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1805 Rio Grande Boulevard NW, Suite 1
Albuquerque, NM 87104
505-224-9100
www.ulrichcg.com
March 21,2025
Part 2A Brochure
This brochure provides information about the qualifications and business practices of
Ulrich Investment Consultants (“UIC”) If you have any questions about the contents of this
brochure, please contact Rebecca A. Crowder at (505) 224-9100. The information in this
brochure has not been approved or verified by the United States Securities and Exchange
Commission or by any state securities authority. Ulrich Investment Consultants is a
Registered Investment Adviser. Registration with the United States Securities and
Exchange Commission or any state securities authority does not imply a certain level of
skill or training.
Additional information about Ulrich Investment Consultants is available on the SEC’s
website at www.adviserinfo.sec.gov. You can search this site by a unique identifying
number, known as a CRD number. Ulrich Investment Consultants’ CRD number is
159499.
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ITEM 2 – MATERIAL CHANGES
Summary of Material Changes
This section of the Brochure will address only those “material changes” that have been
incorporated since our last delivery or posting of this document on the SEC’s public
disclosure website (IAPD) www.adviserinfo.sec.gov.
This Item discusses only the material changes that have occurred since UIC’s last annual
update, dated March 29, 2024. In this other-than-annual amendment filing, the material
changes are as follows:
Item 5 (Fees and Compensation) – We disclose that we may pass on certain
state or local taxes to clients as part of the costs of our advisory services. We also
disclose our valuation methodology for alternative investments and how we update
such values.
Item 8 (Methods of Analysis, Investment Strategies and Risk of Loss) - We
make a similar disclosure about our valuation methodology for alternative
investments and how we update such values.
UIC does not have any additional material changes to disclose for our annual filing in
2025.
If you would like another copy of this Brochure, please download it from the SEC Website
as indicated above or you may contact Rebecca A. Crowder at (505) 224-9100 or
beckyc@ulrichcg.com. We encourage you to read this document in its entirety.
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ITEM 3 – TABLE OF CONTENTS
ITEM 2 – MATERIAL CHANGES ............................................................................................... 2
ITEM 3 – TABLE OF CONTENTS ............................................................................................. 3
ITEM 4 – ADVISORY BUSINESS .............................................................................................. 4
ITEM 5 - FEES AND COMPENSATION ................................................................................... 9
ITEM 6 - PERFORMANCE BASED FEES AND SIDE-BY-SIDE MANAGEMENT .......... 15
ITEM 7 - TYPES OF CLIENTS ................................................................................................. 15
ITEM 8 - METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF LOSS
....................................................................................................................................................... 16
ITEM 9 - DISCIPLINARY INFORMATION .............................................................................. 20
ITEM 10 - OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS ............... 20
ITEM 11 - CODE OF ETHICS PARTICIPATION OR INTEREST IN CLIENT
TRANSACTIONS AND PERSONAL TRADING .................................................................... 21
ITEM 12 - BROKERAGE PRACTICES ................................................................................... 22
ITEM 13 - REVIEW OF ACCOUNTS ...................................................................................... 25
ITEM 14 - CLIENT REFERRALS AND OTHER COMPENSATION ................................... 26
ITEM 15 - CUSTODY ................................................................................................................. 27
ITEM 16 - INVESTMENT DISCRETION ................................................................................. 28
ITEM 17 - VOTING YOUR SECURITIES ............................................................................... 28
ITEM 18 - FINANCIAL INFORMATION .................................................................................. 29
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ITEM 4 – ADVISORY BUSINESS
Ulrich Investment Consultants provides investment management services to private
clients, such as individuals, trusts and estates, as well as institutional clients, including
retirement plan sponsors, charitable foundations, multi-employer benefit plans, sovereign
governments, corporations and business entities. Prior to engaging UIC for investment
management services, the client is required to enter into one or more written agreements
with UIC setting forth the terms and conditions under which UIC renders its services
(collectively, the “Agreement”).
Ulrich Consulting Group, LLC (‘UCG”) SEC registration was approved December 2011
and has been principally owned by John P. Ulrich (“Ulrich”) since September 2014. UCG
changed the primary name under which it conducted its investment advisory business to
“Ulrich Investment Consultants” (“UIC”) in September 2017; and, in December 2020,
formed Ulrich Consulting and Investment Group, LLC (“UCAIG”). In January 2021, UCAIG
assumed and continued the investment advisory business of UCG, at which time UCG
ceased its investment advisory activities. UCAIG now conducts investment advisory
business as UIC and is principally owned by UCG and managed by Ulrich, who also
remains the principal owner of UCG. As of December 31, 2024, the firm had
$3,196,950,001 of assets under management, of which $2,083,434,020 were managed
on a discretionary basis and $1,113,515,981 were managed on a non-discretionary basis.
In addition, UIC as $281,750,128 of assets under advisement for total assets of
$3,478,700,129.
This Disclosure Brochure describes the business of UIC. Certain sections will also
describe the activities of Supervised Persons. Supervised Persons are any of UIC’s
officers, partners, directors (or other persons occupying a similar status or performing
similar functions), or employees, or any other person who provides investment advice on
UIC’s behalf and is subject to UIC’s supervision or control.
Investment Management and Consulting Services
Clients can engage UIC to manage all or a portion of their assets on a discretionary or
non-discretionary basis. As part of the investment management services, UIC may provide
its clients with a broad range of comprehensive services including financial planning,
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retirement, education, estate planning, insurance, and tax and cash flow needs of the
client.
Institutional Clients
In providing advisory services to institutional clients, UIC acts as a fiduciary in providing
investment advice to the plan, regardless of whether management services are provided
on a discretionary or non-discretionary basis. The advisory services provided to
institutional clients include a comprehensive review of the client’s current position, as well
as refinement of the investment policy statement and asset allocation strategy. UIC will
also review custody, trust, and administrative services, provide expense analyses, vendor
RFP and selection, as well as investment searches across all asset classes. In addition,
UIC facilitates placement of assets with managers, including negotiation of favorable
terms with respect to fees and account minimums, ongoing due diligence, and
performance monitoring of investment managers. In conjunction with these services, UIC
provides comprehensive investment reporting with timely recommendations, ongoing
supervision of the investment program, including rebalancing and necessary policy
updates, as well as educational training for plan fiduciaries.
