Overview
Assets Under Management: $719 million
Headquarters: PURCHASE, NY
High-Net-Worth Clients: 86
Average Client Assets: $4 million
Services Offered
Services: Portfolio Management for Individuals
Fee Structure
Primary Fee Schedule (SAXON WOODS ADVISORS LLC PART 2A BROCHURE MARCH 31 2025)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | and above | 1.00% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $10,000 | 1.00% |
| $5 million | $50,000 | 1.00% |
| $10 million | $100,000 | 1.00% |
| $50 million | $500,000 | 1.00% |
| $100 million | $1,000,000 | 1.00% |
Clients
Number of High-Net-Worth Clients: 86
Percentage of Firm Assets Belonging to High-Net-Worth Clients: 52.27
Average High-Net-Worth Client Assets: $4 million
Total Client Accounts: 163
Discretionary Accounts: 163
Regulatory Filings
CRD Number: 109686
Last Filing Date: 2024-03-27 00:00:00
Website: https://alpinefunds.com
Form ADV Documents
Primary Brochure: SAXON WOODS ADVISORS LLC PART 2A BROCHURE MARCH 31 2025 (2025-03-31)
View Document Text
Saxon Woods Advisors, LLC
2500 Westchester Avenue, Suite 300
Purchase, NY 10577
(914) 251-0880
www.alpinesaxonwoods.com
March 31, 2025
This brochure provides information about the qualifications and business practices of Saxon
Woods Advisors, LLC (the “Adviser” or “SWA”). If you have any questions about the contents
of this brochure, please contact Susan Norris via telephone at (914) 251-0880 or via email
at snorris@alpinesaxonwoods.com. The information in this brochure has not been approved
or verified by the United States Securities and Exchange Commission or by any state
securities authority. Additional information about SWA also is available on the SEC’s website
at www.adviserinfo.sec.gov.
SWA is a registered investment adviser. Registration as an investment adviser does not
imply a certain level of skill or training.
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Item 2 – Material Changes
Since the most recent annual update to our brochure, dated March 27, 2024, we highlight the
following material changes:
• The Adviser’s regulatory assets under management was approximately $683.4 million as
of December 31, 2024, as indicated in Item 4 of this brochure.
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Contents
Item 2 – Material Changes ............................................................................................................................ 2
Item 3 - Table of Contents …………………………………………………………………………………………………………………….. 3
Item 4 – Advisory Business ........................................................................................................................... 4
Item 5 – Fees and Compensation ................................................................................................................. 5
Item 6 – Performance-Based Fees and Side-By-Side Management ............................................................. 7
Item 7 – Types of Clients ............................................................................................................................... 7
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss ........................................................ 7
Item 9 – Disciplinary Information ............................................................................................................... 13
Item 10 - Disciplinary Information………………………………………………………………………………………………………….13
Item 11 - Other Financial Industry Activities and Affiliations………………………………………………………………….13
Item 12 – Brokerage Practices .................................................................................................................... 15
Item 13 – Review of Accounts..................................................................................................................... 18
Item 14 – Client Referrals and Other Compensation .................................................................................. 19
Item 15 – Custody ....................................................................................................................................... 19
Item 16 – Investment Discretion ................................................................................................................ 19
Item 17 – Voting Client Securities ............................................................................................................... 20
Item 18 – Financial Information .................................................................................................................. 20
Privacy Regulations ..................................................................................................................................... 20
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Item 4 – Advisory Business
Saxon Woods Advisors, LLC (“SWA”) has been providing investment advisory services since
October 1999. SWA is wholly owned by Alpine Saxon Woods, LLC. SWA” s day-today
operations are managed by SWA’s management team: Arleen Baez, Brian Hennessey, Sarah
Hunt, and Mark Spellman. Each member of the management team is a member of Alpine
Saxon Woods, LLC and a principal owner of SWA. As of December 31, 2024, SWA managed
approximately $ 683.4 million on a discretionary basis.
SWA provides continuous portfolio management services to clients regarding investment of
the client funds, based on the individual needs of the client. Through personal discussions in
which goals and objectives based on a client's particular circumstances are established, SWA
develops a client's personal investment goals and creates and manages each portfolio based
on these goals. SWA will manage advisory accounts on a discretionary basis only, but at the
request of the client may also provide recommendations to clients with respect to assets that
are not necessarily managed by SWA.
In addition to selecting individual securities that SWA deems appropriate for a client's
account, SWA offers portfolio models as client investment options. The portfolio models
represent a range of investment risk. Clients are placed in a portfolio model based on
measurements of their respective risk tolerance. Before selecting a portfolio model, SWA
discusses the level of risk with a client and the client's ability to accept such risk. Clients may
investment all or a portion of the assets in their accounts in one or more portfolio models.
