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ADV PART 2A - CLEARSTEAD ADVISORY SOLUTIONS, A DIVISION OF CLEARSTEAD ADVISORS LLC - 3-21-2025
Clearstead; Clearstead Advisory Solutions (CRD 105674), brochure dated March 21, 2025. Text extracted from the firm's SEC Form ADV Part 2 brochure.
View firm on SEC ↗ · Current Form ADV (PDF) ↗
Part 2A of Form ADV: Firm Brochure
Clearstead Advisory Solutions,
a Division of Clearstead Advisors, LLC
Division Office:
150 West Main Street
Suite 1700
Norfolk, VA 23510
Corporate Headquarters:
1100 Superior Avenue East
Suite 700
Cleveland, Ohio 44114
Telephone: 216-621-1090
Email: swolken@clearstead.com
Web Address: www.clearstead.com
Updated as of 3/21/2025
This brochure provides information about the qualifications and business practices of Clearstead Advisory Solutions,
a Division of Clearstead Advisors, LLC (“Clearstead”). If you have any questions about the contents of this brochure,
please contact Steven Wolken (Clearstead C.C.O.) at 216-621-1090 or swolken@clearstead.com. The information in
this brochure has not been approved or verified by the United States Securities and Exchange Commission or by any
state securities authority.
Clearstead is an investment adviser registered with the SEC. Registration as an investment adviser does not imply
any established or set level or skill or training. The oral and written communications Clearstead provides, including
this Brochure, are information to evaluate Clearstead and factor in a decision to hire Clearstead or continue to
maintain a mutually beneficial relationship.
Additional information about Clearstead also is available on the SEC’s website at (https://adviserinfo.sec.gov/). You
can search this site by a unique identifying number, known as a CRD number. Clearstead's CRD number is 105674.
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Item 2
Material Changes
This section describes the material changes to Clearstead’s business.
Since the last annual amendment of Clearstead’s Form ADV Part 2A on March 31, 2023, Clearstead has made the
following material changes:
• Updated select language in Item 4, Item 5, and Item 7 to address new advisory service performed to a private
fund, ClearAccess Fund, LP.
• Effective 1/31/2025 the assets of Waveland Family Office, LLC were acquired by Clearstead Advisors, LLC.
• Effective 7/31/2024 the clients of Baldwin Advisory, LLC were acquired by Clearstead Advisors, LLC.
• Effective 3/31/2024 the assets of Wilbanks Smith & Thomas Asset Management, LLC (WST) were acquired by
Clearstead Advisors, LLC. The advisory services conducted under WST prior to 3/31/2024 will now be
conducted under Clearstead Advisory Solutions, a Division of Clearstead Advisors, LLC. Wilbanks Smith &
Thomas Asset Management, LLC will continue to operate as a separate legal and SEC registered entity to
continue to provide investment advisory services to pooled investment vehicles.
Clearstead will ensure that clients receive a summary of any material changes to this and subsequent Brochures
within 120 days of the close of its business’ fiscal year. Furthermore, Clearstead will provide clients with other interim
disclosures about material changes as necessary.
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Item 3 Table of Contents
Page
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Item 10
Item 11
Item 12
Item 13
Item 14
Item 15
Item 16
Item 17
Item 18
Cover Page 1
Material Changes 2
Table of Contents 3
Advisory Business 4
Fees and Compensation 11
Performance-Based Fees and Side-By-Side Management 14
Types of Clients 14
Methods of Analysis, Investment Strategies and Risk of Loss 14
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Disciplinary Information
18
Other Financial Industry Activities and Affiliations
19
Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Brokerage Practices
20
Review of Accounts 22
Client Referrals and Other Compensation 22
23
Custody
24
Investment Discretion
24
Voting Client Securities
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Financial Information
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Item 4
Advisory Business
Clearstead Advisory Solutions, a Division of Clearstead Advisors, LLC (“Clearstead Advisory Solutions” or “CAS”), is a
division of Clearstead Advisors, LLC (“Clearstead”) a SEC-registered investment adviser with its corporate headquarters
located in Cleveland, Ohio. Clearstead Advisory Solutions’ division office is located in Norfolk, Virginia.
Clearstead has a wholly-owned subsidiary named Clearstead Trust, which is a Maine-chartered trust company that can
provide trustee services to Clearstead clients. Clearstead also has a wholly-owned subsidiary named Avalon Trust,
which is a New Mexico-chartered trust company that can provide trustee services to Clearstead clients.
Clearstead is an independent investment advisory firm founded as Hartland & Co in 1989. Clearstead is owned by
Hartland Management Investors, LLC (“HMI”), which holds the shares of Clearstead’s employees with
approximately 40% ownership and Flexpoint Ford, LLC, through the entity Moses Buyer Holdings, LLC (“Flexpoint
Ford”) with approximately 60% ownership. Effective October 23rd, 2018, Hartland & Co., LLC changed its legal
name to Clearstead Advisors, LLC (“Clearstead”). This was only a name change with no change in ownership or
control. Clearstead does business under its new name; however, it is also able to conduct business under the
name Hartland & Co., LLC (“Hartland”). Through the acquisition of CLS Consulting, LLC (“CLS”), Clearstead continues to
maintain the website for CLS (www.clsconsultingllc.com).
