Overview
- Average Client Assets
- $2.6 million
- Minimum Account Size
- $500,000
- SEC CRD Number
- 146928
Fee Structure
Primary Fee Schedule (PRIVATE HARBOUR INVESTMENT MANAGEMENT & COUNSEL, LLC - FORM ADV PART 2)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | $1,000,000 | 1.00% |
| $1,000,001 | $5,000,000 | 0.75% |
| $5,000,001 | $10,000,000 | 0.60% |
| $10,000,001 | and above | 0.50% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $10,000 | 1.00% |
| $5 million | $40,000 | 0.80% |
| $10 million | $70,000 | 0.70% |
| $50 million | $270,000 | 0.54% |
| $100 million | $520,000 | 0.52% |
Clients
- HNW Share of Firm Assets
- 74.14%
- Total Client Accounts
- 316
- Discretionary Accounts
- 315
- Non-Discretionary Accounts
- 1
Services Offered
Services: Financial Planning, Portfolio Management for Individuals
Regulatory Filings
Primary Brochure: PRIVATE HARBOUR INVESTMENT MANAGEMENT & COUNSEL, LLC - FORM ADV PART 2 (2026-03-27)
View Document Text
Private Harbour Investment Management & Counsel
Phone: (216) 292-5700
http://www.privateharbour.com
February 23, 2026
This brochure provides information about the qualifications and business
practices of Private Harbour Investment Management & Counsel. If you have
any questions about the contents of this brochure, please contact us at 216-292-
5700. The information in this brochure has not been approved or verified by the
United Stated Securities and Exchange Commission or by any state securities
authority.
Additional information about Private Harbour Investment Management &
Counsel is also available on the Internet at www.advisorinfo.sec.gov.
Private Harbour Investment Management & Counsel is a Registered
Investment Advisor, registered with the United States Securities and
Exchange Commission (SEC) under the Investment Advisers Act of 1940.
This designation does not imply a certain level of skill or training.
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Item 2 - Material Changes
On July 28, 2010, the United States Securities and Exchange Commission published
"Amendments to Form ADV" which amends the disclosure document that we provide
to clients as required by SEC Rules.
This Brochure is dated February 23, 2026 for the year ended December 31, 2025. There
have been no material changes to the Brochure since our last Brochure filing.
We will provide you with a new Brochure, free of charge, as necessary based on changes
or new information. Our Brochure may be requested, free of charge, by contacting us at
216-292-5700.
The SEC's website also provides information about any persons affiliated with Private
Harbour Investment Management & Counsel who are registered, or are required to be
registered, as investment advisor representatives of Private Harbour.
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Item 3 - Table of Contents
Item 2 - Material Changes ........................................................................................................... 2
Item 3 - Table of Contents ........................................................................................................... 3
Item 4 - Advisory Business.......................................................................................................... 4
Item 5 - Fees and Compensation ................................................................................................ 5
Item 6 - Performance-Based Fees and Side-By-Side Management ........................................ 7
Item 7 - Types of Clients .............................................................................................................. 7
Item 8 - Methods of Analysis, Investment Strategies and Risk of Loss ................................ 8
Item 9 - Disciplinary Information............................................................................................. 13
Item 10 - Other Financial Industry Activities and Affiliations............................................. 13
Item 11 - Code of Ethics, Participation or Interest in Client Transactions and Personal
Trading ...................................................................................................................................... 14
Item 12 - Brokerage Practices .................................................................................................... 16
Item 13 - Review of Accounts ................................................................................................... 19
Item 14 - Client Referrals and Other Compensation ............................................................. 20
Item 15 - Custody ....................................................................................................................... 21
Item 16 - Investment Discretion................................................................................................ 21
Item 17 - Voting Client Securities ............................................................................................. 22
Item 18 - Financial Information ................................................................................................ 23
Item 19 - Requirements for State-Registered Advisers ......................................................... 23
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Item 4 - Advisory Business
Private Harbour Investment Management & Counsel is an independently owned SEC-
registered investment advisor. The firm is headquartered in Sagamore Hills, Ohio. The
firm was founded in 2008 by Geofrey J. Greenleaf, CFA and James A. Blue, CFA. Mr.
Greenleaf and Mr. Blue worked together at a prior firm for nearly 10 years. Mr.
Greenleaf retired December 31, 2018, and as of the end of December 2018, Mr. Blue owns
100% of Private Harbour.
Private Harbour provides investment management and related services to help improve
the quality of our clients’ lives financially and in other ways. Private Harbour provides
continuous investment management services for client accounts.
Related services can include tax planning, estate planning, financial forecasts and more.
Private Harbour also publishes a Quarterly Review which covers a range of relevant
economic, financial, tax and investment topics. We send it to clients with the financial reports
they receive from us each quarter to keep our clients informed as to our thinking. On an
occasional basis, we may also share a copy with prospective clients.
At Private Harbour, we blend a variety of different disciplines into our investment
advisory business. We primarily use fundamental analysis to determine the merit of
potential investments. Valuation is a critical component of that analysis, as we believe that
the amount one pays for an investment is directly and significantly related to the ultimate
outcome in terms of both investment risk and return. In addition to fundamental analysis,
we may also use technical analysis in determining our planned entry and exit points for
our various investments.
