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Part 2A of Form ADV: Firm Brochure
RICHARDSON FINANCIAL SERVICES, INC.
165 Village Street
Medway, MA 02053
Telephone: (508) 533-2335
Facsimile: (508 533-7666
E-mail: info@rfsria.com
Web Address: www.rfsria.com
8/21/2025
This brochure provides information about the qualifications and business practices Richardson
Financial Services, Inc. (“RFS” or “firm” or “we”). If you have any questions about the contents of
this brochure, please contact us by telephone at (508) 533-2335 or by email at info@rfsria.com. The
information in this brochure has not been approved or verified by the United States Securities and
Exchange Commission (“SEC”) or by any state securities authority.
Additional information about RFS is available on the SEC’s website at www.adviserinfo.sec.gov. You
can search this site by a unique identifying number, known as a CRD number. The CRD number for
RFS is 130715.
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Item 2.
Summary of Material Changes
Since the last annual updating amendment to this Form ADV Part 2A (“Firm Brochure”) dated
March 28, 2024, we have made the following material change:
Updated Item 15 (Custody) to clarify that we are deemed to have custody of certain client
accounts due to:
o Standing letters of authorization (“SLOAs”)
o Direct deduction of advisory fees
Added a description of the safeguards we follow in accordance with the SEC’s February
21, 2017 No-Action Letter to the Investment Adviser Association.
Item 3.
Table of Contents
Item
Section
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2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Cover Page
Material Changes
Table of Contents
Advisory Business
Fees and Compensation
Performance-Based Fees and Side-by-Side Management
Types of Clients
Methods of Analysis, Investment Strategies and Risk of Loss
Disciplinary Information
Other Financial Industry Activities and Affiliations
Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Brokerage Practices
Review of Accounts
Client Referrals and Other Compensation
Custody
Investment Discretion
Voting Client Securities
Financial Information
Page
Number
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2
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3
6
10
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11
13
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14
15
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17
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Item 4.
Advisory Business
RFS is a fee-based registered investment adviser with its principal place of business
located in Medway, Massachusetts. We have been in business since 1997, with Steven
Michael Richardson as the majority owner and President.
We currently offer the following advisory services:
Financial Planning Services
Financial planning is an evaluation of a client’s current and future financial state by
using currently known variables to predict future cash flows, asset values and
withdrawal plans. The key defining aspect of financial planning is that through the
financial planning process, all questions, information, and analysis will be considered
as they impact and are impacted by the entire financial and life situation of the client.
Clients purchasing this service will receive a written report, providing the client with a
detailed financial plan designed to achieve his or her stated financial goals and
objectives.
In general, the financial plan will address any or all of the following areas of
concern:
Personal: Family records, budgeting, personal liability, estate information and
financial goals;
Tax & Cash Flow: Income tax and spending analysis and planning for past,
current and future years. We will illustrate the impact of various investments on a
client's current income tax and future tax liability;
Death & Disability: Cash needs at death, income needs of surviving
dependents, estate planning and disability income analysis;
Retirement: Analysis of current strategies and investment plans to help the
client achieve his or her retirement goals;
Investments: Analysis of investment alternatives and their effect on a
client's portfolio;
Estate: Analysis of financial issues with respect to living trusts, wills, estate tax,
powers of attorney, asset protection plans, nursing homes, Medicaid and elder law; and
Insurance: Review of existing policies to ensure proper coverage for life, health,
disability, long-term care, liability, home and automobile.
We gather required information through in-depth personal interviews. Information
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gathered includes a client's current financial status, tax status, future goals, returns
objectives and attitudes towards risk. We carefully review documents supplied by the
client, including a questionnaire completed by the client, and prepare a written report.
Should a client choose to implement the recommendations contained in the plan, we
suggest the client work closely with his/her attorney, accountant, insurance agent, and/or
stockbroker. Implementation of financial plan recommendations is entirely at the client's
discretion. Clients have the option of implementing their financial plan through our firm.
Our planning recommendations are not limited to any specific product or service offered
by a broker dealer or insurance company and will generally include advice regarding
exchange-listed and over-the-counter securities, corporate debt securities, certificates of
deposit, municipal securities, United States governmental securities, variable life
insurance, variable annuities, and mutual funds.
Typically, the financial plan will be presented to the client within six months of the
contract date, provided that all information needed to prepare the financial plan has been
promptly provided by the client.
AssetMark Inc. Platform
We advise on client portfolios by utilizing the AssetMark Inc. ("AssetMark") wrap fee
program ("AssetMark Platform"). AssetMark, an unaffiliated independent SEC-
registered investment adviser, is the sponsor of the AssetMark Platform. The AssetMark
Platform provides a selection of investment managers and strategies that represent a
diversification of asset classes and investment approaches. We select the appropriate
investment managers to construct a client’s investment portfolio that is consistent with
their individual risk profile. We engage AssetMark to conduct initial and ongoing due
diligence on the investment managers available on the AssetMark Platform. Annually
we conduct due diligence on AssetMark and their oversight of the third-party managers
we utilize on their platform. If granted investment discretion by the client, we may hire
and fire these managers, move, or re-allocate client funds from one manager to another,
or from one model to another. Clients should refer to AssetMark’s Form ADV Part 2A
and Part 2A Appendix I wrap fee brochure for additional information about the
AssetMark Platform.
