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ITEM 1: COVER PAGE FOR PART 2A OF FORM ADV:
FIRM BROCHURE
February 2026
545 MIDDLEFIELD ROAD, #200
MENLO PARK, CA 94025
STEPHEN P. PHILPOTT,
CHIEF COMPLIANCE OFFICER
WWW.NELSONCAP.COM
telephone at
This brochure provides information about the qualifications and business practices of
Nelson Capital Management, LLC. If you have any questions about the contents of this
brochure, please contact us by
(650) 322-4000 or email at
sphilpott@nelsoncap.com. The information in this brochure has not been approved or
verified by the United States Securities and Exchange Commission or by any State Securities
Authority.
Additional information about Nelson Capital Management, LLC also is available on the SEC’s
website at www.adviserinfo.sec.gov.
Please note that the use of the term “registered investment adviser” and description of
Nelson Capital Management, LLC and/or our associates as “registered” does not imply a
certain level of skill or training. You are encouraged to review this Brochure and Brochure
Supplements for our firm’s associates who advise you for more information on the
qualifications of our firm and our employees.
Item 2: Material Changes to Our Part 2A of Form ADV
is required to advise you of any material changes to our Firm
Nelson Capital Management, LLC
Brochure (“Brochure”) from our last annual update, identify those changes on the cover page of our
Brochure or on the page immediately following the cover page, or in a separate communication
accompanying our Brochure. We must state clearly that we are discussing only material changes
since the last annual update of our Brochure, and we must provide the date of the last annual update
of our Brochure.
Since the last annual amendment filed on March 17, 2025, the following changes have been made:
•
Please note that Chrissy Dianda is now a partner of Nelson Capital Management. There is no
practical change in control of the firm, and Brooks Nelson is still the main control person.
Please see Item 4 for more information.
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Item 3: Table of Contents:
Section:
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ITEM 1: COVER PAGE FOR PART 2A OF FORM ADV:
Item 2: Material Changes to Our Part 2A of Form ADV
Item 3: Table of Contents:
Item 4: Advisory Business
Item 5: Fees & Compensation
Item 6: Performance-Based Fees & Side-By-Side Management
Item 7: Types of Clients & Account Requirements
Item 8: Methods of Analysis, Investment Strategies & Risk of Loss
Item 9: Disciplinary Information
Item 10. Other Financial Industry Activities & Affiliations
Item 11: Code of Ethics, Participation, Or Interest in Client Transactions & Personal Trading
Item 12: Brokerage Practices
Item 13: Review of Accounts or Financial Plans
Item 14: Client Referrals & Other Compensation
Item 15: Custody
Item 16: Investment Discretion
Item 17: Voting Client Securities
Item 18: Financial Information
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Item 4: Advisory Business
We are dedicated to providing individuals and other types of clients with a wide array of investment
advisory services. Our firm is a limited liability company
formed in the State of California. Our firm
has been in business as an investment adviser since 2004 and is owned by Brooks Nelson (56%),
Stephen Philpott (21%), Darcy Smoot (11%) Evan Nelson (11%), and Chrissy Dianda (1%).
Comprehensive Portfolio Management:
Our comprehensive portfolio management service encompasses asset management as well as
providing financial planning/financial consulting to clients. It is designed to assist clients in meeting
their financial goals through the use of financial investments. We conduct at least one, but sometimes
more than one meeting (in person if possible, otherwise via telephone conference) with clients in
order to understand their current financial situation, existing resources, financial goals, and
tolerance for risk. Based on what we learn, we propose an investment approach to the client. We may
propose an investment portfolio, consisting of exchange traded funds, mutual funds, individual
stocks or bonds, or other securities. Upon the client’s agreement to the proposed investment plan,
we work with the client to establish or transfer investment accounts so that we can manage the
client’s portfolio. Once the relevant accounts are under our management, we review such accounts
on a regular basis and at least quarterly. We may periodically rebalance or adjust client accounts
under our management. If the client experiences any significant changes to his/her financial or
personal circumstances, the client must notify us so that we can consider such information in
managing the client’s investments.
Financial Planning:
We provide a variety of financial planning services to individuals, families, and other clients
regarding the management of their financial resources based upon an analysis of client’s current
situation, goals, and objectives. Generally, such financial planning services will involve preparing a
financial plan based on the client’s financial goals and objectives. This planning may encompass one
or more of the following areas: Investment Planning, Retirement Planning, Estate Planning,
Charitable Planning, Education Planning, Mortgage/Debt Analysis, Insurance Analysis, Lines of Credit
Evaluation, and Personal Financial Planning.
Our written financial plans rendered to clients usually include general recommendations for a course
of activity or specific actions to be taken by the clients. For example, recommendations may be made
that the clients begin or revise investment programs, create or revise wills or trusts, obtain or revise
insurance coverage, commence or alter retirement savings, or establish education or charitable
giving programs. It should also be noted that we refer clients to an accountant, attorney, or other
specialist, as necessary for non-advisory-related services. For written financial planning
engagements, we provide our clients with a written summary of their financial situation,
observations, and recommendations. Plans are typically completed within six (6) months of the client
signing a contract with us, assuming that all the information and documents we request from the
client are provided to us promptly. Implementation of the recommendations will be at the discretion
of the client.
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Retirement Plan Asset Management:
Our firm provides retirement plan asset management services to employer plan sponsors on an
ongoing basis. We conduct at least one, but sometimes more than one meeting (in person if possible,
otherwise via telephone conference) with plan sponsors in order to develop strategic asset allocation
models in order to meet their investment objectives, time horizon, financial situation and tolerance
for risk to the ultimate benefit of the plan participants. Based on what we learn, we propose an
investment approach to the client. We may propose an investment portfolio, consisting of exchange
traded funds, mutual funds, individual stocks or bonds, or other securities.
In providing retirement plan asset management services, our firm does not provide any advisory
services with respect to the following types of assets: employer securities, real estate (excluding real
estate funds and publicly traded REITS), participant loans, non-publicly traded securities or assets,
other illiquid investments, or brokerage window programs (collectively, “Excluded Assets”). All
retirement plan asset management services shall be in compliance with the applicable state laws
regulating retirement consulting services. This applies to client accounts that are retirement or other
employee benefit plans (“Plan”) governed by the Employee Retirement Income Security Act of 1974,
as amended (“ERISA”). If the client accounts are part of a Plan, and our firm accepts appointment to
provide services to such accounts, our firm acknowledges its fiduciary standard within the meaning
of Section 3(21) or 3(38) of ERISA as designated by the Agreement with respect to the provision of
services described therein.
Tailoring of Advisory Services
We offer individualized investment advice to clients utilizing the following services offered by our
firm: Comprehensive Portfolio Management. Additionally, we offer general investment advice to
clients utilizing our Financial Planning and Consulting service offered by our firm.
We usually do not allow clients to impose restrictions on investing in certain securities or
types of securities due to the level of difficulty this would entail in managing their account.
In the instance that we would allow restrictions, it would be limited to our Comprehensive
Portfolio Management service. We do not manage assets through our other services.
Furthermore, our firm has engaged the services of Chicago Clearing Corporation (“CCC”). Clients will
elect in exhibit C of the service agreement if they wish to retain the services of CCC who will act on
their behalf in the event of class action litigation in exchange for 20% of the resolution.
Participation in Wrap Fee Programs
Our firm does not offer or sponsor a wrap fee program.
Regulatory Assets Under Management
Our firm manages $810,783,772 on a discretionary basis and $0 on a non-discretionary basis as of
st
December 31
, 2025.
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Item 5: Fees & Compensation
We are required to describe our brokerage, custody, fees, and fund expenses so you will know how
much you are charged and by whom for our advisory services provided to you.
Comprehensive Portfolio Management & Retirement Plan Asset Management:
Assets Under Management
Annual Percentage of Assets Charged
First $3,000,000
Next $2,000,000
Next $5,000,000
Over $10,000,000
1.00%
0.75%
0.50%
0.375%
Our firm’s fees are billed on a pro-rata annualized basis quarterly in advance based on the value of
your account on the last day of the previous quarter. Clients may aggregate their accounts for the
purpose of calculating –our fees and the pro-rata share will be borne by each account. In situations
where we are asked to provide financial planning for a client and we are managing only a portion of
their liquid assets, financial planning and asset management services will be billed separately, fees
to be charged for these services shall be based on a fee schedule negotiated and listed on the clients
agreements Additionally, in the case of multi-generational family relationships we may negotiate fees
to apply a single rate that considers the sum total of family assets in order to determine the tier to
which the fees apply.
