View Document Text
Disclosure Brochure
Form ADV, Part 2A
Item 1 – Cover Page
Old Port Advisors, Inc.
130 Middle Street, 2nd Floor
Portland, ME 04101
(207) 774-6552 (phone)
(207) 775-2969 (fax)
www.oldportadvisors.com
web@oldportadvisors.com
This brochure provides information about the qualifications and business practices of
Old Port Advisors, Inc.If you have any questions about the contents of this brochure,
please contact us at: (207) 774-6552, or by email at: web@oldportadvisors.com. The
information in this brochure has not been approved or verified by the United States
Securities and Exchange Commission, or by any state securities authority.
Additional information about Old Port Advisors, Inc. is available on the SEC’s website
at www.adviserinfo.sec.gov. Our Firm CRD number is 108228.
Current as of July 29, 2025
Old Port Advisors, Inc.
Item 2 - Material Changes
Annual Update
This section provides a summary of material changes that were made to the
Disclosure Brochure since our last annual update. Our Firm may make interim
updates to the disclosure brochure throughout the year.
Material Changes
There have been no material changes to this Brochure since the date of the last annual
update of the Brochure. The date of the last annual update of the Brochure was March
31, 2025.
Full Brochure Available
To request a complete copy of the most recent Disclosure Brochure, please contact us
by telephone at: (207) 774-6552 or by email at: web@oldportadvisors.com.
ii
Old Port Advisors, Inc.
Item 3 – Table of Contents
Item 1 – Cover Page ...........................................................................................................i
Item 2 - Material Changes ................................................................................................ ii
Annual Update ............................................................................................................... ii
Material Changes ........................................................................................................... ii
Full Brochure Available .................................................................................................. ii
Item 3 – Table of Contents ............................................................................................. iii
Item 4 - Advisory Business ............................................................................................. 1
Firm Description ............................................................................................................. 1
Types of Advisory Services ........................................................................................... 1
Wrap Fee Programs ....................................................................................................... 3
Agreements .................................................................................................................... 3
Item 5 – Fees and Compensation ................................................................................... 4
Description ..................................................................................................................... 4
Fee Billing ....................................................................................................................... 4
Other Fees ..................................................................................................................... 5
Expense Ratios .............................................................................................................. 5
Termination of Agreement ............................................................................................. 6
Other Financial Industry Compensation ........................................................................ 6
Item 6 - Performance-Based Fees and Side by Side Management ............................ 6
Sharing of Capital Gains ................................................................................................ 6
Item 7 -Types of Clients ................................................................................................... 6
Description ..................................................................................................................... 6
Account Minimums ......................................................................................................... 7
Item 8- Methods of Analysis, Investment Strategies and Risk of Loss..................... 7
Methods of Analysis ....................................................................................................... 7
Investment Strategies and Risks ................................................................................... 8
Risk of Loss .................................................................................................................... 9
Item 9 - Disciplinary Information .................................................................................. 10
Legal and Disciplinary .................................................................................................. 10
Item 10 - Other Financial Industry Activities and Affiliations ................................... 10
Financial Industry Activities ......................................................................................... 10
iii
Old Port Advisors, Inc.
Item 11 - Code of Ethics, Participation or Interest in Client Transactions and
Personal Trading ............................................................................................................ 11
Code of Ethics .............................................................................................................. 11
Participation or Interest in Client Transactions ........................................................... 11
Personal Trading .......................................................................................................... 11
Item 12 - Brokerage Practices ....................................................................................... 12
Selecting Brokerage Firms .......................................................................................... 12
Best Execution ............................................................................................................. 15
Soft Dollars ................................................................................................................... 15
Order Aggregation ....................................................................................................... 16
Item 13 – Review of Accounts ...................................................................................... 16
Periodic Reviews.......................................................................................................... 16
Review Triggers ........................................................................................................... 17
Regular Reports ........................................................................................................... 17
Item 14 - Client Referrals and Other Compensation .................................................. 17
Incoming Referrals ....................................................................................................... 17
Referrals Out ................................................................................................................ 17
Item 15 - Custody ............................................................................................................ 17
General ......................................................................................................................... 17
Account Statements ..................................................................................................... 18
Performance Reports ................................................................................................... 18
Item 16 - Investment Discretion .................................................................................... 18
Discretionary Authority for Trading .............................................................................. 18
Limited Power of Attorney............................................................................................ 18
Item 17 - Voting Client Securities ................................................................................. 19
Proxy Voting ................................................................................................................. 19
Item 18 - Financial Information ..................................................................................... 19
Financial Condition ...................................................................................................... 19
iv
Old Port Advisors, Inc.
Item 4 - Advisory Business
Firm Description
Old Port Advisors, Inc. (“Advisor”, “us”, “we,” or the “Firm”) is an investment adviser firm
registered with the Securities and Exchange Commission (SEC), since 2001. The Firm was
originally founded in 1994 by Fredric W. Williams as Investment Management and
Consulting Group, Inc., changing the business name to Old Port Advisors, Inc. in 2014. The
principal owner of our Firm is Fredric W. Williams, President, Treasurer, and Secretary.
On January 1, 2024, a transfer of minority ownership was made to Jason Foster, Tracy
Rogers, Ben Daigle, and Jake Kenyon, each an Executive Vice President.
Our Firm provides personalized Investment Management, Financial Planning, and Wealth
Management services to individuals, trusts, estates, and charitable organizations, as well
as business clients. In addition to these services, we provide Fiduciary Consulting to
employers and retirement plan sponsors.
