Overview
- Headquarters
- Roseville, CA
- Total Firm Assets
- $100 million
- Average High-Net-Worth Client Portfolio Size
- $2.0 million
- Minimum Account Size
- $250,000
Fee Structure
Primary Fee Schedule (THE SULLIVAN GROUP FORM ADV PART 2A - APRIL 2026)
| Min | Max | Marginal Fee Rate |
|---|---|---|
| $0 | $500,000 | 1.75% |
| $500,001 | $1,000,000 | 1.50% |
| $1,000,001 | and above | 1.25% |
Illustrative Fee Rates
| Total Assets | Annual Fees | Average Fee Rate |
|---|---|---|
| $1 million | $16,250 | 1.62% |
| $5 million | $66,250 | 1.32% |
| $10 million | $128,750 | 1.29% |
| $50 million | $628,750 | 1.26% |
| $100 million | $1,253,750 | 1.25% |
Clients
- High-Net-Worth Share of Firm Assets
- 54.71%
- Number of High-Net-Worth Clients
- 28
- Total Client Accounts
- 97
- Discretionary Accounts
- 97
Services Offered
Services: Portfolio Management for Individuals
Regulatory Filings
- SEC CRD Number
- 150705
Primary Brochure: THE SULLIVAN GROUP FORM ADV PART 2A - APRIL 2026 (2026-05-11)
View Document Text
CAPITAL INVESTMENT MANAGEMENT, LLC
Doing Business As
Item 1 Cover Page
FORM ADV PART 2A* BROCHURE
May 2026
www.sullivangroup.net
23807 Aliso Creek Rd Ste, 100
Laguna Niguel, CA 92677
564 North Sunrise Avenue
Roseville, California 95661
Tel: 916.600-1562- Fax: 888.390.2672
Tel: Tel: 949-388-1888 - Fax: 800.286.7816
*This Brochure and Supplement provides information about the qualifications and business
practices of The Sullivan Group and its professional staff. If you have any questions about
the contents of this document, please contact the Firm’s Chief Compliance Officer, Kurt J.
Halverstadt or Sean A. Lehmann, Compliance Officer, Southern California. The information
in this document has not been approved or verified by any state or federal authority.
The oral and written statements of an advisor provide information upon which a prospective
client may base a determination as to whether or not to hire the advisor. You are
encouraged to review this Brochure and Brochure Supplements for the Firm’s associates
who advise you for more information on the qualifications of the Firm and its employees. The
use of the term “registered or licensed investment adviser” and description of The Sullivan
Group and/or our associates as “registered” or “licensed” does not imply a certain level of
skill or training.
Additional information about The Sullivan Group and each of its professional staff
members is available at www.advisorinfo.sec.gov.
Item 2 MATERIAL CHANGES FROM PRIOR FORM ADV PART 2A
This Form ADV Part 2A is the Firm’s initial brochure in connection with its application for SEC
registration.
Item 3 TABLE OF CONTENTS
ITEM 1 COVER PAGE ....................................................................................................................... 1
ITEM 2 MATERIAL CHANGES FROM PRIOR FORM ADV PART 2A ................................................ 2
ITEM 3 TABLE OF CONTENTS ........................................................................................................... 2
ITEM 4 ADVISORY BUSINESS ........................................................................................................... 3
ITEM 5 FEES AND COMPENSATION ................................................................................................ 5
ITEM 6 PERFORMANCE-BASED FEES ............................................................................................... 7
ITEM 7 TYPES OF CLIENTS ................................................................................................................ 7
ITEM 8 METHODS OF ANALYSIS, INVESTMENT STRATEGIES, RISK OF LOSS ................................... 7
ITEM 9 DISCIPLINARY INFORMATION ........................................................................................... 11
ITEM 10 OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ......................................... 11
ITEM 11 CODE OF ETHICS, INTERESTS IN CLIENT TRANSACTIONS AND PERSONAL TRADING . 11
ITEM 12 BROKERAGE PRACTICES .................................................................................................. 12
ITEM 13 REVIEW OF ACCOUNTS ................................................................................................... 15
ITEM 14 CLIENT REFERRALS AND OTHER COMPENSATION ......................................................... 15
ITEM 15 CUSTODY OF CLIENT ASSETS ............................................................................................ 15
ITEM 16 INVESTMENT DISCRETION ................................................................................................. 16
ITEM 17 VOTING CLIENT SECURITIES .............................................................................................. 16
ITEM 18 STATEMENT OF FINANCIAL INFORMATION ..................................................................... 17
INDEX OF ERISA REQUIRED DISCLOSURES .................................................................................... 17
2
Item 4
ADVISORY BUSINESS
Item 4A
Registration Status –
Principal Owners –
Licensed with the State of California on April 16, 2014 1
Registered with the SEC from July 2009 to April 2014
Kurt J. Halverstadt
Sean A. Lehmann
Assets Under Management – Discretionary Assets – $100,087,063
as of December 31, 2025
Non-discretionary Assets – $ 0
Item 4B and 4C
ADVISORY SERVICES
Investment Management Services
Capital Investment Management, LLC, doing business as The Sullivan Group (sometimes
“The Sullivan Group,” the “Firm” or “Advisor”) is a limited liability company formed under the
laws of the State of California and is licensed as an investment advisory firm with the State
of California. The Sullivan Group offers investment management services to its clients on a
fully discretionary basis and include, among others, financial goal setting, risk assessment,
strategic asset allocation and the selection and management of securities and investments.
