
the variety and complexity of the services that will be provided; business and specialized
planning (such as real estate) are examples. The size and type of business or businesses,
number of investment properties, location or locations of businesses or properties, and
travel requirements are factors that would impact the fee. Upon signing an agreement, a
deposit of no more than 50% of the fixed fee will be required; the amount is noted in the
agreement the client signs. The balance is due upon delivery of the plan or completion
of the services.
If clients elect to implement recommendations made in a financial plan, their accounts
may incur transaction costs, retirement plan administration fees, and other mutual fund
annual expenses that are charged by broker-dealers, plan administrators or mutual fund
companies that sell securities or provide additional services to Adviser clients. These fees
are in addition to and separate from planning and consulting fees. Planning and consulting
fees are not negotiable.
The Adviser anticipates that a financial plan produced will be delivered within six months
or sooner of the date of the agreement. The Adviser considers fees for financial planning
to be earned as progress is realized toward creation of the plan. Under no circumstances
will the Adviser earn fees in excess of $500 more than six months in advance of services
rendered.
The client has the right to terminate an agreement without penalty within five business
days after entering into the agreement. Thereafter, when clients are receiving financial
planning and consulting services either party may terminate the agreement prior to
delivery of the plan or completion of the services with written notice.
Retainer Service Fees
Clients who elect to receive retainer services are billed up to $150 monthly in arrears. Fees
are due on the first day of the following calendar month and are prorated for agreements
signed during the month. The Adviser allocates between 45 minutes and an hour a month
to each client subject to the $150 monthly rate. The monthly fee will be set based on the
hourly fee rate, the range of services the client selects and the anticipated time needed
to deliver the services. As long as the services continue the monthly rate will be evaluated
on an annual basis and adjusted based on mutual agreement. The client will sign an
amended agreement if the monthly rate is changed.
After five business days when clients are receiving retainer services either party may
terminate the agreement by providing the other party with written notice.
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If the agreement doesn’t terminate before services have been completed, it will terminate
annually or when financial planning services have been rendered, whichever comes first.
Client who wishes to have the services continue must signed a new agreement annually.
Upon early termination, fees will be prorated to the date of termination and any unearned
portion of the fees will be refunded to the Client. Termination of the agreement shall not,
in any case, affect or preclude the consummation of any prior transaction.
Receipt of Additional Compensation
Neither the Adviser nor any supervised person is associated with any broker dealer or
accepts compensation for the sale of securities or other investment products, including
asset-based sales charges or service fees from the sale of mutual funds.
Item 6 – Performance-Based Fees and Side-By-Side
Management
The Adviser does not charge or receive, directly or indirectly, any performance-based fees.
Item 7 – Types of Clients
The Adviser provides advisory services to:
•
Individuals – Trusts, estates, 401(k) plans and IRAs of a household count as one
individual.
• High net worth individuals – An individual who is a “qualified client” under rule
205-3 of the Advisers Act of 1940 or is a “qualified purchaser”.
• Business entities including sole proprietorships
Account Minimums
The Adviser does not impose a minimum account requirement on clients.
Item 8 – Methods of Analysis, Investment Strategies and
Risk of Loss
Method of Analysis
The Adviser’s main sources of financial information are prospectuses, research materials
prepared by others, corporate rating services, annual reports and company press releases.
The Adviser may utilize official statements, continuing disclosures and other information
available through the MSRB's Electronic Municipal Market Access system (EMMA) when
analyzing municipal securities.
Fundamental Analysis
The Adviser uses fundamental analysis. Fundamental analysis involves predicting the price
movement of an asset based on measures that are related to the underlying business.
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This method is used to judge the performance of management. (Although it is important
to note that things outside of management’s control can impact performance.)
Comparing the margins of the company and its relative performance to that of two or
three of its peers will give an idea of whether the performance is potentially outside of
management’s control.
The Adviser may recommend one or a combination of assets and investment strategies
as follows:
Mutual & Exchange Traded Funds
The Adviser recommends index and actively managed, mutual and exchange traded funds
when designing client portfolios. The Adviser considers index funds based on how closely
the funds’ characteristics mirror the indices they track.
The Adviser analyzes actively managed funds by comparing funds that target the same
market sector and have the same investment style using prospectuses and other sources
of information.
The Adviser reviews the following prior to recommending funds to clients:
• Rank in Category over various periods
• Return Rating
• Risk Rating
• YTD Return (Outsize swings in comparisons to peers can be a sign of risky practices
such as placing large bets on certain sectors of the market.)
