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Item 1
Cover Page
Michael A. Dubis Financial Planning, LLC
SEC File # 801-108044
ADV Part 2A, Brochure
Dated: March 17, 2025
Contact: Michael A. Dubis, Chief Compliance Officer
8383 Greenway Blvd, Suite 600
Middleton, Wisconsin 53562
608-827-6755
www.michaeldubis.com
info@michaeldubis.com
This Brochure provides information about the qualifications and business practices of Michael A. Dubis
Financial Planning, LLC. (“MDFP”). If you have any questions about the contents of this Brochure, please
contact Michael A. Dubis at 608-827-6755 or info@michaeldubis.com. The information in this Brochure
has not been approved or verified by the United States Securities and Exchange Commission or by any
state securities authority.
Additional information about MDFP. also is available on the SEC’s website at www.adviserinfo.sec.gov.
References to MDFP as a “registered investment adviser” or any reference to being “registered” does not
imply a certain level of skill or training.
Item 2
Material Changes
There have been no material changes to this Brochure since the previous annual update filing on March 4,
2024.
Item 3
Table of Contents
Item 1 Cover Page ....................................................................................................................................................... 1
Item 2 Material Changes ............................................................................................................................................. 2
Item 3 Table of Contents ........................................................................................................................................... 2
Item 4 Advisory Business ........................................................................................................................................... 3
Fees and Compensation ................................................................................................................................ 6
Item 5
Item 6
Performance-Based Fees and Side-by-Side Management ....................................................................... 7
Item 7 Types of Clients .............................................................................................................................................. 7
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss .............................................................. 8
Item 9 Disciplinary Information .............................................................................................................................. 12
Item 10 Other Financial Industry Activities and Affiliations ............................................................................... 12
Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading .............. 13
Item 12 Brokerage Practices ...................................................................................................................................... 14
Item 13 Review of Accounts ...................................................................................................................................... 17
Item 14 Client Referrals and Other Compensation ............................................................................................ 17
Item 15 Custody ........................................................................................................................................................... 17
Item 16
Investment Discretion ................................................................................................................................. 18
Item 17 Voting Client Securities ............................................................................................................................... 18
Item 18 Financial Information .................................................................................................................................... 18
Privacy Notice .................................................................................................................................................................. 19
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Item 4
Advisory Business
A. MDFP is a Wisconsin Limited Liability Company formed in June 2002. MDFP has been
registered as an investment adviser with the United States Securities and Exchange
Commission since July 5, 2016. MDFP is principally owned by Michael A. Dubis, who is
MDFP’s Managing Director, and Chief Compliance Officer.
B. MDFP offers combined financial planning and discretionary investment management
services to its clients (generally, individuals and high net worth individuals) as described
below.
INVESTMENT ADVISORY SERVICES
MDFP offers to provide clients with a broad range of financial planning services in
coordination with discretionary investment management services on a fee-only basis. The
specific financial planning services vary depending upon the client’s specific situation, but
commonly focus on such issues as: cash flow planning, retirement planning, education
planning, estate and tax awareness, business influence decisions, and insurance planning.
Before MDFP provides financial planning and/or discretionary investment management
services on a fee-only basis, clients are required to enter into an Agreement with MDFP
setting forth the terms and conditions of the engagement (including termination),
describing the scope of the services, and the fee that is due from the client. MDFP will
then coordinate with each client to develop their financial planning and investment
objectives. MDFP will then prepare the financial plan and recommend that the client
allocate investment assets consistent with the designated financial plan and investment
objectives. MDFP will then offer to implement or assist the client in implementing the
financial plan objectives. Once the financial plan is agreed upon and implemented, MDFP
provides ongoing monitoring and review of asset allocation, financial planning, and
consulting services based upon each client’s individual requests or needs and may execute
account transactions as a result of those reviews or upon other triggering events.
MISCELLANEOUS
Limitations of Financial Planning and Non-Investment Consulting/Implementation Services.
In extremely limited circumstances and only to the extent requested by a client, MDFP
may provide financial planning and related consulting services outside the scope of the
combined financial planning and discretionary investment management engagement
described immediately above. MDFP does not serve as an attorney, accountant, or
insurance agency, and no portion of its services should be construed as legal, accounting,
or insurance brokerage services. Accordingly, MDFP does not prepare estate planning
documents, tax returns, or sell insurance products. Unless specifically agreed in writing,
MDFP is not responsible for implementing any financial planning or consulting advice.
MDFP’s financial planning and consulting services are completed upon communicating its
recommendations to the client, upon providing an agreed-upon written report, or upon
termination of the applicable agreement for ongoing services. To the extent requested by
a client, MDFP may recommend the services of other professionals for certain non-
investment implementation purposes (i.e., attorneys, accountants, insurance agents, etc.).
Clients are under no obligation to engage the services of any recommended professional,
who are responsible for the quality and competency of the services they provide.
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Retirement Plan Rollovers – No Obligation / Conflict of Interest. A client or prospective
client leaving an employer has four options regarding an existing retirement plan (and may
engage in a combination of these options): (i) leave the money in the former employer’s
plan, if permitted, (ii) roll over the assets to the new employer’s plan, if one is available
and rollovers are permitted, (iii) roll over to an Individual Retirement Account (“IRA”),
or (iv) cash out the account value (which could, depending upon the client’s age, result in
adverse tax consequences). If MDFP recommends that a client roll over their retirement
plan assets into an account to be managed by MDFP, such a recommendation creates a
conflict of interest if MDFP will earn a new (or increase its current) advisory fee as a
result of the rollover. No client is under any obligation to roll over retirement plan assets
to an account managed by MDFP.