Envestnet Asset Management, Inc. Platform
We also advise on client portfolios by utilizing the Envestnet Asset Management, Inc.
("Envestnet") wrap fee program ("Envestnet Platform"). Envestnet, an unaffiliated
independent SEC-registered investment adviser, is the sponsor of the Envestnet
Platform. The Envestnet Platform provides a selection of investment managers and
strategies that represent a diversification of asset classes and investment approaches. We
select the appropriate investment managers to construct a client’s investment portfolio
that is consistent with their individual risk profile. We engage Envestnet to conduct
initial due diligence on the managers we utilize on the Envestnet Platform. In addition, at
least annually, we conduct due diligence on Envestnet and their oversight of the third-
party managers on their platform. Through the Envestnet Platform, our firm provides
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mutual fund and exchange traded fund (“ETF”) allocation services, including access to
the Separately Managed Accounts (“SMA”), ActivePassive Portfolios, PMC Sigma
Mutual Fund Solutions (“MFS”), PMC Strategic ETF Solutions, Unified Managed
Account (“UMA”), PMC Multi Manager Account (“PMC MMA”), PMC Impact
Quantitative Portfolios™ and Third-Party Fund Strategists programs available within the
Envestnet Platform. If granted investment discretion by the client, we may hire and fire
these managers, move, or re-allocate client funds from one manager to another, or from
one model to another. Clients should refer to Envestnet’s Form ADV Part 2A and Part
2A Appendix I wrap fee brochure for additional information about the Envestnet
Platform.
Services in General
We tailor all of our financial planning and portfolio management recommendations to
the individual needs of each client. All such recommendations are based on information
gathered through client questionnaires, telephone and in-person discussions.
When we provide investment advice to you regarding your retirement plan account or
individual retirement account, we are fiduciaries within the meaning of Title I of the
Employee Retirement Income Security Act of 1974, as amended (“ERISA”) and/or the
Internal Revenue Code (the “Code”), as applicable, which are laws governing
retirement accounts. The way we make money creates some conflicts with your
interests, so we operate under a special rule that requires us to act in your best interest
and not put our interest ahead of yours.
Under this special rule’s provisions, we must:
•
Meet a professional standard of care when making investment
recommendations (give prudent advice);
•
Never put our financial interests ahead of yours when making
recommendations (give loyal advice);
•
Avoid misleading statements about conflicts of interest, fees, and investments;
•
Follow policies and procedures designed to ensure that we give advice that is
in your best interest;
•
Charge no more than is reasonable for our services; and
•
Give you basic information about conflicts of interest.
Retirement Rollover Recommendations
When we provide investment advice to you regarding your retirement plan account or
individual retirement account, we are fiduciaries within the meaning of Title I of the
Employee Retirement Income Security Act of 1974, as amended (“ERISA”) and/or the
Internal Revenue Code (the “Code”), as applicable, which are laws governing retirement
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accounts. The way we make money creates some conflicts with your interests, so we
operate under a special rule that requires us to act in your best interest and not put our
interest ahead of yours.
Under this special rule’s provisions, we must:
•
•
•
•
•
•
Meet a professional standard of care when making investment
recommendations (give prudent advice);
Never put our financial interests ahead of yours when making
recommendations (give loyal advice);
Avoid misleading statements about conflicts of interest, fees, and investments;
Follow policies and procedures designed to ensure that we give advice that is
in your best interest;
Charge no more than is reasonable for our services; and
Give you basic information about conflicts of interest.
When providing recommendations to retirement plan accounts involving rollover
considerations, there are generally four options regarding an existing retirement plan
account. An employee may use a combination of those options, such as; (i) leave the
funds in the former employer’s plan, if permitted, (ii) roll over the funds to a new
employer’s plan, if one is available and rollovers are permitted, (iii) roll over to an
Individual Retirement Account (“IRA”), or (iv) cash out the account value (which could,
depending upon the individual’s age, result in adverse tax consequences). If your
designated investment adviser representative recommends that you rollover your
retirement plan assets into an account to be managed by our firm, such recommendation
creates a conflict of interest insofar as we will earn an advisory fee on the rolled over
assets. You are under no obligation to roll over retirement plan assets to an account
managed by us.
As of December 31, 2024, RFS had approximately $179,187,111 in regulatory assets
under management on a discretionary basis. Separately from assets under
management, RFS has $33,664,935 under advisement on a non-discretionary basis.
Item 5.
Fees and Compensation
Financial Planning Services
For this service, at our discretion based on the complexity of a client’s financial situation,
we charge either a one-time fixed fee, typically ranging from $2,000 to $7,500, or hourly
fees, typically at a rate of $250 per hour. Up to 50% of the fee is typically due upon
signing the financial planning agreement with the balance due upon presentation of the
plan or other work product to the client.
