Overview
Assets Under Management: $678 million
Headquarters: ST. CLAIR SHORES, MI
High-Net-Worth Clients: 146
Average Client Assets: $5 million
Services Offered
Services: Portfolio Management for Individuals
Fee Structure
Primary Fee Schedule (MCMILLAN OFFICE BROCHURE)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | and above | 1.00% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $10,000 | 1.00% |
| $5 million | $50,000 | 1.00% |
| $10 million | $100,000 | 1.00% |
| $50 million | $500,000 | 1.00% |
| $100 million | $1,000,000 | 1.00% |
Clients
Number of High-Net-Worth Clients: 146
Percentage of Firm Assets Belonging to High-Net-Worth Clients: 86.84
Average High-Net-Worth Client Assets: $5 million
Total Client Accounts: 423
Discretionary Accounts: 423
Regulatory Filings
CRD Number: 157836
Last Filing Date: 2024-03-06 00:00:00
Website: https://mcmillanoffice.com
Form ADV Documents
Primary Brochure: MCMILLAN OFFICE BROCHURE (2025-03-14)
View Document Text
Item 1 – Cover Page
McMillan Office, Inc.
25875 Jefferson Avenue
St. Clair Shores, MI 48081-2316
Phone (313) 962-0787
Part 2A of Form ADV
The Brochure
Date of Brochure 03/07/25
This Brochure provides information about the qualifications and business practices of the
McMillan Office, Inc. If you have any questions about the contents of this Brochure, please
contact us at the above telephone number. The information in this Brochure has not been
approved or verified by the United States Securities and Exchange Commission or by any state
securities authority.
McMillan Office, Inc. is a registered investment adviser. Registration of an Investment Adviser
does not imply any level of skill or training. The oral and written communications of an Adviser
provide you with information about which you determine to hire or retain an Adviser.
Additional information about the McMillan Office, Inc. also is available on the SEC’s website at
www.adviserinfo.sec.gov.
Page 1 of 10
Item 2 – Material Changes
Recent material changes follow with corresponding paragraph indicated:
Item 4 – Advisory Business
Par. 3, Sen. 1 Removed “a broker”
Par. 8, Sen. 1 Removed “always”
Item 3 – Table of Contents
Item 1 – Cover Page……………………………………………….....................................1
Item 2 – Material Changes………………………………………………………………...2
Item 3 – Table of Contents…………………………………………………………....2 & 3
Item 4 – Advisory Business…………………………………………………………..3 & 4
Item 5 – Fees and Compensation……………………………………………………..4 & 5
Item 6 – Performance Based Fees and Side By Side Management……………………….5
Item 7 – Types of Clients………………………………………………………………….5
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss……………..5 & 6
Item 9 – Disciplinary Information………………………………………………………...6
Item 10 – Other Financial Industry Activities and Affiliations…………………….……..6
Item 11 – Code of Ethics……………………………………………………………..6 & 7
Item 12 – Brokerage Practices…………………………………………………………….7
Item 13 – Review of Accounts…………………………………………………….………7
Item 14 – Client Referrals and Other Compensation………………………………..…….7
Item 15 – Custody…………………………………………………………………..……..8
Item 16 – Investment Discretion…………………………………………………………..8
Item 17 – Voting Client Securities………………………………………………………...8
Item 18 – Financial Information…………………………………………………………...8
Brochure Supplement …………………………………………………………….....9 & 10
Page 2 of 10
Item 4 – Advisory Business
The McMillan Office, Inc. was founded in the early 1880’s. Until 2011, the McMillan Office
operated as a Family Office, providing numerous services to family members and clients. In
2011, with the passage of the Dodd – Frank Reform Act, it was determined that the McMillan
Office, Inc. should register with the Security Exchange Commission as an investment advisor.
Michael Backman is President and 100% owner of the Company. On October 1, 2012, J.D.
Martin & Company, (100% owned by Michael Backman) a registered investment advisory firm,
merged into the McMillan Office, Inc. The McMillan Office, Inc. provides investment
supervisory services primarily to individual investors, trusts and estates. The McMillan Office
also provides investment supervisory service to charitable and nonprofit organizations, pensions,
profit sharing plans, retirement accounts and state and municipal entities. Our fees for these
services are generally based on a percentage of assets under management. On rare occasions,
additional charges may be applicable if extraordinary services are requested or required.