We provide professional, ongoing advice in furtherance of client goals and desires,
tailored to our clients’ unique needs based on our ongoing meetings and conversations .
Our practice model is based on the Fiduciary Standard of delivering advice and service.
This means that we’re obligated by law to act in our clients’ best interest. We adhere to
this standard not only as a matter of law but as a matter of culture.
Our Firm will work collaboratively with our clients’ other professional advisors
(attorneys, tax preparers, insurance agents, etc.) as needed to strive for the best possible
outcomes. Conflicts of interest will be disclosed to the client in the unlikely event they
should occur.
An initial discussion is free of charge and is considered an exploratory interview to
determine the extent to which our services might be beneficial to the client.
As of December 31, 2024, the Firm managed 952 clients and $746,437,303 million in
assets. Approximately $701 million of those assets were managed on a discretionary basis
and approximately $45.2 million were managed on a non-discretionary basis.
Types of Advisory Services
Investment Management
Investment Management seeks to match a client’s circumstances to an appropriate
investment vehicle. Upon determining a client’s overall financial situation, goals, and
desires, an investment strategy is recommended and implemented.
Our investment discipline includes, but is not limited to, exposure to: equities (stocks),
corporate debt securities (bonds), commercial paper, certificates of deposit, municipal
securities, mutual funds, ETFs, closed end funds, as well as U. S. and other government
securities. We may also utilize alternative investments, managed futures, options, and
other types of securities as appropriate to meet the needs of specific clients.
- 1 -
Old Port Advisors, Inc.
Portfolios are monitored and clients are met with and communicated with based upon
their desires and circumstances. Ongoing monitoring by clients is facilitated by
statements that may be generated by the custodian holding the accounts, the custodian’s
web-based portal, our own web-based client portal, as well as periodic performance
statements generated by us. Fees are charged based on the value of the invested assets
under management. For more detail on fees, please see Item 5 - Fees and Compensation
below.
We will assist, as appropriate, in servicing of the portfolio including cash management,
contributions, distributions, and other service-related items.
If clients wish to impose restrictions on investing in certain securities or types of
securities, we will address those restrictions with the client to have a clear understanding
of the client’s requirements.
Generally, our minimum Investment Management balance is $250,000. For more detail
on account minimums, please see Item 7 – Types of Clients below.
We retain the discretion to waive the account minimum. Accounts with less than the stated
minimum may be established when the client and the Advisor anticipate the assets will reach
the minimum within a reasonable time. Other exceptions may apply to our employees, their
relatives, or relatives of existing clients.
Financial Planning
Financial Planning seeks to take a deeper dive into all aspects of the client’s financial and
estate profile and recommend modifications in furtherance of client goals. Areas of
exploration may include, but are not limited to: net worth statement; a cash flow
statement; a review of investment accounts, including reviewing asset allocation and
providing repositioning recommendations; strategic tax planning; a review of retirement
accounts and plans including recommendations; a review of insurance policies and
recommendations for changes, if necessary; one or more retirement scenarios; estate
planning review and recommendations; and education planning with
funding
recommendations.
Financial planning may be provided on a modular basis (single need) or comprehensive
Implementation of recommendations are the
basis depending on client needs.
responsibility of our clients.
Fees are charged on a project basis or hourly basis. For more detail on fees, please see
Item 5 - Fees and Compensation below.
Wealth Management
Wealth Management combines Investment Management with Financial Planning. This
synergy affords our Wealth Management clients continuous, ongoing advice in all aspects
of their financial lives. This level of service is available at no additional cost (over
Investment Management fees) to those clients for whom we manage $500,000 or more of
- 2 -
Old Port Advisors, Inc.
invested assets. We will assist in the implementation of certain strategies and actions as
appropriate.
Combining Services
As appropriate and desired by our clients, we may combine services (generally,
Investment Management and Financial Planning) in order to meet specific circumstances.
This allows our clients access to different levels of service at varying wealth levels.
Fiduciary Consulting
Many retirement plan sponsors select us to provide fiduciary advice on their plan
investments with the goals of improving fund selection, reduce plan costs, and receive
comprehensive participant education programs. All aspects of the sponsored plan are
reviewed, most often including investment options, fees, participant education programs,
investment policies, recent investment changes, committee records, and plan structure
and documentation. Periodic review meetings are held with the trustees.
Fees are charged based on the value of the plan assets or a fixed annual fee. For more
detail on fees, please see Item 5 - Fees and Compensation below.
Wrap Fee Programs
Our Firm does not provide portfolio management services to wrap fee programs.
Agreements
All of our services are provided under a written agreement outlining the services
provided and our compensation. The client or the Firm may terminate an Agreement at
any time upon 30-days prior written notice to the other party.
At termination, in the case of Investment Management and Wealth Management, fees will
be billed on a pro-rata basis for the portion of the quarter completed. The portfolio value
at the completion of the prior full billing quarter is used as the basis for the fee
computation, adjusted for the number of days during the billing quarter up to the date of
termination.
At termination, in the case of Financial Planning, fees will be due and payable for any
agreed-upon work performed. Any plan or other work product created will be delivered
to the client.
At termination, in the case of Fiduciary Consulting, fees will be billed on a pro-rata basis
for the portion of the quarter completed. The portfolio value at the completion of the prior
full billing quarter is used as the basis for the fee computation, adjusted for the number of
days during the billing quarter up to the date of termination.
- 3 -
Old Port Advisors, Inc.