UIC‘s process helps establish a "best practices approach" for fiduciaries and also seeks
to minimize costs for the benefit of clients. For retirement plans, UIC acknowledges co-
fiduciary status and assists clients in implementing investment management procedures
in accordance with the standards of ERISA and the Department of Labor. UIC identifies
clients’ specific custody and administration needs and helps them to select the most
appropriate vendors. UIC manages portfolios on both a discretionary and non-
discretionary basis and clients in both structures may impose specific restrictions on
securities or security types.
Private Clients
UIC’s advisory services assist private clients in achieving their financial goals with
investment-related information and advice. UIC provides asset allocation, investment
selection and monitoring, performance reporting, and coordination with complex tax and
estate plans and professionals. The portfolio planning process begins with a review of
necessary documents and interviews to uncover a client’s financial goals and
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requirements. Next, a comprehensive financial model is created so that the impact of
future cash flows and market volatility may be analyzed. Finally, investment guidelines
are created, and a portfolio is constructed with sensitivity to tax efficiency, cost, liquidity,
and growth needs. UIC employs a proactive, “hands on” approach that focuses on a
forward-looking view of the capital markets. UIC seeks to maximize returns while also
reducing risk and costs. This process involves a dynamic and proactive view which seeks
investment solutions that have sustainable strategies.
UIC primarily allocates clients’ investment management assets among Independent
Managers (as defined below), mutual funds, and exchange-traded funds (“ETFs”). In
limited cases, for certain clients, individual securities may be utilized after a thorough
review of their appropriateness given the client’s needs and objectives. In addition, UIC
may recommend that clients who are “accredited investors” as defined under Rule 501 of
the Securities Act of 1933, as amended, invest in private placement securities, which may
include debt, equity, and/or pooled investment vehicles when consistent with the clients’
investment objectives. UIC also provides advice about any type of investment held in
clients' portfolios.
UIC's team is augmented by a strategic relationship with Callan & Associates (“Callan”),
an institutional investment consulting services and research provider. This relationship
complements UIC’s thorough due-diligence process and augments our ability to provide
quality, customized solutions.
UIC may render non-discretionary investment management services to clients relative to
variable life/annuity products that they may own, their individual employer-sponsored
retirement plans, or other products that may not be held by the client’s primary custodian.
In so doing, UIC either directs or recommends the allocation of client assets among the
various investment options that are available with the product. Client assets are
maintained at the specific insurance company or custodian designated by the product.
UIC tailors its advisory services to the individual needs of clients. UIC consults with clients
initially and on an ongoing basis to determine risk tolerance, time horizon and other factors
that may impact the clients’ investment needs. UIC seeks to ensure that clients’
investments are suitable for their investment needs, goals, objectives and risk tolerance.
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Clients are advised to promptly notify UIC if there are changes in their financial situation
or investment objectives or if they wish to impose any reasonable restrictions upon UIC’s
management services. Clients may impose reasonable restrictions or mandates on the
management of their account (e.g., require that a portion of their assets be invested in
socially responsible funds) if, in UIC’s sole discretion, the conditions will not materially
impact the performance of a portfolio strategy or prove overly burdensome to its
management efforts.
Retirement Plan Rollovers
A prospective or existing client leaving an employer generally has several options (or a
combination of these options) regarding an existing retirement plan such as (a) keep the
assets in the former employer’s plan, if permitted, (b) roll over the assets to the new
employer’s plan, if one is available and rollovers are allowed, (c) roll over to an Individual
Retirement Account (“IRA”), or (d) cash out the account value (which could, depending on
the participant age, result in adverse tax consequences). If UIC recommends that a client
roll over their retirement plan assets into an account to be managed by UIC, such a
recommendation creates a conflict of interest if UIC earns an advisory fee on the rolled
over assets. No client is under any obligation to roll over retirement plan assets to an
account managed by UIC.
Use of Independent Managers
As mentioned above, UIC primarily recommends that clients authorize the active
discretionary management of a portion of their assets by and/or among certain
independent investment managers (“Independent Managers”), based upon the stated
investment objectives of the client. The terms and conditions under which the client
engages the Independent Managers are set forth in a separate written agreement between
UIC or the client and the designated Independent Managers. UIC renders services to the
client relative to the discretionary and/or non-discretionary selection or recommendation
of Independent Managers. UIC also monitors and reviews the account performance and
the client’s investment objectives.
When recommending or selecting an Independent Manager for a client, UIC reviews
information about the Independent Manager such as its disclosure brochure and/or
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material supplied by the Independent Manager or independent third parties for a
description of the Independent Manager’s investment strategies, past performance and
risk results to the extent available. Factors that UIC considers in recommending an
Independent Manager include the client’s stated investment objectives, management
style, performance, reputation, financial strength, reporting, pricing, and research. The
investment management fees charged by the designated Independent Managers,
together with the fees charged by the corresponding designated broker-dealer/custodian
of the client’s assets, is exclusive of, and in addition to, UIC’s investment advisory fee set
forth in Item 5 below. As discussed below, the client may incur additional fees than those
charged by UIC, the designated Independent Managers, and corresponding broker-dealer
and custodian.
In addition to UIC’s written disclosure brochure, the client also receives the written
disclosure brochure of the designated Independent Managers. Certain Independent
Managers may impose more restrictive account requirements and varying billing practices
than UIC. UIC may recommend private fund investments where principals of the private
fund sponsor are UIC clients. This represents a conflict of interest for UIC to potentially
satisfy the individual client with other client assets invested in the fund. There is no quid
pro quo, and UIC is able to fulfill its fiduciary duty, in particular the duty of loyalty. This
conflict is mitigated to remove any financial conflict. UIC does not earn additional
compensation for recommending these or any other investments.
Financial Planning
UIC conducts an analysis of your current situation and identifies and implements
appropriate financial planning and investment management techniques to help you to
meet your specific financial objectives. Such services include various reports on specific
goals and objectives or general investment and/or planning recommendations, answers
to outside assets and periodic updates.
In preparing your analysis, UIC may address any or all of the six areas of financial planning
established by the National Endowment for Financial Education and endorsed by the
Certified Financial Planner Board of Standards, depending on your specific needs. These
include: financial position, protection planning, investment planning, income tax planning,
retirement planning, and estate planning.
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Our specific services in preparing your plan may include:
Review and clarification of your financial goals.
Assessment of your overall financial position including cash flow, balance
sheet, investment strategy, risk management and estate planning.