Item 4C
The Sullivan Group accepts clients for which The Sullivan Group investment strategy is
suitable and appropriate. The investment management services we provide are based on
each individual client’s financial circumstances and investment objectives. Our portfolio
managers meet with each client to discuss the client’s current financial condition and to
review the client’s current investment holdings. Based upon each client’s circumstances,
we determine an appropriate asset allocation for the client’s investment portfolio, in
accordance with the client’s specific financial objectives and risk tolerance and in
consideration of other factors, including the client’s time horizon (education funding, home
purchase, retirement, legacy planning), liquidity needs, and other available resources
(including external retirement plans, projected social security, outside investments, real
estate, and insurance). Clients may identify any investment restrictions to be placed on their
account. Each client’s financial objectives, risk tolerance, and liquidity needs, along with a
recommended asset allocation, are incorporated into an investment plan that is
customized to the client.
A client may make additions to and withdrawals from the client’s portfolio account at any
time, subject to the Firm’s right to terminate an account if the amount of assets drops below
our account size minimum. Clients may withdraw account assets with notice to the Firm,
subject to the usual and customary securities settlement procedures. However, we design
client portfolios as long-term investments and caution our clients that asset withdrawals may
impair the achievement of the client’s investment objectives.
1 “Registration” means only that the Firm meets the minimum requirements for registration as an
investment advisor and does not imply a certain level of skill or training or that the State of
California or any other regulator guarantees the quality of our services or recommends them.
3
Additions to an account may be in cash or securities provided that we may decline to
accept particular securities into a client’s account or may recommend that the security be
liquidated if it is inconsistent with the Firm’s investment strategy or the client’s investment
objectives. Clients are advised that when transferred securities are liquidated, they may be-
subject to transaction fees, fees assessed at the mutual fund level (i.e. contingent deferred
sales charge) and/or tax ramifications.
We may refer our clients to other professionals such as attorneys or accountants for estate
planning, tax or other matters. Neither the Firm nor its principals or employees are affiliated
with any law or accountancy firm.
401k Pension Services
401k Pension Services consists of assisting employer plan sponsors monitor and review their
company’s participant-directed retirement plan. As the needs of the plan sponsor dictate,
areas of advising could include: investment options, plan structure, participant education.
Fiduciary Status
When Sullivan Group provides investment advice to you regarding your investment
accounts, including your retirement plan account or individual retirement account, we are
fiduciaries within the meaning of certain state and federal laws such as the Employee
Retirement Income Security Act and/or the Internal Revenue Code, as applicable. These
regulations require us to act in your best interest and not put our interests ahead of yours.
General Notice
In performing its services, The Sullivan Group relies upon the information received from its
client or from their other professional legal and accounting advisors and is not required to
independently verify such information. Clients must promptly notify us of any change in their
financial situation or investment objectives that would necessitate a review or revision by
our advisors of the client’s portfolio and/or financial plan.
Item 4D
The Firm does not sponsor nor does it provide portfolio management services to wrap fee
programs offered by broker-dealers or others.
TERMINATION OF AGREEMENT
The Sullivan Group or its clients may terminate their respective investment management
agreement at any time upon the provision of written notice to the other party. The Firm
does not assess any fees related to termination but will be entitled to all management fees
earned up to the date of termination. Any earned investment management fees owed to
the Firm will be billed to the client, or where authorized, deducted from the client’s account,
on a pro rata basis determined on the amount of time expired in the billing period. Any
unearned prepaid management fees will be refunded to the client.
If a copy of this Form ADV Part 2A disclosure statement was not delivered to the client prior
to or simultaneous with a client entering into a written advisory contract with The Sullivan
Group, then the client has the right to terminate the contract without penalty within five (5)
business days after entering into the contract. For purposes of this provision, a contract is
considered entered into when all parties to the contract have signed the contract. If the
client terminates the contract on this basis, all fees paid by the client will be refunded. Any
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transaction costs imposed by the executing broker or custodian for establishing the
custodial account or for trades occurring during those five days are non-refundable.
Item 5 FEES AND COMPENSATION
ADVISORY FEES
For its investment management services, The Sullivan Group charges an annual fee based
on a percentage of assets under management. The Sullivan Group’s annual investment
management fee is charged monthly, in advance, based upon the market value of the
assets at the end of the previous month as reflected on the client’s custodian account
statement. All assets in the account are included in the fee assessment unless specifically
identified in writing for exclusion. For new accounts, The Sullivan Group charges a fee based
on the value of assets placed in the account, prorated to the portion of the month during
which the assets were under management by the Firm. The first advisory fee is based on the
value of the account on the first day of management by The Sullivan Group and is payable
upon execution of the agreement.
The Firm’s standard fee schedule is as follows:
Value of Account Assets
On the market value up to $500,000
On the market value between $500,000 and $1,000,000
On the market value of Account over $1,000,000
Annual Fee Rate
1.75% plus
1.50% plus
1.25% plus
The fee for investment management is based on the time weighted value of the account
for the previous month and is payable monthly in advance. The first advisory fee is based on
the value of the account on the first day of management by The Sullivan Group and is
payable upon execution of the agreement. The first advisory fee is assessed on pro-rata
basis taking into account the time for which the account was not managed by The Sullivan
Group and the time left in the month.