Clearstead is structured to put client’s interests first. The firm makes every effort to remove or mitigate any conflicts
of interest and is dedicated to serving client interests with the highest standards of fiduciary and professional
conduct. Clearstead is independent and believes this is central to providing objective and high-quality advice to its
clients.
SERVICES PROVIDED
This Part 2A of Form ADV describes services provided to clients of Clearstead Advisory Solutions, a Division of
Clearstead Advisors, LLC. Separate Part 2A brochures of Form ADV describes Private Client and Institutional Client
services provided by Clearstead Advisors.
Clearstead Advisory Solutions (“CAS”)
CAS provides investment services for individuals, pension and profit-sharing plans, corporations, Taft Hartley
organizations, municipalities, bank trust departments, trust companies, insurance companies, foundations and
endowments. Our investment management services include asset allocation, security selection, portfolio
rebalancing, and performance monitoring and reporting. We provide our clients with investment advisory services
consisting of discretionary asset management through use of equity, fixed income and balanced (between equity
securities such as stocks and fixed income securities such as municipal and government bonds) portfolios.
Our primary strategy is to diversify the portfolio by asset class, geography, market capitalization, and style. The
investment program used to implement this strategy employs Exchange Traded Funds (ETF’s) and/or mutual funds
and/or individual stocks in the equity segment of the portfolio and individual bonds and/or bond funds and/or
ETF’s in the fixed income segment. These portfolios are implemented for our clients based on their specific
objectives.
In addition, CAS offers advisory services through a platform of investment strategies that focus on improving risk-
adjusted return through rules-based, risk-managed investment frameworks that rely on complex quantitative
modeling and are executed primarily through ETFs and in some cases mutual funds. CAS also utilizes quantitative
research and rules-based strategies, which may include investing a client’s assets in money market funds, gold
funds or investment grade fixed income funds as a defensive strategy.
The long-term objective of each CAS strategy is to achieve risk-adjusted returns that exceed those of comparable
buy-and-hold strategies, primarily by reducing the experience of volatility that affects markets. Certain strategies
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incorporate various sub-strategies that generate buy/ sell signals based on a range of factors that comprise trends
we believe are correlated to asset class performance. The models are designed to issue signals based on each
strategy and attempts to limit losses during declining markets and to participate in rising markets. The strategies
shift investments among money market funds and multiple asset classes through investments in actively managed
and/or passive equity and fixed income mutual funds or ETFs. Portfolio allocations may be rebalanced at CAS's
discretion. Each of the CAS strategies have varying degrees of investment risk that are unique to that particular
strategy as disclosed to clients via the CAS marketing presentations.
CAS offers investment advice to retirement plans such as 401(k) plans and other retirement plans or related
entities regarding the type of securities or investments which should be included as investment options for the
plan participants. We also offer various allocation strategies and investment advice to individual plan participants
based upon the participant’s particular investment objectives which include the use of various retirement resource
platforms offering, among other investments, a selection of mutual funds offered by a variety of mutual fund
complexes.
In select circumstances, CAS will recommend the potential investment by clients in privately held entities such as
illiquid alternative investments, hedge funds, etc. consistent with the client’s investment objectives. Some of our
employees and principals may also be investors in these entities. This presents a conflict of interest which
Clearstead addresses with full and fair disclosure to clients.
In select circumstances, CAS provides strategic and business consulting services as well as other financial advice to
clients upon request generally on matters not related to investments in securities.
In select circumstances, CAS will provide research information and analysis on its own investment styles and
strategies to other investment advisory firms and other institutions which these firms may use to provide services
to their clients.
Non-discretionary investment management services are available on a limited basis although our focus is
discretionary investment management services.
Our wealth management services can include asset allocation, investment management, financial and retirement
planning and net worth/cash flow planning.
Client accounts may be managed directly by CAS or through the use of other investment management firms,
referred to as “subadvisors,” which we will retain to manage all or a portion of your assets on a sub-advisory basis
on a fully discretionary basis subject to limitations imposed by the client’s investment objectives and other
regulatory limitations.
Our services and processes are designed to determine and address our individual clients’ overall wealth
management needs with a focus on coordination and implementation of the client’s overall investment and
retirement needs. This process involves the use of an investor profile designed to collect information as to the
client’s investment and financial circumstances and objectives, time horizon expectations and risk tolerance as well
as the collection of certain key financial documents as well as meetings with our clients and discussions in some
instances with their professional advisers. The client may also impose restrictions on our ability to implement
particular types of investments on its behalf if that is the client’s preference as part of the process. We then
prepare a written investment policy/asset allocation policy for the client upon request based upon the information
collected. We do not provide legal, tax, or accounting advice or services and you should not assume that we are
providing you such services at any time. Also, you should understand that, generally speaking, securities or other
investments for which we provide advice to you are not deposits or obligations of any bank, are not endorsed or
guaranteed by any bank and are not insured by the Federal Deposit Insurance Corporation, the Federal Reserve
Board or any other governmental agency.
