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Item 1: Cover Page
Rayburn West Financial Services, LLC
4117 Hillsboro Pike, Suite 208
Nashville, Tennessee 37215
Phone: 615.386.6932
Fax: 615.386.6934
www.rayburnwest.com
Form ADV Part 2A – Firm Brochure
Dated: November 19, 2025
This Brochure provides information about the qualifications and business practices of Rayburn West
Financial Services, LLC. If you have any questions about the contents of this Brochure, please contact us at
615.386.6932 and/or charles@rayburnwest.com. The information in this Brochure has not been approved or
verified by the United States Securities and Exchange Commission or by any state securities authority.
Rayburn West Financial Services, LLC is a registered investment adviser. Registration does not imply a
certain level of skill or training.
Additional information about Rayburn West Financial Services, LLC also is available on the SEC’s website at
www.adviserinfo.sec.gov, which can be found using the firm’s identification number, 145264.
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Item 2: Material Changes
The most recent annual update of this Brochure was filed on March 7, 2025. The following material changes
have been made to this version of the Disclosure Brochure:
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Item 10: Charles R. West Jr. is once again a licensed insurance agent.
Items 4 & 10: Charles R. West III has joined Rayburn West Financial Services, LLC as an Investment
Advisor Representative.
Item 4: Charles R. West III is now serving as Chief Compliance Officer.
Items 4 & 5: Exit Readiness / Owner Transition Services, including Transaction-Stage Planning and
Comprehensive Financial Planning, have been added to the firm's service offering and related fee
overview.
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Item 3: Table of Contents
Item 1: Cover Page
Item 2: Material Changes
Item 3: Table of Contents
Item 4: Advisory Business
Item 5: Fees and Compensation
Item 6: Performance-Based Fees and Side-By-Side Management
Item 7: Types of Clients
Item 8: Methods of Analysis, Investment Strategies, and Risk of Loss
Item 9: Disciplinary Information
Item 10: Other Financial Industry Activities and Affiliations
Item 11: Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Item 12: Brokerage Practices
Item 13: Review of Accounts
Item 14: Client Referrals and Other Compensation
Item 15: Custody
Item 16: Investment Discretion
Item 17: Voting Client Securities
Item 18: Financial Information
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Item 4: Advisory Business
Description of Advisory Firm
Rayburn West Financial Services, LLC is an investment adviser principally located in the state of Tennessee.
We are a limited liability company founded in July 2007. Rayburn West Financial Services, LLC became
registered in 2007. Charles R. West Jr. (Ray) the principal owner. Charles R. West III is the Chief Compliance
Officer (“CCO”).
As used in this brochure, the words “Rayburn West Financial Services, LLC”, "we", "our firm", “Advisor” and
"us" refer to Rayburn West Financial Services, LLC and the words "you", "your" and "Client" refer to you as
either a client or prospective client of our firm.
Types of Advisory Services
Rayburn West Financial Services, LLC is a fee-only firm, meaning the only compensation we receive is from
our Clients for our services. From time to time, Rayburn West Financial Services, LLC recommends
third-party professionals such as attorneys, accountants, tax advisors, insurance agents, or other financial
professionals. Clients are never obligated to utilize any third-party professional we recommend. Rayburn
West Financial Services, LLC is not affiliated with nor does Rayburn West Financial Services, LLC receive any
compensation from third-party professionals we may recommend.
Wealth Management Services
Wealth Management encompasses investment management services and financial planning. Our firm
provides continuous advice to a Client regarding the investment of Client funds based on the individual
needs of the Client. Through personal discussions in which goals and objectives based on a Client's
particular circumstances are established, we develop a Client's personal investment policy or an investment
plan with an asset allocation target and create and manage a portfolio based on that policy and allocation
targets. We will also review and discuss a Client’s prior investment history, as well as family composition and
background. Account supervision is guided by the stated objectives of the Client (e.g., maximum capital
appreciation, growth, income, or growth and income), as well as risk tolerance and tax considerations.
We primarily advise our Clients regarding investments in stocks, bonds, mutual funds, ETFs, U.S.
government and municipal securities, and cash and cash equivalents. We may also provide advice regarding
investments held in Client’s portfolio at the inception of our advisory relationship and/or other investment
types not listed above, at the Client’s request.
When we provide investment management services, Clients grant us limited authority to buy and sell
securities on a discretionary or non-discretionary basis. More information on our trading authority is
explained in Item 16 of this Brochure. Clients may impose reasonable restrictions in writing on investing in
certain securities, types of securities, or industry sectors.
At no additional fee and at Client’s election, Rayburn West Financial Services, LLC also provides financial
planning services. A Client will be taken through establishing their goals and values around money. Clients
will be required to provide pertinent information to help complete the following areas of analysis: net worth,
cash flow, credit scores/reports, employee benefits, retirement planning, insurance, investments, college
planning, and estate planning. Once the Client's information is reviewed, then the findings, analysis and
potential changes to their current situation will be outlined and delivered to the Client.