Item 5 – Fees and Compensation
Description
Our Firm bases its compensation upon the type of work performed. We may, at our
discretion, waive minimum fees and/or charge a lesser fee based upon certain mutually
agreed upon criteria such as historical relationship, type of assets, related accounts,
account composition, negotiations with clients, and other factors.
Fee Billing
Asset Management
Investment Management and Wealth Management fees are charged based on the value of
the invested assets under management. These fees are billed quarterly, in arrears, based
on the average daily balance of the portfolio assets of the account managed by the Advisor
as of the close of business on the last business day of the quarter. Fees are usually
deducted from the designated client account at the client’s custodian to facilitate billing.
The client must consent in advance, in writing, to direct debiting of their investment
account. The custodian will send a statement at least quarterly to the client which will
include these fees.
The annual fee is based on a percentage of the investable assets according to the following
schedule:
Amounts up to $500,000
1.00%
$500,001 to $1,000,000
0.75 %
$1,000,001 to $5,000,000
0.625%
Amounts in excess of $5,000,000
0.50%
Current client relationships may exist where the fees are higher or lower than the fee
schedule above. A 20% discount is accorded to qualified charitable organizations.
Financial Planning
Financial Planning services fees are based on a fixed or hourly fee and will depend upon
the type of Financial Planning services that we will provide. The fee for Financial Plan is
predicated upon the facts known at the start of the engagement and the estimated
complexity. Since financial planning is a discovery process, situations occur wherein the
client is unaware of certain financial exposures or predicaments. The final fee to be paid
will be disclosed within the financial planning agreement.
Project Fee (full Financial Plan) fees range from $500 to $5,000.
Hourly rate for limited scope engagements is $250.
- 4 -
Old Port Advisors, Inc.
In the event that the client’s situation is substantially different than disclosed at the initial
meeting, a revised fee will be provided for mutual agreement. The client must approve
the change of scope in advance of the additional work being performed when a fee
increase is necessary.
All fees are payable and due upon the completion of the services to be provided.
Fiduciary Consulting
Fees applicable to Fiduciary Consulting services for retirement plans are based on the
following schedule and may be negotiable based upon the facts and circumstances:
0.05% - 0.50% of plan assets. However, there is the option to pay a flat fee, which is
negotiated at the time of entering into the advisory relationship and stipulated in the
service contract. Fees are payable quarterly in arrears and will be based on the average
daily balance of the plan assets or based on the fair market value of plan assets at the end
of the quarter. Fees may be directly deducted from the plan assets by the custodian and
remitted to the Firm or may be directly paid by the plan sponsor.
Other Fees
The Firm’s advisory and management fees are exclusive of brokerage commissions,
transaction fees, and other related costs and expenses that will be incurred by the client.
Clients’ brokers and/or custodians may charge brokerage commissions and/or
transaction fees on purchases or sales of securities. Clients may also be charged
miscellaneous fees for other custodial services including but not limited to: wiring funds,
account closing, check request processing, overnight delivery, and trade away fees. These
other charges will vary according to the agreement each client has with the broker and/or
custodian. All fees paid to the Firm for investment advisory services are separate and
distinct from the expenses charged by mutual funds to their shareholders. These fees and
expenses are described in each fund’s prospectus. These fees will generally include a
management fee and other fund expenses.
At no time will the Firm accept or maintain custody of a client’s funds or securities except
for authorized fee deduction.
Expense Ratios
In certain cases mutual funds, ETF’s, and closed end funds may be part of a clients’
investment portfolio. These investments generally charge internal management fees for
their services. The expense ratio is disclosed in each fund’s prospectus. It represents the
percentage of a fund’s assets used to pay the fund’s management fee, administrative costs,
12b-1 distribution fees, and other operating expenses. An expense ratio of 0.50 means
that the fund company charges 0.5% for its services. These fees are in addition to the
advisory fees paid by you to the Firm. The Firm does not receive any portion of the
expense ratio.
Performance figures quoted by mutual fund companies in various publications reflect net
asset value (after the fund’s fees and expenses have been deducted).
- 5 -
Old Port Advisors, Inc.
Termination of Agreement
Our Firm reserves the right to stop work on any account that is more than 90 days
overdue. In addition, the Firm reserves the right to terminate any Financial Planning
engagement where a client has willfully concealed or has refused to provide pertinent
information about financial situations when necessary and appropriate, in our judgment,
to providing proper financial advice.
Our Firm does not charge fees in advance.
Other Financial Industry Compensation
Certain advisory persons of the Firm are also licensed insurance professionals. Where
acting in the capacity of an insurance agent, investment advisor representatives of the
Firm may as broker or agent effect insurance transactions for typical and customary
compensation from the various insurance companies whose products are sold. Insurance
commissions earned in these transactions are separate and distinct from the Firm’s
advisory fees. This practice presents a conflict of interest by creating an incentive to
recommend investment products based on the compensation received, rather than on a
client’s needs. Our clients are under no obligation to use investment advisor
representatives for insurance services and may use the insurance firm and agent of their
choosing. However, in such instances there is no advisory fee associated with these
insurance products and clients will be made aware of all commissions associated with the
products prior to the transactions. A client may be able to invest in products
recommended by the Firm directly, without the services of the Firm. In that case, the client
would not receive the services provided by the Firm, which are designed, among other
things, to assist the client in determining which products or services are most appropriate
to each client’s financial condition and objectives.
Item 6 - Performance-Based Fees and Side by Side Management
Sharing of Capital Gains
Fees are not based on a share of the capital gains or capital appreciation of managed
securities.