Clients customarily authorize The Sullivan Group to deduct its investment advisory fee
directly from their custodial account. This authorization is granted under the terms of the
client’s signed investment management agreement and the client’s instructions to the
custodian. Adviser will invoice Client’s Custodian on a monthly basis and post the invoice
for Client access through the Custodian’s client portal. Adviser’s fee also will be noted as a
transaction on Client’s account statement from the custodian. It is the client’s responsibility
to verify the accuracy of the fee calculation, as Client’s custodian will not determine
whether the fee is properly calculated.
The client’s investment management fee is determined in accordance with the above
standard fee structure, with exceptions negotiated on a case-by-case basis at The Sullivan
Group’s discretion.
The client may make additions to and withdrawals from the client’s custodial account at
any time. If assets are withdrawn from an account after the inception of a billing period,
the fee payable with respect to such assets will not be adjusted or prorated based on the
number of days remaining in the billing period. Clients may withdraw account assets on
notice to The Sullivan Group, subject to the usual and customary securities settlement
procedures. The Sullivan Group designs its portfolios as long-term investments and asset
5
withdrawals may impair the achievement of a client’s investment objectives. Client
accounts with significant withdrawals that reduce assets below the Firm’s minimum account
size may result in the Firm terminating the relationship with the client.
To the extent that a client authorizes the use of margin, and margin is thereafter employed
by our portfolio managers in the management of the client’s portfolio, the market value of
the client’s account and corresponding fee payable by the client to The Sullivan Group
may be increased. As a result, in addition to understanding and assuming the additional
principal risks associated with the use of margin, clients authorizing margin are advised of
the potential conflict of interest whereby the client’s decision to employ margin may
correspondingly increase the management fee payable to the Firm. Accordingly, the
decision as to whether to employ margin is left to the sole discretion of client.
Fees for 401k Pension Services
The Firm’s standard fee schedule for pension services is as follows:
Value of Account Assets
Any Assets
Annual Fee Rate
0.50% - 1.50%
Brokerage Commissions on the Sale of Insurance Products
In order to be able to provide insurance products to its clients for which such products are
suitable and appropriate, Mr. Halverstadt, as an individual, is a licensed insurance agent
and registered representative of a broker-dealer. As such, and in addition to the investment
management fees paid by clients to the Firm, they may receive brokerage commission
payments for transactions they effect for The Sullivan Group clients.
GENERAL FEE DISCLOSURE
We believe our investment management fees are competitive with the fees charged by
other investment advisors in the major California metropolitan areas for comparable
services. However, comparable services may be available from other sources for lower fees
than those charged by The Sullivan Group.
Services provided for the above fees are for investment advice and reporting. The Sullivan
Group, in its sole discretion, may negotiate to charge a lesser investment management fee
based upon, among other criteria, anticipated future earning capacity, anticipated future
additional assets, dollar amount of assets to be managed, related accounts, account
composition, pre-existing client relationship, account retention and/or pro bono activities.
CUSTODIAN AND BROKERAGE FEES
Clients incur certain charges imposed by their custodians and other third parties such as
custodial fees, deferred sales charges, odd-lot differentials, transfer taxes, wire transfer and
electronic fund fees, and other fees and taxes on brokerage accounts and securities
transactions. Additionally, clients will incur charges by the executing broker-dealer in the
form of brokerage commissions and transaction fees on the investment transactions entered
into for their account(s). All of these charges, fees and commissions are in addition to
Advisor’s investment management fee.
FUND DISCLOSURES
6
Mutual funds, closed-end funds, exchange traded funds and alternative investment funds
are investment vehicles and the investment strategies, objectives and types of securities
held by such funds vary widely. In addition to the advisory fee charged by The Sullivan
Group, clients indirectly pay for the expenses and advisory fees charged by the funds in
which their assets are invested.
All such funds incur operating expenses in connection with the management of the fund.
Investment funds pass some or all of these expenses through to their shareholders (the
individual investors in the funds) in the form of management fees. The management fees
charged vary from fund to fund. In addition, funds charge shareholders (individual investors
in the funds) other types of fees such as early redemption or transaction fees. These charges
also vary widely among funds. As a result, clients will still pay management fees and other,
“indirect” fees and expenses as charged by each mutual fund (or other fund) in which they
are invested.
Clients are provided a copy of a fund prospectus for each fund in which they invest by their
custodian or by the fund sponsor rather than by The Sullivan Group. As required by law, a
prospectus represents the fund’s complete disclosure of its management and fee structure.
In addition, a fund’s prospectus can be obtained directly from the fund.
BOND DISCLOSURE
Clients whose assets are invested in bonds purchased directly from an underwriter or on the
secondary market may pay a sales credit or sales concession on the trade (in lieu of a sales
commission). The client’s custodian may also impose a fee on the transaction.
Item 6 PERFORMANCE-BASED FEES
The Sullivan Group does not charge an additional performance related fee based upon a
percentage of the capital gains realized in client accounts. The Sullivan Group does not
manage any client accounts where a performance fee is charged.