Clients using our services will open a mutually agreed upon brokerage account and often a
checking account with that broker. Brokers will be selected on the basis of the level of service
provided, which includes: availability of effective institutional research materials, availability of
security analysts for consultation and related factors. On stock transactions, the Firm’s general
practice is to trade with the custodial broker with their individual commission rates (including
miscellaneous fees). The reasonableness of brokerage commissions will be judged on the basis of
the above factors, the size and complexity of the individual transaction and the total volume of
business transacted through each broker. Fixed income securities are normally bought and sold
on a net basis. Trades are executed with the best available source for delivery against payment.
The receipt of research materials would include economic analysis, company and industry
research studies, statistical publications, security ratings, graphs changes of economic activity,
etc. Access to individual security analysts by telephone and in meetings is also one of the
services considered. Although individual Clients can choose any custodial broker, most of our
Clients do not have a broker preference. In this instance, we mutually discuss and determine the
custodial broker.
The Company may pay a brokerage commission in excess of that which another broker might
have charged for effecting the same transactions, in recognition of the value of (a) brokerage or
(b) research services provided by the broker, and (c) individual customer service.
To achieve economy of scale, the Company sometimes engages in bunch stock trading with a
particular custodial broker, where more than one account is open. All participating Clients will
receive the same average price per share and the same discounted commission (miscellaneous
fees not included). If there is a partial fill order, the share allocation amount will be pro-rated
accordingly per participants. If a Client has chosen his own custodial broker where no other
McMillan Office, Inc. custodial account is open, that Client will not be able to participate in
aggregate stock trading and may forego possible commission discounts. Research services
provided by brokers through whom the Company effects security transactions may be used in
servicing all the Company’s accounts and not all such services may be used in connection with
the accounts which paid commissions to the broker providing such services.
Page 3 of 10
The McMillan Office, Inc. has full or limited trading authorization with the broker to buy, sell,
hold, redeem, and otherwise trade mutual funds, stocks, bonds, and other securities subject to
instructions provided by the Client. The institutional broker will provide monthly statements to
the Client and hard copies and electronic data to the McMillan Office, Inc. The brokerage
commissions or transaction fees charged by the designated broker-dealer/custodian are exclusive
of, and in addition to, the McMillan Office, Inc. investment management fee.
The "investment supervisory services" for individuals includes a determination of the needs and
objectives of each individual in order to provide investment management or recommendations
appropriate to the particular circumstances. Factors such as age, risk tolerance, net worth, family
make-up, dependents, obligations and the potential need for principal or income affect the
investment policy guidelines with the option of full discretion or via recommending any portfolio
changes to the Client for approval. In either case, the Client is advised of all transactions
affecting their portfolio. Cash statements and lists of assets from the McMillan Office with
market values are provided quarterly or monthly if the Client wishes. Tax information
worksheets are provided annually. Fees are based on the market value of an account on a
quarterly basis.
The "investment supervisory services" for Clients other than individuals includes complete
investment management of a portfolio on either a full discretionary or recommendation basis.
The investment and reinvestment of the fund involves continual supervision of the individual
securities making up the portfolio as well as periodic review of the overall diversification and
balance of the portfolio. Cash statements detailing transactions and a list of securities reflecting
both costs and market values are provided at least quarterly.
Historically, the McMillan Office has provided bill paying services to Clients. Checking
accounts on behalf of our clients are associated with an institutional broker, who is also the
custodian for the majority of the assets under management and who is under the jurisdiction of
the Financial Industry Regulatory Authority (FINRA), Department of Labor (DOL) and
Securities and Exchange Commission (SEC).
The McMillan Office, Inc. has a long-standing relationship with an individual client consultant
who was compensated prior to the merger of JD Martin & Company. The consultant is paid at a
nominal fixed monthly rate to act as a liaison between the McMillan Office and the Trustees of a
local municipal Police and Fire Retirement Account. Duties include the following: attend Trustee
meetings, represent the McMillan Office with respect to matters relating to the retirement
from Trustee meetings.
account and advise
the McMillan Office of discussions
Item 5 – Fees and Compensation
Investment Advisory Program
The fee for the McMillan Office, Inc. investment advisory service is based on the account value.