Portfolio Model
Investment Strategy
Dividend
The Dividend strategy will invest primarily in companies with
above average yield with a diverse group of companies across
market sectors.
Balanced
The Balanced strategy will invest in a combination of equity securities
of U.S companies and high quality fixed-income securities. The Fund
may invest up to 80% in equities, depending on the manager’s view of
the market. The adviser generally pursues a dividend yield strategy
similar to its AWCI Dividend / Equity Income Strategy for equity
exposure. The fixed income allocation has an emphasis on higher
quality issues for conservation of capital.
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Leading Edge
The Leading Edge strategy will invest primarily in companies that
have dominant market share and revenue growth in their
respective industries along with the outlook for continued revenue
and earnings growth
Capital Return
The Capital Return strategy will invest primarily in companies that
have a track record of returning capital to shareholders through
dividends and share repurchases.
Momentum
The Momentum strategy will invest in equity securities of U.S.
companies in three categories: 1) large capitalization companies with a
legacy of consistent momentum in revenue and earnings, 2) small and
mid-capitalization companies that are building momentum within their
industries and advancing new technologies, and 3) turnarounds in
former leaders with a recent setback.
Clients may change portfolio models for all or a portion of the assets in their account by
signing a new custodial agreement. SWA will rebalance the portfolio models' investments
as it deems necessary and appropriate.
If suitable for a client, and the client meets minimum investment requirements for
investment, SWA may also provide information to certain clients on unregistered pooled
investment vehicles (“Private Funds”), also managed by its affiliate, AWCI. However,
subscription into these Private Funds must be made by the client.
Item 5 – Fees and Compensation
,
Generally, SWA charges for advisory services will be a fee computed at the annual rates of
one percent (1.0%) of the value of the total equity investments in s client’s account, and one-
half of one percent (0.5%) of the value of the total fixed income and money market
investments in a client’s account under our management. Our fee calculation is done on a
calendar quarter basis and is based on the exact number of days that occurred during that
calendar quarter. We will bill as soon as practical after the end of each calendar quarter. In
determining our fee, we will be using the average daily balance for each individual billable
asset within the account during the calendar quarter and will multiply that balance times the
actual number of calendar days in the quarter divided by the total calendar days in the year.
We will then total the fees for each individual billable asset to determine the total fees for
the account for the quarter. Fees are appropriately adjusted or prorated for accounts
established or terminated during a calendar quarter, or if assets are contributed or
withdrawn from an account during a calendar quarter. SWA, however, waives any portion
of its advisory fees attributable to a client’s investment in one or more of the Private Funds
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managed by its affiliate, AWCI. Additionally, SWA does not charge a fee on “unsupervised
assets” either held or listed in the client’s custodial account, since SWA neither renders
investment advice nor exercises investment discretion regarding such assets.
A client agreement may be canceled at any time, by either party, for any reason upon receipt
of 5 days written notice. Upon termination of any account, any prepaid, unearned fees will
be promptly refunded, and any earned, unpaid fees will be due and payable.
All fees paid to SWA for portfolio management services are separate and distinct from the
fees and expenses charged by mutual funds to their shareholders. These mutual fund fees
and expenses are described in each fund's prospectus. These fees will generally include a
management fee, other fund expenses, and possibly a distribution fee. If the fund also
imposes sales charges, a client may pay an initial or deferred sales charge. A client could
invest in a mutual fund directly, without the services of SWA. In that case, the client would
not receive the services provided by SWA which are designed, among other things, to assist
the client in determining which mutual fund or funds are most appropriate to each client's
financial condition and objectives. Accordingly, the client should review both the fees
charged by the funds and the fees charged by SWA to fully understand the total amount of
fees to be paid by the client and to thereby evaluate the advisory services being provided.
SWA may recommend investment by client accounts in Private Funds managed by its
affiliate, AWCI. Each Private Fund provides for the payment of performance compensation
to the appropriate general partner (“GP”) either Alpine Woods Advisors, LLC or Alpine
Woods Masters Funds GP, LLC, which are SWA affiliated entities. This incentive fee is
disclosed to investors in the relevant offering documents. Any such performance
compensation will comply with Section 205 of the Investment Advisers Act of 1940, as
amended (“Advisers Act”) and Rule 205-3 thereunder, the performance fee rule, to the extent
applicable.