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Wrap Fee Services
CAS has entered into a “wrap fee” arrangement sponsored by LPL Financial Group, which is unaffiliated with
Clearstead. Also, some of our clients may be involved in other such arrangements with brokerage firms or other
companies which sponsor such arrangements. Under a wrap fee arrangement, a brokerage firm or other company
may recommend retention of CAS to manage all or a portion of your assets; pay us our fee for our services;
monitor and evaluate our services in managing your assets; execute securities transactions which we implement
on your behalf; and provide you with custodial services for your assets, or the brokerage firm or other company
may provide any combination of these services, for a set fee to be paid by you to the brokerage firm or other
company. Under a wrap fee arrangement, your assets would be managed by us in the same manner as assets
managed by us for our clients NOT in a wrap fee arrangement, although this would be subject to your particular
investment needs and objectives and we may have limited or minimal contact with you where the brokerage firm
or other company maintains the direct and primary relationship with you. You should understand that, depending
upon the amount of the wrap fee the brokerage firm or other company charges you, the number of securities
transactions in your account, the value of custodial or other services you will receive under the arrangement, the
amount of the wrap fee may not be less than the total cost for such services added together if obtained separately.
As a result, such arrangements may not be suitable for all clients based on the client’s individual financial
circumstances and investment goals. You can find more specific information on each wrap fee arrangement in the
Wrap Fee Program Brochure, which should be available to you from the wrap fee arrangement sponsor. CAS does
not act as a sponsor of any wrap fee arrangements.
Retirement Planning
When we provide investment advice to you regarding your retirement plan account or individual retirement account,
we are fiduciaries within the meaning of Title I of the Employee Retirement Income Security Act (ERISA) and/or the
Internal Revenue Code (IRC), as applicable, which are laws governing retirement accounts. The way we make money
creates some conflicts with your interests, so we operate under a special rule that requires us to act in your best
interest and not put our interest ahead of yours. Under this special rule’s provisions, we must:
Follow policies and procedures designed to ensure that we give advice that is in your best interest;
• Meet a professional standard of care when making investment recommendations (give prudent advice);
• Never put our financial interests ahead of yours when making recommendations (give loyal advice);
• Avoid misleading statements about conflicts of interest, fees, and investments;
•
• Charge no more than is reasonable for our services; and
• Give you basic information about conflicts of interest.
OTHER BUSINESS ACTIVITIES
Clearstead Advisors - Private Client
In addition and separate from the advisory services that Clearstead Advisory Solutions offers, private clients
(families, individuals, and estates) may engage Clearstead Advisors (“Clearstead”) for advisory services for the
following services: investment management, financial consulting, tax planning and preperation, and family office
administration. Clearstead’s services are tailored to the unique needs and desires of its clients. Clearstead has
specialists in each of the services that it offers.
A separate ADV Part 2A, under “Clearstead Advisors – Private Client” describing these services is available on the
SEC’s website at (https://adviserinfo.sec.gov/). You can search this site by a unique identifying number, known as a
CRD number. Clearstead's CRD number is 105674.
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Clearstead Advisors - ClearAccess Platform and Private Investment Fund
ClearAccess is a platform created to simplify investing in illiquid alternatives by combining years of experience,
access to high-quality managers, and a streamlined process to access private investments. Initial and future
recommendations are covered by one set of subscription documents and ClearAccess also consolidates account-
ing for capital calls, distributions, statements, performance, and tax information. In addition to the benefits above,
ClearAccess provides a platform with typically lower costs to clients compared to investing in other hedge or
private equity fund of funds directly. Clearstead accomplishes this by working with a third-party investment
manager and administrator (GLASfunds, LLC) whose fees are negotiated by Clearstead. GLASfunds, LLC is an
investment advisor registered with the SEC. Clearstead clients are able to invest through the ClearAccess platform
in the following ways:
• Directly with a third-party alternative investment manager
• Through the ClearAccess Fund, LP dedicated Fund (“Fund”), in which GLASfunds, LLC is the General Partner
and Clearstead, is the Investment Manager.
• GLASfunds, LLC
While Clearstead owns a minority equity stake in GLASfunds, Clients are under no obligation to invest in alternative
investments through GLASfunds. Clearstead does not receive any compensation from the underlying alternative
managers that it recommends through ClearAccess.
ClearAccess allows clients to invest in alternative managers on an a la carte basis, ClearAccess Balanced Hedge or
ClearAccess Private Equity Series. ClearAccess Balanced Hedge is a select group of hedge fund managers and
allocations chosen by Clearstead and designed to target an absolute return of cash plus 4-6% over a complete
market cycle. ClearAccess Private Equity Series is a select group of private equity funds designed to diversify
among stage, geography, size, and sector to generate competitive returns over a full market cycle.
All assets held through ClearAccess Fund, LP are held at qualified custodians, which provide quarterly statements
to the Fund investors. The Fund is subject to an annual audit performed by an independent public accountant. The
Fund seeks to invest in other funds, direct, and co-investment opportunities in the range of $5 to $50 million per
individual opportunity. The Fund offers securities to investors only through private placements of such securities.
Please refer to the Funds’ offering documents for information related to the risks, suitability requirements,
investment objectives, fee charges and expenses for the Fund.
Clearstead Advisors - Tax Planning and Preparation
The tax process is a core service to Clearstead’s clients and helps minimize tax liabilities. Clearstead projects taxable
income to assure that all tax savings opportunities are captured. In addition, Clearstead focuses on translating “tax
talk” into simple understandable language. In this way, Clearstead is able to provide the best tax planning approach
for each client it serves. Clearstead’s services include tax compliance filings; quarterly tax analysis; tax planning;
review of tax law changes and updates; tax notices and audits.