Our Firm does not use a performance-based fee structure because of the potential conflict
of interest since performance-based compensation may create an incentive for an adviser
to recommend an investment that may carry a higher degree of risk to the client.
Item 7 -Types of Clients
Description
Our Firm generally provides advice to individuals, trusts, estates, and charitable
organizations, as well as business clients.
- 6 -
Old Port Advisors, Inc.
Account Minimums
Our minimum account opening balance is $250,000.
Our Firm reserves the discretion to waive the account minimum. Accounts with less than
$250,000 may be established when the client and the advisor anticipate the client will add
additional funds to the accounts bringing the total to $250,000 within a reasonable time.
Other exceptions may apply to employees of the Firm and their relatives or relatives of
existing clients.
Item 8- Methods of Analysis, Investment Strategies and Risk of
Loss
Methods of Analysis
We structure our investment policy around a macro analysis of world markets, politics,
and economies. These factors are then filtered through our combination of technical and
fundamental criteria to identify sectors and companies that can be used to meet the varied
objectives of our clients.
Development of Macro Themes - The development of our macro themes involves an
evaluation of global trends, the analysis of relative levels of economic growth, the
direction of interest rates, and the potential impact of political developments. We also
study a variety of other related issues that become increasingly more significant as global
technology brings national and regional economies closer and makes them ever more
interdependent. We then evaluate strategies from our research partners to translate these
themes into appropriate investment concepts within the various capital markets, both
domestically and internationally.
Market & Sector Analysis – Within each theme, we analyze the anticipated impact the
macro development concept will have in the various markets and segments of economies.
We strive to identify areas across global industry sectors which offer the most appropriate
risk-reward ratio for our potential asset allocation deployment.
Technical Analysis of Individual Companies – Technical analysis is a method of
evaluating a company’s securities by relying on the assumption that market data, such as
charts of price, volume and open interest can help predict future (usually short-term)
market trends. Technical analysis assumes that market psychology influences trading in
a way that enables predicting when a stock will rise or fall.
Fundamental Analysis of Individual Companies – Fundamental analysis of a business
involves analyzing its financial statements and health, its management and competitive
advantages and its competitors and markets. Fundamental analysis is performed on
historical and present data but with the goal of making financial forecasts. There are
several possible objectives: to conduct a company stock valuation and predict its probable
price evolution; to make a projection on its business performance; to evaluate its
management and make internal business decisions; and to calculate its credit risk. We
utilize partner research to screen those companies whose prospects are favorable based
- 7 -
Old Port Advisors, Inc.
on current and projected fundamental valuations.
Whether for security selections within individualized client portfolio or in the analysis of
mutual funds within the investment options of our fiduciary consulting clients, we
combine this “top-down” macro-economic overview with “bottom-up” fundamental
analysis to identify the relative value opportunities we believe offer the greatest risk-
adjusted potential to meet our clients’ goals and objectives.
Investment Strategies and Risks
Although each portfolio strategy is designed to meet the articulated goals and objectives
of individual clients, our predominant focus is on constructing global, balanced, and value
oriented investment strategies. This generally means that most clients own a mix of
domestic and international stocks, bonds, and funds that provide support for the Firm’s
underlying investment allocations.
Through the Firm’s ongoing client reviews and consultations it may be determined that
the client’s goals and objectives could have changed based on their evolving
circumstances. This might result in a modification of their individual investment
strategies.
The methods of analysis and investment strategies followed by the Advisor are utilized
across all of the Advisors clients, as applicable. One method of analysis or investment
strategy is not more significant than the other as the Advisor is considering the client’s
portfolio, risk tolerance, time horizon and individual goals. However, the client should be
aware that with any trading that occurs in the client account, the client will incur
transaction and administrative costs.
Investing includes the risk that the value of an investment can be negatively affected by
factors specifically related to the investment (e.g., capability of management, competition,
new inventions by other companies, lawsuits against the company, labor issues, patent
expiration, etc.), or to factors related to investing and the markets in general (e.g., the
economy, wars, civil unrest or terrorism around the world, concern about oil prices or
unemployment, etc.).
Risks of fundamental analysis may include risks that market actions, natural disasters,
government actions, world political events or other events not directly related to the price
or valuation of a specific company’s fundamental analysis can adversely impact the stock
price of a company causing a portfolio containing that security to lose value. Risks may
also include that the historical data and projections on which the fundamental analysis is
performed may not continue to be relevant to the operations of a company going forward,
or that management changes or the business direction of management of the company
may not permit the company to continue to produce metrics that are consistent with the
prior company data utilized in the fundamental analysis, which may negatively affect the
Advisor’s estimate of the valuation of the company.
The primary risks in technical analysis are that the factors used to analyze the price,
trends and volatility of a security may not be replicated, or the outcomes of such analysis
- 8 -
Old Port Advisors, Inc.
will not be the same as in past periods where similar combinations existed. Because of
the reliance on trends, technical analysis can signal buying at market peaks and selling at
market troughs.
Risk of Loss
All investment programs have certain risks that are borne by the investor. Our
investment approach constantly keeps the risk of loss in mind. However, investing in
securities involves risk of loss that clients should be prepared to bear.
Our Firm does not primarily recommend a particular type of security. However, clients
are advised that many unexpected broad environmental factors can negatively impact the
value of portfolio securities causing the loss of some or all of the investment, including
changes in interest rates, political events, natural disasters, and acts of war or terrorism.
Further, factors relevant to specific securities may have negative effects on their value,
such as competition or government regulation. Also, the factors for which the company
was selected for inclusion in a client portfolio may change, for example, due to changes in
management, new product introductions, or lawsuits.
