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Item 1:
Cover Page
FORM ADV PART 2A
INFORMATIONAL BROCHURE
KITCHING PARTNERS, LLC
555 E North Lane, Suite 5045
Conshohocken, PA 19428
267-209-0830
March 25, 2025
This brochure provides information about the qualifications and business practices of Kitching
Partners, LLC (CRD#325042). If you have any questions about the contents of this brochure, please
contact us at (267) 209-0830 and/or info@kitchingpartners.com. The information in this brochure has
not been approved or verified by the United States Securities and Exchange Commission or by any state
securities authority. Kitching Partners, LLC is a registered investment adviser. Registration does not
imply any certain level of skill or training.
Additional information about Kitching Partners, LLC is also available on the SEC’s website at
www.adviserinfo.sec.gov.
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Item 2:
Material Changes
Kitching Partners, LLC is required to disclose any material changes to this ADV Part 2A here in Item
2. There are no material changes to report since the most recent filing in 2024.
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Item 3:
Table of Contents
Item 1:
Cover Page .........................................................................................................................1
Item 2: Material Changes ...............................................................................................................2
Item 3: Table of Contents ..............................................................................................................3
Item 4:
Advisory Business .............................................................................................................4
Item 5:
Fees and Compensation .....................................................................................................5
Item 6:
Performance Based Fees and Side-By-Side Management .................................................7
Item 7:
Types of Clients .................................................................................................................7
Item 8: Methods of Analysis, Investment Strategies and Risk of Loss..........................................7
Item 9:
Disciplinary Information..................................................................................................11
Item 10: Other Financial Industry Activities and Affiliations .......................................................11
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading ...12
Item 12: Brokerage Practices .........................................................................................................12
Item 13: Review of Accounts .........................................................................................................14
Item 14: Client Referrals and Other Compensation .......................................................................14
Item 15: Custody ............................................................................................................................14
Item 16:
Investment Discretion ......................................................................................................15
Item 17: Voting Client Securities ...................................................................................................15
Item 18: Financial Information ......................................................................................................16
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INFORMATIONAL BROCHURE
KITCHING PARTNERS, LLC
Item 4:
Advisory Business
Kitching Partners, LLC is an investment advisor to high net worth, individual, business, and non-profit
clients. It is a “fee-only” advisory firm and has been registered with the Securities and Exchange
Commission since 2023. The firm is owned in its entirety by Stephen Kitching.
Family Enterprise Services
Kitching Partners’ focus is on assisting clients manage their wealth as stewards across generations.
We believe in getting to know our clients beyond their financial success to provide comprehensive
support across family governance structuring, estate planning, philanthropic giving, and strategic
business consulting, among others. Kitching Partners offers tailored solutions to enable our clients to
manage their wealth as a successful family enterprise, working alongside our clients to enhance and
safeguard their family and financial legacies.
Asset Management
Kitching Partners provides individualized investment management services dependent upon the
client’s needs. We offer our clients investment strategies that align with their long-term goals and
values for the purpose of preserving and growing their wealth.
Generally, these services are provided on a discretionary basis. This means that while we will continue
an ongoing relationship with each client, being involved in various stages of their lives and decisions
to be made, we will not seek specific approval of changes to the securities in client accounts. Because
we take discretion when managing accounts, clients engaging us will be asked to execute a Limited
Power of Attorney (granting us the discretionary authority over the client accounts) through their
custodian. This Limited Power of Attorney does not grant Kitching Partners the authority to make any
withdrawals or transfers in or out of a client account beyond the deduction of fees, if applicable, as
described in Item 5. Such other transfers will only be made at the specific direction of the client.
Therefore, while investment management services are typically provided on a discretionary basis,
certain transactions may require limited client participation. Clients should be aware that some
recommendations may be time-sensitive, and, as such, their performance may be affected if Kitching
Partners is unable to reach them on a timely basis. Clients can always make deposits or withdrawals
in their accounts at any time.
Clients may place reasonable restrictions on the management of assets, including specific securities or
types of securities. However, clients should understand that significant restrictions may decrease the
ability of Kitching Partners to meet the client’s goals.
Each client’s portfolio will be invested according to that client’s investment objectives. Kitching
Partners determines these objectives with the client by reviewing client-provided documents, client
interviews and/or asking the client to put these objectives in writing. Once we ascertain your objectives
for each account, we will present a portfolio for your needs.
Kitching Partners does not participate in or offer or sponsor a wrap program.