Clearstead Advisors - Family Office Services
Clearstead’s Family Office Administration offers sophisticated financial management and a broad menu of high-
touch services to the affluent markets. The level of attention offered to families through such services as
intergenerational counseling or development of family mission statements has become the hallmark of Family
Office Administration services. Clearstead’s services include family legacy preservation (i.e., preserving the family
business or family wealth from generation to generation); soft services (e.g., bookkeeping, bill paying, family
governance and succession planning); entity administration (e.g., partnership accounting; trust management;
foundation management); tax compliance (e.g., preparation and planning for trusts, partnerships, foundations and
corporate tax returns).
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Clearstead Advisors - Institutional Consulting (Traditional and OCIO Discretionary Services)
Clearstead also provides both traditional investment consulting services (non-discretionary) and OCIO services
(discretionary) to institutional clients (pension, profit sharing and 401(k) plans, endowments, foundations and
operating non-profits). Clearstead is capable of accepting fiduciary responsibility under Section 3(21) and as an
investment manager under Section 3(38) of ERISA.
A separate ADV Part 2A, under “Clearstead Advisors – Institutional Clients” describing these services is available on
the SEC’s website at (https://adviserinfo.sec.gov/). You can search this site by a unique identifying number, known as
a CRD number. Clearstead's CRD number is 105674.
Clearstead Advisors - Trust Administration Services
Clearstead will work with high-net worth families and family offices to review estate planning documents and
consider options for implementing a private family trust company. Clearstead will also provide ongoing trust
administration services.
Clearstead Advisors - Executive Financial Services
Clearstead offers comprehensive and tailored financial wealth services to organization’s executive leadership. Our
offering, which incorporates the rigor of our institutional investment consulting practice with the deep tax and
planning resources of our private client advisory practice, is designed specifically around an organization’s
benefits, retirement plans, and incentives. We work with an organization to design a benefit for the executive
leadership to provide financial resources and incentives for them to engage with Clearstead and benefit from the
fully integrated tax, planning and investment capabilities of our Private Client Group.
Clearstead Advisors - Sub-Advisor Investment Management
Clearstead offers discretionary sub-advisory investment management services to the individual clients of
unaffiliated advisors. Under this service, the unaffiliated advisor will act as the primary advisor and fiduciary with
the option to provide investment management services to its individual clients directly or engage with Clearstead as
a sub-advisor to provide discretionary investment management and trade execution services. When Clearstead acts
as a sub-advisor with discretionary investment services, Clearstead will use model strategies with different purposes
and risk levels. The unaffiliated advisor will be responsible for reviewing the model strategies with their individual
clients and selecting the model strategy that is most appropriate. If the unaffiliated advisor selects Clearstead for
sub-advisor investment management services, the unaffiliated advisor will sign a Clearstead sub-advisor client
management agreement for each of their clients to document the engagement, model strategy, and any reasonable
restrictions. The model strategies can be allocated on an account-by-account basis or across multiple accounts.
Clearstead may also provide general economic information or due diligence for the investment managers that are
used in its models, which can be used by the unaffiliated advisor with its clients.
The unaffiliated advisor is responsible for establishing its own custody relationship, whereas Clearstead will be an
approved sub-advisor and have access to the unaffiliated advisor’s client’s accounts for trade execution purposes
only. Furthermore, the unaffiliated advisor is responsible for negotiating all trading/transaction/custody fees that its
clients will be responsible for paying while engaged with Clearstead for sub-advisor investment management
services.
Clearstead also acts as a sub-advisor to advisors and their funds, whereas the primary advisor may delegate some
or all of its services to Clearstead. The delegated services could include maintaining models (or series), discretionary
investment services, investment manager sourcing, and ongoing investment manager due-diligence.
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Clearstead Advisors - Investment Research and Due-Diligence
Clearstead has engaged with unaffiliated firms to provide investment research and due diligence on investment
managers. Under this type of Service Agreement Clearstead provides proprietary research on mutually agreeable
investment managers that Clearstead may or may not recommend to its own clients. Furthermore, clients are
provided the opportunity to white label the research reports under their own name.
Clearstead Advisors - Held Away Assets
As acknowledged in client’s advisory agreement, Clearstead may use a third-party platform, Pontera Order
Management System (“Pontera”), to facilitate management of held away assets in accounts, such as defined
contribution (ie. 401k) or defined benefit plans, over which Clearstead would have discretion. Pontera allows
Clearstead to avoid being considered to have custody of Client funds since we do not have direct access to Client
log-in credentials to affect trades. Clearstead is not affiliated with Pontera in any way and receives no
compensation from Pontera for using their platform. A link will be provided to the Client allowing them to connect
an account(s) to Pontera. Once Client account(s) is connected to the platform, Clearstead will review the current
account allocations. When deemed necessary, Clearstead will rebalance the account considering client investment
goals and risk tolerance, and any change in allocations will consider current economic and market trends. The goal
is to gain access and manage client’s held away assets accounts to better incorporate into their comprehensive
wealth strategy. Client account(s) will be reviewed regularly, and allocation changes will be made as deemed
necessary.
Other
Clearstead does not provide brokerage or custodial services, nor is it affiliated with any brokerage firm, bank, or
have any proprietary funds.