The following risks could affect the value of a client’s investment:
Interest Rate Risk: Fluctuations in interest rates may cause investment prices to
fluctuate. For example, when interest rates rise, yields on existing bonds become less
attractive, causing their market values to decline.
Market Risk: The price of a security, bond, or mutual fund may drop in reaction to
tangible and intangible events and conditions. This type of risk is caused by external
factors independent of a security’s particular underlying circumstances. For example,
political, economic, and social conditions may trigger market events.
Inflation Risk: When any type of inflation is present, a dollar next year will not buy as
much as a dollar today because purchasing power is eroding at the rate of inflation.
Currency Risk: Overseas investments are subject to fluctuations in the value of the dollar
against the currency of the investment’s originating country. This is also referred to as
exchange rate risk.
Reinvestment Risk: This is the risk that future proceeds from investments may have to
be reinvested at a potentially lower rate of return (i.e. interest rate). This primarily
relates to fixed income securities.
Business Risk: These risks are associated with a particular industry or a particular
company within an industry. For example, oil-drilling companies depend on finding oil
and then refining it, a lengthy process, before they can generate a profit. They carry a
higher risk of profitability than an electric company, which generates its income from a
steady stream of customers who buy electricity no matter what the economic
environment is like.
- 9 -
Old Port Advisors, Inc.
Liquidity Risk: Liquidity is the ability to readily convert an investment into cash.
Generally, assets are more liquid if many traders are interested in a standardized product.
For example, Treasury Bills are highly liquid while real estate properties are not.
Financial Risk: Excessive borrowing to finance a business’ operations increases the risk
of profitability because the company must meet the terms of its obligations in good times
and bad. During periods of financial stress, the inability to meet loan obligations may
result in bankruptcy and/or a declining market value.
Options Contracts: Investments in options contracts have the risk of losing value in a
relatively short period of time. Option contracts are leveraged instruments that allow the
holder of a single contract to control many shares of an underlying stock. This leverage
can compound gains or losses.
Alternative Investments (Limited Partnerships): The performance of alternative
investments (limited partnerships) can be volatile and may have limited liquidity.
Investors could lose all or a portion of their investment. Such investments often have
concentrated positions and investments that may carry higher risks. Client should only
have a portion of their assets in these investments.
Short Sales: A short sale involves the sale of a security that the Client does not own in the
hope of purchasing the same security at a later date at a lower price. To make delivery to
the buyer, the Client must borrow the security and is obligated to return the security to
the lender, which is accomplished by a later purchase of the security. The Client realizes
a profit or a loss as a result of a short sale if the price of the security decreases or increases
respectively between the date of the short sale and the date on which the Client covers his
short position, i.e., purchases the security to replace the borrowed security. A short sale
involves the theoretically unlimited risk of an increase in the market price of the security
that would result in a theoretically unlimited loss.
Item 9 - Disciplinary Information
Legal and Disciplinary
The Firm and its employees have not been involved in legal or disciplinary events related
to past or present investment clients.
Item 10 - Other Financial Industry Activities and Affiliations
Financial Industry Activities
Broker-Dealer / Commodities Affiliation
Neither our Firm nor any of its advisors or management persons are registered as a
broker-dealer, registered representative of a broker-dealer, or affiliated with a broker-
dealer.
- 10 -
Old Port Advisors, Inc.
Neither our Firm nor any of its advisors or management persons are registered as a
commodities pool operator, futures commission merchant, or commodity trading advisor,
or as an associated person of the foregoing entities.
Insurance Agency Affiliations
Certain advisory persons of the Firm are also licensed insurance professionals. Where
acting in the capacity of an insurance agent, investment advisor representatives of the
Firm may as broker or agent effect insurance transactions for typical and customary
compensation from the various insurance companies whose products are sold. Insurance
commissions earned in these transactions are separate and distinct from the Firm’s
advisory fees. This practice presents a conflict of interest by creating an incentive to
recommend investment products based on the compensation received, rather than on a
client’s needs. Our clients are under no obligation to use investment advisor
representatives for insurance services and may use the insurance firm and agent of their
choosing
Item 11 - Code of Ethics, Participation or Interest in Client
Transactions and Personal Trading
Code of Ethics
Our Firm is registered with the SEC and maintains a Code of Ethics (the “Code”) that is
intended to comply with the provisions of Section 204A and Rule 204A-1 under the
Investment Advisers Act of 1940. The Code requires all Supervised Persons to adhere to
certain standards of conduct. Specifically, the Code requires that these persons: (i) comply
with all applicable, laws, rules, and regulations, (ii) avoid any conflict of interest with
regard to the Firm and its clients, (iii) avoid serving personal interests ahead of the
interests of clients, (iv) conduct all of their personal securities transactions in compliance
with the Code, (v) report any violations of the Code, and (vi) maintain, as appropriate, the
confidentiality of non-public information. The Firm will provide a copy of the Code to any
client or prospective client upon request.
Participation or Interest in Client Transactions
Our Firm and its supervised persons may not participate in or have a beneficial interest
in any client accounts or transaction.