At our discretion, we reduce these fixed fees if a Financial Planning client chooses to
engage our firm for its other advisory or non-advisory services.
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AssetMark Platform
Clients participating in the AssetMark Platform will pay a total “wrap fee” ranging from
1.5% to 2.2% of assets under management, depending on the investment solution
selected. This total fee includes our advisory fee, typically 1.00% of assets under
management, and AssetMark's fee ranging from 0.50% to 2.5% of assets under
management. Cash is considered an asset class, funds held in a cash account are charged
the same management fees as other assets the firm manages.
AssetMark collects fees quarterly, in advance, and remits us our portion of the total fee.
Clients may terminate AssetMark accounts at any time and receive a full pro-rata refund
of any unearned fees. We do not control AssetMark’s billing features. Clients should
refer to AssetMark's Form ADV Part 2 and Part 2A Appendix I wrap fee brochure for
additional fee and billing information.
Envestnet Platform
Clients participating in the Envestnet Platform will pay a total “wrap fee” ranging from
.60% to 2.2% of assets under management, depending on the investment solution
selected. This total fee includes our advisory fee, typically not more than 1.00% of
assets under management, and Envestnet's fee ranging from 0.50% to 2.5% of assets
under management. Cash is considered an asset class, funds held in a cash account are
charged the same management fees as other assets the firm manages.
Unless otherwise agreed to by the client and RFS, program fees are charged on a calendar
quarter basis in advance and prorated to the end of the quarter upon inception of the
account. Envestnet’s billing services can accommodate different billing calculations.
These customizations, such as billing in arrears or billing accounts based on the average
daily balance, result from customizations requested by the Advisor. Envestnet calculates
the RFS fee, deducts their program fee, RFS fee, and the custodian fee from the client’s
account and remits us our portion of the total fee. Either Envestnet or the client may
terminate the agreement with Envestnet at any time, for any reason, upon receipt of 30
days prior written notice. Clients will receive a prorated refund of any pre-paid quarterly
program fee, based upon the number of days remaining in the quarter after the
termination date. We do not control Envestnet’s billing features. Clients should refer to
Envestnet's Form ADV Part 2 and Part 2A Appendix I wrap fee brochure for additional
fee and billing information. On a quarterly basis, RFS verifies fee calculations were
made correctly.
The standard fee schedules for Envestnet’s Programs are below, but lower fees may be
separately negotiated by RFS:
SMA Portfolios*
Funds
Equity/ Balanced
SMA Portfolios
Fixed Income
SMA Portfolios
PMC Liquid
Alternatives
Amount
First $250,000
Next $250,000
Next $500,000
0.50%-1.81%
0.50%-1.56%
0.50%-1.50%
0.50%-1.50%
0.50%-1.31%
0.50%-1.25%
0.27%-0.69%
0.27%-0.50%
0.25%-0.41%
0.45%-0.75%
0.45%-0.63%
0.45%-0.63%
PMC
Quantitative
Portfolios™
0.05%-0.55%
0.05%-0.55%
0.05%-0.55%
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Next $1,000,000
Next $3,000,000
Over $5,000,000
0.50%-1.36%
0.50%-1.26%
0.50%-1.26%
0.50%-1.21%
0.50%-1.20%
0.50%-1.20%
0.23%-0.38%
0.23%-0.36%
0.23%-0.35%
0.45%-0.63%
0.45%-0.63%
0.45%-0.63%
0.05%-0.55%
0.05%-0.55%
0.05%-0.55%
* The fee charged depends on the manager(s) selected. Fees are calculated on a per account basis. Mutual funds, ETFs and other
Funds have internal operating expenses that they charge that are separate than the fees shown in this table. Please see the prospectus or
related disclosure document for information regarding these fees. Envestnet and its affiliates do not retain 12b-1 fees from mutual
funds in which Clients invest. Any 12b-1 fees inadvertently received shall be returned to the fund company.
Asset Allocation Programs*
Amount
First $250,000
Next $250,000
Next $500,000
Next $1,000,000
Next $3,000,000
Over $5,000,000
Foundation
Portfolios
0.10% - 0.25%
0.10% - 0.25%
0.10% - 0.25%
0.10% - 0.25%
0.10% - 0.25%
0.10% - 0.25%
MFS and PMC
Strategies
0.20%-0.81%
0.20%-0.63%
0.20%-0.56%
0.20%-0.46%
0.20%-0.39%
0.20%-0.38%
PMC Strategic ETF
Solutions
0.10%-1.00%
0.10%-0.81%
0.10%-0.76%
0.10%-0.73%
0.10%-0.70%
0.10%-0.69%
Third Party Fund
Strategist
0.19%-0.94%
0.19%-0.75%
0.19%-0.66%
0.19%-0.59%
0.19%-0.51%
0.19%-0.50%
* The fee charged depends on the manager(s) selected. Fees are calculated on a per account basis. Mutual funds, ETFs and other
Funds have internal operating expenses that they charge that are separate than the fees shown in this table. Please see the prospectus or
related disclosure document for information regarding these fees. Envestnet and its affiliates do not retain 12b-1 fees from mutual
funds in which Clients invest. Any 12b-1 fees inadvertently received shall be returned to the fund company.