Additionally, we do offer financial planning services. All clients and prospects should
know that we do not use financial planning as an excuse to sell high-fee products that
would compensate Private Harbour for their use in client accounts, like annuities,
insurance or mutual funds with sales loads. Our belief regarding financial planning is that
it would be far more difficult to determine how much risk would be both necessary and
appropriate for our clients to accept to meet their goals without discussing basic financial
planning at least occasionally.
Therefore, as it relates to developing an appropriate investment policy, we believe it is
important to help our clients by having such discussions and/or preparing financial
forecasts that allow our clients to see whether various asset allocation levels and return
projection targets will meet their needs.
Further, for clients who wish to review other traditional planning avenues, such as
college funding, insurance or annuity analysis and estate planning, we offer these
services on a fee for time-incurred basis.
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Private Harbour is committed to tailoring an investment strategy for growth and
security for our clients. We aim to provide the best individualized service and
achieve the optimum balance between growing and preserving investments. We are
dedicated to establishing and sustaining a personal relationship with each client,
fully understanding their unique situation, and helping them realize their financial
goals.
To manage risk, we tailor asset allocation target percentages to individual client situations.
Additionally, if there is a need to manage around a unique ownership position for tax or
client preference, we will adapt the securities used in portfolio construction around those
constraints. In all cases where the uniqueness of customization meets the efficiency of
standardization, we strive for a balance that will meet the client's overall return goals
while limiting risk to no more than they would prefer (or are willing to tolerate)
depending on specific situational factors. Occasionally, clients will request that we not
invest in certain types of companies based on social restrictions (e.g., tobacco companies,
animal testing companies). We honor those requests.
The firm does not participate in any wrap fee programs.
As of December 31, 2025, Private Harbour had a total of $169.2 million assets under
management on a discretionary basis.
Item 5 - Fees and Compensation
Private Harbour provides investment management and counsel to investors in exchange
for a fee.
Fee schedules for individually managed portfolios are as follows:
Balanced Fee Schedule:
Annual fee of 1.0% on the first $1 million
0.75% on the next $4 million
0.6% on the next $5 million
0.5% on the amount over $10 million
Equity Only Fee Schedule:
Annual fee of 1.0% on the first $5 million
0.8% on the next $5 million
0.6% on the amount over $10 million
Fixed Income Fee Schedule:
Annual fee of 0.6% on the first $1 million
0.5% on the next $1 million
0.4% on the next $3 million
0.3% on the amount over $5 million
Managed 401(K) Fee Schedule:
Annual Fee of 0.65%
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Private Harbour offers a 20% reduction from our regular fee schedules to charitable
organizations.
Private Harbour reserves the right, in its sole discretion, to negotiate and to charge
different advisory fees for certain accounts based on the client's particular needs as well as
overall financial condition, goals, risk tolerance, and other factors unique to the client's
relationship with the firm. Fees charged to large account clients may be subject to
negotiation because of the initial or potential size of the accounts. Differences in advisory
fees paid by certain clients may also reflect different account inception dates, or the
entirety of the client's relationship with the firm. Private Harbour may, under appropriate
circumstances, make special fee arrangements with clients and may also elect to exclude
from billed assets certain low-cost basis securities in taxable accounts because of large
built-in capital gains that new clients bring to the firm at the start of the relationship.
Private Harbour may also provide investment advice on a non-discretionary basis
through consultation in selected cases where the client wishes to benefit from the firm's
investment knowledge and experience but is not able to grant discretionary investment
powers to the firm. The client's portfolio will be reviewed on a mutually agreed-upon
basis and specific new investment opportunities will be brought up for consideration.
Fees for such consultation are negotiable.
As a convenience to our client’s, Private Harbour's clients typically authorize their account
custodian to debit one or more of their accounts for Private Harbour's investment advisory
fee and to directly remit that management fee to Private Harbour. We strive to do this in a
tax-efficient manner, depending on clients’ personal account situation. Clients may also
choose to be billed for fees incurred, instead of deducting fees from their assets under
management. Private Harbour invoices clients in advance, at the beginning of each
quarter, based on the value of the funds, securities and other assets under management at
the end of the last business day preceding the billing date.
In conjunction with our making asset allocation investment decisions, some clients request
(and/or we occasionally recommend) that we perform a financial planning exercise to
gauge whether clients have enough assets to live the way they wish in retirement, given a
variety of assumptions about investment rates of return, tax rates, client income, tax
deductions, etc. In cases where we perform such a review, we may charge an hourly fee
for the time we need to review clients’ financial, tax and estate planning materials.
Once complete, we will make recommendations to improve their overall financial situation
where warranted. These reviews, the documents that are created because of this process,
are what constitute our financial planning process. Our only compensation is derived
from the amount of time we spend working on the client's situation. We do not sell
annuities or insurance. We do not offer fee-based subscriptions. Fees charged range from
$1,000 for a basic review to more than $5,000 for a more complex review. Fees are
negotiable and may be offset partially or entirely in conjunction with long-term
investment management relationships of sufficient size. For financial planning clients,
compensation is payable after the review has been completed. We do not offer refunds for
this type of work. There are no investments to "terminate" regarding a financial plan that
we have prepared.
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In addition to Private Harbour's investment management fee, clients may incur custodian
fees and brokerage fees. In some cases, custodian fees are included in the brokerage fees.