Creation of a unique plan for each goal you have including personal and
business real estate, education, retirement or financial independence,
charitable giving, estate planning, business succession and other personal
goals.
Development of a goal-oriented investment plan around tax suggestions, asset
allocation, expenses, risk and liquidity factors for each goal. This includes IRA
and qualified plans, taxable and trust accounts that require special attention.
Design of a risk management plan including risk tolerance, risk avoidance,
mitigation and transfer, including liquidity as well as various insurance and
possible company benefits.
Crafting and implementation of, in conjunction with your estate and/or corporate
attorneys as tax advisor, an estate plan to provide for you and/or your heirs in
the event of an incapacity or death.
Generation of a benefits plan, risk management plan and succession plan for
your business, if applicable.
Administrative Services Provided by Natixis Advisors, LLC. UIC has contracted
with Natixis Advisors, LLC (referred to as “Natixis”) to utilize its technology
platforms to support data reconciliation, trading platforms, proxy voting and
other functions related to the administrative tasks of managing certain client
accounts. Due to this arrangement, Natixis will have access to client accounts,
but Natixis will not serve as a direct investment advisor to UIC’s clients. UIC
and Natixis are non-affiliated companies. UIC pays an annual fee to Natixis for
each account administered by Natixis. Clients are not charged an increased fee
due to the annual fee UIC pays to Natixis. The annual fee is 100% absorbed by
UIC and is considered an administrative expense of the firm.
Conflicts of Interest
UIC has a conflict of interest with EnCap Investments L.P. and Portfolio Advisors LLC
alternative investment offerings in that certain employee(s) of these offerings are also
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wealth management clients of UIC. There is no quid pro quo, and UIC is able to fulfill
its fiduciary duty, in particular the duty of loyalty. This conflict is mitigated to remove
any financial conflict. UIC does not earn additional compensation for recommending
these or any other investments. In addition, these individuals are charged fees
appropriate to the size of their relationship and duties of UIC.
Ulrich may receive direct and indirect compensation from sponsors who offer
investment products recommended to advisory clients. These include payments to
cover expenses associated with due diligence meetings, client seminars, business
promotional events, or other educational events. These payments may represent a
conflict of interest as Ulrich and its advisors may be incentivized to recommend one
sponsors’ product over other sponsors who may not participate in such conferences or
events. Ulrich believes these payments or reimbursements do not affect the objectivity
in evaluating products and services for clients. These activities are monitored by
Compliance through the Firm’s Gift & Entertainment Log.
ITEM 5 - FEES AND COMPENSATION
UIC offers its services on a fee basis, which may include hourly and/or fixed fees, as well
as fees based upon assets under management. Prior to engaging UIC for advisory
services, the client is required to enter into a written agreement with UIC setting forth the
terms and conditions of the engagement.
Investment Management and Consulting Fees
UIC provides investment management services for an annual fee based upon a
percentage of the market value of the assets being managed by UIC. UIC’s annual fee is
exclusive of, and in addition to when appropriate taxing authorities require taxing revenues
generated by our fee (The applicable state, local and gross receipt tax rates are subject
to change based on the discretion of the State.), brokerage commissions, transaction fees,
and other related costs and expenses which are incurred by the client. UIC does not,
however, receive any portion of these taxes, commissions, fees, and costs. Generally,
UIC’s annual fee is prorated and charged monthly, in arrears, based upon the market
value of the assets being managed by UIC on the last day of the previous month. In limited
circumstances, UIC’s annual fee may be prorated and charged quarterly, in arrears or in
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advance, based upon the market value of the assets being managed by UIC on the last
day of the previous quarter. Our maximum investment advisory fee is 1.00%. The specific
advisory fees are set forth in your Investment Advisory Agreement. For certain larger
clients, UIC may charge an annual fixed fee, prorated and charged monthly or quarterly,
based on the scope of services to be provided to the client and/or the client’s assets under
management. The annual fixed fee is negotiable.
For clients who choose to invest in alternative investments or private investment vehicles,
the value of these assets will be included in the calculation of UIC's investment advisory
fee as part of its assets under management (AUM). The valuation of these investments is
typically updated when the sponsor or recordkeeper provides the values to UIC. However,
in cases where such values are not readily available, UIC may use alternative valuation
sources for billing purposes, including fund statements, loan amortization schedules,
financial statements, tax documents, or other similar documentation. It is important to note,
however, that due to the nature of alternative investments, valuations may sometimes
become outdated (e.g., by more than twelve months) and may be subject to backdating
when there are delays in receiving values from sponsors or recordkeepers. In cases where
alternatives lack readily available financial reports or information for valuation, UIC's
investment committee will determine and approve the appropriate valuation methodology
to be used and UIC shall maintain all the necessary records and documentation relating
to such methodology.
UIC may also be engaged in special projects on an hourly or flat fee basis. These fees are
negotiable but generally range from $100 to $350 per hour and flat fees will vary
depending on the level and scope of the services and the professionals providing the
services.
UIC, in its sole discretion, may negotiate to charge a lesser management fee based upon
certain criteria (i.e., anticipated future earning capacity, anticipated future additional
assets, dollar amount of assets to be managed, related accounts, account composition,
pre-existing client, account retention, pro bono activities, etc.).
For the initial period of investment management services, the fees are calculated on a pro
rata basis. The Agreement between UIC and the client will continue in effect until
terminated by either party pursuant to the terms of the Agreement. UIC’s fees are prorated
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through the date of termination and any remaining balance is charged or refunded to the
client, as appropriate.
Clients may make additions to and withdrawals from their account at any time, subject to
UIC’s right to terminate an account. Additions may be in cash or securities provided that
UIC reserves the right to liquidate any transferred securities or decline to accept particular
securities into a client’s account. Clients may withdraw account assets on notice to UIC,
subject to the usual and customary securities settlement procedures. However, UIC
designs its portfolios as long-term investments and the withdrawal of assets may impair
the achievement of a client’s investment objectives. UIC may consult with its clients about
the options and ramifications of transferring securities. However, clients are advised that
when transferred securities are liquidated, they are subject to transaction fees, fees
assessed at the mutual fund level (i.e. contingent deferred sales charge) and/or tax
ramifications.
Fees Charged by Financial Institutions
As further discussed in response to Item 12 (below), UIC generally recommends that
clients utilize the brokerage and clearing services of Charles Schwab & Co., Inc.