In preparing and presenting financial plans, we may use third-party financial planning software and other
analytical tools to assist in the development of our analyses and recommendations. These tools help
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organize client information and model potential scenarios, but do not independently provide investment
advice. All advice and recommendations are reviewed and approved by a human advisor.
Exit Readiness/Owner Transition Planning Services
We provide consulting services for Clients who currently operate their own business and are considering or
planning for an exit from their current business. Under this type of engagement, we work with you to assess
your current situation, identify your objectives, and develop a plan aimed at achieving your goals. This
includes personal goal and readiness for stepping away from the business you built, evaluation of baseline
transferability drivers, creation of a value-growth roadmap, coordination with your CPA/attorney, and
analysis of your exit options.
Transaction-Stage Planning
This service involves working one-on-one with a financial planner (“planner”) over an extended period of
time. Through this ongoing arrangement, Clients are expected to collaborate with the planner to develop
and assist in the implementation of their financial plan (the “plan”). The planner will monitor the plan,
recommend any appropriate changes and ensure the plan is up-to-date as the Client’s situation, goals, and
objectives evolve.
Upon engaging the firm for financial planning, Rayburn West Financial Services, LLC is responsible for
obtaining and analyzing all necessary qualitative and quantitative information from the Client that is
essential to understanding the Client’s circumstances; modeling liquidity and the use of after-tax proceeds,
& post-close cash/rollover/earn-out planning, prioritize certain financial goals while understanding the effect
that pursuing one goal may have on other potential goals; assessing the Client’s current course of action and
alternative courses of action to identify required changes that provide the best opportunity for the client to
meet their financial goals; developing & presenting recommendations based on the aforementioned
actions; and ongoing monitoring of the Client’s progress toward the goals and objectives that the
recommendations are based around. These components all require in-depth communication with the Client
in order for the planner to establish a financial plan and implementation strategy that provides the Client
with the most appropriate options in pursuing their established goals and objectives.
Comprehensive Financial Planning
Financial planning involves an evaluation of a Client's current and future financial state by using currently
known variables to predict future cash flows, asset values, and withdrawal plans. The key defining aspect of
financial planning is that through the financial planning process, all questions, information, and analysis will
be considered as they affect and are affected by the entire financial and life situation of the Client. Clients
purchasing this service will receive a written report, providing the Client with a detailed financial plan
designed to help achieve the Client’s stated financial goals and objectives. This is a project-based financial
planning service on a one-time engagement. The Client will be ultimately responsible for the
implementation of the financial plan.
Client Tailored Services and Client Imposed Restrictions
We tailor the delivery of our services to meet the individual needs of our Clients. We consult with Clients
initially and on an ongoing basis, through the duration of their engagement with us, to determine risk
tolerance, time horizon and other factors that may impact the Clients’ investment and/or planning needs.
Clients are able to specify, within reason, any restrictions they would like to place as it pertains to individual
securities and/or sectors that will be traded in their account All such requests must be provided to Rayburn
West Financial Services, LLC in writing. Rayburn West Financial Services, LLC will notify Clients if they are
unable to accommodate any requests.
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Wrap Fee Programs
We do not participate in wrap fee programs.
Assets Under Management
As of December 31, 2024, Rayburn West Financial Services, LLC has $108,981,598.00 in discretionary and
$71,404,847.00 in non-discretionary assets under management.
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Item 5: Fees and Compensation
Please note, unless a Client has received this brochure at least 48 hours prior to signing an Advisory
Contract, the Advisory Contract may be terminated by the Client within five (5) business days of signing the
Advisory Contract without penalty or incurring any fees. At no time do we require prepayment of $1,200 or
more six months or more in advance of rendering the services.
How we are paid depends on the type of advisory services we perform. Below is a brief description of our
fees, however, you should review your executed Advisory Contract for more detailed information regarding
the exact fees you will be paying. Fees are negotiable and some fees may vary by Client for similar services.
No increase to the agreed-upon advisory fees outlined in the Advisory Contract shall occur without prior
written Client consent. Please note, lower fees for comparable services may be available from other sources.
Wealth Management Services
The fee is based on a percentage of assets under management and is negotiable. The annualized fees for
investment management services are based on the following fee schedule:
Assets Under Management
Annual Advisory Fee
$0 - $50,000
1.50%
$50,001 - $250,000
1.25%
$250,001 - $500,000
1.15%
$500,001 - $750,000
1.10%
$750,001 - $1,000,000
1.05%
$1,000,001 - $2,000,000
1.00%
$2,000,001 and Above
Negotiated on a case by case basis
The annual advisory fee is paid quarterly in advance based on the value of Client’s account(s) as of the last
day of the billing period. The advisory fee is a straight tier. For example, for assets under management of for
assets under management of $2,000,000, a Client would pay 1.00%. The formula for the quarterly fee is
determined by the following calculation: (($2,000,000 x 1.00%)) ÷ 4.