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Working with Us
The first step in working with Kitching Partners is to gather information about the client, their family,
their goals and their current circumstances. Clients provide information regarding their income, tax
status, savings, investments, and other information deemed relevant for our review. Clients will
engage with Kitching Partners in a series of conversations and meetings where the client learns about
Kitching Partners’ thought process and methods, and Kitching Partners gathers information needed to
develop a proposed plan for moving forward. After this initial series of meetings, Kitching Partners
will begin to review, research, and prepare an individualized plan for the client for an agreed upon fee.
This plan is presented at a separate meeting, where the client reviews and considers whether to engage
Kitching Partners. Ultimately this plan forms the map from which both the client and Kitching Partners
take direction throughout the engagement. Clients that engage Kitching Partners services will execute
an Agreement that outlines the responsibilities of both the client and Kitching Partners.
Assets Under Management
As of December 31, 2024, Kitching Partners has $538,602,628 in assets under management including
$331,954,222 managed on a discretionary basis.
Item 5:
Fees and Compensation
A. Fees Charged
All Kitching Partners’ clients will be required to execute an Agreement which describes both fees and
services provided.
Asset Management
Generally, annual asset management fees range between 0.15% and 01.00%.
Fees are negotiable, and may be higher or lower than this range, based on the nature of the account.
Lower fees for comparable services may be available from other sources. Factors affecting fee
percentages include the size of the account, complexity of asset structures, services provided, length
of time the client has been with the firm, and other factors.
Family Enterprise Services
Clients engaging Kitching Partners for family enterprise services may do so on a fixed fee basis. The
fee is negotiable and subject to change according to the complexity of the client and the specific client’s
circumstances, because some clients have more challenging needs than others. These complexities
may not necessarily correlate with greater net worth. Fees for family enterprise services may also be
included in the agreed upon fee for asset management services for those clients that engage Kitching
Partners for both Asset Management and Family Enterprise Services.
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B. Fee Payment
Fees for our services can be paid in a number of ways. In instances where Kitching Partners has an
established custodial arrangement, clients will have the ability to elect that fees be debited directly from
their account. If fee debit is unavailable at your custodian, Kitching Partners will invoice you directly
for our services. Depending upon where your funds are held you may also elect to have fees collected
through a combination of both account debit and direct invoice. Your client Agreement will describe
your specific fee arrangement, however, generally asset based fees are paid quarterly, in advance,
based upon the market value of the assets being managed by Kitching Partners on the last day of the
previous billing period as valued by the custodian of your assets. For example, if your annual fee is
1.00%, each quarter we will multiply the value of your account on the last day of the previous billing
period by 1.00%, then divide by four to calculate our fee. To the extent there is cash in your account,
it will be included in the value for the purpose of calculating fees if it is part of the investment strategy.
If fees are collected by direct debit, once the fee calculation is made, we will instruct the account
custodian to deduct the fee from your account and remit it to Kitching Partners. While almost all of
our clients that have the ability to have their fee debited from their account choose to do so, we will
invoice clients upon request and permit payment of fees by check payable to Kitching Partners.
For the initial quarter, the fee is calculated on a pro rata basis, meaning clients will pay a fee based on
the number of days left in the quarter in which they engage Kitching Partners. In the event the advisory
agreement is terminated, the fee for the final billing period is prorated through the termination date
and the outstanding or unearned portion of the fee is refunded to the client, as appropriate.
Clients whose fees are directly debited will provide written authorization to debit advisory fees from
their accounts held by a qualified custodian. Each month, clients will receive a statement from their
account custodian showing all transactions in their account, including the advisory fee. Clients should
carefully review their statements, including the fee amounts, and should contact Kitching Partners with
any questions.
Fees will be due upon the mutually agreed upon terms as described in the client’s Agreement with
Kitching Partners.
C. Other Fees
There are a number of other possible fees that can be associated with holding and investing in securities
including brokerage commissions, transaction fees, and other related costs and expenses. Clients will
be responsible for these costs related to the purchase or sale of stocks, bonds, mutual funds, exchange
traded funds, and private funds. For complete discussion of expenses related to each fund, investors
should obtain and read a copy of the prospectus issued by that fund. Kitching Partners can direct
investors to the offering material or prospectus for any manager or fund that is used in our strategies.
These fees are charged by your account custodian or other applicable third party. Kitching Partners
does not share in these fees.
Please make sure to read Item 12 of this informational brochure, where we discuss broker-dealer and
custodial issues.