(“Schwab”) and/or Fidelity, Inc. (“Fidelity”) for investment management accounts.
However, UIC may also recommend the custodial services of Principal Financial Group,
and BOK Financial, U.S. Bank, as well as other service providers, depending on the needs
and wishes of the client.
UIC may only implement its investment management recommendations after the client
has arranged for and furnished UIC with all information and authorization regarding
accounts with appropriate financial institutions. Financial institutions include, but are not
limited to, Schwab, Fidelity, Principal Financial Group, BOK Financial, U.S. Bank, and any
other broker-dealer recommended by UIC, broker-dealer directed by the client, trust
companies, banks etc. (collectively referred to herein as the “Financial Institutions”).
Clients may incur certain charges imposed by the Financial Institutions and other third
parties such as fees charged by Independent Managers (as defined below), custodial fees,
charges imposed directly by a mutual fund or ETF in the account, which are disclosed in
the fund’s prospectus (e.g., fund management fees and other fund expenses), deferred
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sales charges, odd-lot differentials, transfer taxes, wire transfer and electronic fund fees,
and other fees and taxes on brokerage accounts and securities transactions. Such
charges, fees and commissions are exclusive of and in addition to UIC’s fee. UIC does
not receive any portion of these commissions, fees, and costs.
UIC’s Agreement and the separate agreement with any Financial Institutions may
authorize UIC or Independent Managers to debit the client’s account for the amount of
UIC’s fee and to directly remit that management fee to UIC or the Independent Managers.
Any Financial Institutions recommended by UIC have agreed to send a statement to the
client, at least quarterly, indicating all amounts disbursed from the account including the
amount of management fees paid directly to UIC. Alternatively, clients may elect to have
UIC send an invoice for payment.
Financial Planning Fees
UIC will negotiate the planning fees with you. Fees may vary based on the extent and
complexity of your individual or family circumstances and the amount of your assets under
our management. We will determine your fee for the designated financial advisory services
based on a fixed fee arrangement described below.
Under our fixed fee arrangement, any fee will be agreed in advance of services being
performed. The fee will be determined based on factors including the complexity of your
financial situation, agreed upon deliverables, and whether or not you intend to implement
any recommendations through UIC. Fixed fees for financial plans range from $150 to
$7,500.
Typically, we complete a plan within a month and will present it to you within 90 days of
the contract date, provided that you have provided us all information needed to prepare
the financial plan. Fees are billed in two ways: (1) One hundred percent (100%) up front
or (2) one half (50%) of the estimated fee will be due and payable at the time you enter
into the financial planning agreement, with the balance due and payable at the time the
financial plan is delivered. You may terminate the financial planning agreement by
providing us with written notice. Upon termination, fees will be prorated to the date of
termination and any unearned portion of the fee will be refunded to you based on an hourly
rate of $150.00. Services provided up to date of termination but not yet paid to UIC will be
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billed to you based on the hourly rate of $150.00. We will not require prepayment of more
than $1,200 in fees per client, six (6) or more months in advance of providing any services.
In no case are our fees based on, or related to, the performance of your funds or
investments.
When both investment management or plan implementation and financial planning
services are offered, there is a conflict of interest since there is an incentive for us offering
financial planning services to recommend products or services for which UIC receives
compensation. However, UIC will make all recommendations independent of such
considerations and based solely on our obligations to consider your objectives and needs.
As a financial planning client, you have the right not to act upon any of our
recommendations and not to effect the transaction(s) through us if you decide to follow
the recommendations.
Administrative Services Provided by Black Diamond
We have contracted with Black Diamond (“BD”) to provide portfolio accounting workflow
support for UIC to establish custodian interfaces and download feeds, data reconciliation,
performance calculations, client report and invoice preparation and other functions related
to the administrative tasks of managing certain client accounts. Due to this arrangement,
BD will have access to client accounts. Ulrich Investment Consultants and BD are non-
affiliated companies. UIC pays an annual fee to BD for each account administered by BD.
Clients are not charged an increased fee due to the annual fee UIC pays to BD. The
annual fee is 100% absorbed by UIC and is considered an administrative expense of the
firm.
ADDITIONAL FEES AND EXPENSES:
In addition to the advisory fees paid to UIC, clients may also incur certain charges imposed
by other third parties, such as alternative investment providers, broker-dealers,
custodians, trust companies, banks, and other financial institutions (collectively “Financial
Institutions”). These additional charges may include securities, transaction fees, custodial
fees, fees charged by the Independent Managers, deferred sales charges, odd-lot
differentials, transfer taxes, wire transfer, and electronic fund fees, when appropriate
taxing authorities require taxing revenues generated by our fee, and other fees and taxes
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on brokerage accounts and securities transactions. UIC’s brokerage practices are
described at length in Item 12, below. Further, our firm does not share in any of these
additional fees and expenses outlined above.
MUTUAL FUND DISCLOSURE
UIC may include mutual funds and exchange-traded funds (“ETFs”) in our investment
strategies. Mutual funds and ETFs impose fees (such as management fees and other fund
expenses, as disclosed in the fund’s prospectus) which are in addition to our fee, we do
not receive any portion of these charges. UIC’s policy is to purchase the least expensive
mutual fund share classes available for the client’s portfolio. The expenses within a mutual
fund come from client assets which could impact the client’s account performance. Clients
who transfer mutual funds into their accounts with UIC bear the expense of any contingent
or deferred sales loads incurred upon selling the product. If a mutual fund has a frequent
trading policy, the policy can limit a client’s transactions in shares of the fund (e.g., for
rebalancing, liquidations, deposits or tax loss harvesting). All mutual fund expenses and
fees are disclosed in the respective mutual fund prospectus.
ITEM 6 - PERFORMANCE BASED FEES AND SIDE-BY-SIDE MANAGEMENT
UIC does not provide any services for performance-based fees. Performance-based
fees are those based on a share of capital gains on or capital appreciation of the assets
of a client.
ITEM 7 - TYPES OF CLIENTS
UIC provides its services to individuals, high net worth individuals, sovereign
governments, ERISA governed plans, trusts, estates, charitable organizations,
corporations and business entities.
Minimums Imposed By Independent Managers
UIC does not impose a minimum portfolio size or minimum annual fee. Certain
Independent Managers may, however, impose more restrictive account requirements and
varying billing practices than UIC.