In determining the advisory fee, we may allow accounts of members of the same household to be
aggregated. Rayburn West Financial Services, LLC relies on the valuation as provided by Client’s custodian in
determining assets under management. Our advisory fee is prorated for any partial billing periods occurring
during the engagement, including the initial and terminating billing periods.
Exit Readiness/Owner Transition Financial Planning
We charge a fixed fee for Exit Readiness/Owner Transition Financial Planning. Fixed fee rates range from
$6,000 to $15,000. The fee range is dependent upon variables including the specific needs of the Client,
complexity, estimated time, research, and resources required to provide services to you, among other
factors we deem relevant. Fees are negotiable and the final agreed upon fee will be outlined in your
Advisory Contract. Rayburn West Financial Services, LLC collects 50% of the fee in advance with the
remainder due upon completion of the services.
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Transaction-Stage Planning
We charge a recurring fixed fee for Ongoing Financial Planning. Fees are paid monthly in advance, ranging
from $2,000 to $4,000. The fee range is dependent upon variables including the specific needs of the Client,
complexity, estimated time, research, and resources required to provide services to you, among other
factors we deem relevant. Fees are negotiable and the final agreed upon fee will be outlined in your
Advisory Contract.
Comprehensive Financial Planning
We charge a fixed fee for Comprehensive Financial Planning. Fixed fee rates range from $2,500 to $5,000.
The fee range is dependent upon variables including the specific needs of the Client, complexity, estimated
time, research, and resources required to provide services to you, among other factors we deem relevant.
Fees are negotiable and the final agreed upon fee will be outlined in your Advisory Contract. Rayburn West
Financial Services, LLC collects 50% of the fee in advance with the remainder due upon completion of the
services.
Fee Payment
For Wealth Management services, we deduct our advisory fee from one or more account(s) held at an
unaffiliated third-party custodian, as directed by the Client. Please refer to Item 15 of this Brochure
regarding our policy on direct fee deduction.
For Planning services, fees are paid by electronic funds transfer (EFT) or check. We use an independent third
party payment processor in which the Client can securely input their banking information and pay their fee.
We do not have access to the Client’s banking information at any time. The Client will be provided with their
own secure portal in order to make payments.
Other Types of Fees and Expenses
Our fees are exclusive of brokerage commissions, transaction fees, and other related costs and expenses
which may be incurred by the Client. Clients may incur certain charges imposed by custodians, brokers, and
other third parties such as custodial fees, deferred sales charges, odd-lot differentials, transfer taxes, wire
transfer, and electronic fund fees, and other fees and taxes on brokerage accounts and securities
transactions. Mutual fund and exchange-traded funds also charge internal management fees, which are
disclosed in a fund's prospectus. Such charges, fees, and commissions are exclusive of and in addition to
our fee, and we shall not receive any portion of these commissions, fees, and costs.
Item 12 further describes the factors that we consider in selecting or recommending custodians for Client’s
transactions and determining the reasonableness of their compensation (e.g., commissions).
Clients may incur fees from third-party professionals such as accountants and attorneys that Rayburn West
Financial Services, LLC may recommend, upon Client request. Such fees are separate and distinct from
Rayburn West Financial Services, LLC’s advisory fees.
Terminations and Refunds
For Wealth Management Services, the Advisory Contract may be terminated with no notice period. Upon
termination of the Advisory Contract, a prorated refund will be provided to the Client.
For Exit Readiness/Owner Transition Financial Planning services, this service is not an ongoing engagement,
thus upon receipt of the final fees, the Advisory Contract will automatically be terminated. Clients may
terminate at any time provided written notice. If fees are paid in advance, a prorated refund will be given, if
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applicable, upon termination of the Advisory Contract for any unearned fee. For fees paid in arrears, Client
shall be charged a pro-rata fee based upon the percentage of the work done up to the date of termination.
For Transaction-Stage Planning services, the Advisory Contract may be terminated with written notice 30
calendar days in advance. Upon termination, the fee will be prorated based upon the number of days in the
billing period and refunded to the Client.
For Comprehensive Financial Planning services, this service is not an ongoing engagement, thus upon
receipt of the final fees, the Advisory Contract will automatically be terminated. Clients may terminate at any
time provided written notice. If fees are paid in advance, a prorated refund will be given, if applicable, upon
termination of the Advisory Contract for any unearned fee. For fees paid in arrears, Client shall be charged a
pro-rata fee based upon the percentage of the work done up to the date of termination.
Sale of Securities or Other Investment Products
Advisor and its supervised persons do not accept compensation for the sale of securities or other
investment products including asset-based sales charges or service fees from the sale of mutual funds.
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Item 6: Performance-Based Fees and Side-By-Side Management
We do not offer performance-based fees and do not engage in side-by-side management.
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Item 7: Types of Clients
We provide financial planning and wealth management services to individuals, high net-worth individuals,
pension and profit sharing plans, and corporations or other businesses.
We do not have a minimum account size requirement to open or maintain an account.
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Item 8: Methods of Analysis, Investment Strategies, and Risk of Loss
Below is a brief description of our methods of analysis and primary investment strategies.