• 1 Yr Return
• 3 Yr Return
• 5 Yr Return (Typically over a five-year period, the economy experiences a complete
cycle. However, the way in which a manager operates in various economic
environments reflects the manager’s ability to make adjustments or stay the
course.)
• Loads
• Total Expense Ratios
• Net Assets
• Turnover
• Median Market Capitalization
The Adviser also takes the manager or management team tenure under consideration to
determine who was responsible for generating the performance numbers.
Variable Annuities
A variable annuity (“VA”) is an insurance contract with an investment component so a
salesperson must hold securities and insurance licenses. Investments are typically
managed through pooled investment vehicles called subaccounts. The Adviser analyzes
VA contracts based on the contract and subaccount features.
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The criterion used to analyze subaccounts is similar to the processes used for mutual and
exchange traded funds. Variable annuities typically offer:
• Regular stream of income or a lump sum payout at a future time
• Tax-deferred treatment of earnings
• Death benefits
Public Equity
A corporation may issue stock to the general public after registration. Stock represents an
ownership interest in a company. The Adviser uses valuation measures and financial
information, evaluates the regulatory environment, analyzes products or services that are
available or under development and the factors that can impact them to predict the price
movement of a company’s stock. The Adviser also makes comparisons to the company’s
peers and to the broader market.
Corporate Debt & Municipal Securities
The Adviser generally analyzes the current yield, yield to maturity, yield to call, call and
default risks, and interest coverage. Debt is issued by federal, state and foreign
governments and corporations to finance their operations. Debt represents their promise
to repay the borrowed amount with interest according to the terms and conditions of the
debt instrument. Debt obligations offer limited participation in the upside of a business.
In exchange holders receive interest and a position that is generally senior to equity in a
bankruptcy.
Investment Strategies
The Adviser works with each client to design an appropriate investment strategy based
on their financial and tax status, risk tolerance and investment objectives. The Adviser
usually recommends investment strategies for the long-term, but may occasionally
recommend short-term investment and hedging strategies. The Adviser generally
recommends a target asset mix with periodic rebalancing.
Modern Portfolio Theory
The Adviser uses Modern Portfolio Theory as one of its core investment strategies. Modern
Portfolio Theory (“MPT”) involves a type of asset diversification that uses a mathematical
formula for diversifying client investments and minimizing risk. MPT allows clients to
attempt to maximize expected return on investments for a given amount of portfolio risk
or minimize risk for a given level of expected return through carefully choosing the
allocations of various assets in a client portfolio.
The idea is to select a portfolio of investments that collectively has a lower risk than any
one individual asset. MPT describes how to select a portfolio with the highest possible
expected return taking into consideration the amount of risk that a particular client is
willing to bear.
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Expected returns are based on historical return data and the correlation among assets can
converge and diverge for extended periods. This means that portfolios may not perform
as anticipated.
Risk of Loss
Clients are advised that investing in securities involves the risk of loss of the entire principal
amount invested including any gains. Clients should not invest unless they are able to
bear this risk. Any of the above investment strategies may lead to a loss on investments.
Even hedging strategies may fail if markets move against the hedged investments. In
addition, investing carries with it opportunity risk. It is impossible to accurately predict
the sectors of the market or asset classes that will have more favorable returns for a
given period.
Item 8.A – Frequent Trading of Securities
The Adviser is not involved in the frequent trading of securities.
Item 8.B – Material Risks of Particular Securities
The Adviser doesn’t recommend any type of security that involves significant or unusual
risks. The Adviser doesn’t recommend any type of significant investment strategy or
method of analysis that involves material risks. However, investors should note the
following:
Municipal securities – Municipal securities are backed by either the full faith and credit
of the issuer or by revenue generated by a specific project (like a toll road or parking
garage) for which the securities were issued.
The latter type of securities could quickly lose value or even become virtually worthless if
the expected project revenue does not meet expectations.
Variable annuities – VAs may also be subject to:
Investment losses
• Taxes and federal penalties for early withdrawal
• Surrender charges for early withdrawal can last for several years
• Earnings taxed at ordinary income tax rates
• Mortality expense to compensate the insurance company for insurance risks
• Fees and expenses imposed for the subaccounts
• Other features with additional fees and charges
•
Clients should consult the Adviser if they have questions concerning the basic
characteristics of these or other investment products or about the risks and potential
rewards of investing.
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Item 9 – Disciplinary Information
The Adviser does not have any disciplinary information to disclose.