SWA asks that clients provide it with written authority to directly debit advisory fees from
the client’s custodial account. However, if requested by the client, SWA will invoice the client
directly for advisory fees.
In addition to SWA’s advisory fee, clients are also responsible for the fees and expenses
charged by custodians and imposed by broker dealers. Such fees may include, but are not
limited to, any transaction charges, fees for duplicate statements and transaction
confirmations, and fees for electronic data feeds and reports. Please refer to Item 12 of this
brochure for information regarding brokerage transactions.
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Item 6 – Performance-Based Fees and Side-By-Side Management
SWA does not charge any performance-based fees (i.e., fees based on a share of capital gains
on or capital appreciation of the assets of a client). All fees are calculated as described above
and are not charged based on income or capital gains or capital appreciation of the funds or
any portion of the funds of an advisory client. SWA may recommend investment by client
accounts in Private Funds managed by its affiliate, AWCI. Each Private Fund provides for the
payment of performance compensation to either Alpine Woods Advisors, LLC or Alpine
Woods Masters, LLC, its general partner (“GP”), which is an SWA affiliated entity. This
incentive fee is disclosed to investors in the relevant offering documents. Any such
performance compensation will comply with Section 205 of the Investment Advisers Act of
1940, as amended (“Advisers Act”) and Rule 205-3 thereunder, the performance fee rule, to
the extent applicable.
Item 7 – Types of Clients
SWA provides portfolio management services to individuals, high net worth individuals,
corporate pension and profit-sharing plans, corporations and charitable organizations.
SWA typically requires an account minimum of $1 million that is applicable to new managed
accounts. This minimum may be waived for accounts associated with an existing client (e.g.,
other family members) and in certain other circumstances at SWA’s discretion. All fees and
account minimums may be negotiable and may be waived.
Item 8 – Methods of Analysis, Investment Strategies and Risk of Loss
SWA develops an individualized plan for each asset management client, guided by these
commonly held goals:
• To earn income
• To grow wealth
• To manage portfolio risk
• To streamline financial affairs
• To transfer wealth to family and/or charity
Investment Strategy
Recognizing that circumstances are unique, SWA’s private asset management team develops
long-term relationships in order to design a tailored solution for clients that can be modified
over time. SWA separately manages each account, carefully considering risk/reward
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preferences, tax circumstances and evolving needs. When appropriate, clients are also
invested in Private Funds managed by SWA’s affiliate, AWCI, which focus on:
• Diversified & equity oriented portfolios
Innovative industry and specialty leaders
•
• Merger & acquisition potentials
• Consolidation and industry deregulations
• Value timing
• Tax sensitivity
SWA’s objectives and methodologies reflect carefully developed strategies for capital
appreciation and income.
SWA’s investment management strategies reflect a "top down/bottom up" fundamental
approach. We seek to balance risk and opportunities, selecting one carefully researched
security at a time, making sure that it is appropriate to a given portfolio's overall goals.
Top Down
• Economic analysis to project probable trends of inflation, employment, productivity,
cyclicality, interest rates and financial liquidity.
• Demographic and socioeconomic analysis to project trends in capital flows and
•
consumer spending.
Industry analysis to find dynamic opportunities and evolving trends - and to jettison
obsolete business models.
Bottom Up
Comparative corporate financial analysis, with a focus on profitability, balance sheet
capacity, and historic returns on invested capital and equity.
• Management evaluation, looking at skills and execution.
• Search for long-term growth potential, including growth technologies, product or
•
service innovation, corporate restructurings, and consolidations.
"Value timing," - our search for inflection points when corporate growth
opportunities or value increases may be accelerated above recent or historical levels.
• Tax sensitivity, maximizing net after-tax returns where appropriate.
Company Research
Through active portfolio management, which includes in-depth research and due diligence,
SWA evaluates and monitors company-specific business risks. SWA continually monitors
business conditions and supply and demand fundamentals as well as new investments and
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management turnover. SWA evaluates the sources of income for a company to determine
their stability as well as components of potential growth. SWA awards a significant premium
for internal versus external growth.
Portfolio Characteristics
In managing discretionary client accounts SWA utilizes various investment strategies and
methods of analysis. This Item 8 contains a discussion of those methods and the risks
associated with these investment strategies. However, it is not possible to identify all of the
risks associated with investing and the particular risks applicable to a client account will
depend on the nature of the account, its investment strategy or strategies and the types of
securities held.
While SWA seeks to manage accounts so that risks are appropriate to the strategy and/or
portfolio models, it is often not possible or desirable to fully mitigate risks. Any investment
includes the risk of loss and there can be no guarantee that a particular level of return will
be achieved.