MISCELLANEOUS
Non-Investment Consulting (Financial Planning) Limitations: CAS does not serve as an attorney or insurance
agency, and no portion of our services should be construed as such. Accordingly, CAS does not prepare estate
planning documents or sell insurance products. To the extent these services are requested by a client, we may
recommend the services of other professionals for certain non-investment implementation purpose (i.e. attorneys,
insurance, accountants, etc). Clients are under no obligation to engage the services of any such recommended
professional. The client retains absolute discretion over all such implementation decisions and is free to accept or
reject any recommendation that we make.
If the client engages any unaffiliated recommended professional, and a dispute arises thereafter relative to such
engagement, the client agrees to seek recourse exclusively from and against the engaged professional. At all times,
the engaged licensed professional(s) (i.e. attorney, insurance agent, accountants, etc.), and not CAS, shall be
responsible for the quality and competency of the services provided.
It remains the client’s responsibility to promptly notify CAS if there is ever any change in their financial situation or
investment objectives for the purpose of reviewing, evaluating, or revising CAS’s previous recommendations and/or
services.
Non-Discretionary Service Limitations: Clients that engage with Clearstead on a nondiscretionary investment
advisory basis must be willing to accept that CAS cannot affect any account transactions without obtaining prior
consent to any such transaction(s) from the client. Thus, in the event that CAS would like to make a transaction for a
client's account (including in the event of an individual holding or general market correction), and the client is
unavailable, CAS will be unable to affect the account transaction(s) without first obtaining the client’s consent.
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Retirement Rollovers - No Obligation/Conflict of Interest: A client or prospective client leaving an employer typically
has four options regarding an existing retirement plan (and may engage in a combination of these options): (i) leave
the money in the former employer’s plan, if permitted, (ii) roll over the assets to the new employer’s plan, if one is
available and rollovers are permitted, (iii) roll over to an Individual Retirement Account (“IRA”), or (iv) cash out the
account value (which could, depending upon the client’s age, result in adverse tax consequences). If CAS
recommends that a client roll over their retirement plan assets into an account to be managed by CAS, such a
recommendation creates a conflict of interest if CAS will earn new (or increase its current) compensation (advisory
fee) as a result of the rollover. No client is under any obligation to rollover retirement plan assets to an account
managed by CAS.
Unaffiliated Private Investment Funds: Clearstead may recommend that certain qualified clients consider an
investment in private investment funds. Typically these investments are made through the ClearAccess platform.
CAS’s clients are under absolutely no obligation to consider or make an investment in a private investment
recommendation.
Private investment funds generally involve risk, including, but not limited to, potential for complete loss of principal,
liquidity constraints and lack of transparency, a complete discussion of which is set forth in each fund’s offering
documents, which will be provided to each client for review and consideration. Private investment funds do not
provide daily liquidity or pricing. Each prospective client investor will be required to complete a subscription
agreement, pursuant to which the client shall establish that he/she is qualified for investment in the fund and
acknowledges and accepts the various risk factors that are associated with such an investment. If a client engages
with CAS under an assets under management based advisory fee, CAS typically includes the value of private fund
investments that it recommends. The value for all private investment funds owned by the client will reflect the most
recent valuation provided by the fund sponsor. The current value of any private investment fund could be
significantly more or less than the original purchase price or the price reflected in any supplemental account report.
Non-Managed Accounts: CAS may provide periodic comprehensive reporting services which can incorporate all of
the client’s investment assets, including those investment assets that are not part of the assets managed by CAS
(“Non-Managed Assets”). The client and/or their other advisors that maintain trading authority, and not CAS shall be
exclusively responsible for the investment performance of the Non-Managed Assets. Unless otherwise specifically
agreed to, in writing, CAS’s service relative to the Non-Managed Assets is limited to reporting only. Exception to the
above shall be if a client asks CAS to monitor and/or allocate the assets within the client’s 401(k) account maintained
away at the custodian directed by the client’s employer. As such, except with respect to the client’s 401(k) account (if
applicable), CAS does not maintain any trading authority for the Non-Managed Assets. Rather, the client and/or the
client’s designated other investment professional(s) maintain supervision, monitoring and trading authority for the
Non-Managed Assets. If CAS is asked to make a recommendation as to any Advised Assets, the client is under
absolutely no obligation to accept the recommendation, and CAS shall not be responsible for any implementation
error (timing, trading, etc.) relative to the Non-Managed Assets. In the event the client desires that CAS provide
investment management services for the Non-Managed Assets, the client may engage CAS to do so.
Portfolio Activity: CAS has a fiduciary duty to provide services consistent with the client’s best interest. As part of its
investment advisory services, CAS will review client portfolios on an ongoing basis to determine if any changes are
necessary due to market or economic conditions, if investments have fallen outside of prescribed ranges and/or a
change in the client’s investment objectives. Based upon these factors, there may be extended periods of time when
CAS determines that changes to a client’s portfolio are neither necessary nor prudent. Of course, as indicated
below, there can be no assurance that investment decisions made by CAS will be profitable or meet any
performance expectations.
Cash Positions: CAS may maintain cash and cash equivalent positions (such as money market funds) for defensive
and liquidity purposes. Unless otherwise agreed in writing, all cash and cash equivalent positions will be included as
part of assets under management-based advisory fees.
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Client Obligations: In performing our services, CAS shall not be required to verify any information received from the
client or from the client’s other professionals and is expressly authorized to rely thereon. Moreover, each client is
advised that it remains their responsibility to promptly notify us if there is ever any change in their financial
situation or investment objectives for the purpose of reviewing, evaluating, or revising our previous
recommendations and/or services.