ERISA / IRC Fiduciary Acknowledgment. When MDFP provides investment advice to a
client about the client’s retirement plan account or individual retirement account, it does
so as a fiduciary within the meaning of Title I of the Employee Retirement Income Security
Act (“ERISA”) and/or the Internal Revenue Code (“IRC”), as applicable, which are laws
governing retirement accounts. Because the way MDFP makes money creates some
conflicts with client interests, MDFP operates under a special rule that requires it to act
in the client’s best interest and not put its interests ahead of the client’s. Under this special
rule’s provisions, MDFP must: meet a professional standard of care when making
investment recommendations (give prudent advice); never put its financial interests ahead
of the client’s when making recommendations (give loyal advice); avoid misleading
statements about conflicts of interest, fees, and investments; follow policies and
procedures designed to ensure that MDFP gives advice that is in the client’s best interest;
charge no more than is reasonable for MDFP’s services; and give the client basic
information about conflicts of interest.
Asset Aggregation / Reporting Services. MDFP may provide access to reporting services
through one or more third-party aggregation / reporting platforms that can reflect all of
the client’s investment assets, including those investment assets that the client has not
engaged MDFP to manage (the “Excluded Assets”). MDFP’s service for the Excluded
Assets is strictly limited to reporting, and specifically excludes investment management or
implementation. Because MDFP does not have trading authority for the Excluded Assets,
the client (or a designated investment professional), and not MDFP, will be exclusively
responsible for directly implementing any recommendations for the Excluded Assets and
the resulting performance or related activity (such as timing and trade errors) pertaining
to the Excluded Assets. The third-party aggregation / reporting platforms may also
provide access to financial planning information and applications, which should not be
construed as services, advice, or recommendations provided by MDFP. Accordingly,
MDFP will not agree to be responsible for any adverse results a client may experience if
the client engages in financial planning or other functions available on the third party
reporting platforms without MDFP’s participation or oversight.
Portfolio Trading Activity / Inactivity. As part of its investment advisory services, MDFP
will review client portfolios on an ongoing basis to determine if any trades are necessary
based upon various factors, including but not limited to investment performance, market
conditions, fund manager tenure, style drift, account additions/withdrawals, the client’s
financial circumstances, and changes in the client’s investment objectives. Based upon
these and other factors, there may be extended periods when MDFP determines that
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upon review, trades within a client’s portfolio are not prudent. Clients nonetheless remain
subject to the fees described in Item 5 during periods of portfolio trading inactivity.
Client Obligations. When performing its services, MDFP is not required to verify any
information received from the client or from the client’s designated professionals and is
expressly authorized to rely on that information. Clients are responsible for promptly
notifying MDFP if there is ever any change in their financial situation or investment
objectives for the purpose of reviewing or amending MDFP’s services or previous
recommendations.
Margin Balances. MDFP does not recommend the use of margin for investment purposes.
However, if a client determines to take a margin loan or a securities-based loan that
collateralizes a portion of the assets that MDFP is managing, MDFP’s investment advisory
fee will be computed based upon the full value of the assets, without deducting the amount
of the loan. The client’s use of margin or a securities-based loan presents a conflict of
interest for the MDFP if it gives MDFP the incentive to recommend that the client
continue the use of margin to preserve asset based fees on the value of collateralized
assets. MDFP mitigates that conflict by charging fixed annual fees as described in Item 5.
Cybersecurity Risk. The information technology systems and networks that MDFP and its
third-party service providers use to provide services to MDFP’s clients employ various
controls, which are designed to prevent cybersecurity incidents stemming from
intentional or unintentional actions that could cause significant interruptions in MDFP’s
operations and result in the unauthorized acquisition or use of clients’ confidential or non-
public personal information. Clients and MDFP are nonetheless subject to the risk of
cybersecurity incidents that could ultimately cause them to incur losses, including for
example: financial losses, cost, and reputational damage to respond to regulatory
obligations, other costs associated with corrective measures, and loss from damage or
interruption to systems. Although MDFP has established its systems to reduce the risk of
cybersecurity incidents from coming to fruition, there is no guarantee that these efforts
will always be successful, especially considering that MDFP does not directly control the
cybersecurity measures and policies employed by third-party service providers. Clients
could incur similar adverse consequences resulting from cybersecurity incidents that more
directly affect issuers of securities in which those clients invest, broker-dealers, qualified
custodians, governmental and other regulatory authorities, exchange and other financial
market operators, or other financial institutions.
C. MDFP provides investment advisory services specifically tailored to the needs of each
client. To begin the engagement, MDFP will then coordinate with each client to develop
their financial planning and investment objectives. MDFP will then prepare the financial
plan and recommend that the client allocate investment assets consistent with the
designated financial plan and investment objectives. The client may, at any time, impose
reasonable restrictions in writing to limit MDFP’s services.
D. MDFP does not sponsor a wrap program or offer investment advisory services on a wrap-
fee basis.
E. As of December 31, 2024, MDFP had $272,470,575 in assets under management on a
discretionary basis.