Item 7 TYPES OF CLIENTS
Our clients include individuals and their trusts and estates, pension and profit-sharing plans,
corporations or other businesses and charitable organizations. We have established a
minimum value of assets of $250,000 for opening an individual client account. As a result,
The Sullivan Group’s services may not be appropriate for everyone. Particularly for smaller
accounts, other investment advisors may provide somewhat similar services for lower
compensation, although still others may charge more for similar services.
Multiple client accounts may be aggregated to meet the Firm’s minimum assets
requirement. Under certain circumstances, and in its sole discretion, The Sullivan Group may
waive or alter the minimum account size requirement. Accounts placed with the Firm prior
to the institution of the minimum account size requirement may be exempted.
Item 8 METHODS OF ANALYSIS, INVESTMENT STRATEGIES, RISK OF LOSS
7
including overall economic and company-specific
METHODS OF ANALYSIS
Dependent upon the type of investment, The Sullivan Group utilizes a combination of
fundamental, technical and cyclical analysis. Fundamental analysis involves analyzing real
information available to
data,
determine the value of a particular investment. Technical analysis involves analyzing
statistics provided by market activity such as past prices and volume to identify patterns that
can be used to predict future activity. We may also utilize charting as part of our technical
analysis which involves plotting data points (i.e. price, settlement, volume). Cyclical analysis
refers to stocks that are sensitive to business cycles and tied strongly to the overall economy
(i.e. automobiles and housing). In performing these analyses, our portfolio managers consult
third-party research materials, company annual reports and other regulatory filings, rating
services, and financial newspapers and periodicals.
INVESTMENT STRATEGY
The Sullivan Group is authorized to enter into any type of investment transaction that it
deems appropriate for the account, given the financial circumstances, investment
objectives, risk tolerance and investment restrictions, if any, set by the individual client. The
Firm currently utilizes the general types of investments including equities, corporate and
municipal bonds, investment company products (i.e. mutual funds, annuities, ETFs), options,
among other securities, as well as indexed funds and real estate or oil & gas partnership
interests.
In addition to the types of investments identified above, the Firm may also make investment
recommendations regarding alternative investments to qualified clients for whom such
investments are deemed suitable. These alternative investments may include, but are not
limited to hedge funds, commodity and currency investments and real estate investment
trusts (REITs).
Portfolio Management Services Under Third Party Advisor Arrangements
The Sullivan Group may refer some or all of a client’s assets to one or more unaffiliated third-
party investment advisors for asset management. This may occur when the third-party
advisor has an investment strategy or investment expertise that is not provided by The
Sullivan Group and that would benefit and be suitable for the client. In such cases, the
client will enter into a direct relationship with the third-party advisor under a separate
investment management agreement. Any such third-party advisor would be unaffiliated
with The Sullivan Group and not subject to The Sullivan Group’s supervision or control.
To the extent The Sullivan Group continues to monitor and oversee the assets and evaluate
the performance of the third-party advisor, the assets under management with the third-
party advisor may be included in the calculation of The Sullivan Group’s management fee.
Alternatively, the third-party advisor may pay The Sullivan Group a referral fee representing
a portion of the asset management fee paid by the client to the third-party advisor. In these
cases, the client is required to sign a Solicitation Disclosure Statement setting forth the
percentage of the client’s overall advisory fee to be paid to The Sullivan Group by the third-
party advisor and acknowledging that the client understands that The Sullivan Group is
being paid a referral fee and whether the client’s fee is increased as a result of the referral
fee.
INITIAL PUBLIC OFFERINGS (“IPOs”)
8
While not a substantial part of its investment style, The Sullivan Group does from time to time
invest in initial public offerings (“IPO”) on behalf of client accounts for which such
investments are suitable. Some client accounts do not participate in IPOs at all or do not
participate in certain volatile IPOs, either due to client instructions, risk tolerance, financial
condition or investment objectives. When client accounts are determined to be eligible to
participate in a purchase of an IPO, and there is an insufficient amount of shares of the IPO
for all accounts eligible to participate in the trade, The Sullivan Group uses a random
generator to select participating accounts so that all eligible accounts are selected fairly.
INVESTMENT RISKS
All securities investments carry risk, including the risk that an investor may lose a part or all of
his or her initial investment. Risk refers to the uncertainty that the actual return the investor
realizes could differ from the expected return. Risks may be systematic, referring to factors
that affect the returns on all comparable investments and that affect the market as a whole.
Systematic risks include market risk, interest rate risk, reinvestment rate risk, purchasing power
risk and exchange rate risk. Unsystematic risks depend on factors that are unique to the
specific investment security. These risks include business risk and financial risk.
Here are some of the general risks associated with parts of our investment strategy:
Market Risk: securities traded on securities exchanges are subject to demand and supply
conditions. Investors could receive less than the original investment amount when they sell
a security if the demand for that security has fallen. Prices generally reflect investors’
confidence in the economy, interest rates, and many other factors. Investors must be able
to tolerate such price movements.
Income Risk: Dividends may not be paid if a securities issuer reports an operating loss.
Short-term purchases – on occasion, generally only for tax management purposes, we may
determine to buy or sell securities in a client’s account and hold them for less than a year.
Some of the risks associated with short-term trading that could affect investment
performance are increased commissions and transaction costs to the account and
increased tax obligations on the gains in a security’s value.