Disclosure Statement: A copy of CAS’s written disclosure statement as set forth in this Form ADV Part 2A shall be
provided to each client prior to, or contemporaneously with, the execution of the Investment Advisory Agreement.
In addition, from time to time, Adviser may be required to deliver certain documents to the client. Client, to the
extent that client has email capability and/or web access, hereby consents to the Adviser’s use of electronic means,
such as email, to make delivery of required and other documents. This delivery may include notification of the
availability of such document(s) on a website, and client agrees that such notification will constitute “delivery.” In
conjunction with the investment advisory agreement, the client agrees to provide CAS with the client’s email
address and to keep this information current at all times by promptly notifying CAS of any change in email address.
AMOUNT OF ASSETS UNDER ADVISEMENT & MANAGEMENT
As of 12/31/2024, Clearstead Advisors, including Clearstead Advisory Solutions, total assets under advisement were
approximately $46.6 billion, which includes assets under management. Total assets under management were
$24,294,182,322 ($18,595,623,030 discretionary and $5,698,559,292 non-discretionary). Of the $24.2 billion assets
under management $6.1 billion were with the Clearstead Advisory Solutions Division.
Item 5
Fees and Compensation
CAS is typically compensated for its investment advisory services by charging you a management fee based on the
market value of your assets under our management based upon the fee schedule set forth below:
Equity/Balanced/Fixed Income Accounts
• 1.00% on the first $5 million
• .75% on the next $5 million
• .50% above $10 million
Fees are typically billed quarterly in arrears based upon the market value of the assets at the end of the preceding
quarter, except for certain manually priced securities which may be valued on a more infrequent basis. In this
instance, a valuation other than the end of the preceding quarter may be used for fee billing purposes, including
holding the security at cost. Fees are typically billed on cash and cash sweep instruments but not typically billed on
assets designated as unmanaged. Certain legacy accounts may be billed differently than current client accounts.
Private and alternative investments will generally be valued at cost, unless the General Partner or Investment
Manager provides Advisor with material that clearly, in the Advisor’s reasonable discretion, demonstrates a market
value higher or lower than its cost, in which case such securities will be valued at such higher or lower amount as
reasonably determined by the Manager. If your relationship with us begun or ended during a calendar quarter, your
fee will be prorated for the appropriate number of days completed or remaining in the quarter and, where applicable,
you will be issued a refund for any portion of your quarterly fee paid in advance (such as in a wrap fee arrangement)
which was unearned.
You may pay your fee to us directly upon receipt of an invoice from us or you may authorize your custodian to allow
us to directly debit our fee from your account or accounts. If you choose the latter method, your custodian will not
confirm our fee but will pay the amount based on the fee amount communicated to the custodian by us and send it
directly to us. You will receive a periodic statement from your custodian which will include the amount of the fee
which has been sent to us. You should confirm the accuracy of our fee calculation upon receipt of your custodian’s
statement.
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The fees you pay us do not include brokerage commissions or other fees or charges associated with securities
transactions implemented with or through a brokerage firm, mark-ups or mark-downs in principal transactions,
deferred sales charges, odd-lot differentials, stock exchange fees, wire transfer or related processing fees, transfer
taxes or other charges mandated by law or regulation all of which will be charged to you in addition to our fee. We
do not receive any portion of any of the foregoing expenses or fees. You should go to the section on Brokerage
Practices in our brochure for more information on how we select or recommend brokerage firms for your securities
transactions and information related to that process.
Our fee for our consulting services and investment advisory services for retirement plans and participants, as
described above in the section on Advisory Business, may be negotiated on a case by case basis.
You should understand that mutual funds (including exchange-traded funds) impose separate investment
management fees and other operating expenses, typically described in the fund’s prospectus, for which you, the
client, will be charged separately from the fee paid to us for our services.
As we discussed in the section on Advisory Services in our brochure, we have entered into “wrap fee” arrangements
with certain brokerage firms or other companies where you pay the brokerage firm or other company an agreed
upon fee for investment management by us or other investment advisory firms such as us brokerage commissions,
custodial services and possibly consulting services. We receive a portion of the “wrap fee” you pay the brokerage firm
for our services. Our portion of the fee generally ranges from 25 to 60 basis points of the assets we manage
depending upon our arrangement with the brokerage firm or other company that sponsors the wrap fee
arrangement.
CAS also serves in a sub advisory role or research provider for investment management firms, some of which may
be affiliated with us or other institutions. Please refer to the section on Other Financial Industry Activities and
Affiliations below for more information.
We primarily recommend “no load” mutual funds and exchange traded funds for our client portfolios, which are
mutual funds, sold without a commission or sales charge.
Clients should be aware that similar or comparable services may be available from other firms including other
investment management firms at a cost higher or lower than that available through us.
Private Investment Fees:
From time to time, the firm forms and offers partnership interests in closed-end private equity funds. For certain
qualified investors that make a large commitment, the level of the asset-based management fee may be reduced. If
carried interest applies, investors generally pay a percentage of profits after a return of contributed capital and a
preferred return. Fund investors will also incur an operations fee related to fund expenses. The Firm also manages
and advises on legacy funds no longer open to new investors. These partnerships charge different fees and/or
carried interest from those we would charge on newly formed partnerships. Additional information regarding fees
can be found in each fund’s private placement memorandum & Limited Partnership Agreement.
