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CLEARSTEAD FORM ADV PART 2A - INSTITUTIONAL CLIENT - 3.2026
Clearstead; Clearstead Advisory Solutions (CRD 105674), brochure dated March 30, 2026. Text extracted from the firm's SEC Form ADV Part 2 brochure.
View firm on SEC ↗ · Current Form ADV (PDF) ↗
Part 2A of Form ADV: Firm Brochure
Institutional Client
Clearstead Advisors, LLC
1100 Superior Avenue East
Suite 700
Cleveland, Ohio 44114
Telephone: 216-621-1090
Email: swolken@clearstead.com
Web Address: www.clearstead.com
Updated as of 3/30/2026
This brochure provides information about the qualifications and business practices of Clearstead Advisors, LLC
(“Clearstead”). If you have any questions about the contents of this brochure, please contact Steven Wolken
(Clearstead C.C.O.) at 216-621-1090 or swolken@clearstead.com. The information in this brochure has not been
approved or verified by the United States Securities and Exchange Commission or by any state securities authority.
Clearstead is an investment adviser registered with the SEC. Registration as an investment adviser does not imply
any established or set level or skill or training. The oral and written communications Clearstead provides, including
this Brochure, are information to evaluate Clearstead and factor in a decision to hire Clearstead or continue to
maintain a mutually beneficial relationship.
Additional information about Clearstead also is available on the SEC’s website at (https://adviserinfo.sec.gov/). You
can search this site by a unique identifying number, known as a CRD number. Clearstead's CRD number is 105674.
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Item 2
Material Changes
This section describes the material changes to Clearstead’s business.
Since the last annual amendment of Clearstead’s Form ADV Part 2A on March 29, 2024, Clearstead has made the
following material changes:
• Effective March 19, 2025, Clearstead Advisors, LLC became the Investment Manager of the ClearAccess Fund, LP,
with GLASfunds, as the General Partner.
• Effective 1/31/2026, the clients of The Clarius Group, LLC were acquired by Clearstead Advisors, LLC.
• Effective 1/31/2026, Clearstead Advisors, LLC became the Managing Member and Investment Manager of the
Clarius Global Equity Fund, LLC and Clarius Smartsheet SPV, LLC, which were renamed Clearstead Global Equity
Fund, LLC and Smartsheet SPV, LLC
Clearstead will ensure that clients receive a summary of any material changes to this and subsequent Brochures
within 120 days of the close of its business’ fiscal year. Furthermore, Clearstead will provide clients with other interim
disclosures about material changes as necessary.
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Page
Item 3
Table of Contents
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Item 10
Item 11
Item 12
Item 13
Item 14
Item 15
Item 16
Item 17
Item 18
Cover Page 1
Material Changes 2
Table of Contents 3
Advisory Business 4
Fees and Compensation
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Performance-Based Fees and Side-By-Side Management 13
Types of Clients 13
Methods of Analysis, Investment Strategies and Risk of Loss 13
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Disciplinary Information
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Other Financial Industry Activities and Affiliations
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Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
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Brokerage Practices
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Review of Accounts
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Client Referrals and Other Compensation
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Custody
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Investment Discretion
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Voting Client Securities
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Financial Information
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Item 4
Advisory Business
Clearstead Advisors, LLC (“Clearstead”), is a SEC-registered investment adviser with its principal place of business
located in Cleveland, Ohio. Clearstead has a wholly-owned subsidiary named Clearstead Trust, which is a Maine-
chartered trust company that can provide trustee services to Clearstead clients. Clearstead also has a wholly-owned
subsidiary named Clearstead Avalon Trust, which is a New Mexico-chartered trust company that can provide trustee
services to Clearstead clients.
Clearstead is an independent investment advisory firm founded as Hartland & Co in 1989. Clearstead is owned by
Hartland Management Investors, LLC (“HMI”), which holds the shares of Clearstead’s employees with
approximately 40% ownership and Flexpoint Ford, LLC, through the entity Moses Buyer Holdings, LLC (“Flexpoint
Ford”) with approximately 60% ownership. Effective October 23rd, 2018, Hartland & Co., LLC changed its legal
name to Clearstead Advisors, LLC (“Clearstead”). This was only a name change with no change in ownership or
control.
Clearstead is structured to put client’s interests first. The firm makes every effort to remove or mitigate any conflicts
of interest and is dedicated to serving client interests with the highest standards of fiduciary and professional
conduct. Clearstead is independent and believes this is central to providing objective and high-quality advice to its
clients. To back up its commitment to clients, the firm has adopted a Conflicts of Interest Policy and Standards of
Conduct.
Clearstead has worked successfully for many years with diverse clients, providing advice on investment policy, asset
allocation, manager selection and other related financial issues. Its advisors have deep professional and personal
experience in institutional consulting, investment research and wealth management. We have a strong leadership
team supported by an outstanding Board of Directors, all of whom are leaders in their fields.
Clearstead serves its institutional clients with the Investment Metrics reporting system to ensure timely and accurate
information and provide robust portfolio analysis and peer group benchmarking for Clearstead clients. Clearstead
believes that the disciplines it has developed for the institutional marketplace - portfolio analytics, manager research,
aggregation of information and clear reporting - are applicable and valuable to families and individuals as well.
SERVICES PROVIDED
This Part 2A of Form ADV describes services provided to Clearstead institutional clients. A separate Part 2A of Form
ADV describes services provided to private clients.
Clearstead provides both traditional investment consulting services (non-discretionary) and discretionary services.
Clearstead is capable of accepting fiduciary responsibility under Section 3(21) and as an investment manager
under Section 3(38) of ERISA. The primary clients for these services will be institutions - pension, profit sharing and
401(k) plans, endowments, foundations and operating non-profits, such as healthcare organizations - as well as
private clients; individuals, trusts and estates.
Institutional Consulting (Traditional and OCIO Discretionary Services)
Clearstead Institutional Consulting Group delivers fiduciary oversight and advice under the following process. First,
Clearstead assists in the development, implementation and monitoring of Investment Policy Statements (IPS) for all
clients. An IPS is a set of standards that prescribes how client assets will be invested, monitored, and measured.
These standards begin with articulation of investment objectives and what a client expects to achieve with its assets.
The investment policy also establishes guidelines for the way funds are to be invested in various asset classes and
how performance will be measured and compared. In working with clients on investment policy, Clearstead
addresses time horizons, spending needs, ability to accept volatility, and client-specific or cultural considerations.
Clearstead then prepares a written IPS detailing those needs and goals, including an encompassing plan under which
these goals are to be achieved.
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Second, Clearstead assists clients in identifying strategic asset allocation aligned with the institution’s objectives.
Portfolios are then constructed using the IPS and firm’s criteria for selection of investment vehicles.
Third, Clearstead provides ongoing monitoring of client investments based on the procedures and timing intervals
delineated in the Investment Policy Statement and Clearstead’s internal processes. Clearstead is able to engage a
client in two ways: 1) in a traditional consulting capacity in which Clearstead supervises the client’s portfolio and
seeks approval for recommendations in advance of implementing 2) under our PRISM OCIO discretionary service
where Clearstead supervises client portfolios and is delegated discretionary authority for portfolio implementation.
Lastly, Clearstead creates clear and accurate periodic reports, including Monthly "Flash" Reports, Quarterly
Performance Reports and Special Reports on topics relevant to the client.
For pension, profit sharing, and 401(k) plan clients with individual plan participants exercising control over assets in
their own account (''self-directed plans''), Clearstead provides general educational guidance for plan administrators
and in limited circumstances plan participants. The nature of the topics covered will be determined by Clearstead and
the client under the guidelines established in ERISA Section 404(c). The educational support will NOT provide plan
participants with individualized, tailored investment advice or individualized or tailored asset allocation
recommendations.
Clearstead also acts as a “Qualified Professional Asset Manager” (QPAM) under the Employee Retirement Income
Security Act of 1974 (ERISA), providing requested guidance to fiduciaries on specific transactions related to
particular assets of employee benefit plan investors.
ERISA Plan Services
When we provide investment advice to you regarding your retirement plan, we are fiduciaries within the meaning of
Title I of the Employee Retirement Income Security Act (ERISA) and/or the Internal Revenue Code (IRC), as applicable,
which are laws governing retirement accounts. The way we make money creates some conflicts with your interests,
so we operate under a special rule that requires us to act in your best interest and not put our interest ahead of
yours. Under this special rule’s provisions, we must:
Follow policies and procedures designed to ensure that we give advice that is in your best interest;
• Meet a professional standard of care when making investment recommendations (give prudent advice);
• Never put our financial interests ahead of yours when making recommendations (give loyal advice);
• Avoid misleading statements about conflicts of interest, fees, and investments;
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• Charge no more than is reasonable for our services; and
• Give you basic information about conflicts of interest.