Bond Pricing – The price of bonds depends in part on the current rate of interest. Rising
interest rates decrease the current price of bonds because current purchasers require a
competitive yield. As such, decreasing interest rates increase the current value of bonds
with associated decrease in bond yield. We may decide to exchange to a lower or higher
duration bond or to another asset class due to interest rate risk that could affect investment
performance.
Inflation - Inflation is the loss of purchasing power through a general rise in prices. If an
investment portfolio is designed for current income with a real rate of return of 4% and
inflation were to rise to 5% or higher, the account would result in a loss of purchasing power
and create a negative real rate of return.
Price Fluctuation - Security prices do fluctuate (except for cash or cash equivalents) and
clients must accept that risk associated with the fluctuations or change to a more
appropriate investment portfolio in alignment with their risk tolerance.
9
Interest-rate Fluctuation - fluctuations in interest rates may cause investment prices to
fluctuate. For example, when interest rates rise, yields on existing bonds become less
attractive, causing their market values to decline.
Reinvestment of Dividends - An investor can choose to reinvest interest, dividends and
capital gains to accumulate wealth. This is an appropriate strategy for a portfolio designed
for capital growth. However, the reinvested earnings could result in a lower or a higher rate
than was initially earned.
Mutual Funds with Foreign Asset Holdings – Any investments in mutual funds that make
foreign investments are subject to the uncertainty with changes in the foreign currency
value. The client will bear more risk and may earn a substantially higher return or a
substantially lower return.
Short Sale Trading – Short Sale Trading, or “shorting” involves a great amount of risk and is
not advocated by the Firm, nor is it a part of its investment strategy. In rare cases, short
selling may be used as directed by client to achieve specific goals.
Margin Trading –In some cases, and generally only for short term financing considerations,
clients may elect to assume a margin balance on their investment account. The client’s
custodian may require a percentage of assets under management to be pledged as
collateral for the margin amount. Clients risk that in a falling market, the pledged collateral
will be insufficient to cover a margin call by their custodian. Consequently, all margin
decisions are left to the client.
Option Trading – Certain clients engage in option trading. Option securities are complex
derivatives of equity securities that incorporate certain leverage characteristics and as such
carry an increased risk of investment loss.
Alternative Asset Classes – Many alternative investments are illiquid, which means that the
investments can be difficult to trade. Consequently, such holdings may limit a client's ability
to dispose of such investments in a timely manner and at an advantageous price.
Additionally, many alternative investments may be subject to large swings in price and may
not be suitable for all clients.
IPOs – Are generally investments in companies with limited operational histories and non-
existent or weak earnings and are highly subject to market sentiment. Shares purchased
through an IPO can often trade down immediately from their offer price or can be subject
to wild fluctuations in performance at certain time periods after their entry to the public
markets and, as such, carry increased risks of investment loss.
Private Equities – We may purchase or recommend the inclusion of shares in non-publicly
traded equities in the accounts of accredited clients. These companies will generally have
little available information on their financial status, capital structure or revenues, resulting in
increased risk of loss, including total loss. In addition, these securities may be highly illiquid or
may experience losses of liquidity – resulting in an inability to sell said equities or sales prices
that are substantially below the purchase or market price. Unless otherwise expressly
agreed, we will value these positions at their purchase price for any accounting purposes,
which may not reflect losses that would be realized if the position was sold. Of particular risk
is that The Sullivan Group will base its account values for billing purposes on these positions’
10
purchase price (unless another methodology is agreed upon with the client), leading to a
potential motivation to overvalue said equities. Finally, we may have clients who are
executives of said firms or have other financial relationships that may create conflicts of
interest. Where such conflicts exist, the Firm will disclose these conflicts in written format to
the clients who hold such securities or whom we intend to purchase such securities under
our discretion prior to any transactions.
Item 9 DISCIPLINARY INFORMATION
The Sullivan Group has no disciplinary history and consequently, is not subject to any
reportable disciplinary disclosures.
Item 10 OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
The Sullivan Group is an independent investment advisor, unaffiliated with any other
financial institution or securities dealer or issuer. We recommend that our clients custody
their investment accounts at Altruist, LLC (“Altruist”). Altruist is a broker-dealer registered with
the SEC, a member of the Financial Industry Regulatory Authority (“FINRA”) and a member
of the Securities Investors Protection Corporation (“SIPC”). Although we recommend that
our clients custody their investment accounts at Altruist, we have no affiliation with Altruist,
do not supervise its brokerage activities and are not subject to its supervision.
In order to allow them to offer insurance products to the Firm’s clients, Messrs. Halverstadt
and Lehmann are licensed insurance agents and Mr. Halverstadt is a registered
representative of a broker-dealer. Mr. Halverstadt is a registered representative with Purshe
Kaplan Sterling Investments, Inc. (“Purshe Kaplan”), a registered broker-dealer and a
member of the Financial Industry Regulatory Authority (“FINRA”) and the Securities Investors
Protection Corporation (“SIPC”). Purshe Kaplan is otherwise unaffiliated with The Sullivan
Group and does not supervise its investment management services. Purshe Kaplan does
not have any responsibility for the decisions of The Sullivan Group regarding its any of the
services provides to its clients. Equally, The Sullivan Group does not supervise and is not
otherwise responsible for the brokerage and/or insurance related services provided by
Purshe Kaplan.