Since our fees are charged on an "Assets Under Management" basis, it is in both our
clients' interest as well as our own to strive to limit client expenses. Therefore, on behalf
of our clients, we have negotiated commission and custodial fee rates down to what we
consider to be nominal levels to help save our clients’ money and improve their after-fee
returns.
Private Harbour may decide from time to time to put a portion of clients' assets into
exchange-traded funds, open-ended mutual funds or closed-end mutual funds to
achieve a certain investment result. When using any of the funds mentioned, clients
should be aware they are paying two levels of advisory fees for the management of
those assets. One fee is paid directly to Private Harbour and the other indirectly.
through the management fees assessed by the funds contained in their portfolio. Private
Harbour does not receive any portion of fees paid for the management of such securities.
Clients may also incur brokerage and other transaction costs. For additional information,
please see "Item 12: Brokerage Practices" later in this document.
Our clients are invoiced just after the beginning of the upcoming quarter. Therefore, some
part of our fee is billed in arrears, while most is billed in advance. For example, for the
quarter running from January 1 to March 31, most of our invoices are generally prepared
between January 12th and January 28th. The part before the invoice date is billed in
arrears, while the part afterwards is done in advance. This is repeated with each
successive billing quarter.
In order to protect the interests of our clients, our advisory agreement may be terminated
at any time by either party. Upon termination, fees paid in advance will be promptly
refunded to the client on a prorated basis to the date of termination.
Private Harbour and/or its employees do not receive any compensation for the sale of
securities or other investment products, including mutual funds.
Item 6 - Performance-Based Fees and Side-By-Side Management
Private Harbour does not charge any performance-based fees.
Item 7 - Types of Clients
Private Harbour generally provides investment advice to high-net-worth individuals,
pension/profit sharing plans, trusts/estates/charitable organizations, and corporations.
We generally require a minimum investment of $500,000 for a client to be separately
managed. Our minimum investment is negotiable, and we reserve the right to decline
business at our discretion.
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Item 8 - Methods of Analysis, Investment Strategies and Risk of
Loss
Private Harbour offers advice on the following: equity securities (exchange-listed
securities, securities traded over the counter and foreign issuers), corporate debt
securities, certificates of deposit, municipal debt securities, investment company
securities (mutual fund shares), U.S. government securities and options contracts on
securities and alternative investments (i.e., master limited partnerships, precious
metals).
The main sources of information Private Harbour uses include financial newspapers and
magazines, inspections of corporate activities, research materials prepared by others,
corporate ratings services, company filings including annual reports, prospectuses, SEC
filings and press releases and financial news/data aggregated through Factset.
Private Harbour primarily uses a long-term strategy (securities held at least one year)
when investing for clients. Under the current tax code, it makes sense to be a long-term
investor for most of our clients because the tax rates are more favorable for long-term
capital gains than for short-term capital gains (securities held less than one year).
In cases where we do not use a long-term strategy, there would have to be good reasons,
which may include the client's ownership of tax-loss carry-forward deductions which
would mitigate a potentially higher tax rate on gains or simply taking profits in an
investment where our target price for an investment was simply reached too quickly (i.e.,
before the 12-month threshold).
Occasionally, we will also use options in our investment strategy. This may include
covered call writing, uncovered options and/or spread strategies. The use of these
methods is situational and is not done continually or for all clients. However, when
appropriate, it can be used to enhance returns or limit downside-risks.
At Private Harbour, we seek to preserve and grow client wealth by managing risks and
aiming to keep returns comfortably ahead of inflation. We primarily use three core
strategies depending on your risk tolerance, goals and situation. Even our most
aggressive investment style - the Core Equity Strategy - would be considered
conservative from the viewpoint of many equity investors.
Private Harbour Core Equity Strategy
The Private Harbour Core Equity investment strategy is for clients who want a portfolio
entirely in common stocks but with a conservative bias.
Using this strategy, we invest in companies we believe will deliver steady and consistent
long-term growth in revenues and earnings, while building portfolios that attempt to
moderate risk of permanent principal loss. We typically screen for well-established
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companies with a long-term track record of earnings growth, high return on capital and
the potential to increase dividend payments, though we occasionally consider special
situations of companies whose stock prices have temporarily fallen below our sense of
the intrinsic value of the underlying business.
Private Harbour uses fundamental and technical analysis to identify the companies and the
target entry and exit prices we believe will provide a healthy margin of safety for our
clients. Experience has taught us that this value bias helps limit portfolio downside during
the more challenging conditions, especially when the stock market is declining.
While our prior track record of protecting client asset values during stock market
downturns is evidence that our value-based strategy works to limit client losses, there is
no guarantee that it will continue to work in future bear markets. We live in an
occasionally scary and unpredictable world, where the risks are many and financial
market perceptions can change rapidly.
Additionally, while we also strive to capture as much of the gains as possible during "up
markets", our conservative style is generally less aggressive at nearly all times, not just
during "down markets". Therefore, clients and prospects need to understand and
acknowledge that conservative means less volatility in both directions. They should be
prepared to potentially accept below-market returns during times when markets are
rapidly moving higher. If we consider valuation levels to be irrationally exuberant, we
may reduce equity investment exposure as valuation levels of investments rise to levels
that we believe may be indicative of poor long-term future returns, thus “missing out” on
some potential upside during “frothy” markets in the short-term in order to preserve
client assets for the long-term.