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Item 5
Fees and Compensation
A. INVESTMENT ADVISORY SERVICES
MDFP offers to provide clients a broad range of financial planning services in coordination
with discretionary investment management services on a negotiable fee-only basis. MDFP
currently charges a fixed annual fee for these services, subject to a $10,000 minimum
annual fee for new clients. MDFP’s annual fixed fee is initially based upon the following fee
schedule relative to the value of assets under advisement:
Market Value of Portfolio
First $1,000,000
Next $2,000,000
Assets exceeding $3,000,000
Annual fee %
Included in Minimum Fee
0.75%
0.50%
After applying the above-fee schedule, MDFP proposes adjustments to the fee based upon
the scope and complexity of the financial planning services. MDFP, in its sole discretion,
may modify its minimum annual fee based upon certain criteria (i.e., historical relationship,
type of assets to be managed, scope and complexity of financial planning services, related
accounts, anticipated future additional assets and earning capacity, account composition,
negotiations with client, etc.). MDFP may also determine to aggregate account values for
related clients (such as spouses and minor children sharing the same residence) for the
purpose of reducing the overall investment advisory fee. For certain legacy clients, MDFP
charges for its financial planning and discretionary investment management services based
strictly on the value of assets under management, which generally ranges between 0.40%
and 1.0% of the value of such assets. Unless MDFP expressly agrees otherwise in writing,
account assets consisting of cash and cash equivalent positions are included in the value
of an account’s assets for purposes of calculating MDFP’s advisory fee. Clients can advise
MDFP not to maintain (or to limit the amount of) cash or cash equivalent positions in
their account. The specific fee varies based upon the value and type of assets under
management, the complexity and scope of the engagement, and previous negotiations with
the client. As a result of these factors, similarly situated clients could pay different fees,
the services to be provided by MDFP to any particular client could be available from other
advisers at lower fees.
In extremely limited cases, MDFP may determine to charge an hourly fee for stand-alone
consulting services. This negotiable hourly fee typically ranges between $420 and $950
per hour, depending upon the complexity of the engagement.
B. Clients may elect to have MDFP’s fees deducted from their custodial accounts. The
Financial Planning and Investment Management Agreement and the custodial / clearing
agreement may authorize the custodian to debit the account for the amount of MDFP’s
fees and to directly remit that fee to MDFP in compliance with regulatory procedures. In
the event that MDFP bills the client directly, payment is due upon receipt of MDFP’s
invoice. MDFP generally deducts or bills clients for its fees quarterly in advance.
C. As described in Item 12 below, clients are required to maintain their managed accounts
with a designated broker-dealer/custodian. Broker-dealers charge transaction fees for
executing certain securities transactions according to their fee schedule and they or their
affiliated or unaffiliated custodians impose additional charges for custodial services and
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other fees associated with maintaining the client’s account. The amount of the
commissions and transaction fees may vary depending upon the following factors: the
broker-dealer/custodian utilized; the amount of assets under management or custodied;
the type of asset (e.g., equity, ETF, mutual fund, fixed income product); and whether clients
receive their account statements electronically or by hard copy. Without limiting the
foregoing, clients may be required to pay certain charges and administrative fees related
to their investment advisory accounts, including, but not limited to transaction charges
(including mark-ups and mark-downs) resulting from trades executed through or with a
broker-dealer other than the designated broker-dealer/custodian, transfer taxes, transfer
or wiring fees, odd lot differentials, exchange fees, interest charges, American Depository
Receipt agency processing fees, and any charges, taxes or other fees mandated by any
federal, state or other applicable law or otherwise agreed to with regard to client
accounts. For mutual fund and ETF purchases, clients will incur charges imposed by the
respective fund, which represent the client’s pro rata share of the fund’s management fee
and other fund expenses. These fees and expenses are described in each fund’s prospectus
or other offering documents. MDFP does not share in those funds or expenses. When in
the reasonable determination of MDFP that it would be beneficial for the client,
transactions may be executed through broker-dealers other than the designated account
custodian. In that event, clients will generally incur both the fee (commission, mark-
up/mark-down) charged by the executing broker-dealer and a separate “tradeaway” or
“prime broker” fee charged by the account custodian. The fees charged by the applicable
broker-dealer/custodian, and the charges imposed at the fund level, are in addition to
MDFP’s investment advisory fees referenced in this Item 5.
D. MDFP generally deducts or bills clients for its fees quarterly in advance. Upon termination
of the Financial Planning and Investment Management Agreement, MDFP will refund the
pro-rated portion of the advanced fee based upon the number of days that services were
provided during the billing quarter.
E. Neither MDFP, nor its representatives, accepts compensation from the sale of securities
or other investment products.
Item 6
Performance-Based Fees and Side-by-Side Management
Neither MDFP, nor any supervised person of MDFP, accepts performance-based fees.
Item 7
Types of Clients
MDFP’s clients generally include individuals and high net worth individuals. MDFP generally
requires a minimum annual fee of $10,000 for investment advisory services. However,
MDFP, in its sole discretion, may reduce / waive its minimum annual fee requirement
based upon certain criteria (i.e., anticipated future earning capacity, anticipated future
additional assets, dollar amount of assets to be managed, related accounts, account
composition, negotiations with client, etc.).
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Item 8
Methods of Analysis, Investment Strategies and Risk of Loss
A. MDFP may utilize the following methods of security analysis:
• Charting - Analysis performed using patterns to identify current trends and trend
reversals to forecast the direction of prices. Charts may not accurately predict
future price movements. Current prices of securities may not reflect all information
about the security and day-to-day changes in market prices of securities may
follow random patterns and may not be predictable with any reliable degree of
accuracy.