Amount
First $250,000
Next $250,000
Next $500,000
Next $1,000,000
Next $3,000,000
Over $5,000,000
Multi-Style Accounts*
Unified Managed Accounts (UMA)
0.25%-0.88%
0.25%-0.63%
0.25%-0.56%
0.25%-0.49%
0.25%-0.44%
0.25%-0.41%
PMC MMA
0.35%-1.56%
0.35%-1.31%
0.35%-1.19%
0.35%-1.05%
0.35%-0.91%
0.35%-0.91%
* Add an additional 0.35% - 0.60% for each Third-Party Model used in the UMA portfolio. However, certain Third-Party Models may
have lower or higher fees. Envestnet and its affiliates do not retain 12b-1 fees from mutual funds in which Clients invest. Any 12b-1
fees inadvertently received shall be returned to the fund company.
For smaller accounts, a minimum account fee may apply to the Program Fee or fees
charged by the custodian. Minimum accounts fees are expressed in annual amounts but are
determined and assessed based on the account asset value at the beginning of each quarter.
For example, if an account has a $100 minimum annual account Program Fee, it will be
assessed a minimum of $25 every quarter. Therefore, if a Client has large asset inflows or
outflows during the year that cross the minimum asset value threshold, it is possible for an
account to be assessed a minimum fee for a particular quarter even if at the end of the year
a look back over the account’s average balance for the entire year would have placed it
above the minimum asset value threshold.
Information Regarding Wrap Fee Programs
As mentioned in Item 4 of this Brochure, the AssetMark Platform and the Envestnet
Platform we recommend are considered wrap fee programs, in which the fee paid to the
program sponsor includes the program sponsor’s investment management fee, our
advisory fees, the advisory fees of independent managers selected within the programs,
the execution of the client's portfolio transactions without commission charge, and/or
custodial services for the client's assets.
In evaluating wrap programs, a client should recognize that transactions are usually
effected “net,” i.e., without commission. A portion of the wrap fee is generally
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considered as being in lieu of commission. Trades are generally expected to be executed
only with the broker-dealer with which the client has entered into the wrap fee
arrangement, so that the investment managers in the program may not be free to seek
best price and execution by placing transactions with other broker dealers. No assurance
can be given that the broker-dealers will be able to obtain best execution with respect to
transactions effected for such programs.
Accordingly, the client may wish to satisfy him/herself that the broker-dealer/adviser
offering the wrap fee program arrangement can provide adequate price and execution of
most or all transactions. The client should also consider that, depending upon the level of
the wrap fee charged by the broker-dealer, the amount of portfolio activity in the client's
account, the value of custodial and other services which are provided under the
arrangement, and other factors, the “wrap fee” may or may not exceed the aggregate cost
of such services if they were to be provided separately.
Fees in General
Generally, our fees are not negotiable, and we do not offer client discounts.
At our discretion, we group certain related client accounts for the purposes of determining
the annualized fee and/or minimum account size.
We do not charge fees in excess of $1200 more than six months in advance of
services rendered.
Clients will have a period of five (5) business days from the date of signing the
agreement to unconditionally rescind the agreement with us and receive a full refund
of all fees. Thereafter, the client may terminate the agreement by providing us with a
30-day written notice at our principal place of business prior to delivery of the plan or
completion of other services. Upon termination of any account, any prepaid, unearned
fees will be promptly refunded, and any earned, unpaid fees will be due and payable.
Third-party managers and program sponsor(s) recommended by us to clients have their
own policies for account terminations and refunds. Clients should carefully review all
such policies since our firm has no control over any contractual provisions imposed by
third parties.
Mutual Fund and ETF Fees and Expenses: All fees paid to our firm for investment
advisory services are separate and distinct from the fees and expenses charged by
mutual funds and ETFs to their shareholders. These fees and expenses are described in
each fund's prospectus. These fees will generally include a management fee, other fund
expenses, and a possible distribution fee. A client could invest in a mutual fund or and
ETF directly, without the services of our firm. In that case, the client would not receive
the services provided by us which are designed, among other things, to assist the client
in determining which mutual fund or funds or ETFs are most appropriate to each client's
financial condition and objectives. Accordingly, the client should review both the fees
charged by the funds and ETFs and the fees charged by us to fully understand the total
amount of fees to be paid by the client and to thereby evaluate the advisory services
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being provided.
Management, Brokerage and Custodian Fees
In addition to advisory fees paid to our firm, clients will also be responsible for all
transaction, brokerage, and custodian fees incurred as part of their account management,
unless they have selected the “wrap fee” options of the programs described above. Should
they decide to hire a third-party manager to implement our recommendations, they will
also be responsible for all advisory fees charged by that manager. Please see Item 12 of
this Brochure for important disclosures regarding our brokerage practices.