Item 9.A – Criminal or Civil Actions
Neither the Adviser nor any management person has been found guilty of or has any
criminal or civil actions pending in a domestic, foreign or military court.
Item 9.B – Administrative Proceedings
Neither the Adviser nor any management person has any administrative proceedings
pending before the SEC, any other federal regulatory agency, any state regulatory agency,
or any foreign financial regulatory authority.
Item 9.C – Self-Regulatory Organization (“SRO”) Proceedings
Neither the Adviser nor any management person has been found by any SRO to have
caused an investment-related business to lose its authorization to do business, or to have
been involved in a violation of the SRO’s rules, or been barred or suspended from
membership or from association with other members, or expelled from membership,
otherwise significantly limited from investment-related activities, or fined.
Item 10 – Other Financial Industry Activities and Affiliations
Item 10.A – Broker-Dealer Registration
Neither the Adviser nor its management persons is or owns a securities broker-dealer or
has an application for registration pending. No associated person of the Adviser is a
registered representative of a broker-dealer.
Item 10.B – Futures Commission Merchant/Commodities
Neither the Adviser nor any management person is a commodity broker/futures
commission merchant, a commodity pool operator, commodity trading advisor or an
associated person for the foregoing entities; nor do they have any registration applications
pending.
Item 10.C – Relationships with Related Persons
Mr. Kirkwood is an insurance agent appointed with various insurance companies. In this
capacity Mr. Kirkwood may recommend insurance and receive commissions if products
are purchased through any firms with which he is affiliated.
A conflict of interest is created whenever associated persons of the Adviser recommend
products or services to a client for which the associated person receives compensation.
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However, clients are under no obligation to act upon any of their recommendations or
execute any transactions through him if they decide to follow his recommendations.
Item 10.D – Relationships with Other Advisers
Neither the Adviser nor any of its management persons have any other material
relationships or conflicts of interest with any related financial industry participants other
than those discussed above.
Item 11 – Code of Ethics, Participation or Interest in Client
Transactions and Personal Trading
Item 11.A – Code of Ethics
The Adviser has adopted a Code of Ethics that sets forth standards of conduct expected
of advisory personnel and to address conflicts that arise from personal trading by advisory
personnel. Advisory personnel are obligated to adhere to the Code of Ethics, and
applicable securities and other laws.
The Code covers a range of topics that may include: general ethical principles, reporting
personal securities trading, exceptions to reporting securities trading, reportable
securities, initial public offerings and private placements, reporting ethical violations,
distribution of the Code, review and enforcement processes, amendments to Form ADV
and supervisory procedures. The Adviser will provide a copy of the Code to any client or
prospective client upon request.
Item 11.B – Participation or Interest in Client Transactions
Principal Trading
Neither the Adviser nor any affiliated broker-dealer affects securities transactions as
principal with the Adviser’s clients. Neither the Adviser nor any associated person acting
as a principal, buys securities from (or sells securities to) clients, acts as general partner
in a partnership in which Adviser solicits client investments, or acts as an investment
adviser to an investment company that the Adviser recommends to clients.
Agency-Cross Action Transactions
Neither the Adviser nor any associated person recommends that clients buy from or sell
securities to other clients.
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Additional Conflict of Interest Disclosures
The Adviser (or associated persons of the Adviser) receive the following additional
compensation:
• Commissions on the sale of insurance or other products
• Marketing-support payments from a mutual fund’s investment adviser
Any of the above situations will result in a conflict of interest by creating an incentive for
the adviser or associated persons to recommend a particular investment product or
service.
The Adviser informs clients that they are under no obligation to act upon any
recommendations or execute any transactions and may elect to do business with other
advisers or broker-dealers at any time.
Item 11.C – Personal Trading by Associated Persons
The Adviser recommends that clients invest in various types of assets. The Adviser and
its associated persons may invest in the same types of assets. Permitted investments for
associated persons are all asset classes.
See Item 11.D for conflicts of interest.
Item 11.D – Conflicts of Interest with Personal Trading by Associated
Persons
Associated persons may own an interest in or buy or sell for their own accounts the same
securities, which may be recommended to advisory clients. Associated persons seek to
ensure that they do not personally benefit from the short-term market effects of their
recommendations to clients and their personal transactions are regularly monitored.
Associated persons are aware of the rules regarding material non-public information and
insider trading. Associated persons may also buy or sell a specific security for their own
account based on personal investment considerations, which the Adviser does not deem
appropriate to buy or sell for clients.