• Fundamental - Analysis performed on historical and present data, with the goal of
making financial forecasts. The risk of fundamental analysis is that information
obtained may be incorrect and the analysis may not provide an accurate estimate
of earnings, which may be the basis for a stock’s value. If securities prices adjust
rapidly to new information, utilizing fundamental analysis may not result in
favorable performance.
• Technical – Analysis performed on historical and present data, focusing on price
and trade volume, to forecast the direction of prices. However, there is no
assurance of accurate forecasts or that trends will develop in the markets we
follow. In the past, there have been periods without discernible trends and similar
periods will presumably occur in the future. Even where major trends develop,
outside factors like government intervention could potentially shorten them.
Furthermore, one limitation of technical analysis is that it requires price
movement data, which can translate into price trends sufficient to dictate a market
entry or exit decision. In a trendless or erratic market, a technical method may
fail to identify trends requiring action. In addition, technical methods may
overreact to minor price movements, establishing positions contrary to overall
price trends, which may result in losses. Finally, a technical trading method may
underperform other trading methods when fundamental factors dominate price
moves within a given market.
• Cyclical – Analysis performed on historical relationships between price and
market trends, to forecast the direction of prices. Economic/business cycles may
not be predictable and may have many fluctuations between long term expansions
and contractions. The lengths of economic cycles may be difficult to predict with
accuracy and therefore the risk of cyclical analysis is the difficulty in predicting
economic trends and consequently the changing value of securities that would be
affected by these changing trends.
In any analysis, MDFP does not offer clients any market timing or assess individual stock
analysis.
MDFP will generally utilize the following investment strategies when implementing
investment advice given to clients:
• Long Term Purchases (securities held at least a year); and
• Short Term Purchases (securities sold within a year), typically for tax purposes
or to meet distribution needs.
Investment Risk. Investing in securities involves risk of loss that clients should be prepared
to bear, including the loss of principal investment. Past performance does not guarantee
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future results. Different types of investments involve varying degrees of risk, and it should
not be assumed that future performance of any specific investment or investment strategy
(including the investments and/or investment strategies recommended or undertaken by
MDFP) will be profitable or equal any specific performance level. Investment strategies
such as asset allocation, diversification, or rebalancing do not assure or guarantee better
performance and cannot eliminate the risk of investment losses. There is no guarantee
that a portfolio employing these or any other strategy will outperform a portfolio that
does not engage in such strategies. While asset values may increase and client account
values could benefit as a result, it is also possible that asset values may decrease, and client
account values could suffer a loss.
B. MDFP’s methods of analysis and investment strategies do not present any significant or
unusual risks. However, every method of analysis has its own inherent risks. To perform
an accurate market analysis MDFP must have access to current / new market information.
MDFP has no control over the dissemination rate of market information; therefore,
unbeknownst to MDFP, certain analyses may be compiled with outdated market
information, severely limiting the value of MDFP’s analysis. Furthermore, an accurate
market analysis can only produce a forecast of the direction of market values. There can
be no assurances that a forecasted change in market value will materialize into actionable
and/or profitable investment opportunities.
MDFP’s primary investment strategies - Long Term Purchases and Short Term Purchases
- are fundamental investment strategies. However, every investment strategy has its own
inherent risks and limitations. For example, longer term investment strategies require a
longer investment time period to allow for the strategy to potentially develop. Shorter
term investment strategies require a shorter investment time period to potentially
develop but, as a result of more frequent trading, may incur higher transactional costs
when compared to a longer term investment strategy.
C. Currently, MDFP primarily allocates investment assets among mutual funds, ETFs,
municipal bonds, bond funds, cash equivalents and certificates of deposit on a discretionary
basis, in accordance with the client’s designated investment objectives. Each type of
investment has its own unique set of risks associated with it. The following describes some
of the underlying risks associated with the types of investments that MDFP uses or
recommends to clients:
Market Risk. The price of a security may drop in reaction to tangible and intangible events
and conditions. This type of risk may be caused by external factors (such as economic or
political factors) but may also be incurred because of a security’s specific underlying
investments. Additionally, each security’s price can fluctuate based on market movement,
which may or may not be due to the security’s operations or changes in its true value.
For example, political, economic, and social conditions may trigger market events which
are temporarily negative, or temporarily positive.
Unsystematic Risk. Unsystematic risk is the company-specific or industry-specific risk in a
portfolio that the investor bears. Unsystematic risk is typically addressed through
diversification. However, as indicated above, diversification does not guarantee better
performance and cannot eliminate the risk of investment losses.
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Value Investment Risk. Value stocks may perform differently from the market as a whole
and following a value-oriented investment strategy may cause a portfolio to underperform
growth stocks.
Growth Investment Risk. Prices of growth stocks tend to be higher in relation to their
companies’ earnings and may be more sensitive to market, political and economic
developments than other stocks, making their prices more volatile.
Small Company Risk. Securities of small companies are often less liquid than those of large
companies and this could make it difficult to sell a small company security at a desired
time or price. As a result, small company stocks may fluctuate relatively more in price. In
general, small capitalization companies are more vulnerable than larger companies to
adverse business or economic developments and they may have more limited resources.
Commodity Risk. The value of commodity-linked derivative instruments may be affected
by changes in overall market movements, commodity index volatility, changes in interest
rates, or factors affecting a particular industry or commodity, such as drought, floods,
weather, livestock disease, embargoes, tariffs, and international economic, political, and
regulatory developments.