In order to comply with FINRA Conduct Rule 3040, however, Purshe Kaplan as an unaffiliated
broker-dealer may periodically review the securities transactions executed by Mr.
Halverstadt through Purshe Kaplan. These transactions are viewed by Purshe Kaplan’s
compliance department personnel to supervise the brokerage activities of Mr. Halverstadt
only.
Item 11 CODE OF ETHICS, INTERESTS IN CLIENT TRANSACTIONS AND PERSONAL TRADING
The Sullivan Group, its principals and employees and their immediate families (collectively
“employees”) are permitted to buy and sell securities for their personal investment accounts.
The Firm has adopted employee personal trading policies and procedures and a code of
ethics to govern proprietary (on behalf of the Firm itself) and employee trading practices.
The Sullivan Group’s employees are required annually to review the Firm’s code of ethics
and to sign a certification that each will abide by its provisions. Each employee is required
to report all personal securities transactions on a regular basis. No employee is permitted to
execute or facilitate any securities transaction on the basis of inside information. The Sullivan
11
Group’s employee personal trading policies and code of ethics are made available to
clients and prospective clients upon request.
Employees may personally invest in the same securities that are purchased for client trading
accounts and may own securities that are subsequently purchased for client accounts. It is
Firm policy that no employee trade will be given preference over the interests of Firm clients.
Trades by clients and employees in the same security on the same day must either be
aggregated (executed at the same time) or the employee trade must wait until the end of
the trading day for execution. If a security is purchased or sold for client accounts and the
employees on the same day, employees will pay or receive the same price as the client
account, or the client account will receive the more favorable price. If purchased or sold
on different days, it is possible that employees’ personal transactions might be executed at
more favorable prices than were obtained or clients. From time to time, trading by
employees in particular securities may be restricted in recognition of impending investment
decisions on behalf of clients.
investment, based on personal
investment
Employees may buy or sell different
considerations, which the Firm may not deem appropriate to buy or sell for clients. The Firm
is not obligated to acquire for any client account any security that is acquired for any Firm
or employee account (or for the account of any other client), if in the discretion of the Firm
based upon the client’s financial condition and investment objectives and guidelines, it is
not practical or desirable to acquire a position in such security for that account.
It is possible that employees may take investment positions for their own accounts that are
contrary to those taken on behalf of clients. Employees may also buy or sell a specific
security for their personal account based on personal investment considerations aside from
company or industry fundamentals, which are not deemed appropriate to buy or sell for
clients. If these securities subsequently appreciate, these personal transactions could be
viewed as creating a conflict of interest.
Conversely, employees may liquidate a security position that is held both for their own
account and for the accounts of Firm clients, sometimes in advance of clients. This occurs
when personal considerations (i.e., liquidity needs, tax-planning, industry/sector weightings)
deem a sale necessary for individual financial reasons. If the security subsequently falls in
price, these personal transactions could be viewed as a conflict of interest.
Item 12
BROKERAGE PRACTICES
RECOMMENDATION OF ALTRUIST CLEARING AS CUSTODIAN AND EXECUTING BROKER
The Sullivan Group recommends that clients establish brokerage accounts with Altruist to
maintain custody of clients' assets and to effect trades for their accounts. Altruist is
independently owned and operated and not affiliated with The Sullivan Group and does
not supervise or otherwise monitor our investment management services to clients. Altruist
provides The Sullivan Group with access to its institutional trading and custody services.
Altruist's services include brokerage, custody, research and access to mutual funds and
other investments that are otherwise generally available only to institution investors or would
require a significantly higher minimum initial investment.
Altruist also makes available to The Sullivan Group other products and services that benefit
The Sullivan Group but may not benefit its clients. Some of these other products and services
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assist The Sullivan Group in managing and administering clients' accounts. These include
software and other technology that provide access to client account data (such as trade
confirmations and account statements); facilitate trade execution (and allocation of
aggregated trade orders for multiple client accounts); provide research, pricing information
and other market data; facilitate payment of The Sullivan Group’s' fees from its clients'
accounts; and assist with back-office functions, recordkeeping and client reporting. Many
of these services generally may be used to service all or a substantial number of The Sullivan
Group’s accounts, including accounts not maintained at Altruist. Altruist also makes
available to The Sullivan Group other services intended to help The Sullivan Group manage
and further develop its business. These services may include consulting, publications and
conferences on practice management, information technology, business succession,
regulatory compliance and marketing. In addition, Altruist may make available, arrange
and/or pay for these types of services to The Sullivan Group by independent third parties.
Altruist may discount or waive fees it otherwise would charge for some of these services or
pay all or a part of the fees of a third-party providing these services to The Sullivan Group.
The Sullivan Group’s recommendation that clients maintain their assets in accounts at Altruist
may be based in part on the benefit to us of the availability of some of the foregoing
products and services and not solely on the nature, cost or quality of custody and brokerage
services provided by Altruist, which may create a potential conflict of interest.
BEST EXECUTION
The Sullivan Group is not obligated to obtain the best net price or lowest brokerage
commission on any particular transaction. Rather applicable law requires investment
managers to use their reasonable best efforts to obtain the most favorable execution for
each transaction executed on behalf of client accounts.