Methods of Analysis
Fundamental analysis involves analyzing individual companies and their industry groups, such as a
company’s financial statements, details regarding the company’s product line, the experience, and expertise
of the company’s management, and the outlook for the company’s industry. The resulting data is used to
measure the true value of the company’s stock compared to the current market value. The risk of
fundamental analysis is that the information obtained may be incorrect and the analysis may not provide an
accurate estimate of earnings, which may be the basis for a stock’s value. If securities prices adjust rapidly to
new information, utilizing fundamental analysis may not result in favorable performance.
Cyclical analysis is a type of technical analysis that involves evaluating recurring price patterns and trends
based upon business cycles. Economic/business cycles may not be predictable and may have many
fluctuations between long-term expansions and contractions. The lengths of economic cycles may be
difficult to predict with accuracy and therefore the risk of cyclical analysis is the difficulty in predicting
economic trends and consequently the changing value of securities that would be affected by these
changing trends.
Investment Strategies
Asset Allocation
In implementing our Clients’ investment strategy, we begin by attempting to identify an appropriate ratio of
equities, fixed income, and cash (i.e. “asset allocation”) suitable to the Client’s investment goals and risk
tolerance.
A risk of asset allocation is that the Client may not participate in sharp increases in a particular security,
industry or market sector. Another risk is that the ratio of equities, fixed income, and cash will change over
time due to stock and market movements and, if not corrected, will no longer be appropriate for the Client’s
goals. We attempt to closely monitor our asset allocation models and make changes periodically to keep in
line with the target risk tolerance model.
Passive and Active Investment Management
We may choose investment vehicles that are considered passive, active, or a combination of both styles.
Passive investing involves building portfolios that are composed of various distinct asset classes. The asset
classes are weighted in a manner to achieve a desired relationship between correlation, risk and return.
Funds that passively capture the returns of the desired asset classes are placed in the portfolio.
Active investing involves a single manager or managers who employ some method, strategy or technique to
construct a portfolio that is intended to generate returns that are greater than the broader market or a
designated benchmark. Actively managed funds are also designed to reduce volatility and risk.
We may engage in both passive and active investing in Client’s portfolio. However, we strive to construct
portfolios of funds and individual securities that we believe will have the greatest probability for achieving
our Clients’ personal financial goals with the least amount of volatility and risk rather than attempt to
outperform an arbitrary index or benchmark.
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Specific investment selections are based on a number of factors that we evaluate in order to select, what we
believe to be, the highest quality funds or individual securities for our Clients. These factors include but are
not limited to underlying holdings of funds, percentage weighting of holdings within funds, liquidity, tax
efficiency, bid/ask spreads, and other smart/strategic beta factors. These factors may or may not result in
the lowest cost ETFs and mutual funds available when utilizing funds in a Client’s portfolio, but we strive to
keep internal fund expenses as low as possible.
Long-term/Short-term purchases
We purchase securities and generally hold them in the Client's account for a year or longer. Short-term
purchases may be employed as appropriate when:
● We believe the securities to be currently undervalued, and/or
● We want exposure to a particular asset class over time, regardless of the current projection for this
class.
A risk in a long-term purchase strategy is that by holding the security for this length of time, we may not take
advantage of short-term gains that could be profitable to a client. Moreover, if our predictions are incorrect,
a security may decline sharply in value before we make the decision to sell.
Material Risks Involved
All investing strategies we offer involve risk and may result in a loss of your original investment
which you should be prepared to bear. Many of these risks apply equally to stocks, bonds, commodities,
and any other investment or security. Material risks associated with our investment strategies are listed
below.
Market Risk: Market risk involves the possibility that an investment’s current market value will fall because
of a general market decline, reducing the value of the investment regardless of the operational success of
the issuer’s operations or its financial condition.
Strategy Risk: The Adviser’s investment strategies and/or investment techniques may not work as intended.
Small and Medium Cap Company Risk: Securities of companies with small and medium market
capitalizations are often more volatile and less liquid than investments in larger companies. Small and
medium cap companies may face a greater risk of business failure, which could increase the volatility of the
Client’s portfolio.
Turnover Risk: Actively managed mutual funds tend to have a higher turnover rate than passive funds. A
high portfolio turnover would result in higher transaction costs and in higher taxes when shares are held in
a taxable account. These factors may negatively affect the account’s performance.
Limited markets: Certain securities may be less liquid (harder to sell or buy) and their prices may at times
be more volatile than at other times. Under certain market conditions, we may be unable to sell or liquidate
investments at prices we consider reasonable or favorable or find buyers at any price.
Interest Rate Risk: Bond (fixed income) prices generally fall when interest rates rise, and the value may fall
below par value or the principal investment. The opposite is also generally true: bond prices generally rise
when interest rates fall. In general, fixed income securities with longer maturities are more sensitive to
these price changes. Most other investments are also sensitive to the level and direction of interest rates.