Foreign Securities and Currencies Risk. Foreign securities prices may decline or fluctuate
because of: (i) economic or political actions of foreign governments, and/or (ii) less
regulated or liquid securities markets. Investors holding these securities are also exposed
to foreign currency risk (the possibility that foreign currency will fluctuate in value against
the U.S. dollar).
Interest Rate Risk. Fixed income securities and fixed income-based securities are subject
to interest rate risk because the prices of fixed income securities tend to move in the
opposite direction of interest rates. When interest rates rise, fixed income security prices
tend to fall. When interest rates fall, fixed income security prices tend to rise. In general,
fixed income securities with longer maturities are more sensitive to these price changes.
Inflation Risk. When any type of inflation is present, a dollar at present value will not carry
the same purchasing power as a dollar in the future, because that purchasing power
erodes at the rate of inflation.
Reinvestment Risk. Future proceeds from investments may have to be reinvested at a
potentially lower rate of return (i.e., interest rate), which primarily relates to fixed income
securities.
Credit Risk. The issuer of a security may be unable to make interest payments and/or
repay principal when due. A downgrade to an issuer’s credit rating or a perceived change
in an issuer’s financial strength may affect a security’s value and impact performance.
Credit risk is considered greater for fixed income securities with ratings below investment
grade. Fixed income securities that are below investment grade involve higher credit risk
and are considered speculative.
Call Risk. During periods of falling interest rates, a bond issuer will call or repay a higher-
yielding bond before its maturity date, forcing the investment to reinvest in bonds with
lower interest rates than the original obligations.
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Regulatory Risk. Changes in laws and regulations from any government can change the
market value of companies subject to such regulations. Certain industries are more
susceptible to government regulation. For example, changes in zoning, tax structure or
laws may impact the return on investments.
Mutual Fund Risk. Mutual funds are operated by investment companies that raise money
from shareholders and invests it in stocks, bonds, and/or other types of securities. Each
fund will have a manager that trades the fund’s investments in accordance with the fund’s
investment objective. Mutual funds charge a separate management fee for their services,
so the returns on mutual funds are reduced by the costs to manage the funds. While
mutual funds generally provide diversification, risks can be significantly increased if the
fund is concentrated in a particular sector of the market. Mutual funds come in many
varieties. Some invest aggressively for capital appreciation, while others are conservative
and are designed to generate income for shareholders. In addition, the client’s overall
portfolio may be affected by losses of an underlying fund and the level of risk arising from
the investment practices of an underlying fund (such as the use of derivatives).
Dimensional Fund Advisors. MDFP may allocate client investment assets to funds issued
by Dimensional Fund Advisors, which are generally only available through selected
registered investment advisers. Therefore, upon the termination of MDFP’s services, a
client may experience restrictions on the transfer, additional purchases, or reallocation
among funds issued by Dimensional Fund Advisors.
Investment Companies Risk. When a client invests in open end mutual funds or ETFs, the
client indirectly bears its proportionate share of any fees and expenses payable directly
by those funds. In addition, the client’s overall portfolio may be affected by losses of an
underlying fund and the level of risk arising from the investment practices of an underlying
fund (such as the use of derivatives). ETFs are also subject to the following risks: (i) an
ETF’s shares may trade at a market price that is above or below their net asset value; (ii)
the ETF may employ an investment strategy that utilizes high leverage ratios; or (iii) trading
of an ETF’s shares may be halted if the listing exchange’s officials deem such action
appropriate, the shares are de-listed from the exchange, or the activation of market-wide
“circuit breakers” (which are tied to large decreases in stock prices) halts stock trading
generally. The Adviser has no control over the risks taken by the underlying funds in
which clients invest.
Exchange Traded Fund Risk. ETFs are marketable securities that are designed to track,
before fees and expenses, the performance or returns of a relevant index, commodity,
bonds, or basket of assets, like an index fund. Unlike mutual funds, ETFs trade like
common stock on a stock exchange. ETFs experience price changes throughout the day
as they are bought and sold. In addition to the general risks of investing, there are specific
risks to consider with respect to an investment in ETFs, including, but not limited to: (i)
an ETF’s shares may trade at a market price that is above or below its net asset value; (ii)
the ETF may employ an investment strategy that utilizes high leverage ratios; or (iii) trading
of an ETF’s shares may be halted if the listing exchange’s officials deem such action
appropriate, the shares are de-listed from the exchange, or the activation of market-wide
“circuit breakers” (which are tied to large decreases in stock prices) halts stock trading
generally.
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Cash and Cash Equivalent Risk. MDFP may hold a portion of client’s assets in cash or cash
equivalent positions (such as but not limited to money market funds) typically for
defensive and liquidity purposes. Investments in these assets may cause a client to miss
upswings in the markets. MDFP’s advisory fee could exceed the interest income from
holding cash or cash equivalents. Clients can advise MDFP not to maintain (or to limit the
amount of) cash or cash equivalent positions in their account.
Item 9
Disciplinary Information
There are no legal or disciplinary events to report that are material to an existing or
prospective client’s evaluation of MDFP’s advisory business or the integrity of its
management.
Item 10
Other Financial Industry Activities and Affiliations
A. Neither MDFP, nor its representatives, are registered or have an application pending to
register, as a broker-dealer or a registered representative of a broker-dealer.
B. Neither MDFP, nor its representatives, are registered or have an application pending to
register, as a futures commission merchant, commodity pool operator, a commodity
trading advisor, or a representative of the foregoing.