The fee is generally deducted from the account at the beginning of each calendar quarter. On rare
occasions, some clients pay by check after an invoice is sent to them. Fees, which are negotiable,
are calculated at the beginning of each quarter based on the total market value of the portfolio
including accrued income at the following annual rates: 1.0% of market value.
Page 4 of 10
The investment advisory contract or agreement may be terminated by either party upon sixty (60)
days written notice. Upon termination of the McMillan Office, Inc. investment management
services, the McMillan Office, Inc. will have no obligation or authority to recommend or take
any action regarding the previously managed assets. The Client will bear the sole responsibility
to work with the custodian for liquidation and/or management of assets after termination.
The advisory fees paid to the McMillan Office, Inc. represent fees for management of the
account and are separate from any other fees and expenses charged by other parties; therefore,
the advisory fees shown in this brochure represent only fees paid to the McMillan Office, Inc.
and do not reflect operating expenses and other costs charged by mutual funds or variable
annuities and it is important the Client understands that these expenses and costs are ultimately
borne by the Client, as the shareholder. In addition, mutual funds or variable annuities may
charge contingent deferred sales charges (“CDSC)” on withdrawals. The McMillan Office, Inc.
is not responsible for any CDSC charges incurred through the management of the Client’s
portfolio or for any transaction costs incurred while managing the Client’s assets. A complete
description of all fees and expenses of the securities in which the Client is invested are contained
in the relevant prospectuses. The McMillan Office, Inc. also advises the Client to carefully
review the custody agreement with the custodian as there may be custodial fees and other service
fees charged to the Client by the custodian. It should be noted that the vast majority of assets
under management at the McMillan Office, Inc. are individual stock and bond holdings, which
do not incur the additional costs associated with mutual funds and annuities.
3rd Party Affiliation
The McMillan Office, Inc. is not compensated by any third party. As such, there are no conflict-
of-interest issues pertaining to the McMillan Office, Inc. Clients’ assets or accounts.
Item 6 – Performance Based Fees and Side by Side Management
The McMillan Office, Inc. does not charge any performance-based fees.
Item 7 – Types of Clients
The McMillan Office, Inc. provides portfolio management services to individuals, trusts, and
estates, charitable and nonprofit organizations, pensions, profit sharing plans, retirement
accounts and state and municipal entities. The McMillan Office minimum account size is
$100,000. However, in some instances we accept accounts of less value.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
The McMillan Office, Inc.'s investment portfolios seek to invest primarily in individual common
stocks of companies that appear to offer superior opportunities for capital growth or income
depending on the objectives of the Client. These investments are chosen based on a number of
factors, such as whether a Company is considered a leader in its industry and a Company’s
dividend payment prospects. The McMillan Office, Inc. also actively invests in individual bonds
and other debt securities, including those issued by the U.S. government and by federal agencies,
corporations, and municipalities. The basic investment philosophy of the investment adviser is to
invest in attractively priced securities that, in its opinion, represent above-average, long-term
Page 5 of 10
investment opportunities. Securities may be sold when the investment adviser believes that they
no longer represent relatively attractive investment opportunities.
The Client may lose money by investing in any marketable security chosen by the
McMillan Office, Inc. The likelihood of loss may be greater if the Client invests for a
shorter period of time. Investing in securities involves risk of loss that Clients should be
prepared to bear.
The prices of, and the income generated by, the funds, common stocks and other securities held
in the McMillan Office, Inc.'s investment accounts may decline in response to certain events
taking place around the world, including those directly involving the issuers whose securities are
held in our accounts. Conditions affecting the general economy; overall market changes; local,
regional, or global political, social, or economic instability; governmental or governmental
agency responses to economic conditions; worldwide health concerns and currency, interest rate
and commodity price fluctuations. The prices of, and the income generated by, most debt
securities that the McMillan Office, Inc. may hold may be affected by changing interest rates and
by changes in the effective maturities and credit ratings of these securities.