Risk is the possibility that you may lose some or all of your investment capital, or that
your investment may not increase in value. In equity investing, you need to consider the
following risks:
Security Risk – It is the potential that an individual investment might decline in value.
Market Risk – It is the potential that market averages could decline in value (i.e., a bear
market).
Liquidity Risk – It is the possibility of being unable to sell an asset at the time and price
that you want. You may be forced to retain the asset or accept less than you believe the
asset to be worth.
Political Risk – This includes events such as wars, embargos, coups, trade wars and the
appointments of individuals with unfavorable economic policies that can affect the
financial markets.
Economic Risk – It is a concern that the overall economy will suffer a downturn. This
risk generally impacts all financial markets.
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Industry Risk – It is a possibility that a specific industry may suffer a downturn or be
subjected to excessive regulatory risk.
Tax Risk – This considers that the ballooning Federal and State debt levels may cause tax
rates to rise in the future. Higher taxes may make investments less profitable for both
businesses and investors, which would mean lower equity investment returns in
the form of capital appreciation or dividends.
Even though we strive for conservatism and protection, some bear markets have been
bad enough where even conservative, blue-chip stock selection has not been enough to
protect against temporary losses of principal value. In our stock selection process, we
strive to protect clients against permanent impairments of principal value.
Private Harbour Balanced Strategy
The Private Harbour Balanced investment strategy blends the Core Equity approach
with client-specific allocations of fixed income investments. We design portfolios to
match portfolio risk with our client's risk tolerance. Individual and institutional
clients can benefit from our approach to risk management versus an all- equity
portfolio.
Depending on a client's circumstances, our fixed income allocation can incorporate
default-risk-free taxable Treasury bonds, Treasury Inflation-Protected Securities (TIPS),
certificates of deposit, as well as corporate bonds, tax-free municipal bonds and preferred
stocks. In determining how to blend equity and fixed income components, we seek to
understand the client’s specific time-constraint as to when withdrawals might be
necessary, so we can blend that information with our sense of the best available values
given the then-available rates on the yield curve and interest rate spreads for different
fixed income investments.
In addition to the risks noted in the Core Equity Strategy, risks in using a balanced
approach are that the client may not attain as much return as if a more aggressive
approach were utilized during a rising stock market.
Also, interest rates are unpredictable and are subject to influence by the Federal Reserve
Bank. In addition to interest rate risk, the use of fixed income investments also includes
additional risk such as default risk (the risk that bond proceeds will not be returned in-
full at the maturity of the instrument) and inflation risk (the risk that inflation devalues
the investment-return dollars you receive over time).
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Interest Rate Risk - When interest rates change, bond prices usually move inversely to the
direction of the change in interest rates. Interest rate risk is the potential that after bonds
have been purchased, interest rates would rise and bond prices decline. The more time
until the scheduled maturity of the bonds, the greater the expected price change.
For example, in a shift of interest rates from 4% to 8%, one would expect a much larger
price decline in a bond with 30 years until maturity than would be expected within a
bond with 30 days until maturity.
Credit Risk - Many fixed income investments have the potential for default, which means
that the issuer is unable to make further income and/or principal payments. Some fixed
income securities are explicitly or implicitly backed by the U.S. Government (Treasury
bonds as well as bonds of Ginnie Mae, Fannie Mae and Freddie Mac, Federal Home Loan
Bank and Federal Farm Credit Bank). These bonds are generally considered to be default-
risk free, though that presumption seems to have weakened somewhat over the last 10-20
years.
Bonds are typically classified as investment-grade or below investment-grade (commonly
referred to as high-yield or junk bonds) depending on the credit ratings they receive from
one of several credit rating agencies (Standard & Poor’s, Moody's, Fitch). Bonds with
ratings AAA, AA, A and BBB are investment-grade, while bonds with a credit rating of
BB+ or lower are considered below-investment-grade. Credit risk is a greater concern for
junk bonds than for investment-grade bonds.
Inflation Risk – It is the possibility that inflation erodes the purchasing power of your
money in the future.
Call Risk - Callable bonds have loan covenant provisions that allow the issuer to repay part
or all of a bond before its scheduled maturity date. If interest rates decline to the point
where it makes economic sense for a bond's issuer to refinance its callable bonds at lower
coupon rates, then bondholder interest payments cease and bond owners will receive their
principal before maturity. If this happens, bondholders will likely have to reinvest their
proceeds at a lower coupon rate.
Prepayment Risk - Mortgage-backed securities, such as those issued by Ginnie Mae,
Fannie Mae and Freddie Mac, are subject to being repaid before maturity. Prepayment
risk is the potential that the issuer of a security will repay principal prior to the bond's
maturity date, thereby changing the expected return on investment. An example of this
would be when a pool of mortgages has a 7% coupon and individuals within that pool
decide to refinance their mortgages at lower interest rates. The pool's initial expected
payment life at 7% interest would be shortened due to the earlier than expected payments
from refinancing. This would cause investors to likely have to reinvest their proceeds at a
lower coupon rate.
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Reinvestment Risk - When interest rates decline and fixed income securities mature (or
are called away) investors may not have the option of investing in fixed income
investments at rates that were as high as those of the securities that are maturing.