C. MDFP does not have any relationship or arrangement that is material to its advisory
business or to its clients with any related person required to be disclosed in this Item
10.C.
D. MDFP does not receive, directly or indirectly, compensation from investment advisors
that it recommends or selects for its clients.
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Item 11
Code of Ethics, Participation or Interest in Client Transactions
and Personal Trading
A. MDFP maintains an investment policy relative to personal securities transactions. This
investment policy is part of MDFP’s overall Code of Ethics, which serves to establish a
standard of business conduct for all of MDFP’s Representatives that is based upon
fundamental principles of openness, integrity, honesty and trust, a copy of which is
available upon request. In accordance with Section 204A of the Investment Advisers Act
of 1940, MDFP also maintains and enforces written policies reasonably designed to
prevent the misuse of material non-public information by MDFP or any person associated
with MDFP.
B. Neither MDFP nor any related person of MDFP recommends, buys, or sells for client
accounts, securities in which MDFP or any related person of MDFP has a material financial
interest.
C. MDFP or its representatives may buy or sell securities that are also recommended to
clients. This practice may create a situation where MDFP or its representatives are in a
position to materially benefit from the sale or purchase of those securities. Therefore,
this situation presents a conflict of interest. Practices such as “scalping” (i.e., a practice
whereby the owner of shares of a security recommends that security for investment and
then immediately sells it at a profit upon the rise in the market price which follows the
recommendation) could take place if MDFP did not have adequate policies in place to
detect such activities. In addition, this requirement can help detect insider trading, “front-
running” (i.e., personal trades executed prior to those of MDFP’s clients) and other
potentially abusive practices.
MDFP has a personal securities transaction policy in place to monitor the personal
securities transactions and securities holdings of each of MDFP’s “Access Persons.”
MDFP’s securities transaction policy requires that an Access Person of MDFP must
provide the Chief Compliance Officer or their designee with a written report of their
current securities holdings within ten (10) days after becoming an Access Person.
Additionally, each Access Person must provide the Chief Compliance Officer or their
designee with a written report of the Access Person’s current securities holdings at least
once each twelve (12) month period thereafter on a date MDFP selects; provided,
however that at any time that MDFP has only one Access Person, they are not required
to submit any securities report described above.
D. MDFP or its representatives may buy or sell securities, at or around the same time as
those securities are recommended to clients. This practice creates a situation where
MDFP or its representatives are in a position to materially benefit from the sale or
purchase of those securities. Therefore, this situation presents a conflict of interest. As
indicated above in Item 11.C, MDFP has a personal securities transaction policy in place
to monitor the personal securities transaction and securities holdings of each of MDFP’s
Access Persons.
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Item 12
Brokerage Practices
A. If a client requests that MDFP recommend a broker-dealer/custodian for execution or
custodial services, MDFP generally recommends that investment management accounts
be maintained with Charles Schwab & Co., Inc. (“Schwab”). Before engaging MDFP to
provide investment management services, clients enter into an agreement with MDFP
setting forth the terms and conditions for the management of their assets, and a separate
custodial/clearing agreement with each designated broker-dealer/custodian such as
Schwab. Depending on which broker-dealer/custodian clients select to maintain their
account, they may experience differences in customer service, transaction timing, the
availability of sweep account vehicles and money market funds, and other aspects of
investing that could cause differences in account performance.
When seeking “best execution,” from a broker-dealer, the determinative factor is not
always the lowest possible cost, but whether the transaction represents the best
qualitative execution when considering the full range of a broker-dealer’s services
including the value of research provided, execution capability, commission rates, and
responsiveness. Although MDFP cannot guarantee that clients will always experience the
best possible execution available, MDFP seeks to recommend a broker-dealer/custodian
that will hold client assets and execute transactions on terms that are, overall, most
advantageous when compared with other available providers and their services. MDFP
considers a wide range of factors when recommending a broker-dealer/custodian,
including:
• Combination of transaction execution services and asset custody services (generally
without a separate fee for custody);
• Capability to execute, clear and settle trades (buy and sell securities for client
accounts);
• Capability to facilitate transfers and payments to and from accounts (wire transfers,
check requests, bill payment, etc.);
• Breadth of available investment products (stocks, bonds, mutual funds, ETFs, etc.);
• Quality of services (including research);
• Competitiveness of the price of those services (commission rates, margin interest
rates, other fees, etc.) and willingness to negotiate the prices;
• Reputation, financial strength, and stability; and
• Prior service to MDFP and its other clients.
Schwab is compensated for their services according to their fee schedules, generally by
charging clients commissions or other fees on trades that it executes or that settle into
their Schwab account. Although MDFP will seek competitive rates, it may not necessarily
obtain the lowest possible commission rates for all client account transactions. The fees
charged by the designated broker-dealer/custodian are exclusive of, and in addition to,
MDFP’s investment advisory fees. Schwab may charge clients a flat dollar amount as a
“prime broker” or “trade-away” fee for each trade that MDFP executes by a different
broker-dealer but where the securities bought or the funds from the securities sold are
deposited or settled into the client’s Schwab account. These fees are in addition to the
commissions or other compensation clients pay the executing broker-dealer. Therefore,
in an attempt to minimize client trading costs, MDFP generally directs Schwab to execute
most if not all trades for client accounts. When doing so, MDFP has determined that
having Schwab execute those trades is consistent with the duty to seek “best execution”
of client trades.