D. Pro-rata Fees
You may terminate Kitching Partners’ services pursuant to the terms of your Agreement, generally
upon providing written notice. If you terminate our relationship during a quarter, you will be entitled
to a refund of any pre-paid and unearned management fees for the remainder of the quarter. Once your
notice of termination is received, we will refund the unearned fees to you through check or a credit to
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your account if you previously elected for fees to be collected through direct debit.. Kitching Partners
will cease to perform services, including processing trades and distributions, upon termination. In
instances where Kitching Partners has an established custodial arrangement with your custodian, assets
not transferred from terminated accounts within 30 (thirty) days of termination may be “de-linked”,
meaning they will no longer be visible to Kitching Partners and will become a retail account with the
custodian.
E. Compensation for the Sale of Securities
Kitching Partners does not receive any commissions or fees from investment product providers or
custodians. Its source of income is from fees paid by clients.
Item 6:
Performance Based Fees and Side-By-Side Management
To avoid conflict of interests, fees will not be based upon a share of capital gains or capital
appreciation of your accounts (otherwise known as “performance-based fees”).
Item 7:
Types of Clients
Clients advised may include individuals, families, trusts, charitable organizations and foundations, and
corporations. Kitching Partners does not impose a stated minimum fee or minimum portfolio value for
starting or maintaining an investment advisory account.
Item 8:
Methods of Analysis, Investment Strategies and Risk of Loss
It is important for you to know and remember that all investments carry risks. Investing in
securities involves risk of loss that clients should be prepared to bear.
Our investment process leads to portfolio construction based on an asset allocation aligned with the
client’s needs. Each client’s portfolio will take into consideration various suitability factors such as
their investment objectives, financial information, risk tolerance, time horizon, and constraints,
including portfolio size, liquidity needs, and tax preferences, among others. This information will be
obtained during the onboarding process and via periodic reviews and involve client interviews and
documents provided by the client.
The following key principles are the foundation upon which we construct portfolios:
• Asset allocation.
• Long-run return and economic factor diversification.
• Complementary active and passive investing.
• Fundamental research alongside quantitative methods.
• Alternative investments.
• Tax and fee considerations.
• Disciplined investing.
We develop a set of asset allocation guidelines based on optimization techniques, and client assets will
be invested in one or a combination of our proprietary or individually customized investment models.
Investment models are developed for a variety of risk tolerances and differ based on target portfolio
size and tax sensitivity. If appropriate, hedge funds, private credit funds, and derivatives may be used
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in portfolio construction. The selection of investments and target weights is based on both fundamental
analysis and quantitative analysis of securities and funds.
We may periodically recommend changes to the asset allocation, investment strategies and client
portfolios to achieve the individual client’s objectives. While clients may be invested towards a target
model allocation, there may be variations from client to client. It is important to remember that
because market conditions can vary greatly, your asset allocation guidelines are not strict rules.
Rather, we review accounts individually, and may deviate from the guidelines as we believe necessary.
We may utilize both active and passive strategies within portfolios depending on the client’s
objectives.
There are no limits to the types of securities that may be placed in a strategy, or that Kitching Partners
may evaluate for a client or for inclusion in a strategy. However, investments used in client accounts
most typically include individual equity and, fixed income securities, open end mutual funds, closed
end mutual funds, private funds and exchange traded funds.
Where appropriate we will consider a client’s total balance sheet to create one overall portfolio for all
of the client’s accounts and registrations. While one asset may be held in multiple accounts, we strive
to hold each asset in only one account, cutting down on transaction costs, reporting complexity, and
portfolio redundancy. Instead of trying to make each individual account its own stand-alone portfolio,
we strive to make all combined accounts one portfolio, without repeating the assets in each account.
In so doing, we allow for economies of scale and greater utilization of efficient investment structures
such as SMAs, that wouldn’t otherwise be available in every account.
Additionally, as assets are transitioned from a client’s prior advisors to Kitching Partners, clients may
hold legacy securities and may place restrictions on individual security types. Legacy securities are
those that a client owned prior to or separate from its Kitching Partners portfolio. If a client transitions
mutual fund shares to Kitching Partners that are not the lowest-cost share class, and Kitching Partners
is not recommending disposing of the security altogether, Kitching Partners will attempt to convert
such mutual fund share classes into the lowest-cost share classes the client is eligible for, taking into
account any adverse tax consequences associated with such conversion.
Depending on a client’s given circumstances, Kitching Partners may recommend that a client rollover
retirement plan assets to an Individual Retirement Account (IRA) managed by us. As a result, Kitching
Partners may earn fees on those accounts. This presents a conflict of interest, as Kitching Partners has
a financial incentive to recommend that a client roll over retirement assets into an IRA we will manage.