Personal Trading
Our Firm and its supervised persons may buy or sell securities that are also recommended
to and/or held by clients. This practice creates a conflict of interest in that personnel of
the Firm can take advantage of advance knowledge of firm securities trading and trade
their personal accounts ahead of the client trades or recommend trades in client accounts
that may affect the price of the securities owned by the investment advisor
representatives. To mitigate these conflicts, the Firm has adopted a Code of Ethics as
noted above. The Firm’s Code of Ethics is available upon request. Finally, supervised
persons of registered investment advisors are fiduciaries by law and are required to put
- 11 -
Old Port Advisors, Inc.
the client’s interest before those of the Firm and themselves. The Firm requires that its
investment advisor representatives follow its basic polices and ethical standards as set
forth in its Code of Ethics.
Investment advisor representatives of the Firm may trade for their own accounts
securities that are being traded for client accounts at or about the same time. To mitigate
the conflict of interest in such circumstances, the Firm’s policy is to require the trading of
all relevant client accounts prior to the trading of their own accounts. The Chief
Compliance Officer of the Firm is Erica Bly. Ms. Bly or her designee reviews all employee
trades each quarter. Any issues noted will be forwarded to Ms. Bly for final review. These
periodic reviews help ensure that personal transactions do not conflict with the interests
of clients or affect the markets. Certain personal securities transactions must be pre-
approved according to the Code.
Item 12 - Brokerage Practices
Selecting Brokerage Firms
If requested by the client, we may suggest brokers or dealers to be used based on
execution and custodial services offered, cost, quality of service and industry reputation.
The Firm will consider factors such as commission price, speed and quality of execution,
client management tools, and convenience of access for both the Advisor and client in
making its suggestion. The Firm intends to recommend that our clients use Charles
Schwab & Co., Inc., a registered broker-dealer, member SIPC, as the qualified custodian.
The custodian and brokers we use
The Firm does not maintain custody of your assets, although we are deemed to have
custody of your assets if you give us authority to withdraw assets from your account (see
Item 15 – Custody, below). Your assets must be maintained in an account at a “qualified
custodian,” generally a broker-dealer or bank. We recommend that our clients use
Charles Schwab & Co., Inc. (“Schwab”), a registered broker-dealer, member SIPC, as the
qualified custodian. We are independently owned and operated and are not affiliated with
Schwab. Schwab will hold your assets in a brokerage account and buy and sell securities
when we
instruct them to. While we recommend that you use Schwab as
custodian/broker, you will decide whether to do so and will open your account with
Schwab by entering into an account agreement directly with them. We do not open the
account for you, although we may assist you in doing so. Not all advisors require their
clients to use a particular broker-dealer or other custodian selected by the advisor. Even
though your account is maintained at Schwab, we can still use other brokers to execute
trades for your account as described below (see “Your brokerage and custody costs”).
- 12 -
Old Port Advisors, Inc.
How we select brokers/custodians
We seek to recommend a custodian/broker that will hold your assets and execute
transactions on terms that are overall most advantageous when compared with other
available providers and their services. We consider a wide range of factors, including:
• Combination of transaction execution services and asset custody services
(generally without a separate fee for custody)
• Capability to execute, clear, and settle trades (buy and sell securities for your
account)
• Capability to facilitate transfers and payments to and from accounts (wire
transfers, check requests, bill payment, etc.)
• Breadth of available investment products (stocks, bonds, mutual funds, exchange-
traded funds (ETFs), etc.)
• Availability of investment research and tools that assist us in making investment
decisions
• Quality of services
• Competitiveness of the price of those services (commission rates, margin interest
rates, other fees, etc.) and willingness to negotiate the prices
• Reputation, financial strength, security and stability
• Prior service to us and our clients
• Availability of other products and services that benefit us, as discussed below (see
“Products and services available to us from Schwab”)
Your brokerage and custody costs
For our clients’ accounts that Schwab maintains, Schwab generally does not charge you
separately for custody services but is compensated by charging you commissions or other
fees on trades that it executes or that settle into your Schwab account. Certain trades (for
example, many mutual funds, ETFs, and online stock and options trades) may not incur
Schwab commissions or transaction fees. Schwab is also compensated by earning interest
on the uninvested cash in your account in Schwab’s Cash Features Program. For some
accounts, Schwab may charge you a percentage of the dollar amount of assets in the
account in lieu of commissions. In addition to commissions and asset-based fees, Schwab
charges you a flat dollar amount as a “prime broker” or “trade away” fee for each trade
that we have executed by a different broker-dealer but where the securities bought or the
funds from the securities sold are deposited (settled) into your Schwab account. These
fees are in addition to the commissions or other compensation you pay the executing
broker/dealer. Because of this, in order to minimize your trading costs, we have Schwab
execute most trades for your account. We have determined that having Schwab execute
most trades is consistent with our duty to seek “best execution” of your trades. Best
execution means the most favorable terms for a transaction based on all relevant factors,
including those listed above (see “How we select brokers/custodians”).
- 13 -
Old Port Advisors, Inc.
Products and services available to us from Schwab
Schwab Advisor Services™ is Schwab’s business serving independent investment
advisory firms like us. They provide our clients and us with access to their institutional
brokerage services (trading, custody, reporting and related services), many of which are
not typically available to Schwab retail customers. Schwab also makes available various
support services. Some of those services help us manage or administer our clients’
accounts, while others help us manage and grow our business. Schwab’s support services
are generally available on an unsolicited basis (we don’t have to request them) and at no
charge to us. Following is a more detailed description of Schwab’s support services:
Services that benefit you
Schwab’s institutional brokerage services include access to a broad range of investment
products, execution of securities transactions, and custody of client assets. The
investment products available through Schwab include some to which we might not
otherwise have access or that would require a significantly higher minimum initial
investment by our clients. Schwab’s services described in this paragraph generally benefit
you and your account.