Sub-Advisor Investment Management
Clearstead offers discretionary sub-advisory investment management services to the individual clients of
unaffiliated advisors. Under this service, the unaffiliated advisor will act as the primary advisor and fiduciary with
the option to provide investment management services to its individual clients directly or engage with Clearstead as
a sub-advisor to provide discretionary investment management and trade execution services. When Clearstead acts
as a sub-advisor with discretionary investment services, Clearstead will use model strategies with different purposes
and risk levels. The unaffiliated advisor will be responsible for reviewing the model strategies with their individual
clients and selecting the model strategy that is most appropriate. If the unaffiliated advisor selects Clearstead for
sub-advisor investment management services, the unaffiliated advisor will sign a Clearstead sub-advisor client
management agreement for each of their clients to document the engagement, model strategy, and any reasonable
restrictions. The model strategies can be allocated on an account-by-account basis or across multiple accounts.
Clearstead may also provide general economic information or due diligence for the investment managers that are
used in its models, which can be used by the unaffiliated advisor with its clients.
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The unaffiliated advisor is responsible for establishing its own custody relationship, whereas Clearstead will be an
approved sub-advisor and have access to the unaffiliated advisor’s client’s accounts for trade execution purposes
only. Furthermore, the unaffiliated advisor is responsible for negotiating all trading/transaction/custody fees that its
clients will be responsible for paying while engaged with Clearstead for sub-advisor investment management
services.
Clearstead also acts as a sub-advisor to advisors and their funds, whereas the primary advisor may delegate some
or all of its services to Clearstead. The delegated services could include maintaining models (or series), discretionary
investment services, investment manager sourcing, and ongoing investment manager due-diligence.
ClearAccess Platform and Private Investment Fund
ClearAccess is a platform created to simplify investing in illiquid alternatives by combining years of experience,
access to high-quality managers, and a streamlined process to access private investments. Initial and future
recommendations are covered by one set of subscription documents and ClearAccess also consolidates account-
ing for capital calls, distributions, statements, performance, and tax information. In addition to the benefits above,
ClearAccess provides a platform with typically lower costs to clients compared to investing in other hedge or
private equity fund of funds directly. Clearstead accomplishes this by working with a third-party investment
manager and administrator (GLASfunds, LLC) whose fees are negotiated by Clearstead. GLASfunds, LLC is an
investment advisor registered with the SEC. Clearstead clients are able to invest through the ClearAccess platform
in the following ways:
• Directly with a third-party alternative investment manager
• Through the ClearAccess Fund, LP dedicated Fund (“Fund”), in which GLASfunds, LLC is the General Partner
and Clearstead, is the Investment Manager.
• GLASfunds, LLC
While Clearstead owns a minority equity stake in GLASfunds, Clients are under no obligation to invest in alternative
investments through GLASfunds. Clearstead does not receive any compensation from the underlying alternative
managers that it recommends through ClearAccess.
ClearAccess allows clients to invest in alternative managers on an a la carte basis, ClearAccess Balanced Hedge or
ClearAccess Private Equity Series. ClearAccess Balanced Hedge is a select group of hedge fund managers and
allocations chosen by Clearstead and designed to target an absolute return of cash plus 4-6% over a complete
market cycle. ClearAccess Private Equity Series is a select group of private equity funds designed to diversify
among stage, geography, size, and sector to generate competitive returns over a full market cycle.
All assets held through ClearAccess Fund, LP are held at qualified custodians, which provide quarterly statements
to the Fund investors. The Fund is subject to an annual audit performed by an independent public accountant. The
Fund seeks to invest in other funds, direct, and co-investment opportunities in the range of $5 to $50 million per
individual opportunity. The Fund offers securities to investors only through private placements of such securities.
Please refer to the Funds’ offering documents for information related to the risks, suitability requirements,
investment objectives, fee charges and expenses for the Fund.
Clearstead also provides advisory services for two separate pooled investment vehicles, Clearstead Global Equity
Fund, LLC (“CGEF”) and Smartsheet SPV, LLC (“SSPV”). The assets invested with these funds are managed on a
discretionary basis and are capitalized through the offering of Member Interests as set forth in a confidential
Subscription Agreement. Both are what is commonly referred to as a 3(c)(7) fund, a term which refers to a section of
the Investment Company Act of 1940. CGEF is currently open to investors who meet the “qualified purchaser"
standard of the Investment Advisers Act of 1940, as amended. SSPV was open to investors who meet the “qualified
purchaser” standard of the Investment Advisers Act of 1940, as amended, and is now closed to new investors.
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The investment objective of CGEF is to generate long-term capital appreciation through its investments in global
public equities. CGEF maintains a flexible and opportunistic mandate, and as such, there is no limitation on portfolio
companies’ market capitalizations, industries or sectors, or countries of organization or domicile.
The investment objective of SSPV is to indirectly participate through an unaffiliated investment holding vehicle in
the acquisition of Smartsheet, Inc. in a private equity transaction.
All trades are made in the best interest of the client as part of Clearstead’s fiduciary duty. However, risk is inherent
to any investment strategy and model. Therefore, Clearstead does not guarantee any results or returns.
OTHER BUSINESS ACTIVITIES
From time to time Clearstead may be retained on special projects. These may be searches for client service
providers (i.e. custodians or 401(k) providers), fee benchmarking, or projects relating to client investment funds. In
all cases, the only source of Clearstead’s revenue is from client advisory fees.
Private Client Advisory Services
As indicated above, Clearstead provides services to private clients (families, individuals, and estates) that may
include all or some of the following services: investment management, financial consulting, tax planning and
compliance, and family office administration.
A separate ADV Part 2A, under “Clearstead Advisors – Private Client” describing these services is available on the
SEC’s website at (https://adviserinfo.sec.gov/). You can search this site by a unique identifying number, known as a
CRD number. Clearstead's CRD number is 105674.
Investment Research and Due-Diligence
Clearstead has engaged with unaffiliated firms to provide investment research and due diligence on investment
managers. Under this type of Service Agreement Clearstead provides proprietary research on mutually agreeable
investment managers that Clearstead may or may not recommend to its own clients. Furthermore, clients are
provided the opportunity to white label the research reports under their own name.
Executive Financial Services
Clearstead offers comprehensive and tailored financial wealth services to organization’s executive leadership. Our
offering, which incorporates the rigor of our institutional investment consulting practice with the deep tax and
planning resources of our private client advisory practice, is designed specifically around an organization’s
benefits, retirement plans, and incentives. We work with an organization to design a benefit for the executive
leadership to provide financial resources and incentives for them to engage with Clearstead and benefit from the
fully integrated tax, planning and investment capabilities of our Private Client Group.
Clearstead Advisory Solutions (“CAS”)
As indicated above, Clearstead provides investment advisory services to private and institutional clients under
Clearstead Advisory Solutions, a Division of Clearstead Advisors, LLC (“Clearstead Advisory Solutions” or “CAS”).
A separate ADV Part 2A, under “Clearstead Advisory Solutions – a Division of Clearstead Advisors, LLC” describing
these services is available on the SEC’s website at (https://adviserinfo.sec.gov/). You can search this site by a unique
identifying number, known as a CRD number. Clearstead's CRD number is 105674.
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Direct Indexing Strategy
Clearstead utilizes an internally managed Direct Indexing investment strategy as a means for clients to target broad
equity market exposures in a diversified, tax-controlled manner with less fee drag. Clearstead’s Direct Indexing
investment strategy involves purchasing individual securities to track a target index. ETF and index funds generally
use “full replication” -- investing in the same number of stocks at the same weights as the underlying index.
Clearstead’s approach, however, utilizes optimization software to identify an optimal basket of stocks that matches
the primary risk factors of the index and minimizes tracking risk. Compared to an ETF or mutual fund, the Direct
Indexing strategy seeks to provide a greater breadth of tax loss harvesting opportunities and portfolio customization.
Clarius’ Direct Indexing investment strategy offers two index selections:
U.S. Large Capitalization Stocks
Similar risk/return characteristics as the S&P 500 Index
International Developed Markets Large
Capitalization Stocks
Similar risk/return characteristics as the MSCI World ex-USA Index (via
ADRs and foreign companies that trade directly on U.S. exchanges)
The Direct Indexing investment strategies require an adequate account size to replicate an index effectively. Please
refer to Items 7 and 8 for further details, including risks involved when investing in this strategy.
Wrap Fee Services
Clearstead Advisory Solutions, a Division of Clearstead Advisors, LLC (“CAS”) has entered into a “wrap fee”
arrangement sponsored by LPL Financial Group, which is unaffiliated with Clearstead. Also, some of our clients may
be involved in other such arrangements with brokerage firms or other companies which sponsor such arrangements.