ClearAccess Platform
Clearstead clients that invest in alternative investment managers through the ClearAccess platform can invest
directly with the investment manager, if eligible, through the ClearAccess Fund, LP dedicated Fund (“Fund”), in
which GLASfunds, LLC is the General Partner and Clearstead, is the Investment Manager, or through GLASfunds,
LLC, which Clearstead owns a minority equity stake. Clients are under no obligation to invest in alternatives
through GLASfunds, LLC.
Clearstead Advisors – Private Client
Please see fees in separate Part 2A disclosure
12
Clearstead Advisors - Institutional Consulting
Please see fees in separate Part 2A disclosure
Limited Negotiability of Advisory Fees: Although CAS has established the aforementioned fees, CAS retains the
discretion to negotiate alternative fees on a client-by-client basis. Client facts, circumstances and needs are
considered in determining the fee schedule, which means that a client’s advisory fee may be greater or less
than the fees described above. These include the complexity of the client, assets to be placed under management,
anticipated future additional assets; related accounts; portfolio style, account composition, reports, discretionary or
non-discretionary authority, among other factors. The specific annual fee schedule is identified in the agreement
between CAS and each client. All fees are agreed upon prior to entering into a contract with any client.
GENERAL INFORMATION
Termination of the Advisory Relationship: A client agreement may be canceled at any time, by either party, for any
reason upon receipt of 30 days written notice, unless different termination terms have been agreed to according to
a client’s advisory agreement.
Mutual Fund Fees: All fees paid to CAS for investment advisory services are separate and distinct from the fees and
expenses charged by mutual funds and/or ETFs to their shareholders. These fees and expenses are described in
each fund's prospectus. These fees will generally include a management fee, other fund expenses, and a possible
distribution fee. If the fund also imposes sales charges, a client may pay an initial or deferred sales charge. A client
could invest in a mutual fund directly, without CAS’s services. In that case, the client would not receive the services
provided by CAS which are designed, among other things, to assist the client in determining which mutual fund or
funds are most appropriate to each client's financial condition and objectives. Accordingly, the client should review
both the fees charged by the funds and CAS’s fees to fully understand the total amount of fees to be paid by the
client and to thereby evaluate the advisory services being provided.
Sub-Advisor Managed Account Fees: CAS may recommend sub-advisors to Clients to as part of their investment
portfolio. Clients engaged with sub-advisors will be charged an advisory fee by the unaffiliated sub-advisor in addition
to the advisory fee charged by CAS.
ClearAccess Fees: All fees paid to Clearstead for investment advisory services are separate and distinct from the fees
and expenses charged by ClearAccess alternative managers and the third-party administrator (GLASfunds). The
alternative manager and (GLASfunds) fees and expenses are described in fund offering documents. These fees will
generally include a management fee and can include a performance fee, where applicable.
Clients investing in alternative investments (hedge and private equity funds) through the ClearAccess platform,
through the ClearAccess Fund, LP dedicated Fund or GLASfunds, LLC, will also be charged by the platform’s third-
party investment manager and administrator (GLASfunds) at a negotiated rate based on invested market value.
Clients of unaffiliated third-party advisors that invest in ClearAccess mangers through GLASfunds will pay a portion of
the asset-based fee charged by GLASfunds to Clearstead.
If a client terminates advisory services with Clearstead and remains on the platform administered by GLASfunds, the
client will be responsible for all fees associated with remaining on the platform, which could be materially higher than
the negotiated fees listed above.
Additional Fees and Expenses: In addition to CAS’s advisory fees, clients are also responsible for the fees and
expenses charged by custodians and imposed by broker dealers, including, but not limited to, any transaction
charges imposed by a broker dealer with which an underlying investment manager effects transactions for the
client's account(s). Some institutional clients are invoiced a one-time custodian validation-communication charge with
a subsequent electronic communication yearly fee, per account. If CAS imposes these charges, it will be
communicated with the client at the inception of the relationship. Please refer to the "Brokerage Practices" section
(Item 12) of this Form ADV for additional information.
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ERISA Accounts: CAS is deemed to be a fiduciary to advisory clients that are employee benefit plans pursuant to the
Employee Retirement Income and Securities Act ("ERISA"), and regulations under the Internal Revenue Code of 1986
(the "Code"), respectively. As such, CAS is subject to specific duties and obligations under ERISA and the Internal
Revenue Code that include among other things, restrictions concerning certain forms of compensation. To avoid
engaging in prohibited transactions, CAS's only source of fees is from client advisory fees.
Advisory Fees in General: Clients should note that similar advisory services may (or may not) be available from other
registered (or unregistered) investment advisers for similar or lower fees.
Limited Prepayment of Fees: Under no circumstances does CAS require or solicit payment of fees in excess of
$1,200 more than six months in advance of services rendered.
CLEARSTEAD ADVISORS
If a client engages Clearstead Advisors for services listed in Item 4 under Other Business Activities, the client will
engage Clearstead for services under a separate advisory agreement for services and related fees. Please see
services and fees listed under separate ADV Part 2As, titled “Clearstead Advisors – Private Client” and “Clearstead
Advisors – Institutional Client” on the SEC’s website at (https://adviserinfo.sec.gov/). You can search this site by a
unique identifying number, known as a CRD number. Clearstead's CRD number is 105674.