This conflict is disclosed to clients verbally and in this brochure. Clients are also advised that they are
under no obligation to implement the recommendation to roll over retirement plan assets. Kitching
Partners attempts to mitigate this conflict by requiring that all investment recommendations have a
sound basis for the recommendation, and by requiring advisors of Kitching Partners to acknowledge
their fiduciary responsibility toward each client.
Additionally, part of the Kitching Partners process includes, where appropriate, involving multiple
generations in order to facilitate family financial planning. This can increase the financial education
of the later generations and manage expectations. However, potential for conflicts of interest exist
with the exchange of intergenerational information. Kitching Partners attempts to minimize these
conflicts by treating each household as its own fiduciary relationship. Information can only be shared
across generations with each household’s consent.
There are always risks to investing. Clients should be aware that all investments carry various
types of risk including the potential loss of principal that clients should be prepared to bear. It
is impossible to name all possible types of risks. Among the risks are the following:
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• Political Risks. Political risk occurs when an investment's returns decline as a result of political
changes or instability in a country.
• General Market Risk. Markets can, as a whole, go up or down for known and unknown reasons.
• Currency Risk. Currency risk, commonly referred to as exchange-rate risk, arises from the
change in price of one currency in relation to another. When investing in another country denominated
in a foreign currency, the changes in the value of the currency can change the value of investments in
your portfolio.
• Regulatory Risk. Changes in laws and regulations may negatively impact the value fo an
investment.
• Tax Risks Related to Short Term Trading: Clients should note that Kitching Partners may
engage in short-term trading transactions. These transactions may result in short term gains or losses
for federal and state tax purposes, which may be taxed at a higher rate than long term strategies.
Kitching Partners endeavors to invest client assets in a tax efficient manner, but all clients are advised
to consult with their tax professionals regarding the transactions in client accounts.
• Purchasing Power Risk. Purchasing power risk, or inflation risk, is the risk that your
investment’s value will decline as the price of goods rises (inflation). Specifically, it refers to the
possibility that rising prices associated with inflation could outpace the returns delivered by your
investments.
• Equity Risk. Equity risk is the risk involved in the changing prices of stock investments, driven
by business, financial, and valuation factors.
•
Information Risk. All investment professionals rely on research in order to make conclusions
about investment options. This research is always a mix of both internal (proprietary) and external
(provided by third parties) data and analyses. Occasionally available data will contain errors and may
lead to a compromised ability by the adviser to reach satisfactory investment conclusions.
• Margin Risk. “Margin” is a tool used to maximize returns on a given investment by using
securities in a client account as collateral for a loan from the custodian to the client. The proceeds of
that loan are then used to buy more securities. In a positive result, the additional securities provide
additional return on the same initial investment. In a negative result, the additional securities provide
additional losses. Margin therefore carries a higher degree of risk than investing without margin. Any
client account that will use margin will do so in accordance with Regulation T.
• Short Sales. “Short sales” are a way to implement a trade in a security Kitching Partners feels is
overvalued. In a “long” trade, the investor is hoping the security increases in price. Thus, in a long
trade, the amount of the investor’s loss (without margin) is the amount paid for the security. In a short
sale, the investor is hoping the security decreases in price. However, unlike a long trade where the
price of the security can only go from the purchase price to zero, in a short sale, the price of the security
can go infinitely upwards. Thus, in a short sale, the potential for loss is unlimited and unknown,
whereas the potential for loss in a long trade is limited and knowable. Risks specific to private
placements, sub-advisors and other managers. If we invest some of your assets with another
advisor, including a private placement, there are additional risks. These include risks that the other
manager is not as qualified as we believe them to be, that the investments they use are not as liquid as
we would normally use in your portfolio, or that their risk management guidelines are more liberal
than we would normally employ.
• Concentration Risk. While Kitching Partners selects individual securities, including mutual
funds, for client portfolios based on an individualized assessment of each security, this evaluation
comes without an overlay of general economic or sector specific issue analysis. This means that a
client’s equity portfolio may be concentrated in a specific sector, geography, or sub-sector (among
other types of potential concentrations), so that if an unexpected event occurs that affects that specific
sector or geography, for example, the client’s equity portfolio may be affected negatively, including
significant losses.
• Transition risk. As assets are transitioned from a client’s prior advisers to Kitching Partners there
may be securities and other investments that do not fit within the asset allocation strategy selected for
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the client. Accordingly, these investments will need to be sold in order to reposition the portfolio into
the asset allocation strategy employed by Kitching Partners. However, this transition process may take
some time to accomplish. Some investments may not be unwound for a lengthy period of time for a
variety of reasons that may include unwarranted low share prices, restrictions on trading, contractual
restrictions on liquidity, or market-related liquidity concerns. In some cases, there may be securities
or investments that are never able to be sold. The inability to transition a client's holdings into
recommendations of Kitching Partners may adversely affect the client's account values, as Kitching
Partners’ recommendations may not be able to be fully implemented.