Price Fluctuations - As a result of the risks noted above, investors should understand
that, while bonds are generally considered to be less volatile than stocks, there have
been periods where rapid economic or interest rate changes have made bond prices even
more volatile than stocks. While it is unusual for that to occur, it is not unprecedented.
Non-defaulting bonds held to maturity will return the full principal amount to the
bondholder upon maturity. However, those sold before maturity may experience a gain
or loss depending on the market price at the time of sale.
Income Fluctuations - Some fixed income investments have variable interest rates
whose rates are derived from the level of other economic factors. For example, a
Certificate of Deposit (CD) might agree to make payments based upon the Consumer
Price Index (CPI) plus 175 basis points. If the CPI reported a 3% rate of inflation, the
bond would pay 4.75% times the par value amount of the CD.
Private Harbour Income Generation Strategy
A client might need more current income than can be reasonably expected from a
balanced investment approach. In these situations, we strive to generate significant
current cash flow while giving due consideration to the many risks inherent in such a
strategy. Maximum cash flow must be balanced with several risks: default, interest rate,
duration and inflation. This strategy might be used to generate sufficient income on
which to live or to enhance the long-term return on a corporate cash account.
In addition to fixed income investments, this strategy modifies the equity selection
process by increasing the emphasis on current income generation. We identify
companies that currently pay significant dividends and that we expect to maintain or
raise their payout in the future to enhance the ability of our clients’ portfolios to generate
sufficient current income to fund their lifestyles. These stocks have the same risks as
those noted previously, as well as the following:
Risk of Dividend Tax Rate Increase - This strategy's use of dividends may be impacted by
a desire by the Federal Government to raise the tax rate on qualified dividends to an even
higher rate than we have today. Should this occur, the after-tax returns on this strategy
would likely decline as would the market price of dividend-paying stocks.
Interest Rate/Duration Risk - In certain cases the stock prices of companies that pay out
a significant percentage of their cash flow tend to trade very similarly to the way long-
term bonds trade in the bond market. Should interest rates rise significantly, it is
reasonable to expect a sizeable negative price impact on companies who distribute
more than 50% of their earnings in the form of distributions to shareholders.
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Alternative Investment Risk - Master Limited Partnerships (MLPs) and Real Estate
Investment Trusts (REITs) are publicly traded securities that can have significant
distribution percentages that we would expect to have a highly inverse correlation
between their market prices and the direction of interest rates. It is our belief that their
potential ability to raise customer prices would insulate them somewhat better over a full
business cycle than would be possible by owning a 30-year bond.
Item 9 - Disciplinary Information
Private Harbour is required to disclose all material facts regarding any legal or
disciplinary events that would be material to your evaluation of our business or the
integrity of our management.
There are no disciplinary activities past or present to disclose.
Item 10 - Other Financial Industry Activities and Affiliations
Neither Private Harbour nor any of its management personnel are registered, or have an
application pending to register, as a broker-dealer or a registered representative of a
broker-dealer.
Neither Private Harbour nor any of its management personnel are registered, or have an
application pending to register, as a futures commission merchant, commodity pool
operator, a commodity trading advisor, or an associated person of the foregoing entities.
Private Harbour does not recommend or select other investment advisers for our clients
and thus does not receive compensation from any outside source. We do not have any
conflicts of interest with any outsider advisors.
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Item 11 - Code of Ethics, Participation or Interest in Client
Transactions and Personal Trading
Private Harbour has adopted a Code of Ethics that emphasizes our fiduciary duty that
client interests must come before personal interests. Compliance is a mandatory part of
our business and is non-negotiable. All employees are required to sign a copy of the Code
of Ethics upon employment and annually thereafter.
Private Harbour's Code of Ethics involves the confidentiality of client information, a
prohibition of insider trading, restrictions on the acceptance of significant gifts and the
reporting of certain gifts and business entertainment items, and personal securities
trading procedures, among other things. A copy of the Code is available to our clients
and prospective clients upon request.
Pre-approval for personal trades is required, other than for U.S. Government Debt,
Certificates of Deposit and mutual funds. If a personal trade is not completed on the
day of approval, then pre-approval is required on each subsequent day the personal
trade is attempted.
Employees and other accounts subject to Private Harbour's Personal Trading Policy are
required to have their custodian send duplicate statements to our Chief Compliance
Officer (CCO). Trades are matched with the pre-approval record. Another person will
pre-approve and review the transactions of the CCO, unless trades are done in
conjunction with our policy that employee purchases and sales of identical securities
being purchased by our clients may be made at the same time and at the same prices as
clients custodied at the same custodians.
New employees are required to provide the CCO with an initial copy of all personal
account statements, including other members of the employee's household, and any
account that the new employee has authority over outside of Private Harbour.
Private Harbour or related persons may buy or sell securities identical to those
recommended to clients for their personal accounts as long as clients are given priority
over Private Harbour or employees. To avoid any potential conflict of interest between
Private Harbour and its clients, securities transactions for all the accounts of related
persons in the same security as that purchased or sold for clients should be entered only
after completion of the reasonably anticipated trading in that security for those accounts
on any given day. The only exception is for employee accounts which are in our
portfolio management system and trade along with the clients in the same block of
trades. If a new client is engaged after Private Harbour or related person buys or sells
such a security, then a similar transaction can be made for the new client.