Additional Compensation Received by Us
Some of our principals and/or employees are registered securities representatives and
investment adviser representatives with J.W. Cole Financial, Inc. (“JWC”), a registered
broker dealer, member FINRA/SIPC and as insurance brokers with JR Insurance
Brokerage (“JRIB”) and various other insurance companies. JRIB is related to our firm
by virtue of common ownership and control. In these capacities, when appropriate for a
particular client, these individuals recommend securities, advisory services, insurance, or
other products, and receive normal securities and/or insurance transaction commissions if
products are purchased through JWC, JRIB or other insurance companies with which
these individuals are appointed. Thus, a potential conflict of interest exists between the
interests of these individuals and those of the advisory clients, creating an incentive for
them to recommend investment and/or insurance products based on the compensation
received, rather than on a client’s needs. However, clients are under no obligation to act
upon any recommendations of these individuals or to effect any transactions through
them if they decide to follow the recommendations. These individuals do not limit their
recommendations to products or services offered by JWC, JRIB or insurance companies
with which they are appointed and ensure that all recommendations are appropriate for a
client’s specific needs. Clients have the option to purchase investment and insurance
products recommended through other brokers and insurance companies not affiliated
with our firm. Please refer to Item 10 of this Brochure for a more detailed explanation of
how our firm handles and mitigates these potential conflicts of interest.
We reduce our firm’s advisory fees by the amount of commissions, markups, and 12b-1
distribution fees received by these individuals in their separate capacities as registered
representatives and/or insurance agents.
Item 6.
Performance-Based Fees and Side-By-Side Management
We do not charge any fees based on a share of capital gains on or capital appreciation of
the assets of a client.
Item 7.
Types of Clients
Our firm generally provides advisory services to individuals, high net worth individuals,
pension and profit-sharing plans, trusts, estates and corporate and business entities.
We do not impose any minimum annual fees or net worth minimums for Financial
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Planning Services.
The minimum investment required in the AssetMark Platform depends upon the
investment solution chosen for a client's account and is generally $50,000 for mutual
fund and variable annuity accounts and $100,000 for ETF accounts, $250,000 for
distribution strategies, and from $50,000 to $500,000 for privately managed accounts,
depending on the investment strategy selected for the account, as described in more detail
in the Part 2A Appendix I wrap fee brochure. Accounts below the stated minimums may
be accepted on an individual basis at the discretion of our firm and the platform sponsor.
Participation in the Envestnet Platform’s programs may carry a minimum account size
for any particular portfolio and strategy selected. Generally mutual fund or ETF asset
allocation portfolios will require $25,000 -$50,000 account size minimums. Separately
managed accounts for equity strategies will require $100,000 account size minimums and
$250,000 account size minimums for fixed income strategies. Multi-sleeve portfolios will
generally require $150,000 account size minimums. Minimum account sizes may be
lowered at the discretion of the portfolio manager and clients need to be aware that
investments below the recommended minimums can impact your account, and it is
recommended that you work with your Richardson Financial Services investment adviser
representative before funding your account.
In addition to the program-specific minimums described above, our firm has established
a minimum account size of $500,000 for new advisory clients. This minimum may be
waived at our discretion based on the client’s circumstances, the nature of the services to
be provided, and other factors.
Item 8.
Methods of Analysis, Investment Strategies and Risk of Loss
Our firm employs the following types of analysis to formulate client recommendations:
Mutual fund and/or ETF analysis: We look at the experience and track record of the
manager of the mutual fund or ETF in an attempt to determine if that manager has
demonstrated an ability to invest over a period of time and in different economic
conditions.
A risk of mutual fund and/or ETF analysis is that, as in all securities investments, past
performance does not guarantee future results. A manager who has been successful may
not be able to replicate that success in the future. In addition, as we do not control the
underlying investments in a fund or ETF, managers of different funds held by the client
may purchase the same security, increasing the risk to the client if that security were to
fall in value. There is also a risk that a manager may deviate from the stated investment
mandate or strategy of the fund or ETF, which could make the fund or ETF less suitable
of the client’s portfolio.
Third-Party Manager Analysis: We utilize third-party managers provided on the
AssetMark and Envestnet platforms to construct client’s portfolio’s that reflect their
individual risk profiles. At least quarterly we assess the continued suitability of the
investment managers as it relates to our client’s risk profile. We do not review the
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individual investments selected by each manager.
A risk of investing with a third-party manager who has been successful in the past is
that he/she may not be able to replicate that success in the future. In addition, as we do
not control the underlying investments in a third-party manager’s portfolio, there is also
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a risk that a manager may deviate from the stated investment mandate or strategy of the
portfolio, making it a less suitable investment for our clients. Moreover, as we do not
control the manager’s daily business and compliance operations, it is possible for us to
miss the absence of internal controls necessary to prevent business, regulatory or
reputational deficiencies.
Risks for all forms of analysis: The third-party managers’ securities analysis method
relies on the assumption that the companies whose securities they purchase and sell, the
rating agencies that review these securities, and other publicly available sources of
information about these securities, are providing accurate and unbiased data. While the
third-party managers are alert to indications that data may be incorrect, there is always a
risk that their analysis may be compromised by inaccurate or misleading information.