• Restriction Risk. Clients may at all times place reasonable restrictions on the management of
their accounts. However, placing these restrictions may make managing the accounts more difficult,
thus lowering the potential for returns.
• Risks Related to Investment Term & Liquidity. Securities do not follow a straight line up in
value. All securities will have periods of time when the current price of the security is not an accurate
measure of its value. If you require us to liquidate your portfolio during one of these periods, you will
not realize as much value as you would have had the investment had the opportunity to regain its value.
Further, some investments are made with the intention of the investment appreciating over an extended
period of time. Liquidating these investments prior to their intended time horizon may result in losses.
• REITs: Kitching Partners may recommend that portions of client portfolios be allocated to real
estate investment trusts, otherwise known as “REITs”. A REIT is an entity, typically a trust or
corporation that accepts investments from a number of investors, pools the money, and then uses that
money to invest in real estate through either actual property purchases or mortgage loans. While there
are some benefits to owning REITs, which include potential tax benefits, income and the relatively
low barrier to invest in real estate as compared to directly investing in real estate, REITs also have
some increased risks as compared to more traditional investments such as stocks, bonds, and mutual
funds. First, REITs, even those traded on an exchange, can be hard to sell and receive full value (what
is known as being “illiquid”). Second, real estate investing can be highly volatile. Third, the specific
REIT chosen may have a focus such as commercial real estate or real estate in a given location. Such
investment focus can be beneficial if the properties are successful but lose significant principal if the
properties are not successful. REITs may also employ significant leverage for the purpose of
purchasing more investments with fewer investment dollars, which can enhance returns but also
enhances the risk of loss. The success of a REIT is highly dependent upon the manager of the REIT.
REITs are used by Kitching Partners as a way to generate income for a portfolio. Even if a REIT drops
in trading price significantly, its value in terms of income generation can still be present. If a significant
drop in price for an individual REIT security in your portfolio is beyond your risk tolerance, please
advise Kitching Partners of this preference, and your portfolio will not include REITs without your
consent. Clients should ensure they understand the role of the REIT in their portfolio.
•
Interest Rate Risks: The prices of, and the income generated by, most debt securities is affected
by changing interest rates and by changes in the effective maturities. For example, the prices of debt
securities generally will decline when interest rates rise and will increase when interest rates fall. In
addition, falling interest rates may cause an issuer to redeem, “call,” or refinance a security before its
stated maturity date, which may result in having to reinvest the proceeds in lower-yielding securities.
• Credit risk and default risk: Debt securities are subject to credit risk, which is the possibility that
the credit strength of an issuer will weaken and the price of the security will decline. Default risk is
the ultimate manifestation of credit risk and occurs when an issuer of a debt security will fail to make
timely payments of principal or interest. Ratings provided by credit rating services help to identify
those issuers with more risk. Obligations of the U.S. government are said to be free of default risk.
• Risks of investing outside the U.S.: Investments in securities issued by entities based outside the
United States may be subject to the risks described above to a greater extent. Investments may also be
affected by currency controls; different accounting, auditing, financial reporting, disclosure, and
regulatory and legal standards and practices; expropriation (occurs when governments take away a
private business from its owners); changes in tax policy; greater market volatility; different securities
market structures; higher transaction costs; and various administrative difficulties, such as delays in
clearing and settling portfolio transactions or in receiving payment of dividends. These risks may be
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heightened in connection with investments in developing countries. Investments in securities issued
by entities domiciled in the United States may also be subject to many of these risks. Your investments
are not bank deposits and are not insured or guaranteed by the FDIC or any other governmental agency,
entity, or person, unless otherwise noted and explicitly disclosed as such, and as such may lose value.
• MLPs: Kitching Partners may recommend that portions of client portfolios be allocated to master
limited partnerships, otherwise known as “MLPs”. An MLP is a publicly traded entity that is designed
to provide tax benefits for the investor. In order to preserve these benefits, the MLP must derive most,
if not all, of its income from real estate, natural resources and commodities. While MLPs may add
diversification and tax favored treatment to a client’s portfolio, they also carry significant risks beyond
more traditional investments such as stocks, bonds and mutual funds. One such risk is management
risk - the success of the MLP is dependent upon the manager’s experience and judgment in selecting
investments for the MLP. Another risk is the governance structure, which means the rules under which
the entity is run. The investors are the limited partners of the MLP, with an affiliate of the manager
typically the general partner. This means the manager has all of the control in running the entity, as
opposed to an equity investment where shareholders vote on such matters as board composition. There
is also a significant amount of risk with the underlying real estate, resources, or commodities
investments.