In selecting broker-dealers, The Sullivan Group’s primary objective is to obtain the best
execution. Expected price, giving effect to brokerage commissions, if any, and other
transaction costs, are principal factors, but the selection also takes account of other factors,
including the execution, clearance and settlement capabilities of the broker-dealer, the
broker-dealer’s willingness to commit capital, the broker-dealer’s reliability and financial
stability, the size of the particular transaction and its complexity in terms of execution and
settlement, the market for the security, the value of any research and other brokerage
services provided by the broker-dealer, and the cost incurred by placing prime brokerage
trades in client accounts.
Based upon an evaluation of some or all of these factors, The Sullivan Group may execute
client trades through broker-dealers that charge fees that are higher than the lowest
available fees. The Sullivan Group may select broker-dealers whose fees may be greater
than those charged for similar investments if The Sullivan Group determines that brokerage
services and research materials provided by that broker-dealer warrant the payment of
higher fees.
The Sullivan Group reviews transaction results periodically to determine the quality of
execution provided by the various broker-dealers through whom The Sullivan Group
executes transactions on behalf of clients.
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SOFT DOLLAR ARRANGEMENTS AND POTENTIAL CONFLICTS
The Sullivan Group does not acquire research, research-related products or brokerage
services on a soft dollar commission basis and has not entered into any formal soft dollar
arrangements whereby such services and research are provided to the Firm in exchange
for brokerage commissions.
The Sullivan Group may, on occasion, be the recipient of unsolicited discounts on software
and other services from Altruist, as disclosed above. The discounts are generally offered to
all firms who fit a common profile and we are not offered such discounts because of a
particular event or request. Such discounts are accepted with the intent to benefit all clients
and the value of these discounts is not considered in the process of selecting securities to
purchase for client accounts.
AGGREGATION OF TRADES AND POTENTIAL CONFLICTS
The Sullivan Group may combine transaction orders on behalf of multiple clients and
allocate the securities or proceeds on an average price basis among the various
participants in the transactions. The Sullivan Group and/or its associated persons may
participate in such aggregated orders.
While The Sullivan Group believes combining transaction orders in this way should, over time,
be advantageous to all participants, in particular cases the average price could be less
advantageous to a particular client than if such client had been the only client effecting
the transaction or had completed its transaction before the other participants. There may
be circumstances in which transactions on behalf of The Sullivan Group or its associated
persons may not, under certain laws and regulations, be combined with those of some of
The Sullivan Group’s other clients. In such cases, neither The Sullivan Group nor any
associated person will effect transactions in a security on the same day as clients until after
the clients’ transactions have been executed.
When orders are aggregated, the price paid by each account is the average price of the
order. Transaction costs are allocated to each client by the client’s custodian according
to the client’s custodial agreement. It is our policy that trades are not allocated in any
manner that favors one group of clients over another over time. Client transactions may be
aggregated according to custodial relationship. Aggregated trades placed with different
executing brokers may be priced differently.
ALLOCATION OF OPPORTUNITIES AND POTENTIAL CONFLICTS
Because we manage more than one client account, there may be a conflict of interest
related to the allocation of investment opportunities among all accounts managed by the
Firm. We attempt to resolve all such conflicts in a manner that is generally fair to all of clients
over time. We may give advice and take action with respect to any of our clients that may
differ from advice given or the timing or nature of action taken with respect to any other
client based upon individual client circumstances. It is our policy, to the greatest extent
practicable, to allocate investment opportunities over a period of time on a fair and
equitable basis relative to all clients. The Firm is not obligated to acquire for any client
account any security that the Firm or its owners, officers, employees or affiliated persons
may acquire for their own accounts or for the account of any other client, if in the discretion
of the portfolio managers, based upon the client’s financial condition and investment
objectives and guidelines, it is not practical or desirable to acquire a position in such security
for that account.
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Item 13
REVIEW OF ACCOUNTS
Trading in client accounts is monitored daily by the advisor responsible for the account,
either Sean A. Lehmann, Managing Member or Kurt J. Halverstadt, Managing Member and
Chief Compliance Officer the Firm’s portfolio managers. Client account holdings are
reviewed monthly by the portfolio managers for consistency with the client’s investment
objectives, risk tolerance, assets and liabilities and investment restrictions, if any. The
portfolio managers routinely monitor client portfolio asset allocations, cash allocations and
other account factors. Periodic allocation adjustments may be required due to client
investment guideline changes, client deposits and withdrawals and changes in the client’s
financial condition. Additionally, client accounts are reviewed and asset allocations are
adjusted in response to changes in the financial markets. Each client account is reviewed
with the client at least annually at the client’s discretion.
At least annually, clients are provided a report that includes relevant account and/or
market-related information such as an inventory of account holdings and account
performance. At least quarterly, clients are provided statements from the qualified
custodian of their account(s) showing all securities holdings, contributions, withdrawals and
other activities to their accounts. Clients are advised to regularly compare the reports
provided by The Sullivan Group with the statements provided by their custodian to verify
holdings.
Item 14
CLIENT REFERRALS AND OTHER COMPENSATION
The Sullivan Group is not currently a party to any third-party solicitor agreements whereby it
pays referral fees. The Sullivan Group employees are not paid “sales awards” or other prizes
for referring clients to the Firm.