Fees will generally be automatically deducted from your managed account*. Further, our firm will
assess advisory fees on cash and cash equivalents held in client accounts. As part of this process, you
understand and acknowledge the following:
a)
b)
c)
d)
Your independent custodian sends statements at least quarterly to you showing all
disbursements for your account, including the amount of the advisory fees paid to us;
You provide authorization permitting us to be directly paid by these terms;
If we send a copy of our invoice to you, we send a copy of our invoice to the independent custodian
at the same time we send the invoice to you;
If we send a copy of our invoice to you, our invoice includes a legend that urges the client to
compare information provided in their statements with those from the qualified custodian in
account opening notices and subsequent statements sent to the client for whom the adviser
opens custodial accounts with the qualified custodian as required by paragraph (a) (2) of Rule
206(4)-2 under the Investment Advisers Act of 1940.
*In rare cases, we will agree to direct bill clients.
Financial Planning:
We charge on an hourly fee for financial planning services to clients who do not hire us for
discretionary asset management. The total estimated fee, as well as the ultimate fee that we charge
you, is based on the scope and complexity of our engagement with you. Our hourly fees are
$500/principal hour for financial advisors.
We require a retainer of fifty-percent (50%) of the ultimate financial planning with the remainder of
the fee directly billed to you and due to us within thirty (30) days of your financial plan being
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delivered to you. In all cases, we will not require a retainer exceeding $1,200 when services cannot
be rendered within 6 (six) months.
Other Types of Fees & Expenses
Clients will incur transaction charges for trades executed in their accounts, via individual transaction
charges. These transaction fees are separate from our fees and will be disclosed by the firm that the
trades are executed through. It is important to note, however, that Charles Schwab & Co., Inc.
(“Schwab”) does not charge transaction fees on Domestic Stocks and ETF transactions. Also, clients
will pay the following separately incurred expenses, which we do not receive any part of: charges
imposed directly by a mutual fund, index fund, or exchange traded fund which shall be disclosed in
the fund’s prospectus (i.e., fund management fees and other fund expenses).
Termination & Refunds
We charge our advisory fees quarterly in advance. In the event that you wish to terminate our
Comprehensive Portfolio Management & Retirement Plan Asset Management services, we will
require thirty days (30) written notice. We will refund the unearned portion of our advisory fee to
you. You need to contact us in writing and state that you wish to terminate our services. Upon
receipt of your letter of termination, we will proceed to close out your account and process a pro-
rata refund of unearned advisory fees.
Financial Planning & Consulting clients may terminate their agreement at any time before the
delivery of a financial plan by providing written notice. For purposes of calculating refunds, all work
performed by us up to the point of termination shall be calculated at the hourly fee currently in effect.
Clients will receive a pro-rata refund of unearned fees based on the time and effort expended by our
firm.
Commissionable Securities Sales
We do not sell securities for a commission. In order to sell securities for a commission, we would
need to have our associated persons registered with a broker-dealer. We have chosen not to do so.
Item 6: Performance-Based Fees & Side-By-Side Management
We do not charge performance fees to our clients.
Item 7: Types of Clients & Account Requirements
We have the following types of clients:
•
•
•
•
Individuals and High Net Worth Individuals;
Trusts, Estates or Charitable Organizations;
Pension and Profit Sharing Plans;
Other Investment Advisers
•
Our requirements for opening and maintaining accounts or otherwise engaging us:
We generally require a minimum account balance of $2,000,000 for our Comprehensive
Portfolio Management service. Generally, this minimum account balance requirement is not
negotiable and would be required throughout the course of the client’s relationship with our
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firm. We have the discretion to waive the account minimum. Accounts of less than $2,000,000
may be set up when the client and our firm anticipate the client will add additional funds to
the accounts bringing the total to $2,000,000 within a reasonable time. Other exceptions will
apply to employees of Advisor and their relatives, or relatives of existing clients.
Item 8: Methods of Analysis, Investment Strategies & Risk of Loss
Methods of Analysis
Fundamental Analysis:
The analysis of a business's financial statements (usually to analyze the
business's assets, liabilities, and earnings), health, and its competitors and markets. When analyzing
a stock, futures contract, or currency using fundamental analysis there are two basic approaches one
can use: bottom-up analysis and top-down analysis. The terms are used to distinguish such analysis
from other types of investment analysis, such as quantitative and technical. Fundamental analysis is
performed on historical and present data, but with the goal of making financial forecasts. There are
several possible objectives: (a) to conduct a company stock valuation and predict its probable price
evolution; (b) to make a projection on its business performance; (c) to evaluate its management and
make internal business decisions; (d) and/or to calculate its credit risk.; and (e) to find out the
intrinsic value of the share.
Investment Strategies We Use
Long-Term Purchases:
Our firm may buy securities for your account and hold them for a relatively
long time (more than a year) in anticipation that the security’s value will appreciate over a long
horizon. The risk of this strategy is that our firm could miss out on potential short-term gains that
could have been profitable to your account, or it’s possible that the security’s value may decline
sharply before our firm makes a decision to sell.
Short-Term Purchases:
When utilizing this strategy, our firm may also purchase securities with the
idea of selling them within a relatively short time (typically a year or less). Our firm does this in an
attempt to take advantage of conditions that our firm believes will soon result in a price swing in the
securities our firm purchase. This approach will result in added trading costs, and tax liabilities as
short-term capital gains are taxed at a higher rate than long-term gains.
Preferred Securities
Cash & Cash Equivalents:
Cash and cash equivalents generally refer to either United States dollars
or highly liquid short-term debt instruments such as, but not limited to, treasury bills, bank CD’s and
commercial papers. Generally, these assets are considered nonproductive and will be exposed to
inflation risk and considerable opportunity cost risk. Investments in cash and cash equivalents will
generally return less than the advisory fee charged by our firm. Our firm may recommend cash and
cash equivalents as part of our clients’ asset allocation when deemed appropriate and in their best
interest. Our firm considers cash and cash equivalents to be an asset class. Therefore, our firm assess
an advisory fee on cash and cash equivalents unless indicated otherwise in writing.
Debt Securities (Bonds)
: Issuers use debt securities to borrow money. Generally, issuers pay
investors periodic interest and repay the amount borrowed either periodically during the life of the
security and/or at maturity. Alternatively, investors can purchase other debt securities, such as zero
coupon bonds, which do not pay current interest, but rather are priced at a discount from their face
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values and their values accrete over time to face value at maturity. The market prices of debt
securities fluctuate depending on such factors as interest rates, credit quality, and maturity. In
general, market prices of debt securities decline when interest rates rise and increase when interest
rates fall. Bonds with longer rates of maturity tend to have greater interest rate risks.
Certain additional risk factors relating to debt securities include: (a) When interest rates are
declining, investors have to reinvest their interest income and any return of principal, whether
scheduled or unscheduled, at lower prevailing rates.; (b) Inflation causes tomorrow’s dollar to be
worth less than today’s; in other words, it reduces the purchasing power of a bond investor’s future
interest payments and principal, collectively known as “cash flows.” Inflation also leads to higher
interest rates, which in turn leads to lower bond prices.; (c) Debt securities may be sensitive to
economic changes, political and corporate developments, and interest rate changes. Investors can
also expect periods of economic change and uncertainty, which can result in increased volatility of
market prices and yields of certain debt securities. For example, prices of these securities can be
affected by financial contracts held by the issuer or third parties (such as derivatives) relating to the
security or other assets or indices. (d) Debt securities may contain redemption or call provisions
entitling their issuers to redeem them at a specified price on a date prior to maturity. If an issuer
exercises these provisions in a lower interest rate market, the account would have to replace the
security with a lower yielding security, resulting in decreased income to investors. Usually, a bond is
called at or close to par value. This subjects investors that paid a premium for their bond risk of lost
principal. In reality, prices of callable bonds are unlikely to move much above the call price if lower
interest rates make the bond likely to be called.; (e) If the issuer of a debt security defaults on its
obligations to pay interest or principal or is the subject of bankruptcy proceedings, the account may
incur losses or expenses in seeking recovery of amounts owed to it.; (f) There may be little trading in
the secondary market for particular debt securities, which may affect adversely the account's ability
to value accurately or dispose of such debt securities. Adverse publicity and investor perceptions,
whether or not based on fundamental analysis, may decrease the value and/or liquidity of debt
securities.