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1. Research and Other Benefits
While MDFP does not receive traditional “soft dollar benefits,” MDFP and by
extension, its clients receive access to certain institutional brokerage services (trading,
custody, reporting, and related services), many of which are not typically available to
retail customers. Schwab also makes various support services available to MDFP.
Some of those services help MDFP manage or administer its clients’ accounts; while
others help it manage and grow its business. Schwab’s support services generally are
available on an unsolicited basis (MDFP does not have to request them) and at no
charge to MDFP.
Schwab’s institutional brokerage services include access to a broad range of
investment products, execution of securities transactions, and custody of client assets.
The investment products available through Schwab include some to which MDFP
might not otherwise have access or that would require a significantly higher minimum
initial investment by its clients. These services benefit MDFP’s clients and their
accounts.
Schwab also make other products and services available to MDFP that benefit MDFP
but may only indirectly benefit its clients or their accounts, such as investment
research developed by Schwab or third parties that MDFP may use to service clients’
accounts. In addition to investment research, Schwab also make available software
and other technology that:
• Provide access to client account data (such as duplicate trade confirmations and
account statements);
• Facilitate trade execution and allocate aggregated trade orders for multiple client
accounts;
• Provide pricing and other market data;
• Facilitate payment of our fees from other clients’ accounts; and
• Assist with back-office functions, recordkeeping, and client reporting.
Schwab may offer other services intended to help MDFP manage and further develop
its business. These services include:
• Educational conferences and events;
• Consulting on technology, compliance, legal and business needs;
• Publications and conferences on practice management and business succession;
and
• Access to employee benefits providers, human capital consultants, and insurance
providers.
Schwab may provide some of these services itself. In other cases, Schwab will arrange
for third-party vendors to provide the services to MDFP. Schwab may discount or
waive their fees for some of these services or pay all or a part of a third party’s fees.
Schwab can also provide occasional business meals and entertainment for MDFP’s
personnel.
The availability of the services and products described above that MDFP receives from
Schwab (the “Services and Products”) provides MDFP with an advantage, because
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MDFP does not have to produce or purchase them. However, MDFP does not have
to pay Schwab or any other entity for Services and Products that Schwab provide.
MDFP’s clients do not pay more for investment transactions executed or assets
maintained at Schwab as a result of this arrangement. The receipt of Services and
Products are not contingent upon MDFP committing any specific amount of business
to Schwab in trading commissions or assets in custody. There is no corresponding
commitment made by MDFP to Schwab or any other entity to invest any specific
amount or percentage of client assets in any specific securities or investment products
as a result of the above. However, this arrangement nonetheless incentivizes MDFP
to recommend that clients maintain their account with Schwab, based on its interest
in receiving services that benefit its business rather than based on clients’ interest in
receiving the best value in custody services and the most favorable execution of their
interest. When making such a
transactions. This presents a conflict of
recommendation, however, MDFP does so when it reasonably believes that
recommending Schwab to serve as broker-dealer/custodian is in the best interests of
its clients. It is primarily supported by the scope, quality, and price of Schwab services
and not Schwab’s services that benefit only MDFP.
2. MDFP does not receive referrals from broker-dealers.
3. Directed Brokerage. MDFP does not generally accept directed brokerage
arrangements (when a client requires that account transactions be executed through
a specific broker-dealer). In those client-directed arrangements, the client will
negotiate terms and arrangements for their account with that broker-dealer, and
MDFP will not seek better execution services or prices from other broker-dealers.
As a result, the client may pay higher commissions or other transaction costs or
greater spreads, or receive less favorable net prices, on transactions for the account
than would otherwise be the case. If the client directs MDFP to execute securities
transactions for the client’s accounts through a specific broker-dealer, the client
correspondingly acknowledges that such direction may cause the accounts to incur
higher commissions or transaction costs than the accounts would otherwise incur
had the client determined to execute account transactions through alternative
clearing arrangements that may be available through MDFP. Higher transaction costs
adversely impact account performance. Transactions for directed accounts will
generally be executed following the execution of portfolio transactions for non-
directed accounts.
B. MDFP will generally execute account transactions for each client independently unless
MDFP decides to purchase or sell the same securities for several clients at approximately
the same time. MDFP may (but is not obligated to) combine or “bunch” such orders to
seek best execution, to negotiate more favorable commission rates, or to equitably
allocate differences in prices and commissions or other transaction costs among MDFP’s
clients, which might have been obtained if the orders were placed independently. Under
this procedure, transactions will be averaged as to price and will be allocated among
clients in proportion to the purchase and sale orders placed for each client account on
any given day. MDFP will not receive any additional compensation as a result.
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Item 13
Review of Accounts
A. For those clients to whom MDFP provides investment supervisory services, account
reviews are conducted on an ongoing basis by Michael Dubis. Clients should advise Mr.
Dubis of any changes in their investment objectives and/or financial situation. All clients
(in person or via telephone) are encouraged to review investment objectives and account
performance with MDFP on an annual basis.
B. MDFP may conduct account reviews on a non-periodic basis upon a triggering event, such
as a change in client investment objectives and/or financial situation, market events, or
specific client request.
C. Clients are provided, at least quarterly, with written transaction confirmation notices and
regular written summary account statements directly from the broker-dealer/custodian
and/or program sponsor for the client accounts. MDFP may also provide a written
periodic report summarizing account activity and performance.