Item 9 – Disciplinary Information
The McMillan Office, Inc. is required to disclose all material facts regarding any legal or
disciplinary events that would be material to the Client’s evaluation of the McMillan Office, Inc.
or the integrity of the McMillan Office, Inc.'s Advisor Representatives. The McMillan Office,
Inc. has no information applicable to this item.
Item 10 – Other Financial Industry Activities and Affiliations
The McMillan Office, Inc. is not affiliated with any other financial institutions, such as banks,
brokers, and insurance companies. Hence, there are no activities which are related to any other
firms.
Item 11 – Code of Ethics
The McMillan Office, Inc. has adopted a Code of Ethics for all employed persons of the firm
describing the McMillan Office, Inc.'s high standard of business conduct, and fiduciary duty to
the McMillan Office, Inc.'s Clients. The Code of Ethics includes provisions relating to the
confidentiality of Client information, a prohibition on insider trading, restrictions on the
acceptance of significant gifts and the reporting of certain gifts and business entertainment items,
and personal securities trading procedures, among other things. All employees at the McMillan
Office, Inc. must acknowledge the terms of the Code of Ethics annually, or as amended.
The McMillan Office, Inc. employees are required to follow the McMillan Office, Inc. Code of
Ethics. Subject to satisfying this policy and applicable laws, officers, directors and employees of
the McMillan Office, Inc. may trade for their own accounts in securities which are recommended
to and/or purchased for the McMillan Office, Inc.'s clients. The Code of Ethics is designed to
assure that the personal securities transactions, activities and interests of the McMillan Office,
Inc. employees will not interfere with (i) making decisions in the best interest of advisory Clients
Page 6 of 10
and (ii) implementing such decisions while, at the same time, allowing employees to invest for
their own accounts.
The McMillan Office, Inc. will retain records of the trade order (specifying each participating
account) and its allocation, which will be completed prior to the entry of the aggregated order.
Completed orders will be allocated as specified in the initial trade order. Partially filled orders
will be allocated on a pro rata basis. Any exceptions will be explained on the Order.
Item 12 – Brokerage Practices
Clients using the McMillan Office, Inc.'s services will open an institutional brokerage account.
The McMillan Office, Inc., regardless of choice of broker, then has full or limited trading
authorization from the Client to buy, sell, hold, redeem and otherwise trade Mutual Funds,
Stocks, Bonds and other securities subject to instructions provided by a Client. The chosen
broker/custodian provides monthly statements to the Client and hard copies and electronic data
to the McMillan Office, Inc. Factors that the McMillan Office, Inc. considers in recommending a
broker-dealer/custodian to Clients include historical relationships, financial strength, reputation,
execution capabilities, pricing, research, and service. Although the commissions and/or
transaction fees paid by the McMillan Office, Inc.’s Clients shall comply with the McMillan
Office, Inc.'s duty to obtain best execution, a Client may pay a commission that is higher than
another qualified broker-dealer might charge to affect the same transaction. Accordingly,
although the McMillan Office, Inc. will seek competitive rates, the McMillan Office, Inc. may
not necessarily obtain the lowest possible commission rates for Client account transactions. In
order to achieve economy of scale, the Company sometimes engages in bunch stock trading with
a particular custodial broker, where more than one account is open. All participating Clients will
receive the same average price per share and the same discounted commission (miscellaneous
fees not included). If there is a partial fill order, the share allocation amount will be pro-rated
accordingly per participant. If a Client has chosen their own custodial broker where no other
McMillan Office, Inc. Client custodial account is open, that Client will not be able to participate
in aggregate stock trading and may forego possible commission discounts.
Item 13 – Review of Accounts
Accounts are reviewed on an ongoing, continuous basis by the account manager. In addition, an
investment review, which details the inventory of all the assets, is prepared by the McMillan
Office, Inc. and delivered to the Client on a quarterly basis. The President of the Firm is solely
responsible for the reviewing process. Factors which might trigger reviews in addition to the
passage of time are: a decision to eliminate a security from all accounts; changing political,
economic or market conditions of major significance or a change in the objectives or guidelines
under which an account is being managed.
Item 14 – Client Referrals and Other Compensation
Other than the previously described services received from any of the McMillan Office, Inc.
brokers, the McMillan Office, Inc. does not receive any other economic benefits from Non-
Clients in connection with the provisions of investment advice to Clients.