Clients should be aware that while SWA does not limit its advice to particular types of
investments, mandates may be limited to certain types of securities or to the
recommendation of managed funds, which may not be diversified.
SWA is an active manager of both equity and fixed-income strategies. SWA believes taking
a global view is essential to understanding the macro-economic trends, changes and
relationships that are key to understanding and anticipating risks in increasingly
interconnected, changing economies. Original research and analysis, deepened by
perspectives from experts around the world, are the cornerstones of our investment process.
SWA reviews the overall business and earning potential of the company’s goods and services
— given world-wide macroeconomic, demographic and consumer trend environments —
and determines what it believes will be the value of the company in the medium to long-
term. SWA seeks to find companies that are selling at a discount to this estimated future
value. Extensive research and analysis leveraging an in-depth expertise is fundamental to
these projections.
Where SWA is a value buyer of stocks it looks to purchase securities of strong companies
which are undervalued by the market. SWA believes that buying at depressed prices may
reduce downside risks. Portfolios typically mix both large and small equity capitalization
stocks which usually trade at low price to book, price to sales, and Price to Earnings
measurements
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Portfolio Diversification
SWA varies the investment mix among aggressive, moderate and conservative opportunities
based on evaluations of both business and equity market cycles, dependent upon a client’s
investment objective.
RISK OF LOSS:
Investing in securities involves risk of loss that clients should be prepared to bear.
All investments, including mutual funds, present the risk of loss of principal – the risk that
the value of securities, when sold or otherwise disposed of, may be less than the price paid
for the securities. Even when the value of the securities when sold is greater than the price
paid, there is the risk that the appreciation will be less than inflation. In other words, the
purchasing power of the proceeds may be less than the purchasing power of the original
investment.
In some situations, if permitted by client investment mandate and authorized by the client,
SWA may utilize margin. Overall, the use of margin, while providing the opportunity for a
higher return on investments, also increases the volatility of such investments and the risk
of loss. Clients should be aware that an investment program utilizing margin is inherently
more speculative, with a greater potential for losses, than a program that does not utilize
margin.
The mutual funds and ETFs utilized by SWA may include funds invested in domestic and
international equities, including real estate investment trusts (REITs) and other real estate
equities, dividend paying equities, sector-based equities, and corporate and government
fixed income securities. Equity securities may include large capitalization, medium
capitalization small capitalization, and micro capitalization stocks. Mutual funds and ETF
shares invested in fixed income securities are subject to the same interest rate, inflation and
credit risks associated with the underlying bond holdings.
Among the riskiest mutual funds used in SWA’s investment strategies funds are the U.S. and
International small capitalization and small capitalization value funds and emerging markets
funds. Conservative fixed income securities have lower risk of loss of principal, but most
bonds (with the exception of Treasury Inflation Protected Securities or TIPS) present the
risk of loss of purchasing power through lower expected return. This risk is greatest for
longer-term bonds.
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Certain funds utilized by SWA may contain international securities. Investing outside the
United States involves additional risks, such as currency fluctuations, periods of illiquidity
and price volatility. These risks may be greater with investments in developing countries.
More information about the risks of any particular mutual fund can be reviewed in mutual
fund prospectuses.
SWA may utilize a strategy that may at times involve high levels of trading activity, such as a
dividend rotation. High levels of trading activity increase brokerage and other transaction
costs, and as a result can affect the investment performance of any account.
SWA may invest from time to time, directly or indirectly via client investment in options and
other derivative instruments, including buying and writing puts and calls on some of the
securities held by client accounts in an attempt to supplement income derived from those
securities. The prices of many derivative instruments, including many options and swaps,
are highly volatile. The value of options and swap agreements depend primarily upon the
price of the securities, indexes, commodities, currencies or other instruments underlying
them. Price movements of options contracts and payments pursuant to swap agreements
are also influenced by, among other things, interest rates, changing supply and demand
relationships, trade, fiscal, monetary and exchange control programs and policies of
governments, and national and international political and economic events and policies. The
cost of options is related, in part, to the degree of volatility of the underlying securities,
currencies or other assets. Accordingly, options on highly volatile securities, currencies or
other assets may be more expensive than options on other investments.