Private Harbour or a related person may buy, sell or hold securities for itself or certain
clients while entering into the opposite investment decision for one or more other client
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accounts. Conflicts of interest may occur such as selling or buying the same securities
that are executed by Private Harbour on behalf of clients in the opposite direction of
recommendations to client accounts. These are naturally occurring, inadvertent market
crosses that are not considered cross transactions by Private Harbour.
Cross Trading Transactions
Private Harbour has adopted the following procedures with respect to the purchase and
sale of securities between accounts managed by Private Harbour. Such procedures
include the following:
• The transaction will be a purchase or sale for no consideration other than a cash payment
against prompt delivery of a security for which market quotations are readily available.
• The transaction will be consistent with the investment objectives, policies and
restrictions for each party of the transaction.
• Except for customary transfer fees, brokerage commission if applicable, no other
remuneration will be paid in connection with the transaction.
• The transaction will be affected at the current market price of the security and will
not be set by Private Harbour.
We will review these procedures as we deem necessary to ensure continued
appropriateness and fair treatment of our clients.
Trade Error Policy
From time to time, we may make an error in submitting a trade order on our clients’
behalf. When this occurs, we may place a correcting trade with the broker-dealer. If an
investment gain results from the correcting trade, the gain will remain in the client’s
account. If an investment loss results from the correcting trade, Private Harbour will
make our clients whole via reimbursement. Related errors within a single account may
be netted (e.g., error consisted of two erroneous transactions in one end client account,
one for a gain and one for a loss).
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Item 12 - Brokerage Practices
Private Harbour chooses custodians for client assets based upon competitive costs,
quality, and scope of services provided the client and Private Harbour (either directly or
indirectly), best execution of trades, ability to provide liquidity in the market and stability
and financial strength of the brokerage organization. A list of approved brokers will be
maintained. Custody and trading will occur through those firms. Private Harbour
reviews its brokers and custodians periodically as part of our compliance function.
Certain brokers benefit from directed trades, wherein pre-agreed commission schedules
within market norms are followed to compensate them. In general, our directed brokers
provide the following additional services that include but are not limited to: quality
research information; company financial data summaries; additional information and data
as may be requested; research summaries on stocks and bonds; general economic and
market condition reports.
Private Harbour may from time to time develop relationships with various broker-dealers
that enable it to use “soft-dollars” to obtain various research services and products. A
“soft-dollar” transaction is one in which brokerage commissions are used to obtain
research and other services ancillary to the execution of portfolio transactions. When
Private Harbour derives a soft-dollar benefit from the services or product
obtained, our interests may be averse to that of the client. Section 28(e) of the Securities
Exchange Act of 1934 provides a safe harbor under certain circumstances to money
managers who use portfolio commissions from managed accounts to receive ancillary
goods and services. As part of those soft-dollar brokerage arrangements, Private Harbour
may receive research benefits mentioned above that we do not directly pay for, that may
assist us in our investment decision-making process for all our clients.
It is theoretically possible that Private Harbour may have an incentive to select or
recommend a broker-dealer based on our interest in receiving research or other products
or services, rather than on our clients' interest in receiving best execution. Our mission
is to increase our clients' wealth and we have a fiduciary duty to our clients that they
receive best execution. Outstanding quality external research is an important part of
fulfilling that duty to clients.
Private Harbour uses soft dollar benefits to service all of our clients' accounts and does
not seek to allocate soft dollar benefits to client accounts proportionately to the soft
dollar credits the accounts generate. However, generally the benefits accrue on an
“account size” ratio, where accounts benefit by approximately the same percentage, but
the dollar benefit is proportional to account size.
Private Harbour may acquire some of the following research-related products and
services with client brokerage commissions to aid in the investment decision-making or
trade execution for all our clients.
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Applied Financial Group (AFG) - a discounted cash flow valuation tool we use to evaluate
and measure corporate performance over time and across industries. We subscribe to that
service in order to help us identify mispriced securities as potential investment targets.
This software helps us evaluate the distortions created by traditional accounting-based
analysis and we believe it allows us to make a better determination of the intrinsic value of
the underlying business than we would without it.
The King Report – a daily macro market strategy publication. The report is authored by
Bill King, the Market Strategist for M. Ramsey King Securities. We subscribe to the report
for its candid observations and forecasts on the economic, financial and political forces
that are impacting the markets.
Cowen & Company provides in-depth research on the stocks they follow which helps us
gain a more informed opinion to make better buy and sell decisions on certain stocks.
Exchange Fees - are paid in order that we would have real-time (not 20 minute delayed)
pricing for the securities in which we invest. Given how fast markets can move, we believe
that our clients would appreciate knowing that we have access to live pricing for their
investments. We also use real-time pricing in our efforts to strive to obtain the best
execution for our clients.
Some client transactions are directed to a particular broker-dealer in return for soft dollar
benefits we receive. Decisions are based upon competitive costs, quality of execution, back-
office operations and liquidity.
Private Harbour does not consider referrals when we select or recommend broker-
dealers to clients.