Under a wrap fee arrangement, a brokerage firm or other company may recommend retention of CAS to manage all
or a portion of your assets; pay us our fee for our services; monitor and evaluate our services in managing your
assets; execute securities transactions which we implement on your behalf; and provide you with custodial services
for your assets, or the brokerage firm or other company may provide any combination of these services, for a set fee
to be paid by you to the brokerage firm or other company. Under a wrap fee arrangement, your assets would be
managed by us in the same manner as assets managed by us for our clients NOT in a wrap fee arrangement, although
this would be subject to your particular investment needs and objectives and we may have limited or minimal contact
with you where the brokerage firm or other company maintains the direct and primary relationship with you. You
should understand that, depending upon the amount of the wrap fee the brokerage firm or other company charges
you, the number of securities transactions in your account, the value of custodial or other services you will receive
under the arrangement, the amount of the wrap fee may not be less than the total cost for such services added
together if obtained separately. As a result, such arrangements may not be suitable for all clients based on the client’s
individual financial circumstances and investment goals. You can find more specific information on each wrap fee
arrangement in the Wrap Fee Program Brochure, which should be available to you from the wrap fee arrangement
sponsor. CAS does not act as a sponsor of any wrap fee arrangements.
Other
Clearstead does not provide brokerage or custodial services, nor is it affiliated with any brokerage firm, bank, or
have any proprietary funds.
MISCELLANEOUS
Non-Discretionary Service Limitations: Clients that engage with Clearstead for traditional consulting (i.e. non-
discretionary) services must be willing to accept that Clearstead cannot effect the investment changes that it
recommends. Therefore, there may be material market changes between the time a portfolio change is
recommended and a trade is implanted by the client. In some cases, traditional consulting clients will grant
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Clearstead with operational trading authority which authorizes the client’s custodian to accept client approved trade
instructions from Clearstead. If Clearstead is granted operational trading authority, clients must be willing to accept
that Clearstead cannot instruct client’s custodian to process trades without obtaining prior consent from the client.
Thus, in the event that Clearstead recommends a portfolio change (including in the event of an individual holding or
general market correction), and the client not available, Clearstead will be unable to effect the account
transaction(s) without first obtaining the client’s consent.
Unaffiliated Private Investment Funds: Clearstead may recommend that certain qualified clients consider an
investment in private investment funds. Typically these investments are made through the ClearAccess platform.
Clearstead’s clients are under absolutely no obligation to consider or make an investment in a private investment
recommendation.
Private investment funds generally involve risk, including, but not limited to, potential for complete loss of principal,
liquidity constraints and lack of transparency, a complete discussion of which is set forth in each fund’s offering
documents, which will be provided to each client for review and consideration. Private investment funds do not
provide daily liquidity or pricing. Each prospective client investor will be required to complete a subscription
agreement, pursuant to which the client shall establish that he/she is qualified for investment in the fund, and
acknowledges and accepts the various risk factors that are associated with such an investment. If a client engages
with Clearstead under an assets under management based advisory fee, Clearstead typically includes the value of
private fund investments that it recommends. The value for all private investment funds owned by the client will
reflect the most recent valuation provided by the fund sponsor. The current value of any private investment fund
could be significantly more or less than the original purchase price or the price reflected in any supplemental
account report.
Portfolio Activity: Clearstead has a fiduciary duty to provide services consistent with the client’s best interest. As
part of its investment advisory services, Clearstead will review client portfolios on an ongoing basis to determine if
any changes are necessary due to market or economic conditions, if investments have fallen outside of prescribed
ranges, and/or a change in the client’s investment objectives. Based upon these factors, there may be extended
periods of time when Clearstead determines that changes to a client’s portfolio are neither necessary nor prudent.
Of course, as indicated below, there can be no assurance that investment decisions made by Clearstead will be
profitable or meet any performance expectations.
Cash Positions: Clearstead may maintain cash and cash equivalent positions (such as money market funds) for
defensive and liquidity purposes. Unless otherwise agreed in writing, all cash and cash equivalent positions will be
included as part of assets under management-based advisory fees.
Client Obligations: In performing our services, Clearstead shall not be required to verify any information received
from the client or from the client’s other professionals and is expressly authorized to rely thereon. Moreover, each
client is advised that it remains their responsibility to promptly notify us if there is ever any change in their financial
situation or investment objectives for the purpose of reviewing, evaluating or revising our previous
recommendations and/or services.
Artificial Intelligence Use: Clearstead allows the use of Jump, a tool that allows Financial Advisors to summarize
meetings they host. Jump utilizes artificial intelligence (“AI”) to generate meeting summaries that cover the topics
discussed in the meeting. Clients are prompted with a disclaimer to opt in to the use of the AI software at the start
of the meeting. The meeting summaries are edited and reviewed by the advisors or their staff (not by AI).
Disclosure Statement: A copy of Clearstead’s written disclosure statement as set forth in this Form ADV Part 2A shall
be provided to each client prior to, or contemporaneously with, the execution of the Investment Advisory
Agreement. In addition, from time to time, Adviser may be required to deliver certain documents to the client.
Client, to the extent that client has email capability and/or web access, hereby consents to the Adviser’s use of
electronic means, such as email, to make delivery of required and other documents. This delivery may include
notification of the availability of such document(s) on a website, and client agrees that such notification will
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constitute “delivery.” In conjunction with the investment advisory agreement, the client agrees to provide Clearstead
with the client’s email address and to keep this information current at all times by promptly notifying Clearstead of
any change in email address.
AMOUNT OF ASSETS UNDER ADVISEMENT & MANAGEMENT
As of 1/31/2026, total institutional and private client assets under advisement were approximately $58.6 billion,
which includes assets under management. Total institutional and private client assets under management were
$33,880,026,977 ($25,942,901,348 discretionary and $7,937,125,629 non-discretionary). Of the $33.9 billion assets
under management, $11.1 billion were with institutional clients and $22.8 billion were with private clients.
Item 5
Fees and Compensation
Institutional clients are typically billed on assets under advisement and/or assets under management, though Clearstead
may bill clients using a fixed annual retainer. Clearstead’s advisory fee is negotiable and varies based on the
circumstances of each client, including, but not limited to the discretionary authority, size, complexity, degree of
custom work, time requirements, number of accounts or custodians, travel required, and services provided to the
client.
Institutional Advisory Fees:
Most clients that have an advisory fee based on assets under management will have an annual fee between 0.05%
and 0.40%, if the assets are above $25 million. Clients that have assets less than $25 million may pay an asset-based
fee greater than the range listed previously. Clients that pay a fixed annual retainer may have fees that are outside
of the range listed above, if calculated as an asset-based fee.
ClearAccess and Private Investment Fund Fees:
From time to time, the firm forms and offers partnership interests in closed-end private equity funds. For certain
qualified investors that make a large commitment, the level of the asset-based management fee may be reduced. If
carried interest applies, investors generally pay a percentage of profits after a return of contributed capital and a
preferred return. Fund investors will also incur an operations fee related to fund expenses. The Firm also manages
and advises on legacy funds no longer open to new investors. These partnerships charge different fees and/or
carried interest from those we would charge on newly formed partnerships. Additional information regarding fees
can be found in each fund’s private placement memorandum & Limited Partnership Agreement.
Clearstead does not charge a separate fee for the investment services provided to the Clearstead Global Equity
Fund, LLC (“CGEF”) and Smartsheet SPV, LLC (“SSPV”), and any expenses directly related to these funds are allocated
pro rata to each investor. Clearstead will include the value of these funds invested by Clearstead clients when
determining a client’s billable assets under management. All investors in CGEF and SSPV receive a confidential
Subscription Agreement before being given the opportunity to invest. The Subscription Agreement discusses in
detail the fees, investment objectives, investment strategy and risk factors relating to the funds. Further information
on the fees associated with these funds is contained in Item 6 below.
Sub-Advisor Investment Management Fees:
Negotiated fee schedule based on the services provided to unaffiliated advisor, which ranges between 10 and 40
basis points (0.10% to 0.40%).
Clearstead advisory fees are calculated and billed quarterly in advance at the beginning of each calendar quarter,
using the prior quarter’s account valuation. For example, the first quarter billing (1/1 thru 3/31) will use market
values as of 9/30 the prior year. In some cases, client fees are calculated and billed quarterly in advance at the
beginning of each calendar quarter, using the most recent quarter’s account valuation. Most institutional clients are
invoice directly by mail; however, a client may elect to have Clearstead’s fees withdrawn directly from the client's
account. Fees may be collected from one or more accounts identified as related accounts by the client, provided
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that Clearstead retains the sole discretion to determine whether or not accounts are related accounts. For clients
that have an AUM-based fee, separately managed accounts, and private investments that Clearstead recommends
are typically included in the fee calculation. The market value used for separately managed accounts and private
investments are typically based on the prior quarter end or in rare cases the most recent market value, depending
on the availability of the data. All questions regarding Clearstead’s fee or what assets or accounts are subject to
billing should be directed to their consultant.
From time to time Clearstead will have a flat retainer-based or project-based fee with a client. These rates are set by
the size, scope and complexity of the engagement. However, in all cases, Clearstead’s only source of revenue is the
fees paid by clients.