Our firm attempts to reduce the risks described above through diversification of the client’s portfolio
and by credit analysis of each issuer, as well as by monitoring broad economic trends and corporate
and legislative developments, but there can be no assurance that our firm will be successful in doing
so. Credit ratings for debt securities provided by rating agencies reflect an evaluation of the safety of
principal and interest payments, not market value risk. The rating of an issuer is a rating agency's
view of past and future potential developments related to the issuer and may not necessarily reflect
actual outcomes. There can be a lag between the time of developments relating to an issuer and the
time a rating is assigned and updated.
Exchange Traded Funds (“ETFs”):
An ETF is a type of Investment Company (usually, an open-end
fund or unit investment trust) whose primary objective is to achieve the same return as a particular
market index. The vast majority of ETFs are designed to track an index, so their performance is close
to that of an index mutual fund, but they are not exact duplicates. A tracking error, or the difference
between the returns of a fund and the returns of the index, can arise due to differences in
composition, management fees, expenses, and handling of dividends. ETFs benefit from continuous
pricing; they can be bought and sold on a stock exchange throughout the trading day. Because ETFs
trade like stocks, you can place orders just like with individual stocks - such as limit orders, good-
until-canceled orders, stop loss orders etc. They can also be sold short. Traditional mutual funds are
bought and redeemed based on their net asset values (“NAV”) at the end of the day. ETFs are bought
and sold at the market prices on the exchanges, which resemble the underlying NAV but are
independent of it. However, arbitrageurs will ensure that ETF prices are kept very close to the NAV
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of the underlying securities. Although an investor can buy as few as one share of an ETF, most buy in
board lots. Anything bought in less than a board lot will increase the cost to the investor. Anyone can
buy any ETF no matter where in the world it trades. This provides a benefit over mutual funds, which
generally can only be bought in the country in which they are registered.
One of the main features of ETFs are their low annual fees, especially when compared to traditional
mutual funds. The passive nature of index investing, reduced marketing, and distribution and
accounting expenses all contribute to the lower fees. However, individual investors must pay a
brokerage commission to purchase and sell ETF shares; for those investors who trade frequently,
this can significantly increase the cost of investing in ETFs. That said, with the advent of low-cost
brokerage fees, small or frequent purchases of ETFs are becoming more cost efficient.
Equity Securities:
Equity securities represent an ownership position in a company. Equity securities
typically consist of common stocks. The prices of equity securities fluctuate based on, among other
things, events specific to their issuers and market, economic and other conditions. For example,
prices of these securities can be affected by financial contracts held by the issuer or third parties
(such as derivatives) relating to the security or other assets or indices. There may be little trading in
the secondary market for particular equity securities, which may adversely affect our firm 's ability
to value accurately or dispose of such equity securities. Adverse publicity and investor perceptions,
whether or not based on fundamental analysis, may decrease the value and/or liquidity of equity
securities. Investing in smaller companies may pose additional risks as it is often more difficult to
value or dispose of small company stocks, more difficult to obtain information about smaller
companies, and the prices of their stocks may be more volatile than stocks of larger, more established
companies. Clients should have a long-term perspective and, for example, be able to tolerate
potentially sharp declines in value.
Fixed Income:
Fixed income is a type of investing or budgeting style for which real return rates or
periodic income is received at regular intervals and at reasonably predictable levels. Fixed-income
investors are typically retired individuals who rely on their investments to provide a regular, stable
income stream. This demographic tends to invest heavily in fixed-income investments because of the
reliable returns they offer. Fixed-income investors who live on set amounts of periodically paid
income face the risk of inflation eroding their spending power.
Some examples of fixed-income investments include treasuries, money market instruments,
corporate bonds, asset-backed securities, municipal bonds and international bonds. The primary risk
associated with fixed-income investments is the borrower defaulting on his payment. Other
considerations include exchange rate risk for international bonds and interest rate risk for longer-
dated securities. The most common type of fixed-income security is a bond. Bonds are issued by
federal governments, local municipalities and major corporations. Fixed-income securities are
recommended for investors seeking a diverse portfolio; however, the percentage of the portfolio
dedicated to fixed income depends on your own personal investment style. There is also an
opportunity to diversify the fixed-income component of a portfolio. Riskier fixed-income products,
such as junk bonds and longer-dated products, should comprise a lower percentage of your overall
portfolio.
The interest payment on fixed-income securities is considered regular income and is determined
based on the creditworthiness of the borrower and current market rates. In general, bonds and fixed-
income securities with longer-dated maturities pay a higher rate, also referred to as the coupon rate,
because they are considered riskier. The longer the security is on the market, the more time it has to
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lose its value and/or default. At the end of the bond term, or at bond maturity, the borrower returns
the amount borrowed, also referred to as the principal or par value.
Index Fund:
A mutual fund or exchange-traded fund (“ETF”) designed to follow certain preset rules
so that the fund can track specified basket of underlying investments. Those rules may include
tracking prominent indexes like the S&P 500 or the Dow Jones Industrial Average or implementation
rules, such as tax-management, tracking error minimization, large block trading or patient/flexible
trading strategies that allows for greater tracking error, but lower market impact costs. Index funds
may also have rules that screen for social and sustainable criteria. An index fund’s rules of
construction clearly identify the type of companies suitable for the fund. The most commonly known
index fund, the S&P 500 Index Fund, is based on the rules established by S&P Dow Jones Indices for
their S&P 500 Index. Equity index funds would include groups of stocks with similar characteristics
such as the size, value, profitability and/or the geographic location of the companies. A group of
stocks may include companies from the United States, Non-US Developed, emerging markets or
Frontier Market countries. Additional index funds within these geographic markets may include
indexes of companies that include rules based on company characteristics or factors, such as
companies that are small, mid-sized, large, small value, large value, small growth, large growth, the
level of gross profitability or investment capital, real estate, or indexes based on commodities and
fixed-income. Companies are purchased and held within the index fund when they meet the specific
index rules or parameters and are sold when they move outside of those rules or parameters. Think
of an index fund as an investment utilizing rules-based investing. Some index providers announce
changes of the companies in their index before the change date and other index providers do not
make such announcements.
Index funds must periodically "rebalance" or adjust their portfolios to match the new prices and
market capitalization of the underlying securities in the stock or other indexes that they track. This
allows algorithmic traders to perform index arbitrage by anticipating and trading ahead of stock
price movements caused by mutual fund rebalancing, making a profit on foreknowledge of the large
institutional block orders. This results in profits transferred from investors to algorithmic traders.
One problem occurs when a large amount of money tracks the same index. According to theory, a
company should not be worth more when it is in an index. But due to supply and demand, a company
being added can have a demand shock, and a company being deleted can have a supply shock, and
this will change the price. This does not show up in tracking error since the index is also affected. A
fund may experience less impact by tracking a less popular index
Individual Stocks
: A common stock is a security that represents ownership in a corporation. Holders
of common stock exercise control by electing a board of directors and voting on corporate policy.
Investing in individual common stocks provides us with more control of what you are invested in and
when that investment is made. Having the ability to decide when to buy or sell helps us time the
taking of gains or losses. Common stocks, however, bear a greater amount of risk when compared to
certificate of deposits, preferred stock and bonds. It is typically more difficult to achieve
diversification when investing in individual common stocks. Additionally, common stockholders are
on the bottom of the priority ladder for ownership structure; if a company goes bankrupt, the
common stockholders do not receive their money until the creditors and preferred shareholders
have received their respective share of the leftover assets.