Services that may not directly benefit you
Schwab also makes available to us other products and services that benefit us but may not
directly benefit you or your account. These products and services assist us in managing
and administering our clients’ accounts. They include investment research, both
Schwab’s own and that of third parties. We may use this research to service all or a
substantial number of our clients’ accounts, including accounts not maintained at Schwab.
In addition to investment research, Schwab also makes available software and other
technology that:
• provide access to client account data (such as duplicate trade confirmations and
•
account statements)
facilitate trade execution and allocate aggregated trade orders for multiple client
accounts
facilitate payment of our fees from our clients’ accounts
• provide pricing and other market data
•
• assist with back-office functions, recordkeeping, and client reporting
Services that generally benefit only us
Schwab also offers other services intended to help us manage and further develop our
business enterprise. These services include:
• Educational conferences and events
• Consulting on technology, compliance, legal, and business needs
• Publications and conferences on practice management and business succession
- 14 -
Old Port Advisors, Inc.
• Access to employee benefits providers, human capital consultants, and insurance
providers
• Marketing consulting and support
Schwab may provide some of these services itself. In other cases, it will arrange for third-
party vendors to provide the services to us. Schwab may also discount or waive its fees
for some of these services or pay all or a part of a third party’s fees. Schwab may also
provide us with other benefits such as occasional business entertainment of our
personnel.
Best Execution
The Firm recommends that all clients use a particular broker-dealer for execution and/or
custodial services. The broker-dealer is recommended based on criteria such as, but not
limited to, reasonableness of commissions charged to the client, tools and services made
available to the client and the Advisor, and convenience of access to the account trading
and reporting. The client will provide authority to the Firm to direct all transactions
through that broker-dealer in the investment advisory agreement.
As an investment advisory firm, we have a fiduciary duty to seek best execution for client
transactions. While best execution is difficult to define and challenging to measure, there
is some consensus that it does not solely mean the achievement of the best price on a
given transaction. Rather, it appears to be a collective consideration of factors concerning
the trade in question. Such factors include the security being traded, the price of the trade,
the speed of the execution, apparent conditions in the market, and the specific needs of
the client. The Firm’s primary objectives when placing orders for the purchase and sale
of securities for client accounts is to obtain the most favorable net results taking into
account such factors as 1) price, 2) size of order, 3) difficulty of execution, 4)
confidentiality and 5) skill required of the broker. The Firm may not necessarily pay the
lowest commission or commission equivalent as specific transactions may involve
specialized services on the part of the broker.
Our Firm does not permit clients to direct brokerage. Not all firms require their clients
to direct brokerage.
Soft Dollars
The availability of these services from Schwab benefits us because we do not have to
produce or purchase them. We don’t have to pay for Schwab’s services. These services
are not contingent upon us committing any specific amount of business to Schwab in
trading commissions or assets in custody. This creates an incentive to recommend that
you maintain your account with Schwab, based on our interest in receiving Schwab’s
services that benefit our business and Schwab’s payment for services for which we would
otherwise have to pay rather than based on your interest in receiving the best value in
custody services and the most favorable execution of your transactions. This is a potential
conflict of interest. We believe, however, that our selection of Schwab as custodian and
broker is in the best interests of our clients. Our selection is primarily supported by the
- 15 -
Old Port Advisors, Inc.
scope, quality, and price of Schwab’s services (see “How we select brokers/custodians”)
and not Schwab’s services that benefit only us.
For any such products and services we receivee from Schwab or other custodians, we will
follow procedures that ensure compliance with Section 28(e) of the Securities Exchange
Act of 1934 or applicable state securities rules.
The Firm does not receive client referrals from any broker-dealer or third party as a result
of the Firm selecting or recommending that broker-dealer to clients.
Order Aggregation
In some cases, the Advisor may aggregate orders for multiple accounts, in which each
client receives the same average price in a transaction. In other cases, when it is more
appropriate for the situation and client, the Firm may execute orders on an individual
basis. Aggregating orders may help us conduct our portfolio management more efficiently
and provide consistency in the price received by each client. Block trading is performed
when it is consistent with the duty to seek best execution and is consistent with the terms
of the Firm’s investment advisory agreements. Equity trades are blocked based upon
fairness to client, both in the participation of their account, and in the allocation of orders
for the accounts of more than one client. Allocations of all orders are performed in a
timely and efficient manner. All managed accounts participating in a block execution
receive the same execution price (average share price) for the securities purchased or
sold in a trading day. Any portion of an order that remains unfilled at the end of a given
day will be rewritten on the following day as a new order with a new daily average price
to be determined at the end of the following day. Due to the low liquidity of certain
securities, broker availability may be limited. Open orders are worked until they are
completely filled, which may span the course of several days. If an order is filled in its
entirety, securities purchased in the aggregated transaction will be allocated among the
accounts participating in the trade in accordance with the allocation statement. If an
order is partially filled, the securities will be allocated pro rata based on the allocation
statement. Our Firm may allocate trades in a different manner than indicated on the
allocation statement (non-pro rata) only if all managed accounts receive fair and equitable
treatment.
Item 13 – Review of Accounts
Periodic Reviews
Informal account reviews are performed periodically by Advisors. Portfolio reviews may
be performed more frequently when market conditions dictate. Those performing
account reviews are also members of the Firm’s Investment Committee. When reviewing
accounts, they are instructed to consider the client’s current holdings and the degree to
which the performance of each security will contribute to the stated investment
objectives of the client.
- 16 -
Old Port Advisors, Inc.