Executive Financial Services
Most clients have a separate fixed flat retainer fee for financial services that is customized to each client situation
and the investment, financial planning and/or tax planning services provided. Clearstead will typically charge a one-
time fee to conduct an initial financial analysis, according to a limited-scope agreement. If the executive decides to
engage Clearstead for ongoing services an advisory fee will be negotiated, which could be subject to a minimum fee.
Also, the initial limited-scope fee will be deducted from the clients first-year advisory fee.
Sub-Advisor Investment Management
Where Clearstead serves as a sub-advisor, the primary advisor will deduct Clearstead’s annual AUM-based fee from
their client’s account(s) on a monthly or quarterly basis, billed in advance or arears, using the most recent month-
end or quarter-end account value(s). Clearstead’s sub-advisory fee could also be based on a negotiated retainer.
The only fee that Clearstead will receive from a client of the primary advisor that engages with Clearstead for sub-
advisor investment management services is an advisory fee, according to the terms of the sub-advisor agreement.
ClearAccess Platform
Clearstead clients that invest in alternative investment managers through the ClearAccess platform can invest
directly with the investment manager, if eligible, through the ClearAccess Fund, LP dedicated Fund (“Fund”), in
which GLASfunds, LLC is the General Partner and Clearstead, is the Investment Manager, or through GLASfunds,
LLC, which Clearstead owns a minority equity stake. Clients are under no obligation to invest in alternatives
through GLASfunds, LLC.
Clearstead Advisory Services (”CAS”)
Please see fees in separate Part 2A disclosure
Private Client Advisory Services
Please see fees in separate Part 2A disclosure
Limited Negotiability of Advisory Fees: Although Clearstead has established the aforementioned fees, Clearstead
retains the discretion to negotiate alternative fees on a client-by-client basis. Client facts, circumstances and
needs are considered in determining the fee schedule, which means that a client’s advisory fee may be
greater or less than the fees described above. These factors include but are not limited to the complexity of the
client, assets to be placed under advisement, anticipated future additional assets; related accounts; portfolio style,
account composition, reports, and maintaining discretionary or non-discretionary authority. The specific annual fee
schedule is identified in the investment advisory agreement between Clearstead and each client. All fees are agreed
upon prior to entering into a contract with any client.
GENERAL INFORMATION
Termination of the Advisory Relationship: A client agreement may be canceled at any time, by either party, for any
reason upon receipt of 90 days written notice, unless different termination terms have been agreed to according to
a client’s advisory agreement.
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Mutual Fund Fees: All fees paid to Clearstead for investment advisory services are separate and distinct from the
fees and expenses charged by mutual funds and/or ETFs to their shareholders. These fees and expenses are
described in each fund's prospectus. These fees will generally include a management fee, other fund expenses, and
a possible distribution fee. If the fund also imposes sales charges, a client may pay an initial or deferred sales charge.
A client could invest in a mutual fund directly, without Clearstead’s services. In that case, the client would not receive
the services provided by Clearstead which are designed, among other things, to assist the client in determining
which mutual fund or funds are most appropriate to each client's financial condition and objectives. Accordingly, the
client should review both the fees charged by the funds and Clearstead’s fees to fully understand the total amount of
fees to be paid by the client and to thereby evaluate the advisory services being provided.
Sub-Advisor Managed Account Fees: Clearstead may recommend sub-advisors to Clients to as part of their
investment portfolio. Clients engaged with sub-advisors will be charged an advisory fee by the unaffiliated sub-advisor
in addition to the advisory fee charged by Clearstead.
ClearAccess Fees: All fees paid to Clearstead for investment advisory services are separate and distinct from the fees
and expenses charged by ClearAccess alternative managers and the third-party administrator (GLASfunds). The
alternative manager and (GLASfunds) fees and expenses are described in fund offering documents. These fees will
generally include a management fee and can include a performance fee, where applicable.
Clients investing in alternative investments (hedge and private equity funds) through the ClearAccess platform,
through the ClearAccess Fund, LP dedicated Fund or GLASfunds, LLC, will also be charged by the platform’s third-
party investment manager and administrator (GLASfunds) at a negotiated rate based on invested market value.
Clients of unaffiliated third-party advisors that invest in ClearAccess mangers through GLASfunds will pay a portion of
the asset-based fee charged by GLASfunds to Clearstead.
If a client terminates advisory services with Clearstead and remains on the platform administered by GLASfunds, the
client will be responsible for all fees associated with remaining on the platform, which could be materially higher than
the negotiated fees listed above.
Wrap Account Fee Programs: As indicated above, Clearstead Advisory Solutions, a Division of Clearstead Advisors
has entered into a “wrap fee” arrangement sponsored by unaffiliated firms. You can learn more about these
services and fees through a separate ADV Part 2A, under “Clearstead Advisory Solutions – a Division of Clearstead
Advisors.
Additional Fees and Expenses: In addition to Clearstead’s advisory fees, clients are also responsible for the fees and
expenses charged by custodians and imposed by broker dealers, including, but not limited to, any transaction
charges imposed by a broker dealer with which an underlying investment manager effects transactions for the
client's account(s). Some institutional clients are invoiced a one-time custodian validation-communication charge with
a subsequent electronic communication yearly fee, per account. If Clearstead imposes these charges, it will be
communicated with the client at the inception of the relationship. Please refer to the "Brokerage Practices" section
(Item 12) of this Form ADV for additional information.
ERISA Accounts: Clearstead is deemed to be a fiduciary to advisory clients that are employee benefit plans pursuant
to the Employee Retirement Income and Securities Act ("ERISA"), and regulations under the Internal Revenue Code of
1986 (the "Code"), respectively. As such, Clearstead is subject to specific duties and obligations under ERISA and the
Internal Revenue Code that include among other things, restrictions concerning certain forms of compensation. To
avoid engaging in prohibited transactions, Clearstead's only source of fees is from client advisory fees.
Advisory Fees in General: Clients should note that similar advisory services may (or may not) be available from other
registered (or unregistered) investment advisers for similar or lower fees.
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Limited Prepayment of Fees: Under no circumstances does Clearstead require or solicit payment of fees in excess
of $1,200 more than six months in advance of services rendered.
It is important for clients to know all the fees associated with their accounts; therefore, clients should review the
fees charged by: (i) certain investments, such as private funds and mutual funds, and (ii) third parties, such as
custodians, brokers, and advisors, along with the fees charged by Clearstead to fully understand the total amount of
fees affecting the account.
Item 6
Performance-Based Fees and Side-By-Side Management
Clearstead does not charge or receive any performance-based fees. However, Clearstead, from time to time, will
recommend certain private funds that charge performance-based fees. The performance-based fee arrangement
involves the payment of fees based upon the capital gains or capital appreciation of the private fund. The method of
calculating the fee is described in each private fund’s offering documents and is in addition to the fees charged by
Clearstead.
Item 7
Types of Clients
Clearstead provides advisory services to the following types of clients:
• Corporate, Private and Public Employee retirement funds (Pension and Savings plans)
• Endowments and Foundations
• Operating funds for non-profit and for-profit organizations, healthcare organizations and insurance
companies
Family offices and private family trust companies
• Sub-advisor investment management services
• Private clients (families, individuals, and related entities)
•
• Unaffiliated registered investment advisors
•
Investment Research and Due-Diligence
• Private Investment Fund (ClearAccess Fund, LP)
Item 8
Methods of Analysis, Sources of Information, Investment Strategies and Risk of Loss
INVESTMENT PHILOSOPHY
Investment philosophy – We seek to meet our clients’ investment objectives after inflation and fees, with an
emphasis on assessing and controlling risk. Once that is addressed, we seek superior returns relative to client-
specific and market-based benchmarks. Aligning the strategy with client priorities – time horizon, spending needs,
legal constraints, beliefs, and culture – is central to optimal returns.
We believe broad diversification reduces portfolio volatility and is a larger determinant of expected returns than
individual security selection. This is achieved by allocating investments among various asset classes (fixed income,
equity, and alternatives), prudently using passive strategies, and skillfully using active strategies of marketable and
alternative assets.
Clearstead is an independent firm and objective in its process to select strategies for marketable and alternative
assets.
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CLIENT INVESTMENT POLICY
Clearstead works with its clients’ committees and professional staffs to develop investment policies that outline
procedures for managing, monitoring, and overseeing the investments. In collaboration with fiduciaries in the
design of the policies, a final document may include the following:
• Statement of mission, philosophy, and objectives
• Roles and responsibilities for all parties
• Benchmarks for each asset category
• Permitted asset classes and types of investments
• Definition of investment pools
• Strategic asset allocation targets and ranges
• Review criteria for investment managers, including performance review, fees and reporting requirements.
• Reference to adherence to client specific guidelines
STRATEGIC ASSET ALLOCATION
Our asset allocation process is customized for our clients based on their specific objectives and constraints. As
mentioned earlier, our process includes collecting key data from the client (e.g. spending requirements and cash
flow expectations). Additional client considerations may include liquidity requirements, comfort with volatility, legal
constraints, or organizational cultural preferences. Once we have the necessary data, we conduct a spending and
asset allocation analysis, incorporating the client’s constraints.