Margin Transactions:
Our firm may purchase securities for your portfolio with money borrowed
from your brokerage account. This allows you to purchase more stock than you would be able to with
your available cash and allows us to purchase securities without selling other holdings. Margin
accounts and transactions are risky and not necessarily appropriate for every client. It should be
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noted that our firm bills advisory fees on securities purchased on margin which creates a financial
incentive for us to utilize margin in client accounts.
The potential risks associated with these transactions are (1) You can lose more funds than are
deposited into the margin account; (2) the forced sale of securities or other assets in your account;
(3) the sale of securities or other assets without contacting you; (4) you may not be entitled to choose
which securities or other assets in your account(s) are liquidated or sold to meet a margin call; and
(5) custodians charge interest on margin balances which will reduce your returns over time.
Mutual Funds
: A mutual fund is a company that pools money from many investors and invests that
money in a variety of differing security types based on the objectives of the fund. The portfolio of the
fund consists of the combined holdings it owns. Each share represents an investor’s proportionate
ownership of the fund’s holdings and the income those holdings generate. The price that investors
pay for mutual fund shares are the fund’s per share net asset value (“NAV”) plus any shareholder fees
that the fund imposes at the time of purchase (such as sales loads). Investors typically cannot
ascertain the exact make-up of a fund’s portfolio at any given time, nor can they directly influence
which securities the fund manager buys and sells or the timing of those trades. With an individual
stock, investors can obtain real-time (or close to real-time) pricing information with relative ease by
checking financial websites or by calling a broker or your investment adviser. Investors can also
monitor how a stock’s price changes from hour to hour—or even second to second. By contrast, with
a mutual fund, the price at which an investor purchases or redeems shares will typically depend on
the fund’s NAV, which is calculated daily after market close.
The benefits of investing through mutual funds include: (a) Mutual funds are professionally managed
by an investment adviser who researches, selects, and monitors the performance of the securities
purchased by the fund; (b) Mutual funds typically have the benefit of diversification, which is an
investing strategy that generally sums up as “Don’t put all your eggs in one basket.” Spreading
investments across a wide range of companies and industry sectors can help lower the risk if a
company or sector fails. Some investors find it easier to achieve diversification through ownership of
mutual funds rather than through ownership of individual stocks or bonds.; (c) Some mutual funds
accommodate investors who do not have a lot of money to invest by setting relatively low dollar
amounts for initial purchases, subsequent monthly purchases, or both.; and (d) At any time, mutual
fund investors can readily redeem their shares at the current NAV, less any fees and charges assessed
on redemption.
Mutual funds also have features that some investors might view as disadvantages: (a) Investors must
pay sales charges, annual fees, and other expenses regardless of how the fund performs. Depending
on the timing of their investment, investors may also have to pay taxes on any capital gains
distributions they receive. This includes instances where the fund performed poorly after purchasing
shares.; (b) Investors typically cannot ascertain the exact make-up of a fund’s portfolio at any given
time, nor can they directly influence which securities the fund manager buys and sells or the timing
of those trades.; and (c) With an individual stock, investors can obtain real-time (or close to real-
time) pricing information with relative ease by checking financial websites or by calling a broker or
your investment adviser. Investors can also monitor how a stock’s price changes from hour to hour—
or even second to second. By contrast, with a mutual fund, the price at which an investor purchases
or redeems shares will typically depend on the fund’s NAV, which the fund might not calculate until
many hours after the investor placed the order. In general, mutual funds must calculate their NAV at
least once every business day, typically after the major U.S. exchanges close.
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When investors buy and hold an individual stock or bond, the investor must pay income tax each year
on the dividends or interest the investor receives. However, the investor will not have to pay any
capital gains tax until the investor actually sells and makes a profit. Mutual funds, however, are
different. When an investor buys and holds mutual fund shares, the investor will owe income tax on
any ordinary dividends in the year the investor receives or reinvests them. Moreover, in addition to
owing taxes on any personal capital gains when the investor sells shares, the investor may have to
pay taxes each year on the fund’s capital gains. That is because the law requires mutual funds to
distribute capital gains to shareholders if they sell securities for a profit and cannot use losses to
offset these gains.
Risk of Loss
Capital Risk:
Capital risk is one of the most basic, fundamental risks of investing; it is the risk that
you may lose 100% of your money. All investments carry some form of risk and the loss of capital is
generally a risk for any investment instrument.
Company Risk:
When investing in stock positions, there is always a certain level of company or
industry specific risk that is inherent in each investment. This is also referred to as unsystematic risk
and can be reduced through appropriate diversification. There is the risk that the company will
perform poorly or have its value reduced based on factors specific to the company or its industry.
For example, if a company’s employees go on strike or the company receives unfavorable media
attention for its actions, the value of the company may be reduced.
Economic Risk:
The prevailing economic environment is important to the health of all businesses.
Some companies, however, are more sensitive to changes in the domestic or global economy than
others. These types of companies are often referred to as cyclical businesses. Countries in which a
large portion of businesses are in cyclical industries are thus also very economically sensitive and
carry a higher amount of economic risk. If an investment is issued by a party located in a country that
experiences wide swings from an economic standpoint or in situations where certain elements of an
investment instrument are hinged on dealings in such countries, the investment instrument will
generally be subject to a higher level of economic risk.
Equity (Stock) Market Risk:
Common stocks are susceptible to general stock market fluctuations
and, volatile increases and decreases in value as market confidence in and perceptions of their issuers
change. If you held common stock, or common stock equivalents, of any given issuer, you would
generally be exposed to greater risk than if you held preferred stocks and debt obligations of the
issuer.
ETF & Mutual Fund Risk
: When investing in an ETF or mutual fund, you will bear additional
expenses based on your pro rata share of the ETF’s or mutual fund’s operating expenses, including
the potential duplication of management fees. The risk of owning an ETF or mutual fund generally
reflects the risks of owning the underlying securities, the ETF, or mutual fund holds. Clients will also
incur brokerage costs when purchasing ETFs.
Financial Risk:
Financial risk is represented by internal disruptions within an investment or the
issuer of an investment that can lead to unfavorable performance of the investment. Examples of
financial risk can be found in cases like Enron or many of the dot com companies that were caught
up in a period of extraordinary market valuations that were not based on solid financial footings of
the companies.
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Inflation Risk
: Inflation risk involves the concern that in the future, your investment or proceeds
from your investment will not be worth what they are today. Throughout time, the prices of resources
and end-user products generally increase and thus, the same general goods and products today will
likely be more expensive in the future. The longer an investment is held, the greater the chance that
the proceeds from that investment will be worth less in the future than what they are today. Said
another way, a dollar tomorrow will likely get you less than what it can today.
Interest Rate Risk:
Certain investments involve the payment of a fixed or variable rate of interest to
the investment holder. Once an investor has acquired or has acquired the rights to an investment that
pays a particular rate (fixed or variable) of interest, changes in overall interest rates in the market
will affect the value of the interest-paying investment(s) they hold. In general, changes in prevailing
interest rates in the market will have an inverse relationship to the value of existing, interest-paying
investments. In other words, as interest rates move up, the value of an instrument paying a particular
rate (fixed or variable) of interest will go down. The reverse is generally true as well.
Legal/Regulatory Risk:
Certain investments or the issuers of investments may be affected by
changes in state or federal laws or in the prevailing regulatory framework under which the
investment instrument or its issuer is regulated. Changes in the regulatory environment or tax laws
can affect the performance of certain investments or issuers of those investments and thus, can have
a negative impact on the overall performance of such investments.
Strategy Risk:
There is no guarantee that the investment strategies discussed herein will work under
all market conditions and each investor should evaluate his/her ability to maintain any investment
he/she is considering in light of his/her own investment time horizon. Investments are subject to
risk, including possible loss of principal.
Please Note:
Investing in securities involves risk of loss that clients should be prepared to bear. While the stock
market may increase and your account(s) could enjoy a gain, it is also possible that the stock market
may decrease, and your account(s) could suffer a loss. Furthermore, the bond positions that we hold
are subject to interest rate risk and credit risk. It is important that you understand the risks
associated with investing in the stock and bond markets, are appropriately diversified in your
investments, and ask us any questions you may have.