Legal or Legislative Risk: Legislative changes or Court rulings may impact the value of investments, or the
securities’ claim on the issuer’s assets and finances.
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Inflation: Inflation may erode the buying power of your investment portfolio, even if the dollar value of your
investments remains the same.
Risks Associated with Securities
Apart from the general risks outlined above which apply to all types of investments, specific securities may
have other risks.
Bank Obligations including bonds and certificates of deposit may be vulnerable to setbacks or panics in the
banking industry. Banks and other financial institutions are greatly affected by interest rates and may be
adversely affected by downturns in the U.S. and foreign economies or changes in banking regulations.
Commercial Paper is, in most cases, an unsecured promissory note that is issued with a maturity of 270
days or less. Being unsecured the risk to the investor is that the issuer may default.
Common stocks may go up and down in price quite dramatically, and in the event of an issuer’s bankruptcy
or restructuring could lose all value. A slower-growth or recessionary economic environment could have an
adverse effect on the price of all stocks.
Corporate Bonds are debt securities to borrow money. Generally, issuers pay investors periodic interest
and repay the amount borrowed either periodically during the life of the security and/or at maturity.
Alternatively, investors can purchase other debt securities, such as zero coupon bonds, which do not pay
current interest, but rather are priced at a discount from their face values and their values accrete over time
to face value at maturity. The market prices of debt securities fluctuate depending on factors such as
interest rates, credit quality, and maturity. In general, market prices of debt securities decline when interest
rates rise and increase when interest rates fall. The longer the time to a bond’s maturity, the greater its
interest rate risk.
Exchange Traded Funds prices may vary significantly from the Net Asset Value due to market conditions.
Certain Exchange Traded Funds may not track underlying benchmarks as expected. ETFs are also subject to
the following risks: (i) an ETF’s shares may trade at a market price that is above (premium) or below
(discount) their net asset value and an ETF purchased at a premium may ultimately be sold at a discount; (ii)
trading of an ETF’s shares may be halted if the listing exchange’s officials deem such action appropriate, the
shares are delisted from the exchange, or the activation of market-wide “circuit breakers” (which are tied to
large decreases in stock prices) halts stock trading generally. The Adviser has no control over the risks taken
by the underlying funds in which the Clients invest.
Municipal Bonds are debt obligations generally issued to obtain funds for various public purposes,
including the construction of public facilities. Municipal bonds pay a lower rate of return than most other
types of bonds. However, because of a municipal bond’s tax-favored status, investors should compare the
relative after-tax return to the after-tax return of other bonds, depending on the investor’s tax bracket.
Investing in municipal bonds carries the same general risks as investing in bonds in general. Those risks
include interest rate risk, reinvestment risk, inflation risk, market risk, call or redemption risk, credit risk, and
liquidity and valuation risk.
Mutual Funds When a Client invests in open-end mutual funds or ETFs, the Client indirectly bears its
proportionate share of any fees and expenses payable directly by those funds. Therefore, the Client will
incur higher expenses, many of which may be duplicative. In addition, the Client's overall portfolio may be
affected by losses of an underlying fund and the level of risk arising from the investment practices of an
underlying fund (such as the use of derivatives).
Options and other derivatives carry many unique risks, including time-sensitivity, and can result in the
complete loss of principal. While covered call writing does provide a partial hedge to the stock against which
the call is written, the hedge is limited to the amount of cash flow received when writing the option. When
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selling covered calls, there is a risk the underlying position may be called away at a price lower than the
current market price.
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Item 9: Disciplinary Information
Criminal or Civil Actions
Rayburn West Financial Services, LLC and its management persons have not been involved in any criminal or
civil action.
Administrative Enforcement Proceedings
Rayburn West Financial Services, LLC and its management persons have not been involved in any
administrative enforcement proceedings.
Self-Regulatory Organization Enforcement Proceedings
Rayburn West Financial Services, LLC and its management persons have not been involved in any
self-regulatory organization (SRO) proceedings.
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Item 10: Other Financial Industry Activities and Affiliations
Broker-Dealer Affiliation
Neither Rayburn West Financial Services, LLC or its management persons is registered, or have an
application pending to register, as a broker-dealer or a registered representative of a broker-dealer.
Other Affiliations
Neither Rayburn West Financial Services, LLC or its management persons is registered, or have an
application pending to register, as a futures commission merchant, commodity pool operator, commodity
trading advisor, or an associated person of the foregoing entities.
Related Persons
Charles R. West Jr, (Ray) is currently a licensed insurance agent, however, Charles R. West Jr, (Ray) no longer
sells any insurance products, and is not affiliated with any insurance companies. Charles R. West Jr, (Ray) will
not sell any insurance products to clients or prospective clients of Rayburn West Financial Services, LLC.
Recommendations or Selections of Other Investment Advisers
Rayburn West Financial Services, LLC does not recommend or select other investment advisers for our
clients.