Custodians are typically selected by Private Harbour. However, some of Private Harbour’s
clients direct us to a broker of their choice. If the client directs us to use a broker of their
choosing, Private Harbour advises the client that the client may not be able to take
advantage of lower commissions on bunched trades. On client-directed accounts Private
Harbour also discusses with the client the commission rates they are paying. In all
cases, clients are advised that Private Harbour may be able to negotiate lower
commissions on their behalf with their directed broker upon their approval.
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Trade Aggregation
Private Harbour will aggregate trades for clients providing that the following conditions
are met:
• Private Harbour will aggregate transactions only if it believes that aggregation is
consistent with its duty to seek best execution (which includes the duty to seek best price)
for its clients.
• No advisory client will be favored over any other client. Each client that participates
in an aggregated order will participate at the average share price for the order
executed. Commission rates will be based on the size of the block order and all clients
in the order will pay the average commission on the transaction. The only exception is
where the custodian sets a transaction price (commission) for individual clients and in
those cases the clients will share the same execution price of a blocked trade and will be
charged their individual transaction price or commission set by the custodial broker.
• Private Harbour prepares an order allocation strategy before placing an order that
specifies the participating client accounts and how it intends to allocate the orders
among clients.
• If the aggregated order is filled in its entirety, it will be allocated among clients in
accordance with the allocation strategy. If the order is partially filled, it will be allocated
pro-rata based on the allocation strategy unless the cost of the transaction would
economically prohibit very small partial fills. If an employee account is in a block order
allocation and the trade is not entirely filled, the employee account will not get an
allocation until all client accounts are filled in that block trade. Private Harbour reserves
the right to make all decisions based upon best execution practices. Private Harbour's
books and records for each client account will reflect the orders that are executed, the
securities held, and the securities purchased and sold.
• Funds and securities of clients whose orders are aggregated will be deposited with one
or more banks or broker-dealers, and neither the clients’ cash nor their securities will be
held collectively any longer than is necessary to settle the purchase or sale in question on
a delivery versus payment basis. Cash or securities held collectively for clients will be
delivered out to the custodian bank or broker-dealer as soon as practicable following the
settlement.
• Private Harbour will receive no additional compensation or remuneration as a result
of the proposed aggregation.
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Item 13 - Review of Accounts
James Blue performs account reviews on a regular basis. That process of client account
management may require daily, monthly and/or quarterly reviews regarding specific
client account requirements and what is intended on the clients’ behalf. Reviews are
performed each quarter and clients receive reports with respect to securities bought or
sold, overall portfolio composition and portfolio performance versus the market averages.
Private Harbour requires high standards of education and business experience of any
parties involved in determining or giving investment advice to clients. A college degree is
required to meet the general standards of education. In addition to the college degree, one
or more of the following is required: ten (10) years investment experience, a graduate
business or law degree, the Chartered Financial Analyst designation, CPA designation or
passing the NASD Series 7 examination.
James A. Blue, II, born in 1968, graduated from the University of Richmond in Richmond,
Virginia in 1990 with a B.S. in Business Administration with concentration in Accounting.
Prior to co-founding Private Harbour in 2008, Mr. Blue was Vice-President Research
before becoming a Principal of Greenleaf Capital Management in 2007. He holds a current
CPA license and is also a CFA charterholder.
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Factors which trigger review of client portfolios include changes in our perception of the
merit of owning any single security held by the client or about to be purchased by a client,
changes in the mix of stocks and cash instruments and/or stocks and bonds, changes in
the client’s income or financial situation and/or tax law changes which might require a
more tax-efficient investment strategy. Thus, as a matter of course, there is ongoing
supervision of each portfolio.
Each quarter clients receive an inventory of their investments (called a Portfolio Appraisal
and a list of all securities purchased or sold. The inventory lists each holding, shares, cost,
current market price and projected 12-month forward income expected to be received at
the then-current rate. We aim to provide our clients with reporting transparency.
Shortly after the end of a tax year, clients with investment portfolios subject to income
tax on dividends, interest and capital gains will receive a report detailing the capital
gains and losses which occurred in each of those portfolios. Additionally, all clients
receive monthly or quarterly custodial statements detailing positions, transactions, and
fees.
Electronic data-feeds from our custodians populates our reporting system by which our
clients receive internal reporting in more detail and in what we believe is a better format
than the data they receive from our custodians monthly. The data arises at the custodians
and no changes are made to that data on our part other than the formatting of the
reported history.
Item 14 - Client Referrals and Other Compensation
Neither Private Harbour nor any of our employees receives any material economic
benefit, sales awards or other prizes from any outside parties for providing investment
advice to clients. Historically, we have had companies send holiday fruit baskets,
chocolates or other items of nominal monetary value to Private Harbour as a way to
show their appreciation for our choosing to work with them.
Private Harbour currently does not have solicitor arrangements that compensate
individuals for the referral of business to the Company. All such arrangements are in
writing as permitted by Rule 206(4)-3 of the Investment Advisors Act of 1940. These
solicitors introduce prospective clients to Private Harbour. Should a prospect
introduction lead a prospect to become a paying client (with Private Harbour receiving
management fees), such compensation to the referring party will be paid by Private
Harbour - not the client. These fees typically involve paying a portion of the Private
Harbour investment management fee to the referring party for a period of time
(essentially a shared-fee arrangement). Private Harbour does not charge the referred
client a higher fee to compensate for the fee it pays to the solicitor.