We generally invest client’s cash balances in money market funds, FDIC Insured Certificates of
Deposit, high-grade commercial paper and/or government backed debt instruments. Ultimately, we
try to achieve the highest return on our client’s cash balances through relatively low-risk
conservative investments. In most cases, at least a partial cash balance will be maintained in a money
market account so that our firm may debit advisory fees for our services related to comprehensive
portfolio management service, as applicable.
Item 9: Disciplinary Information
We have determined that our firm and management have nothing to disclose under the
aforementioned standard.
Item 10. Other Financial Industry Activities & Affiliations
We have no other financial industry activities and affiliations to disclose.
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Item 11: Code of Ethics, Participation, Or Interest in Client Transactions & Personal
Trading
We recognize that the personal investment transactions of members and employees of our firm demand
the application of a high Code of Ethics and require that all such transactions be carried out in a way that
does not endanger the interest of any client. At the same time, we believe that if investment goals are
similar for clients and for members and employees of our firm, it is logical and even desirable that there
be common ownership of some securities.
1
Therefore, in order to prevent conflicts of interest, we have in place a set of procedures (including a pre-
clearing procedure) with respect to transactions effected by our members, officers and employees for
. In order to monitor compliance with our personal trading policy, we have a
their personal accounts
securities transaction reporting system for all of our associates which is reviewed annually.
Furthermore, our firm has established a Code of Ethics which applies to all of our associated persons. An
investment adviser is considered a fiduciary. As a fiduciary, it is an investment adviser’s responsibility
to provide fair and full disclosure of all material facts and to act solely in the best interest of each of our
clients at all times. We have a fiduciary duty to all clients. Our fiduciary duty is considered the core
underlying principle for our Code of Ethics which also includes Insider Trading and Personal Securities
Transactions Policies and Procedures. We require all of our supervised persons to conduct business with
the highest level of ethical standards and to comply with all federal and state securities laws at all times.
Upon employment or affiliation and at least annually thereafter, all supervised persons will sign an
acknowledgement that they have read, understand, and agree to comply with our Code of Ethics. Our
firm and supervised persons must conduct business in an honest, ethical, and fair manner and avoid all
circumstances that might negatively affect or appear to affect our duty of complete loyalty to all clients.
This disclosure is provided to give all clients a summary of our Code of Ethics. However, if a client or a
potential client wishes to review our Code of Ethics in its entirety, a copy will be provided promptly upon
request.
Likewise, related persons of our firm buy or sell securities for themselves at or about the same time they
buy or sell the same securities for client accounts. In order to minimize this conflict of interest, our
related persons will place client interests ahead of their own interests and adhere to our firm’s Code of
Ethics, a copy of which is available upon request. Further, our related persons will refrain from buying
or selling securities that will be bought or sold in client accounts unless done so after the client execution
or concurrently as a part of a block trade.
Item 12: Brokerage Practices
Selecting a Brokerage Firm
Item 15
While our firm does not maintain physical custody of client assets, we are deemed to have custody of
Custody
certain client assets if given the authority to withdraw assets from client accounts (see
, below). Client assets must be maintained by a qualified custodian. Our firm seeks to
recommend a custodian who will hold client assets and execute transactions on terms that are overall
1
For purposes of the policy, our associate’s personal account generally includes any account (a) in the name of our associate, his/her spouse,
his/her minor children or other dependents residing in the same household, (b) for which our associate is a trustee or executor, or (c) which our
associate controls, including our client accounts which our associate controls and/or a member of his/her household has a direct or indirect
beneficial interest in.
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•
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•
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•
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most advantageous when compared to other available providers and their services. The factors
considered, among others, are these:
Timeliness of execution
Timeliness and accuracy of trade confirmations
Research services provided
Ability to provide investment ideas
Execution facilitation services provided
Record keeping services provided
Custody services provided
Frequency and correction of trading errors
Ability to access a variety of market venues
Expertise as it relates to specific securities
Financial condition
Business reputation
Quality of services
With this in consideration, our firm has an arrangement with the Institutional Division of Charles
Schwab & Co., Robert W. Baird & Co. Incorporated, Shareholders Service Group, Inc., all members
FINRA/SIPC and US Bank N.A., (collectively the “Custodians”) (“Custodians”), a qualified custodian
from whom our firm is independently owned and operated. Custodians offers services to independent
investment advisers which includes custody of securities, trade execution, clearance, and settlement
of transactions. Custodians enables us to obtain many no-load mutual funds without transaction
charges and other no-load funds at nominal transaction charges. Custodians does not charge client
accounts separately for custodial services. Client accounts will be charged transaction fees, commissions
or other fees on trades that are executed or settle into the client’s custodial account. Transaction fees
may be charged via individual transaction charges. These fees are negotiated with Custodians and are
generally discounted from customary retail commission rates. This benefits clients because the overall
fee paid is often lower than would be otherwise.
Custodians may make certain research and brokerage services available at no additional cost to our
firm. Research products and services provided by Custodians may include: research reports on
recommendations or other information about particular companies or industries; economic surveys,
data and analyses; financial publications; portfolio evaluation services; financial database software and
services; computerized news and pricing services; quotation equipment for use in running software
used in investment decision-making; and other products or services that provide lawful and appropriate
assistance by Custodians to our firm in the performance of our investment decision-making
responsibilities. The aforementioned research and brokerage services qualify for the safe harbor
exemption defined in Section 28(e) of the Securities Exchange Act of 1934.
Custodians do not make client brokerage commissions generated by client transactions available for
our firm’s use. The aforementioned research and brokerage services are used by our firm to manage
accounts for which our firm has investment discretion. Without this arrangement, our firm might be
compelled to purchase the same or similar services at our own expense.
As part of our fiduciary duty to our clients, our firm will endeavor at all times to put the interests of
our clients first. Clients should be aware, however, that the receipt of economic benefits by our firm
or our related persons creates a potential conflict of interest and may indirectly influence our firm’s
choice of Custodians as a custodial recommendation. Our firm examined this potential conflict of
interest when our firm chose to recommend Custodians and have determined that the recommendation
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is in the best interest of our firm’s clients and satisfies our fiduciary obligations, including our duty to
seek best execution.
Our clients may pay a transaction fee or commission to Custodians that is higher than another
qualified broker dealer might charge to affect the same transaction where our firm determines in
good faith that the commission is reasonable in relation to the value of the brokerage and research
services provided to the client as a whole.
In seeking best execution, the determinative factor is not the lowest possible cost, but whether the
transaction represents the best qualitative execution, taking into consideration the full range of a
broker-dealer’s services, including the value of research provided, execution capability, commission
rates, and responsiveness. Although our firm will seek competitive rates, to the benefit of all clients,
our firm may not necessarily obtain the lowest possible commission rates for specific client account
transactions.
Custodian & Brokers Used
Item 15
Our firm does not maintain custody of client assets (although our firm may be deemed to have
Custody
custody of client assets if give the authority to withdraw assets from client accounts. See
, below). Client assets must be maintained in an account at a “qualified custodian,” generally
a broker-dealer or bank. Our firm recommends that clients use the Schwab Advisor Services division
of Charles Schwab & Co. Inc. (“Schwab”), a FINRA-registered broker-dealer, member SIPC, as the
qualified custodian. Our firm is independently owned and operated, and not affiliated with Schwab.
Schwab will hold client assets in a brokerage account and buy and sell securities when instructed.
While our firm recommends that clients use Schwab as custodian/broker, clients will decide whether
to do so and open an account with Schwab by entering into an account agreement directly with them.
Our firm does not open the account. Even though the account is maintained at Schwab, our firm can
still use other brokers to execute trades, as described in the next paragraph.