Our goal is to help investment committees understand tradeoffs and make decisions about how to achieve
objectives. Assuming the goal of the organization is to maintain or grow the spending power of its assets over time,
our analysis will illustrate ways to potentially do that: increased return through higher volatility or illiquidity or
reduced spending from the portfolio. This discussion is highly collaborative.
Additionally, many of our clients have investments linked to the operations of the organization. Operating and other
unrestricted investments may have a different risk tolerance than endowed funds. It is critical that such asset pools
are invested appropriately to meet the risk tolerance and liquidity needs of the organization. In many cases,
establishing a pool structure (e.g. short-term and long-term pools) is a good way to allocate funds and optimize the
risk orientation of the investments. For asset pools that may need such an analysis, we can create sophisticated
financial models that incorporate stress testing, Monte Carlo simulations and other statistical tools to help shape
the structure of the investments in the context of organizational needs.
In the final step of the process, we incorporate Clearstead’s capital market views, the portfolio objectives and
constraints, and the spending and asset allocation analysis discussion to arrive at an appropriate long-term
strategy.
This process helps both Clearstead and our clients gain comfort with the risk being taken in the portfolio in order to
achieve stated return objectives. It may lead to adjustments in equity market beta, interest rate sensitivity or
illiquidity if it is determined that the current strategy is either too aggressive or conservative.
REBALANCING AND TACTICAL ASSET ALLOCATION
Once the portfolio is established, we rebalance for two reasons: 1) when we believe tactical changes should be
made because of market or economic conditions, and 2) when particular investments have fallen outside of
prescribed ranges.
Generally, Clearstead does not stray far from policy targets; however, we will tactically allocate the Portfolio within
prescribed asset allocation ranges (+/- 3-5%, typically) in order to express short-term views. We view this as a way to
add value on the margin without deviating significantly from the client’s long-term strategy. We make incremental
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adjustments to asset allocations based on quantitative and qualitative inputs from our Asset Allocation Committee,
which meets at least quarterly to discuss how portfolios should be positioned based on near-term market
expectations. Our internal conversations regarding tactical positioning are generally focused on market
fundamentals, including price multiples and interest rate spreads. However, we also take into consideration
geopolitical risk, fed activity, inflation, and other economic data.
For non-discretionary clients Clearstead monitors portfolios with the investment policy statement on a monthly
basis and provides this information to its clients quarterly via investment reports, so it is rare that investments fall
outside of policy ranges. For discretionary clients, we use portfolio management software to monitor the portfolio
on a daily basis relative to our internal ranges, which are tighter than the ranges typically found in an investment
policy statement. If the portfolio moves outside of these ranges, our portfolio management team is notified, and the
account is typically rebalanced. In addition to our internal controls, our monthly reporting tests compliance with the
investment policy statement. An “asset allocation compliance” page is included in this reporting and delivered to the
client each month.
All investments involve risks, and there can be no guarantee against loss resulting from an investment in any of the
securities on the approved funds list, nor can there be any assurance that client’s investment objective(s) will be
attained. Past performance is not an indicator of future results.
INVESTMENT MANAGER EVALUATION
Clearstead maintains a dedicated investment research department who is responsible for monitoring investment
managers. The research effort at Clearstead is coordinated by the Director of Research and dedicated analysts.
The team members have assigned coverage areas, tracking domestic equity, international equity, alternative
strategies, and fixed income. The Investment Review Committee is responsible for establishing consensus firm-
wide views on investment managers and facilitating global macroeconomic discussion among Clearstead’s
investment professionals. Clearstead’s research department is primarily responsible for ongoing manager
research and due diligence, manager searches, and quarterly macroeconomic and capital market reviews.
We identify investment managers using a variety of sources, including screening of databases, industry
conferences, or references from clients or existing managers. We then evaluate managers using our research
principles and conduct a detailed analysis on those that fit our desired criteria.
Manager data is collected by our research team, which interacts directly with investment managers. Data is sent
directly to our research professionals and is then entered into our database. We keep extensive files on our
clients’ managers and utilize the data we collect as part of our due diligence process.
We periodically send out questionnaires to our managers to obtain timely and accurate data. Clearstead meets
with all of a client’s investment managers and all managers recommended to our clients, both in our office and
also at the managers’ offices. Managers are monitored on a daily, weekly, and quarterly basis.
Underlying Clearstead’s research is Clearstead’s independence, ensuring that clients are receiving advice that is
objective.
MANAGER SELECTION PROCESS
Clearstead’s due diligence process includes reviewing and understanding each manager through Clearstead’s
Research Principles filter:
• Parent – The beliefs, values and behaviors that differentiate one organization from another that will produce
the results that are best for our clients.
• People – Successful firms create an environment where talented professionals can achieve results that are
good for the client, the firm and themselves.
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• Process – A disciplined, enduring investment process that can be repeated by successive generations and
raises confidence in the expected returns.
• Portfolio – Strong portfolios are constructed, managed and reviewed in a manner that is consistent with the
highest fiduciary standards.
• Performance – Investment results reflect a firm’s ability to help its clients meet their long-term objectives.
MAIN SOURCE OF INFORMATION
Sources of information include database information on investment management organizations, investment vehicles
and individual securities. Clearstead has developed an internal investment manager database to review, track and
rank managers. Qualitative and quantitative information on investment managers comes from Clearstead research
analysts. Content is also provided from outside data providers. The external data providers include Morningstar,
eVestment, and Bloomberg.
PRIVATE INVESTMENT FUNDS
Clearstead’s recommendation or selection of private investments is generally limited to private funds, and in all
cases, the client will receive offering materials and complete subscription forms to execute the investment.
Clearstead is able to give advice on other private offerings if requested by clients. Clients should carefully review
the offering documents provided in order to fully understand the risks involved in a particular private fund. Private
funds are considered illiquid investments, as they usually impose a lock-up period or restriction on redemptions.
Clearstead can also advise on hedging strategies involving currency and/or concentrated equity positions,
consistent with the client’s goals, objectives, and suitability. Third-party advisor experts may be engaged by the
client and/or Clearstead to provide supplemental information, perspective, analysis, pricing, or other support for
these transactions.
DIRECT INDEXING STRATEGY
The objective of the Direct Indexing investment strategy is to provide diversified exposure to core equity markets
for long-term growth. Two primary portfolio management considerations are: 1) tracking risk introduced by
differences in key risk factors, such as market capitalization, style, and industry, compared to the target index; and
2) rebalancing costs – primarily taxes but secondarily transaction costs. The Direct Indexing investment strategy
consists of two primary large capitalization, public equity strategies U.S. and non-U.S. (via American depository
receipts when available). The key constraints of the strategy include:
• A long-term (10+ years) investment time horizon.
• Only liquid securities will be eligible for purchase; however, these accounts should not be assumed to
support short-term liquidity needs.
• Taxable accounts will be managed in a tax-efficient manner to limit gains to a pre-established level and
opportunistically harvest losses.
• Accounts that become “calcified” (i.e., characterized by widespread, meaningful capital gains within the
portfolio) over time will be managed on a bespoke basis with a potentially higher tracking risk tolerance.
Less-liquid securities will be avoided.
• Exclusion of foreign ordinary shares and of stocks with less than $2 billion market capitalization.
•
• Client-specific restrictions may be put in place on the purchase or sales of certain securities.
RISK OF LOSS
Clearstead recommends a variety of securities; however, our primary recommendations include mutual funds, ETFs,
separately managed investment managers, commingled funds and alternative investments (liquid and illiquid). All
securities that Clearstead recommendations are subject to general market risk and clients should understand that
investing involves risk of loss that clients should be prepared to bear, including the risk that the entire amount
invested could be lost. Our investment approach seeks to minimize risks, but below is a summary of potential
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material risks for the types of investments that Clearstead uses to manage client portfolios. The risks of loss
described below should not be considered a complete list of all the risks that clients should consider.
Management Risk: Clearstead’s judgement about the attractiveness of investment managers could be incorrect.
There is no guarantee that the securities, investment strategies, or investment managers recommended for client’s
accounts will perform as anticipated.
Allocation Risk: Although Clearstead seeks to recommend an optimal asset allocation among different asset
categories and strategies to limit risk, a client’s portfolio could have exposure to an asset category, strategy, or
investment manager that performs poorly relative to other asset categories, strategies or investment managers.
Investment Manager: Clients should carefully consider the investment objectives, risks, and expenses associated
with the investment managers and vehicles (mutual funds, ETFs, pooled investments, separate account managers)
that Clearstead recommends. Although Clearstead seeks to be transparent and explain information about the
investment managers it recommends, clients are encouraged to review this information on their own.