Item 12 – Brokerage Practices
Item 12.A – Factors in Selecting or Recommending Broker-Dealers
The Adviser makes custodial recommendations that are based on the Adviser’s perception
of the breadth of services offered, and quality of execution. However, the client may pay
commissions or fees that are higher or lower than those that may be obtained from
elsewhere for similar services. Clients are advised that they are under no obligation to
act on the recommendations of the Adviser.
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Item 12.A1 – Research and Other Soft Dollar Benefits
The Adviser does not receive soft dollars generated by the securities transactions of its
clients. The term "soft dollars" refers to funds which are generated by client trades being
used by the Adviser to purchase products or services (such as research and enhanced
brokerage services) from or through the broker-dealers whom the Adviser engages to
execute securities transactions.
Item 12.A2 – Brokerage for Client Referrals
The Adviser does not refer clients to particular broker-dealers in exchange for client
referrals from those broker-dealers.
Item 12.A3 – Directed Brokerage
The Adviser does not recommend or require that clients direct their brokerage business
to any particular broker-dealer.
Item 12.B – Trade Aggregation
The Adviser does not aggregate the purchase or sale of securities for various client
accounts.
Item 13 – Review of Accounts
Mr. Kirkwood, President perform reviews of all investment advisory accounts no less than
quarterly. He reviews accounts for consistency with the investment strategy and
performance chosen by clients (among other things). Reviews may be triggered by
changes in an account holder’s personal, tax or financial status. Macroeconomic and
company specific events may also trigger reviews. There is currently no limit on the number
of accounts that can be reviewed by Mr. Kirkwood.
In addition, brokerage statements are generated no less than quarterly and the account
custodian sends copies directly to clients. These reports list the account positions, activity
in the account over the covered period and other related information. The custodian also
sends confirmations following each brokerage account transaction unless confirmations have
been waived.
Financial plans are reviewed only upon request unless the Adviser is retained to update
the plan. This may require a new agreement and generate a separate fee.
Item 14 – Client Referrals and Other Compensation
The Adviser will refer clients to outside professionals for tax preparation and estate
planning services. However, the Adviser does not receive compensation or anything else
of value for making these referrals. The Adviser doesn’t receive any economic benefit for
providing advisory services to clients from a person who is not a client. This includes sales
awards or prizes.
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Item 15 – Custody
The Adviser doesn’t accept custody of client funds or securities. Client assets are held by
qualified custodians.
Item 16 – Investment Discretion
The Adviser will have discretion over the selection and amount of securities to be bought or
sold without obtaining specific client consent. The Adviser will not have discretion over the
selection of the broker to be used or the commission rates to be paid.
Item 17 – Voting Client Securities
If the Clients have elected to delegate their proxy voting authority to the Adviser; the
Adviser will provide the following services:
•
•
•
•
•
•
Receipt and verification of proxies
Analysis of issues according to Client’s guidelines
Voting of proxies according to Department of Labor guidelines if
applicable
Reporting on voting positions provided semi-annually
Record keeping consistent with established standards
Voting records can be requested at any time
The Adviser applies a disciplined approach when voting proxies and votes proxies
pursuant to the Adviser’s policies and procedures unless provided with specific proxy
voting instructions from the Client.
The Adviser will vote proxies in the best interests of its Clients. Following each voting
period, the Adviser prepares proxy reports that provide a description of the matters that
were voted on and provides details on how each proxy was voted. The Adviser analyzes
each proxy on a case-by- case basis to determine that all votes are cast solely in the best
interest of the Clients. The Adviser generally mails or emails Proxy Reports annually.
The Adviser acts with the care, skill, prudence and diligence under the prevailing
circumstances that a prudent man acting in a like capacity and familiar with such matters
would use in the conduct of an enterprise of a like character and with like aims. When
proxies due have not been received, the Adviser will make reasonable efforts to obtain
missing proxies however, the Adviser is not responsible for voting proxies it does not
receive. If a material conflict were to occur, the Adviser would opt out of voting proxies
for the client and document the conflict.
Item 18 – Financial Information
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There is no financial condition that is reasonably likely to impair the Adviser’s ability to
meet its contractual commitments to its clients. The Adviser has not been the subject of
a bankruptcy petition at any time during the past ten years.
The Adviser anticipates that the financial planning process will be completed within six
months or sooner of the date of the agreement. The Adviser considers fees for creating a
comprehensive financial plan to be earned as services are provided. Under no
circumstances will the Adviser earn fees in excess of $500 more than six months in
advance of services being rendered.
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