How Brokers/Custodians Are Selected
•
Our firm seeks to recommend a custodian/broker who will hold client assets and execute
transactions on terms that are overall most advantageous when compared to other available
providers and their services. A wide range of factors are considered, including, but not limited to:
•
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combination of transaction execution services along with asset custody services (generally
without a separate fee for custody)
capability to execute, clear and settle trades (buy and sell securities for client accounts)
capabilities to facilitate transfers and payments to and from accounts (wire transfers, check
requests, bill payment, etc.)
breadth of investment products made available (stocks, bonds, mutual funds, exchange
traded funds (ETFs), etc.)
availability of investment research and tools that assist in making investment decisions
quality of services
competitiveness of the price of those services (commission rates, margin interest rates, other
fees, etc.) and willingness to negotiate them
reputation, financial strength and stability of the provider
prior service to our firm and our other clients
Products & Services Available from Schwab
availability of other products and services that benefit our firm, as discussed below (see
“
”)
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Custody & Brokerage Costs
Schwab generally does not charge a separate for custody services but is compensated by charging
commissions or other fees to clients on trades that are executed or that settle into the Schwab
account. In addition to commissions, Schwab charges a flat dollar amount as a “prime broker” or
“trade away” fee for each trade that our firm has executed by a different broker-dealer but where the
securities bought or the funds from the securities sold are deposited (settled) into a Schwab account.
These fees are in addition to the commissions or other compensation paid to the executing broker-
dealer. Because of this, in order to minimize client trading costs, our firm has Schwab execute most
trades for the accounts.
Products & Services Available from Schwab
Schwab Advisor Services is Schwab’s business serving independent investment advisory firms like
our firm. They provide our firm and clients with access to its institutional brokerage – trading,
custody, reporting and related services – many of which are not typically available to Schwab retail
customers. Schwab also makes available various support services. Some of those services help
manage or administer our client accounts while others help manage and grow our business. Schwab’s
support services are generally available on an unsolicited basis (our firm does not have to request
them) and at no charge to our firm. The availability of Schwab’s products and services is not based
on the provision of particular investment advice, such as purchasing particular securities for clients.
Here is a more detailed description of Schwab’s support services:
Services that Benefit Clients
Schwab’s institutional brokerage services include access to a broad range of investment products,
execution of securities transactions, and custody of client assets. The investment products available
through Schwab include some to which our firm might not otherwise have access or that would
require a significantly higher minimum initial investment by firm clients. Schwab’s services
described in this paragraph generally benefit clients and their accounts.
Services that May Not Directly Benefit Clients
•
Schwab also makes available other products and services that benefit our firm but may not directly
benefit clients or their accounts. These products and services assist in managing and administering
our client accounts. They include investment research, both Schwab’s and that of third parties. This
research may be used to service all or some substantial number of client accounts, including accounts
not maintained at Schwab. In addition to investment research, Schwab also makes available software
and other technology that:
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•
•
provides access to client account data (such as duplicate trade confirmations and account
statements);
facilitates trade execution and allocate aggregated trade orders for multiple client accounts;
provides pricing and other market data;
facilitates payment of our fees from our clients’ accounts; and
assists with back-office functions, recordkeeping and client reporting.
Services that Generally Benefit Only Our Firm
Schwab also offers other services intended to help manage and further develop our business
enterprise. These services include:
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•
•
•
educational conferences and events
technology, compliance, legal, and business consulting;
publications and conferences on practice management and business succession; and
access to employee benefits providers, human capital consultants and insurance providers.
Schwab may provide some of these services itself. In other cases, Schwab will arrange for third-party
vendors to provide the services to our firm. Schwab may also discount or waive fees for some of these
services or pay all or a part of a third party’s fees. Schwab may also provide our firm with other
benefits, such as occasional business entertainment for our personnel.
Irrespective of direct or indirect benefits to our client through Schwab, our firm strives to enhance
the client experience, help clients reach their goals and put client interests before that of our firm or
associated persons.
Our Interest in Schwab’s Services.
The availability of these services from Schwab benefits our firm because our firm does not have to
produce or purchase them. Our firm does not have to pay for these services, and they are not
contingent upon committing any specific amount of business to Schwab in trading commissions or
assets in custody.
In light of our arrangements with Schwab, a conflict of interest exists as our firm may have incentive
to require that clients maintain their accounts with Schwab based on our interest in receiving
Schwab’s services that benefit our firm rather than based on client interest in receiving the best value
in custody services and the most favorable execution of transactions. As part of our fiduciary duty to
our clients, our firm will endeavor at all times to put the interests of our clients first. Clients should
be aware, however, that the receipt of economic benefits by our firm or our related persons creates
a potential conflict of interest and may indirectly influence our firm’s choice of Schwab as a custodial
recommendation. Our firm examined this potential conflict of interest when our firm chose to
recommend Schwab and have determined that the recommendation is in the best interest of our firm’s
clients and satisfies our fiduciary obligations, including our duty to seek best execution.
In seeking best execution, the determinative factor is not the lowest possible cost, but whether the
transaction represents the best qualitative execution, taking into consideration the full range of a
broker-dealer’s services, including the value of research provided, execution capability, commission
rates, and responsiveness. Although our firm will seek competitive rates, to the benefit of all clients,
our firm may not necessarily obtain the lowest possible commission rates for specific client account
transactions. Our firm believes that the selection of Schwab as a custodian and broker is the best
interest of our clients. It is primarily supported by the scope, quality and price of Schwab’s services,
and not Schwab’s services that only benefit our firm.
Soft Dollars
Aside from this, our firm does not receive soft dollars in excess of what is allowed by Section 28(e) of
the Securities Exchange Act of 1934. The safe harbor research products and services obtained by our
firm will generally be used to service all of our clients but not necessarily all at any one particular
time.
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Client Brokerage Commissions
The Custodians also make certain research and brokerage services available at no additional cost to
our firm. These services include certain research and brokerage services, including research services
obtained by the Custodians directly from independent research companies, as selected by our firm
(within specific parameters). Research products and services provided by the Custodians to our firm
may include research reports on recommendations or other information about, particular companies or
industries; economic surveys, data and analyses; financial publications; portfolio evaluation services;
financial database software and services; computerized news and pricing services; quotation equipment
for use in running software used in investment decision-making; and other products or services that
provide lawful and appropriate assistance by the Custodians to our firm in the performance of our
investment decision-making responsibilities. The aforementioned research and brokerage services
are used by our firm to manage accounts for which we have investment discretion. Without this
arrangement, our firm might be compelled to purchase the same or similar services at our own
expense.
Client Transactions in Return for Soft Dollars
Although the investment research products and services that may be obtained by our firm will
generally be used to service all of our clients, a brokerage commission paid by a specific client may
be used to pay for research that is not used in managing that specific client’s account.
Brokerage for Client Referrals
As a result of receiving the services discussed in this Firm Brochure for no additional cost, we may have
an incentive to continue to use or expand the use of Broker- Dealer’s services. Our firm examined this
potential conflict of interest when we chose to enter into the relationship with the Custodians and we
have determined that the relationship is in the best interest of our firm’s clients and satisfies our client
obligations, including our duty to seek best execution.
The Custodians charge brokerage commissions and transaction fees for effecting certain securities
transactions (i.e., transaction fees are charged for certain no-load mutual funds, commissions are
charged for individual equity and debt securities transactions). It is important to note however that
Schwab does not charge transaction fees or brokerage commissions on Domestic Stock and ETF
transactions. The Custodians enable us to obtain many no-load mutual funds without transaction
charges and other no-load funds at nominal transaction charges. The Custodians’ commission rates
are generally discounted from customary retail commission rates. However, the commission and
transaction fees charged by the Custodians may be higher or lower than those charged by other
custodians and Custodians.
Special Considerations for ERISA Clients
A retirement or ERISA plan client may direct all or part of portfolio transactions for its account
through a specific broker or dealer in order to obtain goods or services on behalf of the plan. Such
direction is permitted provided that the goods and services provided are reasonable expenses of the
plan incurred in the ordinary course of its business for which it otherwise would be obligated and
empowered to pay. ERISA prohibits directed brokerage arrangements when the goods or services
purchased are not for the exclusive benefit of the plan. Consequently, our firm will request that plan
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sponsors who direct plan brokerage provide us with a letter documenting that this arrangement will
be for the exclusive benefit of the plan.
Client-Directed Brokerage
In certain instances, clients may seek to limit or restrict our discretionary authority in making the
determination of the brokers with whom orders for the purchase or sale of securities are placed for
execution, and the commission rates at which such securities transactions are effected. Clients may
seek to limit our authority in this area by directing that transactions (or some specified percentage
of transactions) be executed through specified brokers in return for portfolio evaluation or other
services deemed by the client to be of value. Any such client direction must be in writing (often
through our advisory agreement), and may contain a representation from the client that the
arrangement is permissible under its governing laws and documents, if this is relevant.