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Item 11: Code of Ethics, Participation or Interest in Client Transactions
and Personal Trading
As a fiduciary, our firm has a duty of utmost good faith to act solely in the best interests of each Client. Our
Clients entrust us with their funds and personal information, which in turn places a high standard on our
conduct and integrity. Our fiduciary duty is a core aspect of our Code of Ethics and represents the expected
basis of all of our dealings. The firm also accepts the obligation not only to comply with the mandates and
requirements of all applicable laws and regulations but also to take responsibility to act in an ethical and
professionally responsible manner in all professional services and activities.
Code of Ethics Description
This Code of Ethics does not attempt to identify all possible conflicts of interest, and compliance with each
of its specific provisions will not shield our firm or its access persons from liability for misconduct that
violates a fiduciary duty to our Clients. A summary of the Code of Ethics' Principles is outlined below.
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Integrity - Access persons shall offer and provide professional services with integrity.
● Objectivity - Access persons shall be objective in providing professional services to Clients.
● Competence - Access persons shall provide services to Clients competently and maintain the
necessary knowledge and skill to continue to do so in those areas in which they are engaged.
● Fairness - Access persons shall perform professional services in a manner that is fair and reasonable
to Clients, principals, partners, and employers, and shall disclose conflict(s) of interest in providing
such services.
● Confidentiality - Access persons shall not disclose confidential Client information without the specific
consent of the Client unless in response to proper legal process, or as required by law.
● Professionalism - Access persons conduct in all matters shall reflect the credit of the profession.
● Diligence - Access persons shall act diligently in providing professional services.
We periodically review and amend our Code of Ethics to ensure that it remains current, and we require all
firm access persons to attest to their understanding of and adherence to the Code of Ethics at least
annually. Our firm will provide a copy of its Code of Ethics to any Client or prospective Client upon request.
Investment Recommendations Involving a Material Financial Interest and Conflicts of
Interest
Neither our firm, its access persons, or any related person is authorized to recommend to a Client or effect
a transaction for a Client, involving any security in which our firm or a related person has a material financial
interest, such as in the capacity as an underwriter, adviser to the issuer, principal transaction, among
others.
Advisory Firm Purchase of Same Securities Recommended to Clients and Conflicts of
Interest
Our firm, its access persons, and its related persons may buy or sell securities similar to, or different from,
those we recommend to Clients. In an effort to reduce or eliminate certain conflicts of interest, our Code of
Ethics may require that we restrict or prohibit access persons’ transactions in specific reportable securities.
Any exceptions or trading pre-clearance must be approved by Rayburn West Financial Services, LLC’s Chief
Compliance Officer in advance of the transaction in an account. Rayburn West Financial Services, LLC
maintains a copy of access persons’ personal securities transactions as required.
Trading Securities At/Around the Same Time as Client’s Securities
From time to time our firm, its access persons, or its related persons may buy or sell securities for
themselves at or around the same time as they buy or sell securities for Clients’ account(s). To address this
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conflict, it is our policy that neither our firm or access persons shall have priority over Clients’ accounts in
the purchase or sale of securities.
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Item 12: Brokerage Practices
Factors Used to Select Custodians
In recommending custodians, we have an obligation to seek the “best execution” of transactions in Client
accounts. The determinative factor in the analysis of best execution is not the lowest possible commission
cost, but whether the transaction represents the best qualitative execution, taking into consideration the full
range of the custodian’s services. The factors we consider when evaluating a custodian for best execution
include, without limitation, the custodian’s:
● Combination of transaction execution services and asset custody services (generally without a
separate fee for custody);
● Capability to execute, clear, and settle trades (buy and sell securities for your account);
● Capability to facilitate transfers and payments to and from accounts (wire transfers, check requests,
bill payment, etc.);
● Breadth of available investment products (stocks, bonds, mutual funds, exchange-traded funds
(ETFs), etc.);
● Availability of investment research and tools that assist us in making investment decisions;
● Quality of services;
● Competitiveness of the price of those services (commission rates, margin interest rates, other fees,
etc.) and willingness to negotiate the prices;
● Reputation, financial strength, security and stability;
● Prior service to us and our clients.
With this in consideration, our firm recommends Charles Schwab & Co., Inc. (“Schwab”), an independent and
unaffiliated SEC registered broker-dealer firm and member of the Financial Industry Regulatory Authority
(“FINRA”) and the Securities Investor Protection Corporation (“SIPC”).
Research and Other Soft-Dollar Benefits
Rayburn West Financial Services, LLC does not have any soft-dollar arrangements with custodians whereby
soft-dollar credits, used to purchase products and services, are earned directly in proportion to the amount
of commissions paid by a Client. However, as a result of being on their institutional platform, Schwab may
provide us with certain services and products that may benefit us. All such soft-dollar benefits are consistent
with the safe harbor contained in Section 28(e) of the Securities Exchange Act of 1934, as amended.