These third-party managers typically recommend long-term strategies for client
accounts. Such managers mostly purchase or recommend the purchase of securities with
the idea of holding them in the client’s account for a year or longer. The third-party
managers may do this because they believe the securities to be currently undervalued.
Such managers may do this because they want exposure to a particular asset class over
time, regardless of the current projection for this class.
A risk in a long-term purchase strategy is that, by holding the security for this length of
time, the third-party managers may not take advantage of short-term gains that could be
profitable to a client. Moreover, if such managers’ predictions are incorrect, a security
may decline sharply in value before we make the decision to sell.
Infrequently, the third-party managers may also utilize or advise on the following
additional strategies, where appropriate:
Short-term purchases: At times, third-party managers may also purchase or recommend
the purchase of securities with the idea of selling them within a relatively short time
(typically a year or less). Such managers do this in an attempt to take advantage of
conditions that they believe will soon result in a price swing in the securities we
purchase.
A risk in a short-term purchase strategy is that, should the anticipated price swing not
materialize, the third-party managers are left with the option of having a long-term
investment in a security that was designed to be a short-term purchase, or potentially
taking a loss. In addition, this strategy involves more frequent trading than does a longer-
term strategy, and sometimes will result in increased brokerage and other transaction-
related costs, as well as less favorable tax treatment of short-term capital gains.
Additional risks:
Audit Risk: There is an audit risk in companies located in Non-Cooperating Jurisdictions
which give the PCAOB the inability to inspect or investigate audit reports.
Geopolitical Risk: Geopolitical and other events (e.g., war or terrorism) may disrupt
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securities markets and adversely affect global economies and markets, thereby
decreasing the value of an account’s investments. Sudden or significant changes in
the supply or prices of commodities or other economic inputs such as oil may have
material and unexpected effects on both global securities markets and individual
countries, regions, sectors, companies, or industries, which could significantly
reduce the value of an account’s investments. War, terrorism, and related geopolitical
events have led, and in the future may lead, to increased short-term market volatility
and may have adverse long-term effects on U.S. and world economies and markets
generally.
Clients should understand that investing in any securities, including mutual funds,
involves a risk of loss of both income and principal.
Item 9.
Disciplinary Information
Our firm has no reportable disciplinary events to disclose.
Item 10.
Other Financial Industry Activities and Affiliations
As is disclosed in Item 5 of this Brochure, certain of our principals and/or employees
are registered representatives with JWC and insurance agents with JRIB and various
other insurance companies. Please refer to Item 5 for a detailed explanation of these
relationships and important conflict of interest disclosures.
JRIB is an insurance company affiliated with RFS by virtue of common ownership and
control. Richardson & Company, P.C. (“RCO”) is an accounting firm affiliated with
RFS by virtue of common ownership and control. When appropriate, our clients are
referred to these separate affiliated entities and vice versa. However, no referral fees of
any kind will be paid for these referrals by either party, and clients are not obligated to
do business with JRIB or RCO.
Mr. Richardson holds a position of Chairman of the Board with Charles River Bank.
When appropriate, our clients are referred to this separate unaffiliated entity and vice
versa. However, no referral fees of any kind will be paid for these referrals by either party,
and clients are not obligated to do business with Charles River Bank.
Some of these non-advisory activities present a potential conflict of interest, to the
extent that RFS principals and owners receive additional compensation as a result of
recommending additional brokerage, accounting, banking and/or insurance services to
clients. Potential conflicts of interest also arise to the extent that these non-advisory
activities require a significant time commitment from our principals and/or employees,
thus limiting the amount of time they can dedicate to management of advisory client
accounts.
Since we endeavor at all times to put the interest of our clients first as part of our
fiduciary duty as a registered investment adviser and take the following steps to address
these conflicts:
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1. We disclose to clients the existence of all material conflicts of interest, including
the potential for our firm and its employees to earn compensation from advisory
clients in addition to our advisory fees;
2. We disclose to clients that they are not obligated to purchase recommended
investment products from our employees;
3. We collect, maintain and document accurate, complete and relevant client
background information, including the client’s financial goals, objectives and risk
tolerance;
4. Our management conducts regular reviews of each client account to verify that all
recommendations made to a client are suitable to the client’s needs and
circumstances;
5. We require that our employees seek prior approval of any outside employment
activity so that we may ensure that any conflicts of interests in such activities are
properly addressed;
6. We periodically monitor these outside employment activities to verify that any
conflicts of interest continue to be properly addressed by our firm; and
7. We educate our employees regarding the responsibilities of a fiduciary, including
the need for having a reasonable and independent basis for the investment advice
provided to clients.
Item 11.
Code of Ethics, Participation in Client Transactions and Personal
Trading
Code of Ethics Disclosure
Our firm has adopted a Code of Ethics which sets forth high ethical standards of business
conduct that we require of our employees, including compliance with applicable federal
securities laws. Our Code of Ethics includes policies and procedures for the review of
quarterly securities transactions reports as well as initial and annual securities holdings
reports that must be submitted by the firm’s access persons. Among other things, our
Code of Ethics also requires the prior approval of any acquisition of securities in a limited
offering (e.g., private placement) or an initial public offering. Our code provides for
oversight, enforcement and recordkeeping provisions. A copy of our Code of Ethics is
available to our advisory clients and prospective clients upon request to Steven
Richardson, President and Chief Compliance Officer, at the firm’s principal office
address.