Equity Securities Risk: Equity securities (common, convertible, and preferred) could decline in value if issuer’s
financial condition declines or in response to overall market and economic conditions. A security or fund’s market
segment (large cap, mid cap, small cap, growth, or value) may perform differently from other market segments or the
equity markets as a whole. Investing in small-cap or mid-cap securities or funds may have greater risk and price
volatility than large-cap securities or funds.
Non-US Investments Risk: Investing in securities outside the US (foreign) involve risks not typically associated with US
investments. Some of these risks include political, economic, legal, currency, accounting, and tax, which can cause
greater risk and price volatility. More established non-US markets (developed) may have governments that are more
stable compared to emerging markets which can have governments and economies that are less stable and have
less liquidity.
Alternative Investments Risk: Alternative investments including private equity, private real estate, venture capital,
and hedge funds are subject to legal or other restrictions on liquidity that do not exist for other publicly traded
(liquid) investments. Investors in alternatives (including client investing through the ClearAccess platform) may not be
able to sell when desired or to realize anticipated or reported value when sold. Also, the calculation of fair market
value of alternatives can be difficult or delayed and alternatives typically have fees that are higher compared to
publicly traded securities.
Interest Rate Risk: As nominal interest rates change, the value of fixed income securities (bonds) is likely to fluctuate.
For example, when interest rates rise, yields on existing bonds become less attractive, and their market values likely
will decline.
Credit Risk: Generally, the lower the credit rating of a fixed income security, the greater the risk that the issuer will
default on its obligation. If this were to occur, it is likely that the value of the fixed income security may fall in value.
Issuer Risk: The value of a fixed income security could fluctuate due to a number of factors related to its industry or
economics sector. For example, municipal securities could fluctuate due to adverse political, legislative, and tax law
changes. Also, Government sponsored entities, such as Freddie Mac or Fannie Mae, are not issued or guaranteed by
the US government. There may be times when these risks could cause reduced market liquidity and a decreased in
the value of the securities.
General Market Risk: Risks such as political, economic, and social conditions could cause volatility in financial
markets and cause the price of a security, bond, or mutual fund to drop in reaction to tangible and intangible events
and conditions.
Inflation Risk: Also called purchasing power risk when inflation is present a dollar today will not buy as much as a
dollar in the future because purchasing power and potentially performance is eroding at the rate of inflation.
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Liquidity Risk: Liquidity is the ability to readily convert a security into cash. Generally, the price of a security is
affected by the size of the security or issuer and the trading demand. If there is limited trading interest or more
investors are trading a certain direction the price of the security could fluctuate.
Derivatives Risk: Clients or investment managers may use derivatives such as options, swaps, futures contracts,
forward agreements, and other derivative contracts. Derivatives could cause risks due to leverage, volatility, default,
and illiquidity and cause a significant difference between the change in market value of a security and the prices of
the derivatives.
Data Source Risk: Clearstead uses third-party data sources for security valuations, research, and performance. If the
information Clearstead receives from a third-party is incorrect, the results that Clearstead reports could be
inaccurate. Clearstead has found that the data it receives from third parties has been reliable; however, Clearstead
makes no guarantee that the data received from third parties is accurate.
Cybersecurity / Data Protection: Clearstead and its affiliates as well as the service providers to Clearstead
increasingly depend on complex information technology and communications systems to conduct business
functions. These systems are subject to a number of different threats or risks that could adversely affect Clearstead
and its clients despite the efforts of Clearstead, its affiliates, and relevant service providers to adopt technologies,
processes and practices intended to mitigate these risks and protect the security of their computer systems,
software, networks and other technology assets, as well as the confidentiality, integrity and availability of information
belonging to Clearstead clients. Third parties may also attempt to fraudulently induce employees, customers, third-
party service providers or other users of the systems of Clearstead and its affiliates to disclose sensitive information
in order to gain access to Clearstead data or that of its clients. A successful penetration or circumvention of the
security of the systems of Clearstead and its affiliates could result in the loss or theft of a client’s data or funds, the
inability to access electronic systems, loss or theft of proprietary information or corporate data, physical damage to a
computer or network system or costs associated with system repairs. Such incidents could cause Clearstead, its
affiliates, the Clearstead Funds, or any of their respective service providers to incur regulatory penalties, reputational
damage, additional compliance costs or financial loss.
Artificial Intelligence Risk: Clearstead uses artificial intelligence (“AI”) in our business operations to promote
operational efficiency and augment our client service. Currently we do not utilize AI directly in our investment
selection process or to formulate the specific investment advice we render to you. AI models are highly complex and
may result in output that is incomplete or incorrect. Our use of AI includes certain third-party technologies aimed at
pushing operational efficiency by, but not limited to, automating meeting notes, assist with client communications,
identifying compliance risks, and summarizing and collecting data from internal documents. We believe the use of
this technology allows us to reduce administrative time, prepare for client engagement, and improve the overall
client experience. All AI generated outputs go through human review at Clearstead prior to dissemination or use. The
use of AI poses risks related to the challenges Clearstead faces in properly managing its use. Content generated by AI
technologies may be deficient, inaccurate, or biased, and the use of AI tools may lead to errors in decision-making.
Use of AI tools could also pose risks related to the protection of clients or proprietary information. Such risks may
include the exposure of confidential information to unauthorized recipients, violation of data privacy rights, or other
data leakage events. The use of AI may also expose us to litigation risk or regulatory risk. Due to the rapid
advancement of machine learning technologies, future risks related to artificial intelligence are unpredictable. The
regulatory environment relating to AI is rapidly evolving and could require changes in our adoption and
implementation of AI technology in the future. One way we reduce these risks is through human review and editing
prior to final use of an AI produced or enhanced document.
Clearstead utilizes AI to support manager research and the management of Clearstead’s Direct Indexing strategy.
While Clearstead independently reviews all information obtained from AI research, the ability to see or evaluate the
processes behind AI-generated information is limited.
The ongoing evolution of AI and its applications, particularly within the private investment and financial sectors,
makes it difficult to predict future risks. For example, new regulations can impact the effectiveness and adoption of
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AI, and the investment returns in AI-driven industries and AI-reliant enterprises. The full overall impact of AI on U.S.
and global markets and industries is not yet known and could accelerate rapidly in unforeseen ways.
Alternative Investments Risk: Alternative investments including private equity, private real estate, venture capital,
and hedge funds are subject to legal or other restrictions on liquidity that do not exist for other publicly traded
(liquid) investments. In addition to the risks above, alternative investments include the following additional risks:
•
•
•
Lack of liquidity - Investments will generally be highly illiquid compared to other asset classes, and it is
unlikely that there will be a public market for most investments made.
Limited market for secondaries investments – There is no established market for secondaries investments
and no liquid market is expected to develop for secondaries.
Long-term commitment – An investment in alternative investments or a Fund requires a long-term
commitment, with no certainty of return, or of an Investor receiving any distributions from a Fund.
• Restrictions on transfer and withdrawal – An investment in a alternative investments or a Fund is suitable
only for sophisticated investors who have the financial resources necessary to withstand the risk of a
potential loss of their entire investment. There is no public market for the interests in the Funds, and none is
expected to develop. The Governing Documents of each Fund contain restrictions on the transferability of the
Interests and the withdrawal of Investors.
• Multiple levels of expense – A Fund and the underlying funds in which it may invest impose management
and/or administrative costs, expenses and performance allocations. This will result in greater expense to the
Investors than if such costs, expenses and allocations were not charged by a Fund and Investors were able to
invest directly in the underlying private equity funds in which the Fund invests or the portfolio companies of
those underlying funds.
• Valuation – The calculation of fair market value of alternatives can be difficult or delayed. Alternative
investments may be more sensitive to market events and valuation issues than other investments, which
may impact a Fund and the underlying funds.
• Underlying funds invest independently – The underlying funds in which a Fund will invest generally invest
wholly independently of one another and may at times hold economically offsetting positions. To the extent
that such underlying funds hold such positions, considered as a whole they may not achieve any gain of loss
despite incurring fees and expenses in connection with such positions.
• Uncertainty of amounts and timings of payments to a Fund – Drawdowns may occur at any point, and for
any amount (up to an Investor’s undrawn commitment to the relevant Fund), during the life of such Fund,
including after the termination of such Fund’s investment period.
•
• Risks associated with unspecified transactions – There are risks and uncertainties to Investors with respect
to the selection of investments in a Fund. Investors will not have an opportunity to evaluate for themselves
the relevant economic, financial and other information regarding the investments to be made by a Fund.
Indemnification – Each Fund, in accordance with such Fund’s Governing Documents, will be required to
indemnify and hold harmless Clearstead, its affiliates, and the general partners of the relevant Fund for any
claims that may arise in connection with their activities on behalf of the Fund.
• Recourse to all assets of a Fund – The assets of a Fund, including any investments made by such Fund, are
available to satisfy all liabilities and other obligations of such Fund.