Item 14
Client Referrals and Other Compensation
A. As referenced in Item 12.A above, MDFP receives economic benefits from Schwab
including free or discounted support services and products. MDFP’s clients do not pay
more for investment transactions executed and/or assets maintained at Schwab as a result
of this arrangement. There is no corresponding commitment made by MDFP to Schwab
or any other entity to invest any specific amount or percentage of client assets in any
specific mutual funds, securities, or other investment products as a result of the above
arrangement.
B. MDFP does not compensate, directly or indirectly, any person, other than its
representatives, for new client referrals.
Item 15
Custody
MDFP has its investment advisory fee for each client debited by the custodian on a
quarterly basis. Clients are provided, at least quarterly, with written transaction
confirmation notices and regular written summary account statements directly from the
broker-dealer/custodian or program sponsor for the client accounts. The account
custodian does not verify the accuracy of MDFP’s investment advisory and planning fee
calculation.
To the extent that MDFP provides clients with periodic account statements or reports,
MDFP urges clients to carefully review those statements and compare them to custodial
account statements. MDFP’s statements may vary from custodial statements based on
accounting procedures, reporting dates, or valuation methodologies of certain securities.
The account custodian does not verify the accuracy of MDFP’s advisory fee calculations.
MDFP provides other services on behalf of its clients that require disclosure at ADV Part
1, Item 9. In particular, certain clients have signed asset transfer authorizations that permit
the qualified custodian to rely upon instructions from MDFP to transfer client funds to
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“third parties.” In accordance with the guidance provided in the SEC Staff’s February 21,
2017 Investment Adviser Association No-Action Letter, the affected accounts are not
subjected to an annual surprise CPA examination.
Item 16
Investment Discretion
Clients can engage MDFP to provide investment advisory services on a discretionary basis.
Before MDFP assumes discretionary authority over a client’s account, clients are required
to execute a Financial Planning and Investment Management Agreement granting MDFP
full authority to buy, sell, or otherwise execute investment transactions involving the
assets in the client’s name found in the discretionary account.
Clients who engage MDFP on a discretionary basis may, at any time, impose restrictions,
in writing, on MDFP’s discretionary authority (e.g., limit the types/amounts of particular
securities purchased for their account, exclude the ability to purchase securities with an
inverse relationship to the market, limit or proscribe MDFP’s use of cash and cash
equivalents, etc.).
Item 17
Voting Client Securities
A. MDFP does not vote client proxies. Clients maintain exclusive responsibility for: (1)
directing the manner in which proxies solicited by issuers of securities beneficially owned
by the client are voted, and (2) making all elections relative to any mergers, acquisitions,
tender offers, bankruptcy proceedings or other type events pertaining to the client’s
investment assets.
B. Clients will receive their proxies or other solicitations directly from their custodian.
Clients may contact MDFP to discuss any questions they may have with a particular
solicitation.
Item 18
Financial Information
A. MDFP does not solicit fees of more than $1,200, per client, six months or more in advance.
B. MDFP is unaware of any financial condition that is reasonably likely to impair its ability to
meet its contractual commitments relating to its discretionary authority over certain client
accounts.
C. MDFP has not been the subject of a bankruptcy petition.
MDFD’s Chief Compliance Officer, Michael Dubis, is available to discuss any questions about this ADV
Part 2A, Brochure, MDFD’s services, or any conflicts of interest presented.
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Privacy Notice
Michael A. Dubis Financial Planning, LLC (“MDFP”) maintains physical, electronic, and procedural
safeguards that comply with federal standards to protect its clients’ nonpublic personal
information (“information”). Through this policy and its underlying procedures, MDFP attempts
to secure the confidentiality of customer records and information and protect against anticipated
threats or hazards to the security or integrity of customer records and information.
It is MDFP’s policy to restrict access to all current and former clients’ information (i.e., information
and records pertaining to personal background, investment objectives, financial situation, tax
information/returns, investment holdings, account numbers, account balances, etc.) to those
employees and affiliated/nonaffiliated entities who need to know that information in order to
provide products or services in furtherance of the client's engagement of MDFP. In that regard,
MDFP may disclose the client’s information: (1) to individuals and/or entities not affiliated with
MDFP, including, but not limited to the client’s other professional advisors and/or certain service
providers that may be recommended or engaged by MDFP in furtherance of the client's
engagement of MDFP (i.e., attorney, accountant, insurance agent, broker-dealer, investment
adviser, account custodian, record keeper, proxy management service provider, etc.); (2) required
to do so by judicial or regulatory process; or (3) otherwise permitted to do so in accordance with
the parameters of applicable federal and/or state privacy regulations.
The disclosure of information contained in any document completed by the client for processing
and/or transmittal by MDFP to facilitate the commencement/continuation/termination of a
business relationship between the client and/or between MDFP and a nonaffiliated third party
service provider (i.e., broker-dealer, investment adviser, account custodian, record keeper,
insurance company, etc.), including, but not limited to information contained in any document
completed and/or executed by the client in furtherance of the client’s engagement of MDFP (i.e.,
advisory agreement, client information form, etc.), shall be deemed as having been automatically
authorized by the client with respect to the corresponding nonaffiliated third party service
provider.
MDFP permits only authorized employees and affiliates who have signed a copy of MDFP’s Privacy
Policy to have access to client information. Employees violating MDFP’s Privacy Policy will be
subject to MDFP’s disciplinary process. Additionally, whenever MDFP hires other organizations
to provide services to MDFP’s clients, MDFP will require them to sign confidentiality agreements
and/or MDFP’s Privacy Policy.
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