• Options. Options trading involves a significant degree of risk. The purchase of a put or call option
may lose the entire premium paid. If a put or call option is written or sold, the loss is potentially
unlimited.
Item 9:
Disciplinary Information
There are no disciplinary items to report.
Item 10:
Other Financial Industry Activities and Affiliations
A.
Broker-dealer
Please refer to Item 12 which discusses Kitching Partners’ relationship with broker-dealers.
B. Futures Commission Merchant/Commodity Trading Advisor
Neither the principals nor any related persons are registered, or have an application pending to register,
as a futures commission merchant, commodity pool operator, a commodity trading advisor, or an
associated person of the foregoing entities.
C. Relationship with Related Persons
Certain of Kitching Partners’ Supervised Persons, in their individual capacities, are also licensed
insurance agents with various insurance companies, and in such capacity, will recommend, on a fully-
disclosed commission basis, the purchase of certain insurance products. While Kitching Partners does
not sell such insurance products to its clients, Kitching Partners does permit its Supervised Persons, in
their individual capacities as licensed insurance agents, to sell insurance products to its clients. A
conflict of interest exists to the extent that Kitching Partners recommends the purchase of insurance
products where its Supervised Persons receive insurance commissions or other additional
compensation.
The representatives of Kitching Partners are active investors and from time to time may invest in
certain private investment deals sponsored by Kitching Partners’ clients. In limited circumstances other
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Kitching Partners clients may also invest in such deals alongside Kitching Partners representatives or
independently in separate offerings from the same sponsor. This practice represents a conflict of
interest in that such investments may create an incentive to direct client funds to them or to make
investment decisions that will provide greater chance of protecting the underlying investment.
Kitching Partners attempts to mitigate this conflict of interest through prior disclosure of the conflict
before such investment is made, the refusal to direct any funds managed on a discretionary basis to
such investments, and the waiver of fees levied on any client assets allocated to such investments.
Additionally, Kitching Partners Supervised Persons are not permitted to participate in any privately
offered investment opportunities if they will receive any rights, benefits, or terms, that are more
favorable than those available to a client who may otherwise invest in such deals.
D. Other Advisers
Kitching Partners selects other investment advisors for our clients taking into consideration the client’s
goals, objectives, and risk tolerances. These may include third party managers of private funds and sub-
advisors, among others. We do not receive any compensation for the selection of other managers.
Item 11:
Code of Ethics, Participation or Interest in Client Transactions and Personal
Trading
A.
A copy of our Code of Ethics is available upon request. Our Code of Ethics includes
discussions of our fiduciary duty to clients, political contributions, gifts, entertainment, and trading
guidelines, etc.
Kitching Partners does not recommend to clients that they invest in any security in which
B.
Kitching Partners, or any principal thereof has any material financial interest.
C./D. On occasion, an employee of Kitching Partners may purchase for his or her own account
securities which are also recommended for clients including transactions taking place at the same time
as client transactions. Our Code of Ethics details rules for employees regarding personal trading and
avoiding conflicts of interest related to trading in one’s own account. Employee trades are reviewed
by the Compliance Officer to ensure the employee receives no added benefit. Employee statements
are reviewed to confirm compliance with the trading procedures.
Item 12:
Brokerage Practices
A.
Recommendation of Broker-Dealer
Selecting Brokerage Firms
Kitching Partners generally determines the brokers to effect client transactions on the basis of the
clients’ interests and desires and Kitching Partners’ assessment of their execution and other services
relative to the commission charged for each trade. Kitching Partners evaluates brokers’ fees and
commission rates in light of rates other advisers could readily obtain from brokers in general for similar
transactions. Each client’s advisory agreement generally gives Kitching Partners full authority to
determine (without obtaining client consent or consulting with the client on a transaction-by-
transaction basis) the brokers or dealers through which all transactions for the client’s account will be
executed. A client may, however, direct Kitching Partners to execute transactions for the client’s
account through a specified broker or dealer (the “Specified Broker”). A client may choose to direct
Kitching Partners in writing to execute transactions through a Specified Broker if, for example, the
client will be receiving other services from such Specified Broker.