• Distributions in kind – Although, under normal circumstances, it is intended that a fund will make
distributions in cash, it is possible that upon the liquidation of a fund and in certain other circumstances as
set out in such fund’s governing documents distributions may be made in kind (or in specie) and could
consist of securities for which there is not a readily available public market, securities that are subject to legal
and contractual transfer restrictions or securities of entities unable to make distributions.
• Risks upon disposition of investments – In connection with the disposition of an investment in a portfolio
company or otherwise, a fund may be required to make representations about the business and financial
affairs of the portfolio company typical of those made in connection with the sale of any business, or may be
responsible for the contents of disclosure documents under applicable securities laws.
• Contingent liabilities associated with investment fund interests acquired in secondary transactions –
Where a fund acquires an interest in an investment fund in a secondary transaction, such Fund may acquire
contingent liabilities of the seller of the interest.
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Item 9
Disciplinary Information
Clearstead is required to disclose any legal or disciplinary events that are material to a client's or prospective client's
evaluation of its advisory business or the integrity of its management.
Clearstead and its employees have no reportable disciplinary events to disclose.
Item 10
Other Financial Industry Activities and Affiliations
Clearstead is partially owned by Flexpoint Ford which could have a controlling interest in certain other regulated
entities. Clearstead does not have any interest in any of these other entities and is not aware whether any of its
clients are also clients of the regulated entities owned by Flexpoint Ford.
Clearstead owns a minority equity stake in a third-party alternative investment platform, GLASfunds, LLC, which
Clearstead will selectively recommend to clients for investing in alternative managers on the ClearAccess platform.
Clients have no obligation to invest in alternative investments or to use GLASfunds, LLC.
On July 1, 2021, Clearstead Trust, LLC (“Clearstead Trust”) was established as a wholly owned subsidiary of
Clearstead Advisors, LLC. As a separate legal entity, Clearstead Trust provides bespoke trust services to its clients
including corporate trustee and relates services. Clearstead Trust is regulated by the Maine Bureau of Financial
Institutions, and clients of Clearstead Advisors will have the ability to use Clearstead Trust for services, though
Clients are under no obligation to do so. Select employees of Clearstead Advisors will serve as officers and
directors of Clearstead Trust and perform specific services for the company. Fees and expenses paid by clients of
Clearstead Trust are separate from and in addition to the fees charged by Clearstead Advisors.
Effective February 28, 2023, Clearstead acquired Avalon Trust, LLC as a wholly owned subsidiary of Clearstead
Advisors, LLC. As a separate legal entity, Clearstead Avalon Trust provides bespoke trust services to its clients
including corporate trustee and relates services. Clearstead Avalon Trust is regulated by the Financial Institutions
Division of the New Mexico Regulation & Licensing Department, and clients of Clearstead Advisors will have the
ability to use Clearstead Avalon Trust for services, though Clients are under no obligation to do so. Select
employees of Clearstead Advisors will serve as officers and directors of Clearstead Avalon Trust and perform
specific services for the company. Fees and expenses paid by clients of Clearstead Avalon Trust are separate from
and in addition to the fees charged by Clearstead Advisors.
In select instances, Clearstead may recommend an ETF to clients whereas Clearstead has a business interest
relationship to provide research services to the ETF. In addition, select CAS employees, in their individual capacities
as an outside business activity (OBA) and not through CAS, have an equity ownership stake in Wilbanks Smith &
Thomas Asset Management, LLC, and will provide consulting services to the private funds it manages.
Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Item 11
Clearstead has adopted a Code of Ethics which sets forth high ethical standards of business conduct that it requires
of its employees, including compliance with applicable federal securities laws.
Clearstead and its personnel owe a duty of care and a duty of loyalty towards its clients and have an obligation to
adhere not only to the specific provisions of the Code of Ethics but to the general principles that guide the Code.
Clearstead’s Code of Ethics includes policies and procedures for the review of quarterly securities transactions
reports as well as initial and annual securities holdings reports that must be submitted by all employees.
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Other procedures regarding potential conflicts of interest addressed by the firm’s Code of Ethics include:
• The Firm prohibits the use of material non-public information. While Clearstead does not believe that it has
any particular access to non-public information, all employees are reminded that such information may not
be used in a personal or professional capacity.
• Typically gifts of a nominal value may be offered or received. Gifts in excess of $250, whether individual or in
aggregate must be pre-cleared and pre-approved by the CCO.
• Clearstead’s political contributions policy, which aims to ensure compliance with SEC Rule 206(4), places
significant restrictions on the ability of the Firm’s personnel to make political contributions. Any outside
business activity involving a non-affiliated company must be pre-approved so that the Firm can ensure any
conflicts of interest in such activities are properly identified and addressed.
Clearstead’s Code of Ethics is designed to assure that the personal securities transactions, activities, and interests of
our employees will not interfere with (i) making decisions in the best interest of its clients, and (ii) implementing
such decisions while, at the same time, allowing employees to invest for their own accounts. Clearstead personnel
have the ability to buy or sell for their personal account’s securities identical to or different from those
recommended to our clients. In addition, a certain security or securities may also be recommended to a client even
when a related person has an interest or position in the same security or securities.
Before an employee purchases an individual stock or bond, pre-clearance must be attained from the Chief
Compliance Officer (“CCO”). The CCO maintains a restricted securities list to ensure that employees do not purchase
a security where its clients would have inside information. If an employee would like to purchase a “restricted”
security, Clearstead prefers such activity during the “open window” period. In any case, where an employee feels
that there may be an actual or perceived breach of these policies, he/she is required to review the situation with the
CCO immediately.
As part of the Firm’s fiduciary duty, Clearstead’s personnel will devote to its clients as much time as necessary to
appropriately deliver its advisory services. Nonetheless, Clearstead personnel are not restricted from engaging in
other business activities, including service on the boards of other investment-related entities (that are
recommended for certain client accounts) or in other investment-related positions. Such activities could be viewed
as creating a conflict of interest.
A copy of Clearstead’s Code of Ethics is available to clients and prospective clients. You may request a copy by email
sent to swolken@Clearstead.com or by calling Clearstead at 216-621-1090
Item 12
Brokerage Practices
Clearstead does not provide brokerage or custodial services, nor is it affiliated with any brokerage firm, bank, or
have any proprietary funds. The only fees that Clearstead receives are from client advisory fees and fees for sub-
advisory services.
Clearstead is not a qualified custodian and does not maintain custody of client funds and securities. Clients’ assets
are maintained at qualified custodians, generally a broker-dealer or bank. Clearstead provides its clients the ability
to select a custodian of their choice; however, Clearstead recommends that private client accounts managed by
Clearstead be custodied at Fidelity and/or Schwab, Clearstead’s preferred custodians. Clearstead has selected
Fidelity and Schwab as the most advantageous based on the cost and quality of its services. Clearstead evaluates
the cost and services that Fidelity and Schwab provide to its clients on an ongoing basis to ensure that they are
advantageous.
Fidelity and Schwab provide Clearstead and its clients with access to its institutional brokerage services, such as
trading, custody, reporting, advisor fee deduction and other related services. By maintaining relationships with
Fidelity and Schwab, Clearstead’s clients have access to investment products and services that they may not
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otherwise have access to as “retail” clients. Fidelity and Schwab may provide Clearstead with access to research and
other services (i.e. educational conferences, practice management consulting) that assist Clearstead in managing
and administering client portfolios.
Section 28(e) of the Securities Exchange Act of 1934 provides a safe harbor that allows an investment adviser to pay
more than the lowest available transaction cost in order to obtain brokerage and research services (commonly
referred to as a “soft dollar” arrangement). Clearstead has NOT entered into any formal soft-dollar arrangements or
commission-sharing arrangements with any custodian, counterparty or investment manager, and has no intention
of doing so. Clearstead does receive economic benefits (e.g. research or services) from custodians, counterparties
or investment managers that are generally made available to all institutional clients with which they do business
and which Clearstead deems as advantageous to its clients. The economic benefits received by Clearstead do not
depend on the amount of brokerage transactions directed to the custodian. Furthermore, Clearstead’s receipt of a
custodian’s general platform services does not diminish Clearstead’s duty to act in the best interests of its clients,
including to seek best execution or trades for client accounts.
Clearstead requires that clients provide it with written authority to utilize a specific broker-dealer and the
corresponding commission costs that will be charged to its clients for transactions.
Clients must indicate any limitations on Clearstead’s discretionary authority in writing, which will be recorded in a
client’s investment policy statement. Clients may change/amend these limitations as required. Such amendments
must be provided to Clearstead in writing.
As a matter of policy and practice, Clearstead typically does not block (aggregate) client trades and, therefore,
Clearstead implements client transactions separately for each account. Consequently, certain client trades may be
executed before others, at a different price and/or commission rate.