Put options and call options typically have similar structural characteristics and operational
mechanics regardless of the underlying instrument or asset on which they are purchased or
sold. A put option gives the purchaser of the option, upon payment of a premium, the right
to sell, and the writer the obligation to buy, the underlying security, commodity, index,
currency or other instrument or asset at the exercise price. A call option, upon payment of a
premium, gives the purchaser of the option the right to buy, and the seller the obligation to
sell, the underlying instrument at the exercise price. If a put or call option purchased on
behalf of a client account by SWA were permitted to expire without being sold or exercised,
the client account would lose the entire premium it paid for the option. The risk involved in
writing a put option is that there could be a decrease in the market value of the underlying
instrument or asset caused by rising interest rates or other factors. If this occurred, the
option could be exercised, and the underlying instrument or asset would then be sold to the
SWA on behalf of the client account at a higher price than its current market value. The risk
involved in writing a call option is that there could be an increase in the market value of the
underlying instrument or asset caused by declining interest rates or other factors. If this
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occurred, the option could be exercised, and the underlying instrument or asset would then
be sold by the SWA on behalf of the client account at a lower price than its current market
value.
Purchasing and writing put and call options and, in particular, writing “uncovered” options
are highly specialized activities and entail greater than ordinary investment risks. In
particular, the writer of an uncovered call option assumes the risk of a theoretically
unlimited increase in the market price of the underlying instrument or asset above the
exercise price of the option. This risk is enhanced if the instrument or asset being sold short
is highly volatile and there is a significant outstanding short interest. These conditions exist
in the stocks of many companies. The instrument or asset necessary to satisfy the exercise
of the call option may be unavailable for purchase except at much higher prices. Purchasing
instruments or assets to satisfy the exercise of the call option can itself cause the price of the
instruments or assets to rise further, sometimes by a significant amount, thereby
exacerbating the loss. Accordingly, the sale of an uncovered call option could result in a loss
by the client account of all or a substantial portion of its assets.
Swaps and certain options and other custom instruments are subject to the risk of non-
performance by the counterparty, including risks relating to the financial soundness and
creditworthiness of the counterparty.
With the increased use of technologies to conduct business, SWA is susceptible to
operational, information security and related risks. In general, cyber incidents can result
from deliberate attacks or unintentional events. Cyber-attacks include, but are not limited
to, gaining unauthorized access to digital systems (e.g., through “hacking” or malicious
software coding) for purposes of misappropriating assets or sensitive information,
corrupting data, or causing operational disruption. Cyber-attacks may also be carried out in
a manner that does not require gaining unauthorized access, such as causing denial-of-
service attacks on websites (i.e., efforts to make network services unavailable to intended
users). Cyber incidents affecting SWA and other service providers (including, but not limited
to, accountants, custodians, transfer agents and financial intermediaries) have the ability to
cause disruptions and impact business operations, potentially resulting in financial losses,
impediments to trading, violations of applicable privacy and other laws, regulatory fines,
penalties, reputational damage, reimbursement or other compensation costs, or additional
compliance costs. Similar adverse consequences could result from cyber incidents affecting
issuers of securities in which SWA invests, including the Private Funds managed by SWA’s
affiliate AWCI, counterparties with which such Private Funds engage in transactions,
governmental and other regulatory authorities, exchange and other financial market
operators, banks, brokers, dealers, insurance companies and other financial institutions, and
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other parties. In addition, substantial costs may be incurred in order to prevent any cyber
incidents in the future. While SWA and the Private Fund’s service providers have established
business, continuity plans in the event of, and risk management systems to prevent, such
cyber incidents, there are inherent limitations in such plans and systems including the
possibility that certain risks have not been identified. Furthermore, SWA cannot control the
cyber security plans and systems put in place by its service providers or any other third
parties whose operations may affect SWA, or the Private Funds and their investors.
Item 9 – Disciplinary Information
Registered Investment Advisors are required to disclose all material facts regarding any
legal or disciplinary events that would be material to your evaluation of firm or integrity of
the firm’s management There have been no disciplinary action against SWA or any of its
employees during the past ten years.
Item 10 – Other Financial Industry Activities and Affiliations
SWA is affiliated through both ownership and control with AWCI. AWCI is the management
company and investment adviser to privately offered investment funds exempt from
registration under Section 3(c)(1) of the Investment Company Act (the "Private Funds").
Arleen Baez is the managing member of the Private Funds' general partners, Alpine Woods
Advisors, LLC (the "GP") and Alpine Woods Masters Funds GP, LLC. As discussed under Item
5, the GP, as general partner of the Private Funds, is entitled to performance-based fees
under certain circumstances.
As discussed above, SWA clients may be recommended to invest in one or more of the Private
Funds managed by AWCI, although SWA does not utilize its discretion to invest clients in the
Private Funds.