Item 15
CUSTODY OF CLIENT ASSETS
The Sullivan Group does not maintain physical custody of client funds or securities. Clients
are required to set up their investment accounts with a “qualified custodian,” namely a
broker dealer, bank or trust company. The Sullivan Group is unable to take even temporary
possession of client assets for the purpose of transferring them to the client’s account. Each
client has a direct relationship with their custodian and is responsible for making deposits to
and withdrawals from their account as necessary. The Firm is given the authority to receive
payment of its management fees directly from the account.
Although The Sullivan Group does not maintain physical custody of client investment
accounts, it could be deemed to have custody of client assets on the basis of the Firm’s
authority to: 1. direct client-approved transfers of assets between a client’s own accounts
and if authorized, to client-designated third-party accounts; and 2. to receive payment of
its investment management fees via direct payment by the client’s custodian from the
client’s investment account.
Disclosures Related to Custodians
Altruist acts as custodian and executing broker-dealer for The Sullivan Group clients. Altruist
is independently owned and operated and not affiliated with The Sullivan Group and does
not supervise or otherwise monitor our investment management services to our clients.
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For The Sullivan Group client accounts maintained in its custody, Altruist generally does not
charge separately for custody but is compensated by account holders through
commissions or other transaction-related fees for securities trades that are executed through
Altruist or that settle into client accounts that are held with Altruist. In most cases, trade
executions for client accounts custodied at Altruist will be made by Altruist to avoid “trade
away” charges otherwise imposed for trades executed at other broker-dealers. In cases
where a desired security is not available for purchase or sale through the custodial broker,
and in light of our best execution evaluation, certain executions may be made at a different
broker-dealer.
Through its client portal, Altruist provides account statements for the client (or to an
independent third-party representative designated by the client), no less than quarterly,
showing all funds and securities held, their current value and all transactions executed in the
client’s account, including the payment to The Sullivan Group of its investment
management fees.
Item 16
INVESTMENT DISCRETION
Clients appoint The Sullivan Group as their investment advisor and grant full trading and
investment authority over their assets at the time they establish their investment accounts.
Subject to the Firm’s investment strategy and the client’s investment objectives, our portfolio
managers are given full discretion to determine:
•
Types of investments;
• Which securities to buy;
• Which securities to sell;
•
•
The timing of any buys or sells; and
The amount of securities to buy or sell.
This discretion may be limited by client investment guidelines and by any investment
restrictions set by the client. Where possible, the Firm will attempt to negotiate the
commission rates at which transactions for client accounts are effected, with the objective
of attaining a favorable price and market execution for each transaction.
Except in the case of directed brokerage instructions, client securities transactions generally
are executed through the custodian of their account.
In addition to using brokers as "agents" and paying commissions, we may effect transactions
in securities directly from or to dealers acting as principal at prices that include markups or
markdowns and may purchase from underwriters or dealers in public offerings at prices that
include compensation to the underwriters and dealers.
Item 17
VOTING CLIENT SECURITIES
It is our policy not to vote proxy solicitations received on behalf of clients from the issuers of
securities held in client’s account. All such solicitations may be forwarded to client for voting
upon client request. Any client wishing to review our proxy voting policies in full may request
a copy.
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Item 18
STATEMENT OF FINANCIAL INFORMATION
The Sullivan Group does not require or solicit prepayment of more than $500 of its
management fees from clients six months or more in advance. There are no adverse
conditions related to the Firm’s finances that are likely to impair its ability to meet its
contractual commitments to its clients. The Firm has not been the subject of a bankruptcy
filing in the last ten years.
INDEX OF ERISA REQUIRED DISCLOSURES
Capital Investment Management, LLC., dba The Sullivan Group provides investment
management services to retirement plans governed by the Employee Retirement
Investment Security Act (“ERISA”). ERISA regulations require that specific disclosures be
made to the ERISA plan fiduciary that is authorized to enter into, or extend or renew, an
agreement with the Firm to provide these services. The following Index identifies the
disclosures and the location where plan representatives may find them. It is intended to
assist plan representatives comply with the service provider disclosure regulations under
section 408(b)(2) of ERISA. Any questions concerning this guide or the information provided
regarding our services or compensation should be addressed to our Chief Compliance Officer
at the number noted on the cover page of this ADV Part 2A.
Required Disclosure
Location of the Required Disclosure
Description of the services that The Sullivan
Group will provide to covered ERISA plans
Item 4 of this Form ADV Part 2A and
Paragraph 3 of the investment
management agreement with our firm.
Item 4 of this Form ADV Part 2A and
Paragraph 12 of the investment
management agreement with our firm.
Statements that the services that The
Sullivan Group will provide to covered
ERISA plans will be as an ERISA fiduciary
and licensed investment adviser
Description of the direct compensation to
be paid to The Sullivan Group
Item 5 of this Form ADV Part 2A and
Paragraph 5 of the investment
management agreement with our firm.
Items 5, 12 and 14 of this Form ADV Part
2A
Description of the indirect compensation
The Sullivan Group might receive from third
parties
in connection with providing
services to covered ERISA plans, if any
Items 5, 10-12 and 14 of this Form ADV
Part 2A.
Description of the compensation to be
shared between The Sullivan Group and
any third party or any affiliated entity, if any
Item 4 of this Form ADV Part 2A.
Compensation that The Sullivan Group will
receive upon termination of its agreement
to provide
investment management
services, if any
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