Schwab Advisor Services™ is Schwab’s business serving independent investment advisory firms like us. They
provide our Clients and us with access to their institutional brokerage services (trading, custody, reporting
and related services), many of which are not typically available to Schwab retail customers. Schwab also
makes available various support services. Some of those services help us manage or administer our Clients’
accounts, while others help us manage and grow our business. Schwab’s support services are generally
available on an unsolicited basis (we don’t have to request them) and at no charge to us. The benefits
received by Advisor or its personnel do not depend on the number of brokerage transactions directed to
Schwab. As part of its fiduciary duties to Clients, Advisor at all times must put the interests of its Clients first.
Clients should be aware, however, that the receipt of economic benefits by Advisor or its related persons in
and of itself creates a potential conflict of interest and may indirectly influence the Advisor’s choice of
Schwab for custody and brokerage services. This conflict of interest is mitigated as Advisor regularly reviews
the factors used to select custodians to ensure our recommendation is appropriate. Following is a more
detailed description of Schwab’s support services:
1. Services that benefit you. Schwab’s institutional brokerage services include access to a broad
range of investment products, execution of securities transactions, and custody of Client assets. The
investment products available through Schwab include some to which we might not otherwise have
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access or that would require a significantly higher minimum initial investment by our Clients.
Schwab’s services described in this paragraph generally benefit you and your account.
2. Services that may not directly benefit you. Schwab also makes available to us other products and
services that benefit us but may not directly benefit you or your account. These products and
services assist us in managing and administering our Clients’ accounts. They include investment
research, both Schwab’s own and that of third parties. We may use this research to service all or a
substantial number of our Clients’ accounts, including accounts not maintained at Schwab. In
addition to investment research, Schwab also makes available software and other technology that:
● provide access to Client account data (such as duplicate trade confirmations and account
statements)
facilitate trade execution and allocate aggregated trade orders for multiple Client accounts
facilitate payment of our fees from our Clients’ accounts
●
● provide pricing and other market data
●
● assist with back-office functions, recordkeeping, and Client reporting
3. Services that generally benefit only us. Schwab also offers other services intended to help us
manage and further develop our business enterprise. These services include:
● Educational conferences and events
● Consulting on technology, compliance, legal, and business needs
● Publications and conferences on practice management and business succession
4. Your brokerage and custody costs. For our Clients’ accounts that Schwab maintains, Schwab
generally does not charge you separately for custody services but is compensated by charging you
commissions or other fees on trades that it executes or that settle into your Schwab account.
Certain trades (for example, many mutual funds and ETFs) may not incur Schwab commissions or
transaction fees.
Brokerage for Client Referrals
We receive no referrals from a custodian, broker-dealer or third party in exchange for using that custodian,
broker-dealer or third party.
Clients Directing Which Broker/Dealer/Custodian to Use
Our firm requires Clients establish account(s) at Schwab to execute transactions through. We will assist with
establishing your account(s) at Schwab, however, we will not have the authority to open accounts on the
Client's behalf. Not all investment advisers require their Clients to use their recommended custodian. By
requiring that Clients use Schwab, we may be unable to achieve most favorable execution of Client
transactions, and this practice may cost Clients more money. We base our recommendations on the factors
disclosed in Item 12 herein and will only recommend custodians if we believe it's in the best interest of the
Client.
We do not permit Clients to direct brokerage (direct us to a broker-dealer of your choosing).
Aggregating (Block) Trading for Multiple Client Accounts
Aggregating orders, batch trading, or block trading is a process where trades for the same securities are
purchased or sold for several clients at approximately the same time. We do not engage in block trading. It
should be noted that implementing trades on a block or aggregate basis may be less expensive for client
accounts; however, it is our trading policy to implement all client orders on an individual basis. Therefore,
we do not aggregate or “block” client transactions. Considering the types of investments we hold in advisory
client accounts, we do not believe clients are hindered in any way because we trade accounts individually.
This is because we develop individualized investment strategies for clients and holdings will vary. Our
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strategies are primarily developed for the long-term and minor differences in price execution are not
material to our overall investment strategy.
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Item 13: Review of Accounts
Periodic Reviews
Clients who engage us for investment management services will have their account(s) reviewed regularly on
a quarterly basis by Charles R. West III, CCO. The account(s) are reviewed with regards to the Client’s
investment objectives and risk tolerance levels.
Triggers of Reviews
Events that may trigger a special review would be unusual performance, addition or deletions of
Client-imposed restrictions, excessive draw-down, volatility in performance, or buy and sell decisions from
the firm or per Client's needs.
Review Reports
Clients will receive trade confirmations from the custodian(s) for each transaction in their accounts as well
as monthly or quarterly statements and annual tax reporting statements from their custodian showing all
activity in the accounts, such as receipt of dividends and interest.
Rayburn West Financial Services, LLC does not provide written performance or holdings reports to
Investment Management Clients outside of what is provided directly by their custodian.
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Item 14: Client Referrals and Other Compensation
Compensation Received by Rayburn West Financial Services, LLC
Rayburn West Financial Services, LLC is a fee-only firm that is compensated solely by its Clients. Rayburn
West Financial Services, LLC does not receive commissions or other sales-related compensation. Except as
mentioned in Item 12 above, we do not receive any economic benefit, directly or indirectly, from any third
party for advice rendered to our Clients.