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ITEM 8 - METHODS OF ANALYSIS, INVESTMENT STRATEGIES AND RISK OF
LOSS
Investment Strategies
In creating diversified portfolios, UIC applies quantitative and qualitative research tools.
UIC incorporates data from various sources, including, but not limited to, Callan
Associates, Morningstar, and others. UIC augments its performance data analysis with
qualitative research, which may include interviews with managers, review of investment
documentation and other background investigations. Portfolio assets are allocated among
various asset classes to meet the client’s investment objectives, risk tolerances, and
liquidity needs, and then rebalanced periodically to manage risk within a portfolio.
Additionally, shifts in allocation are used to adjust for changing capital market scenarios.
UIC generally selects investment managers for client portfolios, whose investment
structure may include mutual funds, ETF’s, indices, separate accounts, or various
alternative investments. Each manager or investment vehicle employs a particular
investment strategy, which, together with its risks, is described in the investment’s
prospectus, ADV, offering materials, or other disclosures, which the client receives.
There are risks that may impact the likelihood of meeting a client’s expected long-term
goals. These risks include a change in a client’s needs and goals, the use of incorrect
assumptions in the planning process, implementing an ineffective strategy, and general
market risks, including underperformance of individual investments, as well as the market
as a whole. Clients are cautioned that all investments involve risk; past performance is no
assurance of future performance, and achievement of a client’s investment performance
goals and preservation of principal are not guaranteed. UIC attempts to mitigate these
risks by closely monitoring the current performance of asset classes and investments in
client portfolios, as well as assessing changes in the global economy and financial
markets.
UIC has access to various services and analytical software tools from Callan LLC
(“Callan”) Independent Adviser Group (“IAG”) that UIC uses to manage its client accounts.
Such services and tools include capital markets and public and private investment
manager research and analytical tools that are used to assist in determining an
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appropriate asset allocation strategy, establishing investment manager structure and
monitoring portfolio results versus relative benchmarks and peer groups.
Callan is the program coordinator to Natixis Advisors, LLC, the administrator and overlay
manager of the Callan Unified Managed Account program (“UMA”), a multi-manager
portfolio management program. UIC may recommend to its qualified clients that they
utilize the UMA to achieve the benefits of multiple investment manager diversification.
Callan may reduce or waive fees payable by UIC for IAG services based upon fees
received by Callan attributable to UIC clients’ assets in the Callan UMA program. UIC is
unaffiliated with Callan. Participation in the Callan UMA program results in a potential
conflict of interest for UIC as the receipt of IAG services at reduced or wholly waived fees
can create an incentive for UIC to recommend the UMA to its qualified clients. In fulfilling
its duties to its clients, UIC endeavors at all times to put the interests of its clients first and
will only make such a recommendation when the use of the Callan UMA is suitable for the
client. Investment managers will be identified based upon their investment focus and style.
Through UIC’s Callan/IAG participation, UIC monitors its recommended managers and a
pool of prospective managers in order to help ensure that these managers are performing
as identified. Commonly contingent upon the amount of investable assets, recommended
managers may engage in individual stock selection on an account-by-account basis or
may manage assets on a pooled basis, such as through mutual funds or exchange traded
funds (“ETFs”). In addition, select third-party, separate account managers may impose
minimum investment amounts that are subject to change and may, in some instances,
necessitate closing of an account in the case of a higher account minimum that cannot be
met.
Risks of Loss
General Risk of Loss
Investing in securities involves the risk of loss. Clients should be prepared to bear such
loss.
Market Risks
The profitability of a significant portion of UIC’s recommendations may depend to a great
extent upon correctly assessing the future course of price movements of the market.
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There can be no assurance that UIC will be able to predict those price movements
accurately.
Mutual Funds and Exchange Traded Funds (ETFs)
An investment in a mutual fund or ETF involves risk, including the loss of principal. Mutual
fund and ETF shareholders are necessarily subject to the risks stemming from the
individual issuers of the fund’s underlying portfolio securities. Such shareholders are also
liable for taxes on any fund-level capital gains, as mutual funds and ETFs are required
by law to distribute capital gains in the event, they sell securities for a profit that cannot
be offset by a corresponding loss.
Use of Independent Managers
UIC may recommend the use of Independent Managers for certain clients. UIC will
continue to do ongoing due diligence of such managers, but such recommendations rely,
to a great extent, on the Independent Managers’ ability to successfully implement their
investment strategy. In addition, UIC does not have the ability
to supervise
the
Independent Managers on a day-to-day basis other than as previously described in
response to Item 4, above.
Use of Alternative or Private Investment Vehicles
UIC may recommend the use of alternative or private investment vehicles, such as hedge
funds and private credit, real estate, or equity funds which are generally illiquid and
subject to various restrictions on redemptions and transfers. Underlying holdings of such
funds may also be illiquid, and values reported may not be readily realizable as a result.
Prior to investing, clients are provided documents for execution and are advised to
carefully review documentation of any such vehicle(s) for these and other risks and
provisions which may limit the accessibility or value of the investment. UIC’s role relative
to the alternative or private investment vehicle(s) shall be limited to its initial and ongoing
due diligence and investment monitoring services. If a client determines to become an
investor, the amount of assets invested in the vehicle(s) shall be included as part of
“assets under management” for purposes of UIC calculating its investment advisory fee.
The vehicle value(s) will be updated subsequent to the original purchase, when the
sponsor or recordkeeper provides the value(s) to UIC. In some cases, however, the
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values from the sponsor or recordkeeper are not readily available and UIC may utilize for
billing purposes a different source for the valuation such as fund statements, loan
amortization schedules, financial statements, tax documents, and other similar
documentation. Moreover, due to the nature of alternative investments, there may be
instances where the valuation source can become older than twelve (12) months and
thus, the value of certain alternatives can become dated and at times may also be
backdated when there are delays from the sponsor or recordkeeper in providing such
values. Furthermore, certain alternatives may be inherited or purchased that do not have
readily available financial reports and documentation that can be used for valuation
purposes. In this scenario, the investment committee shall deliberate and approve the
appropriate methodology to be used and UIC shall keep all the necessary records and
documentation relating to such valuation methodology. UIC’s clients are under absolutely
no obligation to consider or make an investment in an alternative or private investment
vehicle(s).
Fund Liquidity Constraints: UIC may utilize mutual funds, interval funds, and/or exchange
traded funds that provide for limited liquidity due to some investments in private markets,
generally on a quarterly basis. Thus, if we determined that the fund was no longer
performing or if you ever determined to transfer your account, the Fund could not be sold
or transferred immediately. Rather, sale or transfer would need to await the specific
redemption period per the prospectus or the private placement offering memorandum.