As is disclosed in Item 5 of this Brochure, our principal and certain of our employees are
registered representatives with JWC and insurance agents with JRIB and various other
insurance companies. Please refer to Item 5 for a detailed explanation of these
relationships and important conflict of interest disclosures.
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To mitigate these potential conflicts of interest and ensure the fulfillment of our fiduciary
responsibilities, we have established the following restrictions:
1. No principal or employee of our firm may buy or sell securities for their personal
portfolio(s) where their decision is substantially derived, in whole or in part, by
reason of his or her employment unless the information is also available to the
investing public on reasonable inquiry. No principal or employee of our firm may
prefer his or her own interest to that of the advisory client;
2. It is the expressed policy of our firm that no person employed by us may purchase
or sell any security prior to a transaction(s) being implemented for an advisory
account, and therefore, preventing such employees from benefiting from
transactions placed on behalf of advisory accounts;
3. We do not aggregate (batch) employee trades with client trades;
4. We maintain a list of all securities holdings for our firm and anyone associated
with this advisory practice with access to advisory recommendations. These
holdings are reviewed on a regular basis;
5. All clients are fully informed that certain of our principals and/or employees
receive separate compensation when effecting transactions during the
implementation process;
6. We emphasize the unrestricted right of the client to decline to implement any
advice rendered;
7. For financial planning clients, we emphasize the unrestricted right of the client to
select and choose any broker or dealer and/or insurance company (s)he wishes;
8. All of our principals and employees must act in accordance with all applicable
Federal and State regulations governing registered investment advisory practices;
and
9. Any individual not in observance of the above may be subject to disciplinary
action or termination.
Item 12.
Brokerage Practices
We do not have any soft-dollar arrangements and do not receive any soft-dollar benefits.
We require that clients direct us to execute transactions through J.W. Cole Financial, Inc.
(“JWC”) as the broker-dealer. We routinely recommend that clients utilize either
Pershing LLC (Pershing”) or Charles Schwab & Co., Inc. (“Schwab”) as account
custodian. We are not affiliated with JWC, Pershing or Schwab.
Financial Planning Services
As previously disclosed, if financial planning clients request that we implement our
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investment recommendations for them, and those recommendations require that a broker-
dealer is used, we require that these clients use JWC as the broker-dealer. This
requirement creates a potential conflict of interest because certain of our principals and/or
employees are licensed as registered representatives with the same broker-dealer. We
only require that client’s utilize JWC because this firm’s prices, commissions, products,
and services are competitive in the brokerage marketplace. However, financial planning
clients are not under any obligation to effect trades through any broker-dealer and are free
to select any broker-dealer of their choice. Clients should be aware that best execution
and lower commissions may not necessarily be achieved if recommended transactions are
placed through these individuals in their separate capacities as registered representatives
or insurance agents/brokers.
AssetMark Platform and Envestnet Platform
We typically do not recommend broker-dealers to AssetMark Platform clients or
Envestnet Platform clients. Instead, we typically recommend the services of other
independent registered investment advisers, who may or may not recommend broker-
dealers to clients, and/or have their own policy, practice and procedure on brokerage.
Since we do not directly recommend the services of any particular broker dealer to these
clients, we do not consider any factors, nor do we determine the reasonableness of any
broker’s commissions. Clients must evaluate the brokerage services of any particular
broker, independently of our firm.
Also, as we do not directly recommend the services of any particular broker dealer and
are not directly involved with the client’s selection of any particular broker dealer; we do
not consider the value of products, research or services in regards to selecting a broker or
determining brokerage commissions. AssetMark Platform clients and Envestnet Platform
clients must evaluate such factors, independently of our firm when selecting a broker
dealer.
AssetMark Platform clients and Envestnet Platform clients should refer to the disclosure
document(s) of recommended independent registered investment adviser(s) for
information on the brokerage recommendations, practices and policies for those entities.
Trade Aggregation
As a matter of policy and practice, our firm does not generally block client trades and,
therefore, implements client transactions separately for each account. Due to this practice,
at times, certain client trades will be executed before others, at a different price and/or
commission rate. Additionally, our clients may not receive volume discounts available to
advisers who block client trades. If we determine that aggregation of trades in a certain
situation will be beneficial to our clients, transactions will be averaged as to price and will
be allocated among our clients in proportion to the purchase and sale orders placed from
each client account on any given day. Clients should carefully review the disclosure
documents of selected third-party managers and/or program sponsor(s) for detailed
information about their best execution, aggregation and allocation practices.
Item 13.
Review of Accounts
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Steven Richardson, President; Brian H. Maxfield, Investment Adviser Representative;
and Edward Pitts, Investment Adviser Representative, are responsible for conducting all
client account reviews. There is currently no limit on the number of accounts that can be
reviewed by an employee.