In some instances, Clearstead will need to select a broker-dealer for trade execution in instances when a client’s
custodian does not have an affiliated broker-dealer. For these clients Clearstead is committed to seeking the best
terms reasonably available under the circumstances. In some cases Fidelity or Schwab may need to use a non-
affiliated broker-dealer to execute a trade (also known as a trade-away), which may incur an additional fee
($10/trade) that the client is obligated to pay. In order to achieve best execution, Clearstead has established certain
trading protocols and practices, which are periodically reviewed. While Clearstead is interested in minimizing fees
and commissions, the selection of brokers is primarily based on the broker's ability to competitively execute trades.
Other factors taken into consideration include but are not limited to the availability of or specialization in particular
investment products and execution capabilities based on size of trade, liquidity and market impact. Past experience
with the broker is a contributing factor; for example, Clearstead considers the number of failed trades, back-office
support, and the broker's knowledge of the products offered.
In some instances, Clearstead recommends sub-advisors to manage our client’s accounts for specific purposes
(taxable/municipal bonds, equity managers, etc). Clearstead mandates, when possible that sub-advisors use
transaction-based pricing through our preferred custodians (Fidelity or Schwab). If a sub-advisor requires
transaction-based trading fees they are in addition to the sub-advisor’s investment manager fee.
In rare circumstances and where appropriate, Clearstead will direct a “cross trade” of securities (including, without
limitation, fixed income securities) between client accounts, whereby Clearstead arranges for one client account to
purchase a security directly from another client. In such cases, Clearstead will review the price of the security from
independent sources. Clearstead is not a broker-dealer and receives no compensation from a cross trade; however,
the broker-dealer facilitating the cross trade will charge administrative fees to the clients’ accounts, if applicable.
Clearstead will direct a cross trade when Clearstead believes that the transaction is in the best interest of the
clients, that no client will be disfavored by the transaction, and that the transaction is consistent with Clearstead’s
duty to seek best execution.
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Item 13
Review of Accounts
Clearstead clients are served by a team of at least three professionals: A Director or higher, an Associate, and a
Performance Analyst. This team is responsible for reviewing client accounts and verifying their accuracy. There are
two levels of account review: Quarterly Audits and On-going Investment Manager Reviews.
One of the key differentiators for Clearstead is its comprehensive reporting platform. Clearstead’s client reports
are detailed, robust, and have valuable analytical tools for portfolio analysis. Clearstead has invested significant
capital in its client reporting to ensure that clients receive first class, industry leading performance reports.
Clearstead utilizes Investment Metrics to generate customized client reports. Investment Metrics is an institutional
reporting platform that facilitates data collection from both custodians and portfolio managers and allows for the
delivery of transparent, thorough, and customizable reports to clients. Clearstead evaluates its clients’ portfolios
on monthly basis to check positioning and make tactical adjustments. Tactical positioning is evaluated by
Clearstead’s consultants, and decision making is driven by Clearstead’s Asset Allocation Committee. Furthermore,
quarterly reports include a policy compliance page to document portfolio weightings vs. targets and ranges.
Additionally, Clearstead has an on-going process to review client relationships at least annually. This effort is
coordinated through Clearstead’s Account Review Committee comprised of senior professionals of the firm which
analyze aspects of a client’s investment policy, asset allocation, investment managers, and reporting.
Clients receive account statements directly from the account’s qualified custodian, at least quarterly, that detail the
portfolio holdings and securities transactions made in the account. Clients should compare the statements they
received from their custodian with the reports provided by Clearstead. A monthly newsletter is also sent to
Clearstead’s clients unless they choose to opt-out.
In rare circumstances and where appropriate, Clearstead will direct a “cross trade” of securities (including, without
limitation, fixed income securities) between client accounts, whereby Clearstead arranges for one client account to
purchase a security directly from another client. In such cases, Clearstead will review the price of the security from
independent sources. Clearstead is not a broker-dealer and receives no compensation from a cross trade; however,
the broker-dealer facilitating the cross trade will charge administrative fees to the clients’ accounts, if applicable.
Clearstead will direct a cross trade when Clearstead believes that the transaction is in the best interest of the
clients, that no client will be disfavored by the transaction, and that the transaction is consistent with Clearstead’s
duty to seek best execution.
Item 14
Client Referrals and Other Compensation
Clearstead has Promotor (“Solicitor”) arrangements with non-supervised persons for client referrals. If a client is
introduced to Clearstead by a solicitor, Clearstead may pay that solicitor a referral fee in accordance with the
requirements of the Investment Advisers Act and any state securities law regulations. Each arrangement must be in
compliance with the Investment Advisers Act of 1940.
For each successful referral that becomes engaged as a Clearstead client, Clearstead will pay to the solicitor a fee
that represents a percentage of the advisory fee that Clearstead charges and collects from the client. In all cases,
Clearstead requires that potential clients be provided a copy of Clearstead’ s ADV Part 2A Brochure as well as the
terms of the specific referral arrangement. Clearstead’s client is not charged the cost of the solicitation. (i.e.,
Clearstead does not increase its client’s fee to cover the solicitor’s fee).
Under a prior agreement, Clearstead Advisors Solutions, a Division of Clearstead Advisors (“CAS”), previously
received client referrals from Charles Schwab & Co., Inc. (“Schwab”) through participation in the Schwab Advisor
Network® (the “Service”). While the prior agreement is no longer in place, pursuant to the terms of our relationship
with Schwab, CAS does continue to service clients previously referred through the Service. The Service was designed
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to help investors find an independent investment advisor. Schwab is a brokerage firm independent of and
unaffiliated with us. Schwab does not supervise CAS and has no responsibility for its management of Client assets
or other advice or services. Under this prior agreement, CAS paid Schwab fees to receive client referrals through the
Service. Our participation in the Service may raise conflicts. You can learn more through a separate ADV Part 2A,
under “Clearstead Advisory Solutions – a Division of Clearstead Advisors.
We may also compensate our employees, including our portfolio managers, who refer potential clients to
us for our services. Thus, the employee will have a financial interest in the selection of Clearstead by the client
for advisory services.
Item 15
Custody
Clearstead is not a qualified custodian and does not maintain custody of client funds and securities. However,
Clearstead is deemed to have custody of some of its client’s accounts due to affiliated employees acting as trustee
for client accounts, the processing of third-party checks on the behalf of clients, and its ability to directly access
some client accounts to facilitate its comprehensive wealth management (e.g. trading and advisory fee deduction)
and other services offered to clients. In order to satisfy the SEC custody rule, Clearstead submits itself to an annual
surprise asset verification examination by an independent public accounting firm.
Clearstead acts as the manager of certain private funds; therefore, Clearstead is deemed by the SEC to have
custody of those assets. Clearstead undergoes an annual examination for these private funds conducted by an
independent auditor. The auditor’s procedures for the examination may include confirmation of the Funds’ assets
as well as confirmation of contributions and withdrawals.
Clients are sent account statements on a quarterly or on a more frequent basis directly from their qualified
custodians. In addition, investment clients of Clearstead typically receive quarterly investment reports. Clearstead
encourages clients to carefully review and compare Clearstead’s reports to their custodial statements and notify
Clearstead if any discrepancies are found.
Item 16
Investment Discretion
Clients may hire Clearstead to provide discretionary or non-discretionary asset management services.
Discretionary asset management means that Clearstead can place trades in a private client's account without
contacting the client prior to each trade.
Clearstead’s discretionary authority includes the ability to do the following without contacting the client:
• determine the security to buy or sell; and/or
• determine the amount of the security to buy or sell
Institutional clients give Clearstead discretionary authority when they sign a discretionary advisory agreement with
Clearstead and may limit this authority through written instructions. Clients may also change/amend such limitations
by once again providing Clearstead with written instructions.
Non-discretionary asset management means that Clearstead provides investment recommendations for a client’s
portfolio, but Clearstead will not execute any trades in the client’s account without the client’s consent.
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Item 17
Voting Client Securities
As a matter of policy, Clearstead does not vote client securities (i.e., proxies). Clients can choose to receive their
proxies or other solicitations directly from their custodian or utilize Clearstead’s third-party proxy voting vendor,
Broadridge. However, clients can contact Clearstead with questions about a particular proxy matter.
For clients interested in Clearstead coordinating their proxy voting, Clearstead utilizes Broadridge Financial
Solutions, Inc. This service allows Clearstead to manage client voting restrictions and final vote decisions while
outsourcing the processing and management to Broadridge. Broadridge receives clients' proxy ballots, works with
custodian brokerages and banks, executes votes on clients' behalf, and maintains comprehensive voting records.
Item 18
Financial Information
As an Advisory firm that maintains discretionary authority for client accounts, Clearstead is required to disclose any
financial condition that is reasonably likely to impair its ability to meet contractual commitments to clients. Clearstead
has no additional financial circumstances to report.
Clearstead does not require or solicit payment of fees in excess of $1,200 per client more than six months in
advance of services rendered. Therefore, Clearstead is not required to include a financial statement.
Clearstead has not been the subject of a bankruptcy petition at any time during the past ten years.
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