Moreover, the eventual net asset value for the Fund could be substantially different
(positive or negative) than the Fund value on the date that the sale was requested. There
can be no assurance that any such strategy will prove profitable or successful.
In light of these enhanced risks/rewards, a client may direct UIC, in writing, not to employ
any or all such strategies for the client’s account.
Margin Accounts
UIC may facilitate the use of margin depending on the client objective. A margin account
is a brokerage account that allows an investor to withdrawal funds or buy securities. By
using margin, the client is employing leverage that will magnify both account gains and
losses. The broker charges the investor interest for the right to borrow money and uses
the securities as collateral. Should a client choose to use margin, UIC will include the
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entire market value of the margined assets when calculating its advisory fee. UIC’s fee
shall be based on a higher margined account value, resulting in UIC earning a
correspondingly higher advisory fee. As a result, a potential conflict of interest arises since
UIC may have an economic disincentive to recommend that the client terminate the use
of margin. As a general practice, margin is utilized when requested by a client.
Cybersecurity Risk
In addition to the Material Risks listed above, investing involves various operational and
“cybersecurity” risks. These risks include both intentional and unintentional events at UIC
or one of its third-party counterparties or service providers, that may result in a loss or
corruption of data, result in the unauthorized release or other misuse of confidential
information and generally compromise our Firm’s ability to conduct its business. A
cybersecurity breach may also result in a third-party obtaining unauthorized access to our
clients’ personally identifiable information. Our Firm has established business continuity
plans and risk management systems designed to reduce the risks associated with
cybersecurity breaches. However, there are inherent limitations in these plans and
systems, including that certain risks may not have been identified, in large part because
different or unknown threats may emerge in the future. As such, there is no guarantee that
such efforts will succeed, especially because our Firm does not directly control the
cybersecurity systems of our third-party service providers. There is also a risk that
cybersecurity breaches may not be detected.
ITEM 9 - DISCIPLINARY INFORMATION
UIC is required to disclose the facts of any legal or disciplinary events that are material
to a client’s evaluation of its advisory business or the integrity of management. UIC does
not have any required disclosures to this Item.
ITEM 10 - OTHER FINANCIAL INDUSTRY ACTIVITIES AND AFFILIATIONS
UIC is required to disclose any relationship or arrangement that is material to its advisory
business or to its clients with certain related persons.
Insurance
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UIC offers financial guidance on insurance and, as appropriate, advises certain advisory
clients to include insurance as part of their portfolios. Advisory clients typically pay UIC
an annual fee based on a percentage of assets under management while insurance
products pay a commission, which poses a conflict of interest for UIC with regard to
compensation. UIC is affiliated with an insurance agency, Estate Strategies Inc. (“ESI”),
but does not own and is not otherwise affiliated with any insurance company or insurance
provider. Some IARs act as agents of various life, disability or other insurance companies
and/or receive commissions, trails, or other compensation from insurance product
sponsors, including as a result of effecting insurance transactions for UIC’s clients. The
potential for receipt of commissions and other compensation gives such IARs and UIC
extra incentive to recommend insurance products to clients. However, in the interest of
managing this conflict, UIC excludes from its annual advisory fee any client assets
allocated to insurance products through ESI. In the event that UIC recommends that a
client purchase, redeem or exchange an insurance product, the client is also under no
obligation to execute the recommendation through ESI. ESI is a member of First Financial
Resources (“FFR”) which is 100% member owned therefore, ESI has a partial ownership
in FFR. UIC undertakes these measures in support of its policy never to put its own
interests ahead of those of its clients.
ITEM 11 - CODE OF ETHICS PARTICIPATION OR INTEREST IN CLIENT
TRANSACTIONS AND PERSONAL TRADING
Pursuant to Rule 204A-1 under the Investment Advisers Act of 1940, as amended, The
Firm has adopted a Code of Ethics that governs a number of conflicts of interest we have
when providing our advisory services to you. Our Code of Ethics is designed to ensure
that we meet our fiduciary obligations to you and to foster a culture of compliance
throughout our firm. Our Code of Ethics is comprehensive and is designed to help us
detect and prevent violations of securities laws and to help ensure that we keep your
interests first at all times.
We distribute our Code of Ethics to each supervised person at The Firm at the time of his
or her initial affiliation with our firm; we make sure it remains available to each supervised
person for as long as he or she remains associated with our firm; and we ensure that
updates to our Code of Ethics are communicated to each supervised person as changes
are made. The Firm’s Code of Ethics sets forth certain standards of conduct and
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addresses conflicts of interest among The Firm and The Firm’s employees, agents,
advisors, and advisory clients.
We will provide a copy of our Code of Ethics to any client or prospective client upon
request.
The Firm’s Code of Ethics requires certain personal trades to be precleared. The Firm
and its advisors often invest in the same securities that we recommend to clients. The
Firm and its advisors also recommend securities to, and buy and sell securities for, client
accounts at or about the same time that we buy or sell the same securities for our own
accounts. These activities create a conflict of interest between us and our clients.
The Firm policy prohibits “trading ahead” of clients’ transactions to the detriment of
clients. When The Firm and its advisors are purchasing or selling securities for their own
accounts, priority will be given to client transactions, or trades will be aggregated together
to obtain an average execution price for the benefit of all parties. The Firm has
implemented surveillance and exception reports that are designed to identify and correct
situations in which firm or advisor transactions are placed ahead of client transactions to
the detriment of clients.
ITEM 12 - BROKERAGE PRACTICES
As discussed above, in Item 5, UIC generally recommends that clients utilize the
brokerage and clearing services of Fidelity and/or Schwab. For certain institutional
clients, UIC may recommend Principal Financial Group, Bank of New York Mellon, Bank
of Oklahoma or other service providers in place of Schwab and/or Fidelity. Factors which
UIC considers in recommending any of these broker-dealers to clients include their
respective financial strength, reputation, execution, pricing, research and service. In
addition, these dealers allow UIC to obtain many mutual funds without transaction
charges and other securities at nominal transaction charges. The commissions and/or
transaction fees charged by these recommended broker-dealers may be higher or lower
than those charged by other Financial Institutions.