Item 11 – Code of Ethics, Participation in Client Transactions and Personal
Trading
Code of Ethics
SWA has adopted a Code of Ethics. All personnel of the Adviser are expected to adhere to as
well as comply with all the specific provisions of the Code that are applicable to them. The
Code of Ethics is in compliance with Section 204A and Rule 204A-1 under the Advisors Act.
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The purpose of the Code is to establish procedures for employees of the Adviser to report
their personal securities transactions and holdings, which are designed to prevent and detect
potential conflicts of interest with Adviser's clients. SWA's Code of Ethics describes the firm's
fiduciary duties and responsibilities to clients and sets forth SWA's practice of supervising
the personal securities transactions of employees with access to client information.
Individuals associated with SWA may buy or sell securities for their personal accounts
identical to or different from those recommended to clients. It is the expressed policy of SWA
that no person employed by the firm shall prefer his or her own interest to that of an advisory
client or make personal investment decisions based on investment decisions of advisory
clients.
To supervise compliance with its Code of Ethics, SWA requires that anyone associated with
this advisory practice with access to advisory recommendations provide annual securities
holding reports and quarterly transaction reports to the firm's Compliance Department. In
addition, all supervised persons of SWA are required to pre-clear transactions in reportable
securities.
SWA's Code of Ethics further includes the firm's policy prohibiting the use of material non-
public information and protecting the confidentiality of client information. SWA requires
that all individuals must act in accordance with all applicable Federal and State regulations
governing registered investment advisory practices. Any individual not in observance of the
above may be subject to discipline. SWA will provide a copy of its Code of Ethics to any client
or prospective client upon written request to Susan Norris, SWA’s Chief Compliance Officer,
at the firm’s principal office address.
Gifts and Sponsorships: SWA maintains internal policies which prohibit employees from
accepting or giving gifts in an attempt to influence advisory activities. SWA's policies are
available upon request.
Participation in Client Transactions and Personal Trading
SWA places all orders to buy and sell securities for client accounts. SWA and its personnel
and its affiliates may from time -to -time purchase or sell the same securities that are
purchased or sold for the accounts of clients. In any situation where a conflict exists between
the interests of SWA and its personnel and its affiliates on the one hand and clients, on the
other hand, the interests of clients are given priority. Specifically, on any day when orders
have been placed to buy or sell a particular security for one or more client accounts, SWA
and its personnel (including members of their immediate families) are prohibited from
purchasing or selling the same security until orders placed for clients have been effected
unless the order for SWA. If SWA places orders simultaneously for client accounts and the
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accounts of the firm, employees or families of its employees, and more favorable execution
prices are received by affiliated accounts, then the employee is required to disgorge any
difference in price between their execution and the client’s. The disgorgement is donated to
charity.
Inconsistent Investment Positions and Timing of Competing Transactions
From time to time, SWA or its affiliate, AWCI, may take an investment position or action for
one or more clients that may be different from, or inconsistent with, an action or position
taken for one or more other clients having similar or differing investment objectives. These
positions and actions may adversely impact, or in some instances may benefit, one or more
affected clients. For example, SWA may buy a security for one client and may buy a security
for another client that may establish a short position in that same security. The subsequent
short sale may result in a decrease in the price of the security which the first client holds.
Conversely, SWA or its affiliate, AWCI, may establish a short position in a security for one
client and may buy that same security for a different client. The subsequent purchase may
result in an increase of the price of the underlying position in the short sale exposure to a
client’s detriment. Similarly, transactions in investments by one or more clients and SWA (or
its affiliate, AWCI) may have the effect of diluting or otherwise disadvantaging the values,
prices or investment strategies of another client, particularly, but not limited to, in small
capitalization, emerging market, or less liquid strategies. On the other hand, potential
conflicts may also arise because portfolio decisions regarding one client may benefit other
clients. For example, the sale of a long position or establishment of a short position for one
client may decrease the price of the same security sold short by (and therefore benefit)
another client, and the purchase of a security or covering of a short position in a security for
one client may increase the price of the same security held by (and therefore benefit) another
client.
Item 12 – Brokerage Practices
As SWA does not have the discretion to choose the broker dealer or the commission rates to
be paid, clients must direct the use of a particular broker dealer. SWA recommends and
requests that clients direct SWA to place all trades through the Royal Bank of Canada(“RBC”).
The factors considered by SWA when making this recommendation are RBC's ability to
provide professional services, SWA's experience with RBC, its reputation, and RBC’s quality
of execution services and costs of such services, among other factors. While SWA has a
reasonable belief that RBC is able to obtain best execution and competitive prices, SWA will
not be independently seeking best execution price capability through other broker dealers.