Review Triggers
Other conditions that may trigger a review are changes in the tax laws, new investment
information, a change in recommended asset allocation weightings in the account that
exceed a predefined guideline, and changes in a client’s own situation.
Regular Reports
Clients will receive, at least quarterly, account statements and other supporting reports
from their chosen custodian, mutual fund complex, asset managers, trust companies or
other custodians, insurance companies, broker-dealers, and others who are involved with
client accounts.
Our Firm also makes available quarterly performance reports to clients who choose to
receive them. These may be delivered either electronically or via mailings. Our clients
may also receive other periodic updates and reports from us.
Clients are urged to compare the accounts statements they receive from the qualified
custodian with the reports they receive from us. Any discrepancies should be immediately
brought to the Firm’s attention.
Item 14 - Client Referrals and Other Compensation
Incoming Referrals
Our Firm has been fortunate to receive many client referrals over the years. The referrals
have come from current clients, estate planning attorneys, accountants, employees,
personal friends of employees, and other similar sources. The Firm does not compensate
referring parties for these referrals.
Our Firm appreciates all of the client referrals over the years. These referrals have been
made by current clients, other professionals (attorneys, accountants, etc.), friends and
employees. We do not compensate referring parties for these referrals.
Referrals Out
When appropriate we may make referrals out to other professionals (attorneys,
accountants, etc.) in furtherance of client goals. We receive no compensation for making
these referrals.
When appropriate, we will refer clients to a third-party investment advisor, Alpha
Architect, as part of a client’s overall strategy. Our Firm will receive a referral fee in this
case.
Item 15 - Custody
General
Our Firm does not accept or maintain physical custody of any client assets. All clients must
place their assets with a qualified custodian. Clients select their own custodians for
safekeeping of their assets and securities.
- 17 -
Old Port Advisors, Inc.
Our Firm is deemed to have custody of assets if the client authorizes us to instruct the
custodian to deduct advisory fees directly from their account (please see Item 5, which
describes the safeguards around direct fee deduction). In some instances, we are deemed
to have custody when we have a standing letter of authorization from the client to make
distributions from their brokerage account to third parties.
For more information about custodians and brokerage practices, please see Item 12 -
Brokerage Practices, above.
Account Statements
As all accounts are held at qualified custodians, clients will receive, at least quarterly,
account statements and other supporting reports from their chosen custodian, mutual
fund complex, asset managers, trust companies or other custodians. These may be
delivered either electronically or via mailings.
The Firm encourages clients to carefully review these statements upon receipt.
Performance Reports
Our Firm makes available quarterly performance reports to clients who choose to receive
them. These may be delivered either electronically or via mailings. Our clients may also
receive other periodic updates and reports from us.
Clients are urged to compare the accounts statements they receive from the qualified
custodian with the reports they receive from us. Any discrepancies should be immediately
brought to the Firm’s attention.
Item 16 - Investment Discretion
Discretionary Authority for Trading
Our Firm generally has discretion over the selection and amount of securities to be bought
or sold in client accounts without obtaining prior consent or approval from the client for
each transaction. However, these purchases or sales may be subject to specified
investment objectives, guidelines, or limitations previously set forth by the client and
agreed to by us.
Discretionary authority will only be provided upon full disclosure to the client. The
granting of such authority will be evidenced by the client’s execution of an Investment
Advisory Agreement containing all applicable limitations to such authority. All
discretionary trades made by our Firm will be in accordance with each client’s investment
objectives and goals.
Limited Power of Attorney
A Limited Power of Attorney allows us trading authority at our clients’ chosen custodian.
Clients must sign this Limited Power of Attorney in order for us to execute trading and
implementation of their approved investment strategy.
- 18 -
Old Port Advisors, Inc.
Item 17 - Voting Client Securities
Proxy Voting
include proposed mergers,
Our Firm does not have the authority to vote securities proxies, therefore, Client accepts
the ongoing responsibility for voting shares based on the materials received directly from
custodian. As Client’s agent and attorney-in-fact, the Firm is granted full power and
discretion to endorse, transfer, or deliver Portfolio securities and to provide expertise and
counsel, when asked, on proxy issues. The Firm does not engage in voting proxies for
client accounts, however, Client may contact us about proxy-related and other corporate
actions which can
tender offers, consolidations,
reorganizations, liquidations, stock splits, or spin-offs and we will act in a consultative
role If a direct or indirect conflict of interest exists, it will be disclosed to Client or Client’s
agent.
The Firm will always act in accordance with its fiduciary capacity by
recommending what is best for Client’s Portfolio.
Although our Firm does not vote proxies, we engage the services of Institutional
Shareholder Services (“ISS”) to provide class action litigation and claims filing services for
our clients whose accounts are held in custody at T.D. Ameritrade and Charles Schwab &
Co. ISS will address any and all potential claim situations. Additionally, they will ensure
that every claim to which each of our clients are entitled will be addressed, submitted and
funds collected and deposited into the client’s account. ISS will charge a contingency fee
of 15% of each award for their services.
Item 18 - Financial Information
Financial Condition
Our Firm does not require or solicit prepayment of fees of more than $1,200 per client, six
months or more in advance, and is not required to file a balance sheet.
Our Firm has discretionary authority over client accounts and is not aware of any financial
impairment that will preclude the Firm from meeting contractual commitments to clients.
If the Firm does become aware of any such financial condition, this Brochure will be
updated and clients will be notified.
Our Firm has never been subject to a bankruptcy petition.
- 19 -
Old Port Advisors, Inc.