We provide appropriate disclosure in writing to clients who direct trades to particular brokers, that
with respect to their directed trades, they will be treated as if they have retained the investment
discretion that we otherwise would have in selecting brokers to effect transactions and in negotiating
commissions and that such direction may adversely affect our ability to obtain best price and
execution. In addition, we will inform you in writing that your trade orders may not be aggregated
with other clients’ orders and that direction of brokerage may hinder best execution.
Aggregation of Purchase or Sale
Our firm provides investment management services for various clients. There are occasions on which
portfolio transactions may be executed as part of concurrent authorizations to purchase or sell the same
security for numerous accounts served by our firm, which involve accounts with similar investment
objectives. Although such concurrent authorizations potentially could be either advantageous or
disadvantageous to any one or more particular accounts, they are affected only when our firm believes
that to do so will be in the best interest of the effected accounts. When such concurrent authorizations
occur, the objective is to allocate the executions in a manner which is deemed equitable to the accounts
involved. In any given situation, our firm attempts to allocate trade executions in the most equitable
manner possible, taking into consideration client objectives, current asset allocation and availability of
funds using price averaging, proration and consistently non-arbitrary methods of allocation.
Our firm has an arrangement with the Institutional Division of Charles Schwab & Co., Robert W. Baird
& Co. Incorporated, Shareholders Service Group, Inc., all members FINRA/SIPC and US Bank N.A.,
(collectively the “Custodians”). Under the arrangement with the Custodians we receive services which
include, among others, brokerage, custodial, administrative support, record keeping and related services
that are intended to support our firm in conducting business and in serving the best interests of our
clients but that may benefit our firm.
Item 13: Review of Accounts or Financial Plans
We review accounts on at least a weekly basis for our clients subscribing to our Comprehensive
Portfolio Management and Retirement Plan Asset Management Services. The nature of these reviews
is to learn whether clients’ accounts are in line with their investment objectives, appropriately
positioned based on market conditions, and investment policies, if applicable. Only our Portfolio
Managers will conduct reviews.
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Financial Planning clients do not receive reviews of their written plans unless they take action to
schedule a financial consultation with us. We do not provide ongoing services to financial planning
clients, but are willing to meet with such clients upon their request to discuss updates to their plans,
changes in their circumstances, etc.
We may review client accounts more frequently than described above. Among the factors which may
trigger an off-cycle review are major market or economic events, the client’s life events, requests by
the client, etc.
We provide quarterly reports to our clients that are specific to their portfolio. Our quarterly reports
are available electronically or in hardcopy at our client’s discretion. Verbal reports to clients take
place on at least an annual basis when we meet with clients who subscribe to our Comprehensive
Portfolio Management service.
As also mentioned in Item 13A of this Brochure, Financial Planning clients do not receive written or
verbal updated reports regarding their financial plans unless they separately contract with us for a
post-financial plan meeting or update to their initial written financial plan.
Item 14: Client Referrals & Other Compensation
We may recommend that a client in need of brokerage and custodial services utilize Institutional
Division of Charles Schwab & Co., all members FINRA/SIPC or US Bank N.A. (“Custodians”) among
others. It may be the case that the recommended broker charges a higher fee than another broker
charges for a particular type of service, such as commission rates. Clients may utilize the broker/dealer
of their choice and have no obligation to purchase or sell securities through such broker as our firm
recommends.
In selecting a Custodian, we will endeavor to select those Custodians that will provide the best services
at the lowest commission rates possible. The reasonableness of commissions is based on several factors,
including the Custodians’ abilities to provide professional services, competitive commission rates,
volume discounts, execution price negotiations, and other services. When consistent with our firm’s
fiduciary duty of best execution.
Some clients may instruct us to use one or more particular Custodians for the custody as well as
execution of transactions in their accounts. Clients who may want to direct our firm to use a particular
custodian should understand that this might prevent us from effectively negotiating brokerage
compensation on their behalf. This arrangement may also prevent us from obtaining the most favorable
net price and execution. Thus, when directing brokerage business, clients should consider whether the
commission expenses, execution, clearance, and settlement capabilities that they will obtain through
their custodian are adequately favorable in comparison to those that our firm would otherwise obtain
for its clients.
We may receive research and execution related services from the Custodians to assist our firm in
managing its accounts. These services and products would include financial publications, pricing
information and other products or services. Such research and execution related services are offered to
all investment advisers who utilize these firms. However, the commissions charged by these parties may
be higher than those charged by a broker who does not provide the aforementioned research and
execution related services.
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Charles Schwab & Co. Inc.
(see Item 12 – Brokerage Practices)
Our firm receives economic benefit from Schwab in the form of the support products and services
made available to our firm and other independent investment advisors that have their clients
maintain accounts at Schwab. These products and services, how they benefit our firm, and the related
conflicts of interest are described above
. The availability of
Schwab’s products and services is not based on our firm giving particular investment advice, such as
buying particular securities for our clients.
Client Referrals
In accordance with Rule 206 (4)-1 of the Investment Advisers Act of 1940, our firm provides cash or
non-cash compensation directly or indirectly to unaffiliated persons for testimonials or
endorsements (which include client referrals). Such compensation arrangements will not result in
higher costs to the referred client. In this regard, our firm maintains a written agreement with each
unaffiliated person that is compensated for testimonials or endorsements in an aggregate amount of
$1,000 or more (or the equivalent value in non-cash compensation) over a trailing 12-month period
in compliance with Rule 206 (4)-1 of the Investment Advisers Act of 1940 and applicable state and
federal laws. The following information will be disclosed clearly and prominently to referred
prospective clients at the time of each testimonial or endorsement:
•
•
•
Whether or not the unaffiliated person is a current client of our firm,
A description of the cash or non-cash compensation provided directly or indirectly by our
firm to the unaffiliated person in exchange for the referral, if applicable, and
A brief statement of any material conflicts of interest on the part of the unaffiliated person
giving the referral resulting from our firm’s relationship with such unaffiliated person.
In cases where state law requires licensure of solicitors, our firm ensures that no solicitation fees are
paid unless the solicitor is registered as an investment adviser representative of our firm. If our firm
is paying solicitation fees to another registered investment adviser, the licensure of individuals is the
other firm’s responsibility.
Item 15: Custody
Deduction of Advisory Fees:
While our firm does not maintain physical custody of client assets (which are maintained by a
qualified custodian, as discussed above), we are deemed to have custody of certain client assets if
given the authority to withdraw assets from client accounts, as further described below under “Third
Party Money Movement.” All our clients receive account statements directly from their qualified
custodian(s) at least quarterly upon opening of an account. We urge our clients to carefully review
these statements. Additionally, if our firm decides to send its own account statements to clients, such
statements will include a legend that recommends the client compare the account statements
received from the qualified custodian with those received from our firm. Clients are encouraged to
raise any questions with us about the custody, safety or security of their assets and our custodial
recommendations.
We encourage our clients to raise any questions with us about the custody, safety or security of their
assets. The custodians we do business with will send you independent account statements listing
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your account balance(s), transaction history and any fee debits or other fees taken out of your
account.
Trustee for Client Accounts:
Representatives of our firm act as a trustee to client accounts. As such, our firm is deemed to have
custody. The client funds and securities of which our firm has custody are verified by actual
examination at least once during each calendar year by an independent public accountant (“IPA”)
registered with the Public Company Accounting Oversight Board (“PCAOB”), at a time that is chosen
by the accountant without prior notice or announcement to our firm and that is irregular from year
to year. Clients are encouraged to raise any questions with us about the custody, safety or security of
their assets and our custodial recommendations.