Client Referrals from Solicitors
Rayburn West Financial Services, LLC does not, directly or indirectly, compensate any person who is not
advisory personnel for Client referrals.
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Item 15: Custody
Rayburn West Financial Services, LLC does not hold, directly or indirectly, Client funds or securities, or have
any authority to obtain possession of them. All Client assets are held at a qualified custodian.
If Rayburn West Financial Services, LLC deducts its advisory fee from Client’s account(s), the following
safeguards will be applied:
i.
ii.
The Client will provide written authorization to Rayburn West Financial Services, LLC, permitting us
to be paid directly from Client’s accounts held by the custodian.
The custodian will send at least quarterly statements to the Client showing all disbursements from
the accounts, including the amount of the advisory fee.
In jurisdictions where required, Rayburn West Financial Services, LLC will send an itemized invoice to the
Client at the same time it instructs the custodian to debit the advisory fee. Itemization includes the formula
used to calculate the fee, the amount of assets under management the fee is based on, and the time period
covered by the fee.
We urge you to carefully review custodial statements and compare them to the account invoices or reports
that we may provide to you and notify us of any discrepancies. Clients are responsible for verifying the
accuracy of these fees as listed on the custodian’s brokerage statement as the custodian does not assume
this responsibility. Our invoices or reports may vary from custodial statements based on accounting
procedures, reporting dates, or valuation methodologies of certain securities.
Rayburn West Financial Services, LLC can establish a Standing Letter of Authorization or other similar asset
transfer authorization arrangements (“SLOA”) with qualified custodians in order for us to disburse funds to
accounts as specifically designated by the Client. With a SLOA a Client can typically authorize first-party
and/or third-party transfers. If transfers are third-party, Rayburn West Financial Services, LLC complies with
each of the requirements and conditions enumerated below:
1. The Client provides an instruction to the qualified custodian, in writing, that includes the Client’s
signature, the third party’s name, and either the third party’s address or the third party’s account
number at a custodian to which the transfer should be directed.
2. The Client authorizes Rayburn West Financial Services, LLC, in writing, either on the qualified
custodian’s form or separately, to direct transfers to the third party either on a specified schedule or
from time to time.
3. The Client’s qualified custodian performs appropriate verification of the instruction, such as a
signature review or other method to verify the Client’s authorization, and provides a transfer of
funds notice to the Client promptly after each transfer.
4. The Client has the ability to terminate or change the instruction to the Client’s qualified custodian.
5. Rayburn West Financial Services, LLC has no authority or ability to designate or change the identity
of the third party, the address, or any other information about the third party contained in the
Client’s instruction.
6. Rayburn West Financial Services, LLC maintains records showing that the third party is not a related
party of Rayburn West Financial Services, LLC or located at the same address as Rayburn West
Financial Services, LLC.
7. The Client’s qualified custodian sends the Client, in writing, an initial notice confirming the
instruction and an annual notice reconfirming the instruction.
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Item 16: Investment Discretion
For those Client accounts where we provide Investment Management Services, Rayburn West Financial
Services, LLC has discretionary authority and limited power of attorney to determine the securities and the
amount of securities to be bought or sold for a Client’s account without having to obtain prior Client
approval for each transaction. Investment discretion is explained to Clients in detail when an advisory
relationship has commenced. At the start of the advisory relationship, the Client will execute a Limited
Power of Attorney, which will grant our firm discretion over the account(s). Additionally, the discretionary
relationship will be outlined in the Advisory Contract and signed by the Client. Clients may limit our
discretion by requesting certain restrictions on investments. However, approval of such requests are at the
firm’s sole discretion.
If you enter into non-discretionary arrangements with our firm, we will obtain your approval prior to the
execution of any transactions for your account(s). You have an unrestricted right to decline to implement
any advice provided by our firm on a non-discretionary basis.
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Item 17: Voting Client Securities
We do not vote Client proxies. Therefore, Clients maintain exclusive responsibility for: (1) voting proxies, and
(2) acting on corporate actions pertaining to the Client’s investment assets. The Client shall instruct the
Client’s qualified custodian to forward to the Client copies of all proxies and shareholder communications
relating to the Client’s investment assets. If the Client has any questions on a particular proxy vote, they may
contact us at the number listed on the cover of this brochure.
In most cases, you will receive proxy materials directly from the account custodian. However, in the event
we were to receive any written or electronic proxy materials, we would forward them directly to you by mail,
unless you have authorized our firm to contact you by electronic mail, in which case, we would forward you
any electronic solicitation to vote proxies.
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Item 18: Financial Information
We have no financial commitment that impairs our ability to meet contractual and fiduciary commitments to
our Clients, nor have we been the subject of any bankruptcy proceeding. We do not have custody of Client
funds or securities, except as disclosed in Item 15 above, or require or solicit prepayment of more than
$1,200 in fees six months or more in advance.
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