Financial Planning Services:
Reviews: We will conduct annual reviews of these client accounts after the delivery of our
financial planning recommendations if contracted for at the inception of the advisory
relationship.
Reports: These clients will receive a completed financial plan. Additional reports typically
will not be provided unless otherwise contracted for at the inception of the advisory
relationship.
AssetMark and Envestnet Platforms
Reviews: While the underlying investments within the AssetMark Platform and the
Envestnet Platform accounts are continuously monitored by platform strategists and/or
selected third-party advisers, the above-listed individuals review the selected third-party
managers’ performance and the asset allocation in client accounts at least quarterly.
These individuals review client accounts in the context of the client’s risk tolerance and
any investment restrictions provided by the client. More frequent reviews may be
triggered by material changes in variables such as the client's individual circumstances, or
the market, political or economic environment.
Reports: Clients participating in the AssetMark Platform and Envestnet Platform will
receive periodic custodial account statements no less frequently than quarterly and/or
quarterly reports from third-party managers showing the investment performance of their
account. Our firm, however, will not provide any additional reports to these clients unless
specifically contracted for at the commencement of the advisory relationship.
Item 14.
Client Referrals and Other Compensation
Under certain circumstances, our principals and/or employees receive additional
compensation as described in Item 5 of this Brochure. Please refer to Item 5 for a detailed
explanation of these relationships and important conflict of interest disclosures.
Our firm does not receive any additional compensation from third parties for
providing investment advice to its clients and does not compensate anyone for client
referrals.
Item 15.
Custody
Since all client funds and securities are maintained with a qualified custodian, we don’t
take physical possession of client assets. However, we urge all of our management clients
to carefully review and compare their quarterly reviews of account holdings and/or
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performance results received from third-party managers and program sponsor(s) to those
they receive from their custodian. Should you notice any discrepancies, please notify us
and/or your custodian as soon as possible.
We are deemed to have custody of client accounts due to our authority to direct clients’
custodians to make money transfers from client accounts to designated third parties
based on standing letters of authorization (“SLOAs”) for certain clients. These
arrangements are disclosed at ADV Part 1, Item 9.
In addition, because we are authorized to deduct our advisory fees directly from client accounts, we
are also deemed to have custody of client assets for this limited purpose. This authority does not
grant us access to or physical possession of client funds or securities. Clients will continue to receive
account statements directly from their qualified custodians, which should be reviewed carefully and
compared to any reports received from us. This level of custody does not require the firm to receive
surprise audits annually provided certain guidelines are followed. In accordance with the guidance
provided in the SEC’s February 21, 2017 No-Action Letter to the Investment Adviser Association,
we follow the below guidelines with respect to such accounts:
• The client provides an instruction to the qualified custodian, in writing, that includes
the client’s signature, the third party’s name, and either the third party’s address or the
third party’s account number at a custodian to which the transfer should be directed.
• The client authorizes Richardson Financial Services, in writing, either on the qualified
custodian’s form or separately, to direct transfers to the third party either on a
specified schedule or from time to time.
• The client’s qualified custodian performs appropriate verification of the instruction,
such as a signature review or other method to verify the client’s authorization and
provides a transfer of funds notice to the client promptly after each transfer.
• The client has the ability to terminate or change the instruction to the client’s qualified
custodian.
• Richardson Financial Services has no authority or ability to designate or change the
identity of the third party, the address, or any other information about the third party
contained in the client’s instruction.
• Richardson Financial Services maintains records showing that the third party is not a
related party of our firm or located at the same address as our firm.
• The client’s qualified custodian sends the client, in writing, an initial notice
confirming the instructions and an annual notice reconfirming the instruction.
Item 16.
Investment Discretion
We manage client accounts participating in the AssetMark Platform and Envestnet
Platform on a discretionary or non-discretionary basis. For clients granting us investment
discretion, we will determine whether and when to hire and fire third-party managers
and reallocate client investments among various platform managers as appropriate based
on each client’s investment objectives, risk tolerance and financial circumstances. Any
grant of discretionary authority must be done in writing. Clients may impose reasonable
limitations or restrictions on our discretionary authority.
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Should the client wish to impose reasonable limitations on us or selected third-party
manager(s)’ discretionary authority, such limitations should be submitted in writing.
Clients should refer to third-party manager(s)’ disclosure documents to understand how
these limitations can be changed or amended.
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Item 17.
Voting Client Securities
As a matter of firm policy, our firm does not vote proxies on behalf of clients. Clients
will receive their proxies and other solicitations directly from their custodian or transfer
agent and retain sole responsibility for voting. However, at times, we provide clients
with consulting assistance regarding proxy issues if they contact us with questions at our
principal place of business.
We will neither advise nor act on behalf of the client in legal proceedings involving
companies whose securities are held in the client’s account(s), including, but not limited
to, the filing of “Proofs of Claim” in class action settlements. If desired, clients may
direct us to transmit copies of class action notices to the client or a third party. Upon
such direction, we will make commercially reasonable efforts to forward such notices in
a timely manner.
Item 18.
Financial Information
Under no circumstances will our firm earn fees in excess of $1200 more than six months
in advance of services rendered.
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