The commissions paid by UIC’s clients comply with UIC’s duty to obtain “best
execution.” Clients may pay commissions that are higher than another qualified
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Financial Institution might charge to effect the same transaction where UIC determines
that the commissions are reasonable in relation to the value of the brokerage and
research services received. In seeking best execution, the determinative factor is not the
lowest possible cost, but whether the transaction represents the best qualitative execution,
taking into consideration the full range of a Financial Institution’s services, including
among others, the value of research provided, execution capability, commission rates,
and responsiveness. UIC seeks competitive rates but may not necessarily obtain the
lowest possible commission rates for client transactions.
Transactions may be cleared through other Financial Institutions with whom UIC and the
Financial Institutions have entered into agreements for prime brokerage clearing
services. UIC periodically and systematically reviews its policies and procedures
regarding its recommendation of Financial Institutions in light of its duty to obtain best
execution.
Transactions for each client generally will be effected independently, unless UIC decides
to purchase or sell the same securities for several clients at approximately the same
time. UIC may (but is not obligated to) combine or “batch” such orders to obtain
best execution, to negotiate more f avorable commission rates, or to allocate
equitably among UIC’s clients differences in prices and commissions or other
transaction costs that might have been obtained had such orders been placed
independently. Under this procedure, transactions will generally be averaged as to price
and allocated among UIC’s clients pro rata to the purchase and sale orders placed for
each client on any given day. To the extent that UIC determines to aggregate client orders
for the purchase or sale of securities, including securities in which UIC’s Supervised
Persons may invest, UIC generally does so in accordance with applicable rules
promulgated under the Advisers Act and no-action guidance provided by the staff of the
U.S. Securities and Exchange Commission. UIC does not receive any additional
compensation or remuneration as a result of the aggregation. In the event that UIC
determines that a prorated allocation
is not appropriate under
the particular
circumstances, the allocation will be made based upon other relevant factors, which may
include: (i) when only a small percentage of the order is executed, shares may be
allocated to the account with the smallest order or the smallest position or to an account
that is out of line with respect to security or sector weightings relative to other portfolios,
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with similar mandates; (ii) allocations may be given to one account when one account has
limitations in its investment guidelines which prohibit it from purchasing other securities
which are expected to produce similar investment results and can be purchased by other
accounts; (iii) if an account reaches an investment guideline limit and cannot participate
in an allocation, shares may be reallocated to other accounts (this may be due to
unforeseen changes in an account’s assets after an order is placed); (iv) with
respect to sale allocations, allocations may be given to accounts low in cash; (v) in
cases when a pro rata allocation of a potential execution would result in a de minimis
allocation in one or more accounts, UIC may exclude the account(s) from the
allocation; the transactions may be executed on a pro rata basis among the remaining
accounts; or (vi) in cases where a small proportion of an order is executed in all
accounts, shares may be allocated to one or more accounts on a random basis.
Consistent with obtaining best execution, brokerage transactions may be directed to
certain broker- dealers in return for investment research products and/or services which
assist UIC in its investment decision-making process. Such research generally will be
used to service all of UIC’s clients, but brokerage commissions paid by one client may
be used to pay for research that is not used in managing that client’s portfolio. The
receipt of investment research products and/or services as well as the allocation of the
benefit of such investment research products and/or services poses a conflict of interest
because UIC does not have to produce or pay for the products or services. UIC does
not have any soft dollar arrangements and does not receive any soft dollar benefits.
Support Provided by Financial Institutions
UIC receives from Schwab and Fidelity computer software and related systems support,
which allow UIC to better monitor client accounts and manage and develop our customer
relationship management. UIC may receive the software and related support without cost,
or at a discount, because UIC renders investment management services to clients that
maintain assets at Schwab and/or Fidelity.
UIC may also receive the following benefits from Schwab through Schwab Advisor
Services and Fidelity through Wealthscape: receipt of duplicate client confirmations and
bundled duplicate statements; access to a trading desk that exclusively services the
Schwab Advisor Services or Fidelity Wealthscape participants; access to block trading
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which provides the ability to aggregate securities transactions and then allocate the
appropriate shares to client accounts; access to an electronic communication network
for client order entry and account information; educational conferences and events;
consulting on technology, compliance, legal and business needs; publications and
conferences on practice management and business succession; and access to
employee benefits providers, human capital consultants and insurance providers. These
services are available to UIC at no charge, as long as UIC‘s clients collectively maintain
a total of at least $10 million of their assets in accounts at Schwab and $25 million of
their assets in accounts at Fidelity.
Some of the products, services, and other benefits provided by Schwab or Fidelity benefit
UIC and may not benefit UIC’s clients. UIC’s recommendation or requirement that a
client place asset in Schwab’s or Fidelity’s custody may be based in part on benefits
Schwab or Fidelity provides UIC, or UIC’s agreement to maintain certain Assets Under
Management at Schwab or Fidelity, and not solely on the nature, cost or quality of custody
and execution services provided by Schwab or Fidelity. In fulfilling its duties to its clients,
UIC endeavors at all times to put the interests of its clients first. Clients should be
aware, however, that UIC’s receipt of economic benefits from a broker-dealer creates
a conflict of interest since these benefits may influence UIC’s choice of broker-dealer
over another broker-dealer that does not furnish similar software, systems support, or
services.
As mentioned above, UIC places trades for its clients’ accounts subject to its duty to
seek best execution and its other fiduciary duties. UIC may use broker-dealers other
than Schwab to execute trades for client accounts maintained at Schwab, but this
practice may result in additional costs to clients so that UIC is more likely to place trades
through Schwab rather than other broker-dealers. Schwab's execution quality may be
different than other broker-dealers.
ITEM 13 - REVIEW OF ACCOUNTS
UIC monitors portfolios on a continual basis, while formal account reviews are conducted
on at least a quarterly basis or when warranted by market conditions or specific issues
related to cash needs. Such reviews are conducted by the primary consultant. All
investment advisory clients are encouraged to discuss their needs, goals, and objectives
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with UIC and to keep UIC informed of any changes thereto. UIC contacts ongoing
investment advisory clients at least annually to review its previous services and/or
recommendations and to discuss the impact resulting from any changes in the
client’s financial situation and/or investment objectives.
Unless otherwise agreed upon, clients are provided with transaction confirmation notices
and regular summary account statements directly from the broker-dealer or custodian for
the client accounts. Those clients to whom UIC provides investment advisory services will
also receive a report from UIC that may include such relevant account and/or market-
related information such as an inventory of account holdings and account performance
on a quarterly basis. Clients should compare the account statements they receive from
their custodian with those they receive from UIC.