Not all advisers require their clients to direct brokerage.
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Commissions will be charged by RBC to clients in accordance with a schedule of commissions
that has been negotiated by SWA on behalf of its clients. In rare situations, SWA may also
accept a client account where the client has directed the use of a broker dealer other than
RBC. However, SWA reserves the right to refuse management of a client account where the
client has directed the use of a broker other than RBC.
In directing the use of RBC or a different directed broker, it should be understood that SWA
will not have authority to negotiate commissions among various brokers on a trade-by-trade
basis or obtain volume discounts, and best execution may not be achieved. In addition, a
disparity in commission charges may exist between the commissions charged to other
clients. This practice may potentially cost SWA clients more money.
Soft Dollars
SWA may cause its clients to pay a broker-dealer that provides brokerage and research
services to SWA an amount of commission in excess of the commissions which another
broker-dealer would have charged for effecting a transaction. SWA will only engage in soft
dollar or commission sharing transactions that comply with the requirements of Section
28(e) of the Securities Exchange Act of 1934. Research and execution-related services
provided by brokers may be proprietary products and services of the brokers, or third-party
products provided to SWA by the brokers. SWA participates in research and brokerage
services agreements in which a broker dealer will retain a portion of commissions generated
by SWA for the payment of research and execution-related services as directed by SWA. SWA
clients should be aware that while the primary recipients of the benefits provided by receipt
of research are SWA clients, an affiliated firm, Alpine Woods Capital Investors, LLC (“AWCI”),
may also indirectly benefit due to the fact that both firms have analysts and portfolio
managers in common. As such, SWA clients may potentially be viewed as subsidizing AWCI
clients by AWCI’s use of soft dollar research.
Although it is not possible to assign an exact dollar value to certain services, they may, if and
to the extent used, tend to reduce the expenses of SWA. The fees paid to SWA by clients are
not reduced because SWA receives such services. Research and execution-related services
furnished by brokers and dealers with whom SWA and its affiliates effect transactions may
be beneficial to certain of the accounts advised by SWA. A particular account may be charged
a commission paid to a broker dealer which supplies research or execution-related services
not directly utilized by such account. However, SWA expects that each client account will
benefit overall by these practices because of the overall benefits of research and execution-
related services. On a semi-annual basis, SWA assesses its commission policies, rates and
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allocations. This review considers the contributions and value of research services received
from broker-dealers.
Trade Allocation and Aggregation
SWA seeks to allocate transactions in securities among client accounts on an equitable basis
considering all relevant factors. There is no requirement, however, that the same securities
be purchased and sold for all accounts or that the same relative amount of a particular
security be purchased or sold for each account. Due to the customized nature of the portfolio
management services offered by SWA, SWA reviews each account on an individualized basis
prior to determining whether or not to purchase or sell a specific security in that account. As
such, SWA will frequently trade one or a small number of accounts prior to trading additional
accounts. While SWA reviews accounts to determine which accounts are to be traded in
which order, clients should be aware that there is a possibility that their accounts could be
traded towards the end of the trade implementation process, which can take a number of
days to complete, and this could negatively (or positively) affect the performance in an
account.
SWA, in its own discretion, may decide to average price all trades in the same individual
security, in the same direction (buy or sell) on the same trade date, whether in one or
multiple blocks, across more than one client account custodied at the same financial
institution (“Average Price”). SWA believes that allocating trades to clients with an Average
Price is fair and equitable to those clients. However, clients who receive the Average Price
may realize a positive or negative effect on the client’s account performance compared to
executing a client’s transaction separately on the same day at a different time or on a
different trade date. SWA may decide, in its own discretion, not to Average Price when
taking into consideration various factors including, but not limited to, the respective client’s
tax considerations, estate planning and gifting schedules. When doing so, clients who receive
the Average Price may realize a greater or lesser price than the clients who do not receive
the Average Price and vice-versa. In either situation, SWA strives to exercise its discretion
in the best interests of its clients.
Securities bought and sold in block transactions are normally allocated pro-rata to the
participating client accounts in proportion to the size of the orders placed for each account
to the extent practicable.
SWA may increase or decrease the number of securities allocated to an account, if necessary,
to avoid odd-lots or a small number of shares in a particular security (e.g. less than 100
shares). In such event, the non-participating client account(s) in the block trade order will
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be placed on a rotation list maintained by the trading desk to ensure there is an objective,
systematic approach, when allocating trades to clients in a fair and equitable manner over
time. Notwithstanding the above, if SWA is unable to purchase or sell a sufficient amount of
a security to fill all client orders on a particular day, the shares purchased or sold will be
allocated among participating accounts pro-rata or in another manner determined in good
faith by SWA to be fair and equitable to clients.