Page 7 of 10
Item 15 – Custody
All Clients’ accounts are held in custody by a broker dealer, bank, or other qualified custodian.
Clients receive at least quarterly statements from the broker dealer, bank or other qualified
custodian that holds and maintains Clients’ investment assets. The McMillan Office, Inc.
encourages Clients to carefully review such statements and compare such official custodial
records to the information that the McMillan Office, Inc. provides. The McMillan Office, Inc.
reporting may vary from custodian statements based on accounting procedures, reporting dates
or valuation methodologies of certain securities.
Historically, the McMillan Office has always provided bill paying services to Clients. Checking
accounts on behalf of our clients are associated with an institutional broker, who is also the
custodian for the majority of the assets under management and who is under the jurisdiction of
the Financial Industry Regulatory Authority (FINRA), Department of Labor (DOL) and
Securities and Exchange Commission (SEC). As part of the McMillan Office’s authority and
discretion as Custodian is the ability to withdraw funds from client accounts to process trades,
pay bills and wire funds. This authority is granted when clients execute various contracts with
the McMillan Office. To comply with current custody regulations, the McMillan Office, Inc. is
required to have an annual custody examination by an independent public accountant on a
surprise basis.
Item 16 – Investment Discretion
The McMillan Office, Inc. usually receives discretionary authority from the Client at the outset
of an advisory relationship to select the identity and amount of securities to be bought or sold. In
all cases, however, such discretion is to be exercised in a manner consistent with the stated
investment objectives for the particular Client account. When selecting securities and
determining amounts, the McMillan Office, Inc. observes the investment policies, limitations,
and restrictions of the Clients for which the McMillan Office, Inc. advises. Investment guidelines
and restrictions must be provided to the McMillan Office, Inc. in writing.
Item 17 – Voting Client Securities
In the vast majority of cases, the McMillan Office, Inc. does not vote proxies
Item 18 – Financial Information
The McMillan Office, Inc. has never filed for bankruptcy and is not aware of any financial
condition that is expected to affect the McMillan Office, Inc.'s ability to manage Client accounts.
Page 8 of 10
Item 1 – Cover Page
Michael Backman
McMillan Office, Inc.
25875 Jefferson Avenue
St. Clair Shores, MI 48081-2316
Phone (313) 962-0787
Part 2B of Form ADV
The Brochure Supplement
Date of Brochure Supplement 03/06/24
This Brochure Supplement provides information about Michael Backman. It supplements the
McMillan Office, Inc.'s accompanying Form ADV Brochure. Please contact the McMillan
Office, Inc., Michael Backman, President, at 313-962-0787 if you have any questions about the
Form ADV Brochure or this Supplement, or if you would like to request additional or updated
copies of either document.
Additional information about Michael Backman is available on the SEC’s website at
www.adviserinfo.sec.gov.
Item 2 - Education Background and Business Experience
Michael Backman, born 1959, BS from the University of Michigan (Dearborn), is the President
and sole-owner of the McMillan Office, Inc. - since January, 2010. Mr. Backman has been in the
financial field since 1983. Prior to purchasing the McMillan Office, Inc., Mr. Backman was
employed at the McMillan Office, Inc. (Family Office) from 1986 through 2001. In early 2001,
Mr. Backman purchased J.D. Martin & Company, a registered investment advisor company,
formed in 1982, located in Detroit, Michigan. From 2001 through 2010, Mr. Backman was an
investment and lead consultant to the McMillan Office. Effective October 1, 2012, J.D. Martin &
Company was merged into the McMillan Office, Inc.
Page 9 of 10
Item 3 – Disciplinary Information
Michael Backman, President has not been involved in any legal or disciplinary events that would
be material to a client’s evaluation of Michael Backman or of the McMillan Office, Inc.
Item 4 – Other Business Activities
No information is applicable to this Item
Item 5 – Additional Compensation
No information is applicable to this Item
Item 6 – Supervision
Michael Backman is the President of the McMillan Office, Inc. and is solely responsible for all
investment decisions pertaining to any McMillan Office, Inc. clients/accounts.
Item 7 – Requirements for State-Registered Advisors
No information is applicable to this Item.
Page 10 of 10