Financial Planning clients (i.e. those who have no assets under management with us in
our advisory program) will receive no regular reports from the Firm.
ITEM 14 - CLIENT REFERRALS AND OTHER COMPENSATION
UIC is required to disclose any relationship or arrangement where it receives an economic
benefit from a third party (non-client) for providing advisory services. UIC has entered
into agreements (“Promoter Agreements”) with one or more individuals and/or
organizations that refer clients to us. All Promoter Agreements will be in writing and comply
with the requirements of Rule 206(4)-1 of the Investment Advisers Act of 1940 (the “Act”).
While the specific terms of each Promoter Agreement may differ, a Promoter’s
compensation is generally based upon new client engagement and retention and is
calculated using a varying percentage interest of the advisory fees paid to UIC by its
clients. In all Promoter Agreements that we enter into, each Promoter must make certain
representations regarding its licensing status, ethical standards and disciplinary history.
Each Promoter must agree to advise us immediately of any change in such
representations. In addition, the prospective client being referred to us will receive a copy
of our “Disclosure Brochure,” which is a then current copy of our ADV Part 2A; in addition
to a document disclosing the referral arrangement and information on the fee being
received by the Promoter for making the referral.
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UIC may receive economic benefits from non-clients for providing advice or other
advisory services to clients. This type of relationship poses a conflict of interest and
any such relationship is disclosed in response to Item 12, above.
UIC may receive economic benefits in the form of research and educational services and
analytical software tools from Callan that it uses to manage its clients’ accounts at reduced
or wholly waived fees based upon fees received by Callan.
UIC may receive economic benefits in the form of technology, research, marketing, or
educational services from Schwab or Fidelity that it uses to manage its clients’ accounts
at reduced or wholly waived fees based upon fees received by Schwab that are
attributable to UIC clients’ assets held at Schwab.
ITEM 15 - CUSTODY
UIC’s Agreement and/or the separate agreement with any Financial Institution may
authorize UIC through such Financial Institution to debit the client’s account for the
amount of UIC’s fee and to directly remit that management fee to UIC in accordance with
applicable custody rules.
The Financial Institutions recommended by UIC have agreed to send a statement to the
client, at least quarterly, indicating all amounts disbursed from the account including the
amount of management fees paid directly to UIC. In addition, as discussed in Item 13,
UIC also sends periodic reports to clients. Clients should carefully review the statements
sent directly by the Financial Institutions and compare them to those received from UIC.
Our firm is deemed to have custody of clients’ funds or securities when clients have
standing authorizations with their custodian to move money from a client’s account to a
third-party (“SLOA”) and under that SLOAs authorize us to designate the amount or timing
of transfers with the custodian. The SEC has set forth a set of standards intended to
protect client assets in such situations, which we follow. We do not have a beneficial
interest on any of the accounts we are deemed to have Custody where SLOAs are on file.
In addition, account statements reflecting all activity on the account(s), are delivered
directly from the qualified custodian to each client or the client’s independent
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representative, at least quarterly. When you have questions about your account
statements, you should contact us, or the qualified custodian preparing the statement.
In certain cases, UIC or its related persons are trustee of client accounts.
ITEM 16 - INVESTMENT DISCRETION
UIC may be given the authority to exercise discretion on behalf of clients. UIC is
considered to exercise investment discretion over a client’s account if it can effect
transactions for the client without first having to seek the client’s consent. UIC is
given this authority through a power-of-attorney included in the agreement between UIC
and the client. Clients may request in writing a limitation on this authority (such as certain
securities not to be bought or sold).
UIC takes discretion over the following activities:
The securities to be purchased or sold;
The amount of securities to be purchased or sold;
When transactions are made;
The Financial Institutions to be utilized; and
The Independent Managers to be hired or fired.
ITEM 17 - VOTING YOUR SECURITIES
UIC will vote client securities (proxies) on behalf of its clients;
UIC may vote proxies on behalf of its clients, however, clients have the right to vote proxies
themselves. Clients can exercise this right by instructing UIC in writing not to vote proxies.
Generally, this is addressed in the Client Agreement.
In the event UIC votes the proxies, the firm has engaged Broadridge Investor
Communication Solutions, Inc. (“Broadridge”) for its proxy voting service with Egan Jones
voting
recommendations. The service
researches proxy proposals, provides
recommendations and votes proxies on behalf of the firm. UIC has adopted Egan Jones’
Proxy Voting Guidelines, which are hereby incorporated by reference.
In addition, UIC has also contracted with Broadridge as provider to file Class Actions
"Proof of Claim" forms.
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UIC’s Chief Compliance Officer (“CCO”) is responsible for monitoring the proxy voting
process. The CCO strives to ensure that Broadridge is making voting decisions in the
best interest of clients and that proxy votes are submitted in a timely manner.
With respect to ERISA accounts, UIC will vote proxies unless the plan documents
specifically reserve the plan sponsor’s right to vote proxies. Clients may contact UIC to
direct UIC to vote a proxy in a particular manner, request information about how
Broadridge voted proxies for that client’s securities, or to request a copy of Egan Jones’
Proxy Voting Guidelines.
In situations where there may be a conflict of interest in the voting of proxies due to
business or personal relationships that UIC maintains with persons having an interest in
the outcome of certain votes, UIC takes appropriate steps to ensure that its proxy voting
decisions are made in the best interest of its clients and are not the product of such conflict.
For accounts using the services of Callan’s unified managed account platform or accounts
that UIC has outsourced administrative services to Natixis Advisors, Natixis will be
responsible for voting proxies in accordance with the proxy voting policies of Natixis
Advisors. Natixis has contracted with Broadridge/Glass Lewis, an independent third-party
service provider, to vote Natixis Advisor’s proxies.
In special and limited circumstances, it may be necessary for UIC to vote client proxies
without using a third-party vendor such as Broadridge, Natixis, etc. In these cases, UIC
takes appropriate steps to ensure that its proxy voting decisions are made in the best
interest of its clients, and which is documented by UIC’s CEO.
ITEM 18 - FINANCIAL INFORMATION
We do not require or solicit prepayment of more than $1,200 in fees per client, six months
or more in advance. Finally, we have not been the subject of a bankruptcy petition at any
time.
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