Trade Errors
In accordance with SWA’s Trade Errors policy, any errors that affect a SWA client account
must be resolved promptly and in the best interest of the client. As such, in the event of a
trade error that is the responsibility of SWA (i.e., caused by SWA and not the custodian or
another third-party), the trade error may be journaled to SWA’s error account provided that
it is prior to the trade’s settlement date. All gains and losses will be netted in the error. On
an annual basis, if the total net amount represents a gain to SWA, the amount of the net gain
will be donated to a charity. Trade errors which are not journaled to SWA’s error account
(e.g. errors post the trade’s settlement date) will be corrected in the client’s account and the
client will retain any gains resulting from the trade error and SWA will make clients whole
for any account loss caused by a trade error.
Item 13 – Review of Accounts
Reviews:
Each client account is reviewed periodically, typically twice a quarter, by the Portfolio
Managers, as part of the portfolio review process. This review is based on a number of factors
including, but not limited to, an evaluation of account composition, potential tax
considerations, client preferences, market conditions, and consistency with investment
goals and restrictions, if any, placed on the account by the client.
Portfolios are constructed and modified from time to time taking a number of factors into
account (as relevant) including, but not limited to, an understanding of a client’s investment
goals and objectives, income requirements from the client or their financial and/or tax
advisors, portfolio positions, cash positions, client investment preferences and risk
tolerance, potential tax considerations, and market conditions. The daily review by the
Portfolio Manager(s) includes discussion with SWA’s other investment professionals
concerning major market and economic developments and their potential effects on the
securities held in client accounts.
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Reports:
Transaction confirmations and monthly statements are sent to clients by the broker(s) at
which their accounts are maintained. On a quarterly basis, SWA provides clients with an
evaluation of the investment performance of their accounts.
Item 14 – Client Referrals and Other Compensation
SWA has no information applicable to this Item.
Item 15 – Custody
SWA does not maintain custody of client funds or securities. Clients should receive at least
quarterly statements from the broker dealer, bank or other qualified custodian that holds
and maintains client’s investment assets. SWA urges you to carefully review such statements
and compare such official custodial records to the account statements that we may provide
to you. Any concerns, discrepancies should be immediately reported to the Chief Compliance
Officer, Susan Norris. Please note that our statements may vary from custodial statements
based on accounting procedures, reporting dates, or valuation methodologies of certain
securities.
As discussed above, SWA may on occasion recommend a client invest in one of the Private
Funds managed by its affiliate, AWCI. AWCI is considered as having custody of these client
assets. Pursuant to Rule 206(4)-2 under the Investment Advisers Act of 1940, AWCI
maintains compliance by ensuring that:
• Each Private Fund is audited on an annual basis by an independent accountant that is
registered with, and subject to regular inspection by, the Public Company Accounting
Oversight Board in accordance with its rules.
• AWCI distributes audited financial statements prepared in accordance with generally
accepted accounting principles to all limited partners (or members or other beneficial
owners) within 120 days of the end of its fiscal year of the applicable Private Fund.
Item 16 – Investment Discretion
For all advisory clients, SWA has the authority to determine the securities, and the amounts
of such securities, to be bought and sold for client accounts (excluding “unsupervised
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assets”). SWA does not, however, have the discretion to choose the broker dealer or the
commission rates to be paid for SWA client transactions.
Item 17 – Voting Client Securities
Pursuant to the investment advisory agreements signed with each client, SWA does not vote
proxies. Clients are responsible for voting all proxies associated with their accounts.
Item 18 – Financial Information
Registered investment advisers are required in this Item to provide you with certain
financial information or disclosures about the investment adviser’s financial condition. SWA
has no financial commitment that impairs its ability to meet contractual and fiduciary
commitments to clients and has not been the subject of a bankruptcy proceeding.
Privacy Regulations
SWA must comply with SEC Regulation S-P (or other applicable regulations), which requires
registered advisers to adopt policies and procedures to protect the “nonpublic personal
information” of natural person consumers and customers and to disclose to such person’s
policies and procedures for protecting that information. Nonpublic personal information
includes nonpublic “personally identifiable financial information” plus any list, description
or grouping of customers that is derived from nonpublic personally identifiable financial
information. Such information may include personal financial and account information,
information relating to services performed for or transactions entered into on behalf of
clients, advice provided by SWA to clients, and data or analyses derived from such nonpublic
personal information. SWA's policies are available upon request.
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