Private Harbour has implemented an internal employee referral program for clients
referred to Private Harbour by its employees. The bonus or cash referral program is as
follows:
When an employee refers a client to the firm, the employee receives a bonus equal to
20% of the collected revenue, each quarter for the first 12 months that the client is with
Private Harbour. After the first 12 months, an employee will receive 10% of the revenue
for each quarter for the next 36 months. In essence, the employee referral program is
payment to employees over a four-year period and is based on collected revenues that
represents 50% of the client's one-year collected revenue.
Item 15 - Custody
In order to simplify their lives, most of our clients authorize Private Harbour to directly
debit our fees directly from client accounts. For this reason, we are deemed to have
custody of client funds. Clients receive account statements from their custodian at least
quarterly and usually monthly. These statements should be reviewed carefully. Private
Harbour also sends a report to clients quarterly as described in Item 13 above. We urge
clients to compare the statements received from their custodian with the reports we send
each quarter.
The portfolio appraisal you receive from us each quarter will have a reminder notice
stating the following: "We have provided this information regarding your account(s) based
on sources we believe to be reliable and accurate. We urge you to take a moment to
compare the account balances contained in this report to those balances reflected on the
statements that you receive directly from your account's custodian. Please contact us with
any questions you may have. Also, please notify us promptly if you do not receive
statements on all accounts from your custodian on at least a quarterly basis."
Item 16 - Investment Discretion
Private Harbour normally has the authority to buy and sell securities on a discretionary
basis. For some clients Private Harbour has historically worked on an advisory basis. A
limitation, if any, is usually on the total amount of securities to be bought or sold equal to
the amount of cash that the client has in any money market fund waiting purchase of such
securities and further by a "standard-sized" position (approximately 2.5% of each client’s
equity allocation target) based on the client's portfolio size.
Private Harbour in most cases receives discretionary authority from the client at the
outset of the advisory relationship when they sign our firm’s Investment Management
agreement. It codifies the clients’ delegation of discretionary investment responsibility.
Clients may limit this authority by giving us written instructions. Clients may also
change/amend such limitations by once again providing us with written instructions.
In all cases, however, such discretion is to be exercised in a manner consistent with the
investment objectives for the particular client account.
When selecting securities and determining amounts, Private Harbour observes the
investment policy limitations and restrictions of the clients for which it advises.
Item 17 - Voting Client Securities
Private Harbour will accept authority to vote client proxies. Our authority to vote the
proxies of our clients is established by our investment management agreements, unless
the voting right has been reserved by the client, plan trustees or other plan fiduciaries.
Clients may contact us at 216-292-5700 if they want to direct the vote of a specific
proposal for their account. Any client’s request will only apply to that client’s specific
account. If we determine any client’s view conflicts with other clients' best interest, the
remaining clients will be voted in their best interest. Clients may contact us to obtain a
copy of our proxy voting record. Private Harbour's Proxy Voting Policy follows:
Proxy Voting: Whether Private Harbour or the client votes proxies is determined by
the client's preference. When voting proxies, Private Harbour's utmost concern is
that all decisions be made solely in the best interest of the client. Private Harbour
acts in a timely and diligent manner and votes with the intention of increasing the
client's wealth. Records of the clients Private Harbour voted for and how Private
Harbour voted are maintained. Clients are sent a copy of the Private Harbour Proxy
Voting Notice each year.
Responsibility: Private Harbour's Proxy Voting Compliance Officer is ultimately
responsible for ensuring that all proxies received by Private Harbour are voted in a
timely manner and in a manner consistent with Private Harbour's determination of our
clients' best interest.
Voting Guidelines: Private Harbour follows general guidelines used in voting proposals
contained in the proxy statements but these guidelines are not used as rigid rules. We
apply these guidelines flexibly, keeping in mind the principles stated above, as well as our
fiduciary responsibility to protect our clients' rights as shareholders. Should any material
conflicts arise between the advisor's interest and those of the client, we resolve them in the
best interest of our clients. Votes submitted on behalf of clients are not biased in any way
by other clients. Proxy voting proposals are voted with regard to enhancing long-term
shareholder wealth and voting power.
Private Harbour votes in favor of routine proposals which do not change the structure,
bylaws, or operations of the corporation to the detriment of the shareholders. Given the
routine nature of these proposals, proxies are normally voted with management.
Private Harbour generally votes against any management proposal that is not deemed to
be in the shareholder's best interests. Proposals in this category include anti-takeover
measures and providing cumulative voting rights.
Clients may obtain a separate copy of our Proxy Voting Policy upon request.
If a client does not grant us proxy voting authority, then clients will receive proxies and
other solicitations directly from their custodian or a transfer agent. If clients are voting
their own proxies who have questions about any proposal, you may contact us at 216-292-
5700 to discuss the proposal.
Item 18 - Financial Information
Registered investment advisors are required to provide clients with certain financial
information or disclosures about Private Harbour's financial condition. Private Harbour
has no financial commitment that impairs its ability to meet contractual and fiduciary
commitments to clients and has not been the subject of a bankruptcy proceeding.
Item 19 - Requirements for State-Registered Advisers
Private Harbour is registered in Ohio, Florida, Virginia and Michigan.
Information about Private Harbour has been provided in this Brochure.