Standing Letters of Authorization
The SEC issued a no-action letter (“Letter”) with respect to the Rule 206(4)-2 (“Custody Rule”) under
the Investment Advisers Act of 1940 (“Advisers Act”). The letter provided guidance on the Custody
Rule as well as clarified that an adviser who has the power to disburse client funds to a third party
under a standing letter of instruction (“SLOA”) is deemed to have custody. As such, our firm has
adopted the following safeguards in conjunction with the account custodian:
•
•
•
•
•
•
•
The client provides an instruction to the qualified custodian, in writing, that includes the
client’s signature, the third party’s name, and either the third party’s address or the third
party’s account number at a custodian to which the transfer should be directed.
The client authorizes the investment adviser, in writing, either on the qualified custodian’s
form or separately, to direct transfers to the third party either on a specified schedule or
from time to time.
The client’s qualified custodian performs appropriate verification of the instruction, such as
a signature review or other method to verify the client’s authorization and provides a
transfer of funds notice to the client promptly after each transfer.
The client has the ability to terminate or change the instruction to the client’s qualified
custodian.
The investment adviser has no authority or ability to designate or change the identity of the
third party, the address, or any other information about the third party contained in the
client’s instruction.
The investment adviser maintains records showing that the third party is not a related party
of the investment adviser or located at the same address as the investment adviser.
The client’s qualified custodian sends the client, in writing, an initial notice confirming the
instruction and an annual notice reconfirming the instruction.
Item 16: Investment Discretion
Our clients need to sign a discretionary investment advisory agreement with our firm for the
management of their account. This type of agreement only applies to our Comprehensive Portfolio
Management clients. We do not take or exercise discretion with respect to our other clients.
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Item 17: Voting Client Securities
Introduction
Rule 206(4)-6 under the Advisers Act requires every investment adviser to adopt and implement
written policies and procedures, reasonably designed to ensure that the adviser votes proxies in the
best interest of its clients. The Rule further requires the adviser to provide a concise summary of the
adviser’s proxy voting process and offer to provide copies of the complete proxy voting policy and
procedures to clients upon request. Lastly, the Rule requires that the adviser disclose to clients how
they may obtain information on how the adviser voted their proxies.
Our firm votes proxies for a great majority of its clients, and therefore has adopted and implemented
these Proxy Voting Policy and Procedures. Any questions about this document should be directed to
the Compliance Officer or Chief Executive Officer.
Policy
It is the policy of our firm to vote client proxies in the interest of maximizing Shareholder Value. To
that end, our firm will vote in a way that it believes, consistent with its fiduciary duty, will cause the
value of the issue to increase the most or decline the least. Consideration will be given to both the
short- and long-term implications of the proposal to be voted on when considering the optimal vote.
Any general or specific proxy voting guidelines provided by an advisory client or its designated agent
in writing will supersede this policy. Clients may opt to vote their proxies or have their proxies voted
by an independent third party or other named fiduciary or agent, at the client’s cost.
Procedures for Voting of Proxies & Recordkeeping
1.
Our firm relies on each client’s custodian to deliver each proxy to us. It is the custodian’s
responsibility to send all proxies for any client that has delegated proxy voting to the firm. The
custodian is also responsible for excluding the proxies of clients who have opted to vote their
own proxies or who have delegated the vote to an independent third party. Additionally, it is the
custodian’s responsibility to exclude the proxies of any client that terminates the services of our
firm.
Custodians send the proxy information to our firm by mail or by email. The proxy notices refer
to an account number or master account number. If it refers to a master account, the notice may
incorporate the proxies of multiple clients. Sometimes the notices include the number of shares.
Also on this notice is a ProxyVote.com control number. ProxyVote.com is a service of Broadridge
Financial Solutions, Inc. that the custodians that hold client assets of the firm use to process
proxies.
2.
The Portfolio Operations Manager shall receive all proxy materials and will be responsible for
ensuring that proxies are voted and submitted in a timely manner. The Portfolio Operations
Manager, using ProxyVote.com, enters the control number and then votes the proxy online.
3.
In the event that no client, who has delegated proxy voting authority to our firm, has asked to
vote their proxy in a way that is different from the way that our firm intends to vote, then all
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proxy votes will be recorded and the following information as recorded on ProxyVote.com will
be maintained:
a.
b.
c.
d.
e.
f.
g.
The name of the issuer of the portfolio security;
The shareholder meeting date;
The “For holders as of date”;
The Council on Uniform Securities Identification Procedures ("CUSIP") number for the
portfolio security;
A brief identification of the matter voted on;
Whether the Recommendation of the Board of Directors was for or against the proposed
matter;
How our firm casts its vote (e.g., for or against proposal, or abstain; for or withhold
regarding election of directors);
4.
Clients who have delegated proxy voting to our firm, may on any issue, opt to direct our firm to
vote the proxy that represents their shares differently than the way our firm has concluded it
should vote all other proxies. Should this happen, then in addition to the information listed above,
a specific record is kept listing the number of shares held by each client and how each related
proxy was voted.
5.
Our firm will vote proxies according to the policies set forth above. Our firm may also elect to
abstain from voting if it deems such abstinence in its clients’ best interests.
6.
Our firm will maintain the documentation described above for a period of not less than five (5)
years, the first two (2) years at its principal place of business. The Portfolio Operations Manager
will be responsible for following the procedures and for ensuring that the required
documentation is retained.
Conflicts of Interest
The Compliance Officer or Chief Executive Officer will reasonably try to assess any material conflicts
between our firm’s interests and those of its clients with respect to proxy voting.
Our firm realizes that due to the difficulty of predicting and identifying all material conflicts, it must
rely on its employees to notify the Compliance Officer or Chief Executive Officer of any material
conflict that may impair our firm’s ability to vote proxies in an objective manner. Upon such
notification, the Chief Executive Officer will notify its legal counsel of the conflict who will
recommend an appropriate course of action.
In addition, any attempts by others within our firm to influence the voting of client proxies in a
manner that is inconsistent with the proxy voting policy shall be reported to the Chief Executive
Officer. The Chief Executive Officer should then report the attempt to legal counsel.
Client Request to Review Proxy Votes:
Clients are permitted to request the proxy voting record for the 5-year period prior to their
request.
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Any request, whether written (including e-mail) or oral, received by any employee of our
firm, must be promptly reported to the Compliance Officer or Chief Executive Officer. All
written requests will be retained in the permanent file.
The Compliance Officer or Chief Executive Officer will record the identity of the client, the
date of the request, and the disposition (e.g., provided a written or oral response to client’s
request, referred to third party, not a proxy voting client, other dispositions, etc.) in a suitable
place.
In order to facilitate the management of proxy voting record keeping process, and to facilitate
dissemination of such proxy voting records to clients, the Compliance Officer or Chief
Executive Officer will distribute to any client requesting proxy voting information the
complete proxy voting record of our firm, for the period requested. Reports containing proxy
information of only those issuers held by a certain client will not be created or distributed.
Any report disseminated to a client(s) will contain the following legend:
“This report contains the full proxy voting record of Adviser Nelson Capital Management, LLC.
If securities of a particular issuer were held in your account on the date of the shareholder
meeting indicated, your proxy was voted in the direction indicated (absent your expressed
written direction otherwise).”
Our firm will furnish the information requested, free of charge, to the client within a
reasonable time period (within 10 business days). The firm will maintain a copy of the
written record provided in response to client’s written (including e-mail) or oral request. A
copy of the written response should be attached and maintained with the client’s written
request, if applicable and maintained in the permanent file.
Proxy Solicitation
As a matter of practice, it is our firm’s policy to not reveal or disclose to any client how the Adviser
may have voted (or intends to vote) on a particular proxy until after such proxies have been counted
at a shareholder’s meeting. Our firm will never disclose such information to unrelated third parties.
The Chief Executive Officer is to be promptly informed of the receipt of any solicitation from any
person to vote proxies on behalf of clients. At no time may any employee accept any remuneration in
the solicitation of proxies. The Chief Executive Officer shall handle all responses to such solicitations.
Item 18: Financial Information
•
Our firm is not required to provide financial information in this Brochure because:
•
•
Our firm does not require the prepayment of more than $1,200 in fees when services cannot
be rendered within 6 months.
Our firm does not take custody of client funds or securities.
Our firm does not have a financial condition or commitment that impairs our ability to meet
contractual and fiduciary obligations to clients.
Our firm has never been the subject of a bankruptcy proceeding.
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