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Best Execution
Where a client authorizes Kitching Partners to select the brokers and/or dealers through which
transactions for the client’s account are executed, Kitching Partners allocates transactions to brokers
and/or dealers for execution on such markets at such prices and at such commission rates (which may
be in excess of the prices or commission rates that might have been charged for execution on other
markets or by other brokers or dealers) as in the good faith judgment of Kitching Partners are
appropriate. Kitching Partners considers the selection of brokers and/or dealers based not only on the
available prices and rates of brokerage commissions, but also other relevant factors which can include:
(a) the execution capabilities of the brokers and/or dealers; (b)the size of the transaction (c) the
difficulty of execution; (d) the operational facilities of the brokers and/or dealers involved; (e) the risk
in positioning a block of securities; (f) the quality of the overall brokerage and research services
provided by the broker and/or dealer; and (g) research (including economic forecasts, investment
strategy advice, fundamental and technical advice on individual securities, valuation advice, and
market analysis), custodial, trade generation and management software, and other services provided
by such brokers and/or dealers which are expected to enhance Kitching Partners’ general
management capabilities. Kitching Partners may cause a client’s account to pay a broker or dealer a
higher amount of commission for effecting a transaction for the client’s account than another broker
or dealer would have charged for effecting that same transaction if Kitching Partners determines in
good faith that the amount of commission is reasonable in relation to the value of the brokerage and
research services provided by the broker or dealer, viewed in terms of either the particular transaction
or Kitching Partners’ overall responsibilities with respect to the accounts for which Kitching Partners
exercises investment discretion. Where a client directs Kitching Partners to effect transactions for the
client’s account through a Specified Broker, Kitching Partners does not negotiate brokerage
commissions with respect to transactions executed by the Specified Broker for the client’s account.
Rather, the client and the Specified Broker agree on the commission rate that the Specified Broker will
charge for transactions effected for the account. As a result, the client may pay higher commissions
than those paid by Kitching Partners’ clients who have not directed Kitching Partners to execute
transactions through a specified broker or dealer depending upon: (a) the client’s arrangement with the
Specified Broker; (b) such factors as the number of securities, instruments, or obligations being bought
or sold for the client, whether round or odd lots are being acquired for the client and the market for the
security, instrument or obligation; (c) the fact that the client will be foregoing any benefit from savings
on execution costs that Kitching Partners may obtain for its clients through negotiating volume
commission discounts on batched transactions. In addition, the client may not receive the lowest
available price with respect to certain transactions effected for the client’s account. Clients that restrict
the ability to execute trades for their accounts away from their custodian through a prime broker
services agreement may receive lower commissions for certain trades but may also be traded separately
in a less advantageous manner than those trades which can be aggregated with other accounts that
allow for prime brokerage. Smaller size and certain other accounts are not eligible for prime brokerage.
Soft Dollars
Kitching Partners does not have any formal soft dollar arrangements where it uses a portion of
commissions generated by trades by clients’ accounts to pay specific amounts for research products
and brokerage services from broker-dealers or research vendors. However, broker-dealers that custody
client assets or effect securities transactions provide their own research services such as reports, access
to website materials, and access to their analysts. In some cases, Kitching Partners uses that research
if it is believed to be useful and of reasonable value, which can be considered a soft-dollar benefit for
Kitching Partners even though there is no specific allocated amount of commissions in order for
Kitching Partners to receive those benefits nor is there believed to be any impact to the transaction
costs for our clients. Additionally, some broker-dealers also provide Kitching Partners with unsolicited
research that Kitching Partners considers to have limited value and does not use, which also are
technically considered soft dollar benefits for Kitching Partners. Generally speaking, all of Kitching
Partners’ clients benefit from research services provided to Kitching Partners by the brokers and
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dealers who effect transactions for Kitching Partners’ client accounts. Kitching Partners periodically
considers the value and usefulness of proprietary research services available through broker-dealers as
part of assessing Kitching Partners’ overall relationship with a broker-dealer and the quality of services
provided, but Kitching Partners does not make specific trading or commission allocation decisions
based on the research provided. Kitching Partners’ receipt of research services from brokers and
dealers that effect transactions for Kitching Partners’ client accounts does not reduce Kitching
Partners’ customary research activities.
B. Aggregating Trades
Commission costs can sometimes be reduced by trading multiple accounts at the same time. This is
called aggregating trades. Instead of placing multiple individual trades for the same security for
multiple accounts, Kitching Partners executes (when advantageous) one trade for all of the accounts
in which it wishes to trade and then allocates portions of the trade to each account after execution. If
an aggregate trade is not fully executed, the securities are allocated to client accounts on a pro rata
basis, except where doing so would create an unintended adverse consequence.
Item 13:
Review of Accounts
All accounts are managed on a continuous basis, and each account is reviewed not less than annually.
However, it is expected that market conditions, changes in a particular client’s account, or changes to
a client’s circumstances will trigger a review of accounts. Reviews conducted by Kitching Partners
are intended to review asset allocation, investment plan, and performance. Where appropriate, clients
will receive statements and confirmations of trades directly from their broker- dealer/custodian. Please
refer to Item 15 regarding Custody. Kitching Partners may also provide a monthly, quarterly, or annual
report, or a combination thereof, dependent upon your Agreement.
Item 14:
Client Referrals and Other Compensation
A. Economic Benefit Provided by Third Parties for Advice Rendered to Client.
Please refer to Item 12, where we discuss recommendation of Broker-Dealers.
B. Compensation to Non-Advisory Personnel for Client Referrals.
Kitching Partners accepts and appreciates client referrals from any source, but Kitching Partners
does not currently compensate any persons for client referrals or have any solicitor relationships.
Item 15:
Custody
Kitching Partners assumes custody of client funds in a number of ways. The most common practices
that deem us to have custody include (1) directly debiting our fees from client accounts pursuant to
applicable agreements granting such right and (2) permitting clients to issue standing letters of
authorization (“SLOAs”).
Fee Debit
Where Kitching Partners has an established custodial arrangement, clients can provide written
authorization to such custodian to have fees debited directly from their account and remitted to Kitching
Partners in accordance with applicable custody rules. Each quarter, clients receive a statement from the
custodian detailing the fees to be debited. Fees collected in this way are not independently calculated
or verified by the custodian. The client also receives a statement from the account custodian showing
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all transactions in the account, including the fee debited.
Clients should carefully review statements and confirmations sent to them by their custodian and
compare the information on reports prepared by Kitching Partners to the information in their custodian
provided statements. Clients should alert Kitching Partners of any discrepancies.
Standing Letters of Authorization
Standing Letters of Authorization permit a client to issue one document that directs Kitching Partners
to make distributions out of the client’s account(s) over time. Clients can provide an SLOA to their
custodian to allow Kitching Partners to disburse funds to one or more third parties as specifically
designated by the client.
In addition to the account custodian’s custody procedures, clients issuing SLOAs are required to
confirm in writing that the account to which funds are distributed belongs to parties unrelated to
Kitching Partners.
Trustee Relationships
For a small number of client accounts, and based upon the length of the client relationship and other
factors, Stephen Kitching acts as a trustee or co-trustee of client-created trusts. Because of his trustee
status, the Firm may be considered to have custody of certain underlying trust assets. If such situation
arises those certain trust assets shall be held at a qualified custodian for safekeeping.
Surprise Independent Examination
Kitching Partners is required to engage an independent accounting firm to perform a surprise annual
examination of the assets and accounts over which it maintains custody for reasons other than debiting
fees. The most recent unqualified opinion issued by the independent accounting firm as a result of its
latest surprise annual examination will be publicly available on the SEC’s website.
Item 16:
Investment Discretion
When Kitching Partners is engaged to provide investment management services on a discretionary
basis, we will monitor your accounts to ensure that they are meeting your asset allocation requirements.
If any changes are needed to your investments, we can make the changes without your prior
confirmation. These changes may involve selling a security or group of investments and buying others
or keeping the proceeds in cash. You may at any time place restrictions on the types of investments
we may use on your behalf, or on the allocations to each security type. You may receive at your request
written or electronic confirmations from your account custodian after any changes are made to your
account. You will also receive monthly statements from your account custodian. Clients engaging us
on a discretionary basis will be asked to execute custodial paperwork as well as an Agreement with us
that outlines the responsibilities of both the client and Kitching Partners.
Please see Item 4 herein for more information regarding discretionary management services.
Item 17:
Voting Client Securities
At times, shareholders of stocks, mutual funds, exchange traded funds, or other securities may be
permitted to vote on various types of corporate actions. Examples of these actions include mergers,
tender offers, and board elections. Clients are required to vote proxies related to their investments or
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to choose not to vote their proxies. Kitching Partners does not accept authority to vote client securities.
Clients receive their proxies directly from the custodian for the client account. Kitching Partners does
not give clients advice on how to vote proxies.
Item 18:
Financial Information
Kitching Partners does not require the prepayment of fees more than six (6) months or more in advance
and therefore has not provided a balance sheet with this brochure.
There are no material financial circumstances or conditions that would reasonably be expected to
impair our ability to meet our contractual obligations to our clients.
There have been no bankruptcy proceedings involving Kitching Partners during the last ten years.
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