Item 6
Performance-Based Fees and Side-By-Side Management
CAS does not charge or receive any performance-based fees.
Item 7
Types of Clients
Clearstead Advisory Solutions provides advisory services to the following types of clients:
• Private clients (families, individuals and related entities)
• Corporate, Private and Public Employee retirement funds (Pension and Savings plans)
• Endowments and Foundations
• Operating funds for non-profit and for profit organizations, healthcare organizations and insurance
companies
• Sub-advisor investment management services
• Unaffiliated registered investment advisors
•
Investment Research and Due-Diligence
• Private Investment Fund (ClearAccess Fund, LP)
Item 8
Methods of Analysis, Investment Strategies and Risk of Loss
Our investment committee is the clearinghouse for the origination, research, and implementation of investment
ideas. Committee discussions are wide ranging and committee members are encouraged to bring new ideas to the
table. Our research universe includes hundreds of funds, stocks, and bonds, all of which are closely monitored by
our analyst team and research committee. CAS researches and monitors individual companies as well as actively
managed mutual funds/managers, index funds/passive funds and ETF’s. The portfolio managers and research
analysts work together to analyze and identify companies and funds which are suitable for inclusion in client
portfolios.
We use several methods of investment analysis and investment strategies to provide services to our clients. Our
methods of investment analysis include fundamental analysis which is the analysis of a company’s financial
statements, its management, competitive advantages, markets, etc.; cyclical analysis which involves the buying and
selling of investments when certain financial ratios are low or high; and technical analysis which is the analysis of a
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company by studying past market data such as price and volume.
Our investment strategies include, depending upon the client’s objectives, long term purchases (securities generally
held for at least a year); short term purchases (securities generally held for less than a year); short term trading
(securities generally bought and sold within thirty days); and short sales (a technique which seeks to gain from an
anticipated decline in the price of a company’s securities).
The use of stock options (securities which provide the investor with an opportunity to purchase another security or
property at a specified price over a stated time) and margin transactions (buying securities with borrowed money
used to magnify returns—margin refers to the equity in the investment) are available on a limited basis, but only if
requested by the client.
Strategies such as short sales and the use of stock options and margin transactions carry a higher risk of market
losses, which can result from unanticipated movements in the market price of the underlying security being used in
the strategy.
The securities we use in our investment strategies and investment advice include equity securities such as exchange-
listed securities; securities traded over the counter and foreign issues; warrants; debts; securities of corporations
and similar entities; commercial paper; certificates of deposit; municipal and government securities; investment
company securities including variable life insurance, variable annuities and mutual fund shares including exchange
traded funds; options on securities and commodities; futures contracts; and interests in real estate and oil and gas
partnerships. We also offer advice, on a limited basis, related to direct real estate investments and private alternative
investments such as hedge funds (which generally refers to a wide range of private restricted investments that can
vary substantially in terms of size, strategy, business model, and organizational structure) and private equity funds
(private restricted funds that make investments directly into private companies or conduct buyouts of public
companies). CASAM typically charges an asset-based fee for these types of alternative investments that is based on
the fee stipulated in the investment advisory agreement related to the client's account. Private and alternative
investments will generally be valued at cost, unless the General Partner or Investment Manager provides Advisor
with material that clearly, in the Advisor’s reasonable discretion, demonstrates a market value higher or lower than
its cost, in which case such securities will be valued at such higher or lower amount as reasonably determined by the
Manager.
RISK OF LOSS
Investing in securities involves the potential risk of loss in the value of the securities both in the amount invested in
the securities as well as any profits, which have not been realized by selling the securities. You should be prepared
to bear the risk of such losses. The degree of risk depends upon the type of security or strategy involved. Adviser
communications discussing private or alternative investments are meant to be used for informational purposes
only and investors should rely only on the offering memorandum for details regarding the investment. Any private
or alternative investment has the potential for great risk and the opportunity for complete loss of the initial
investment. CAS receives no commissions on the placement of private or alternative investments. The investor
should review all the documents from the manager of the alternative investment and not rely on discussions of the
investment with CAS representatives. As with any private or alternative investment, there is no pressure to invest
and CAS wants to make sure the investor has had a chance to review in case there is interest. For any private or
alternative investment with limited capacity, CAS will ensure all clients have filled their investment allocations, as
suitable, before any CAS personnel may invest alongside clients. The risks of loss described below should not be
considered a complete list of all the risks that clients should consider.
Management Risk: CAS’s judgement about the attractiveness of investment managers could be incorrect. There is no
guarantee that the securities, investment strategies, or investment managers recommended for client’s accounts will
perform as anticipated.
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Allocation Risk: Although CAS seeks to recommend an optimal asset allocation among different asset categories and
strategies to limit risk, a client’s portfolio could have exposure to an asset category, strategy, or investment manager
that performs poorly relative to other asset categories, strategies, or investment managers.
Investment Manager: Clients should carefully consider the investment objectives, risks, and expenses associated
with the investment managers and vehicles (mutual funds, ETFs, pooled investments, separate account managers)
that CAS recommends. Although CAS seeks to be transparent and explain information about the investment
managers it recommends, clients are encouraged to review this information on their own.
Equity Securities Risk: Equity securities (common, convertible and preferred) could decline in value if issuer’s
financial condition declines or in response to overall market and economic conditions. A security or fund’s market
segment (large cap, mid cap, small cap, growth, or value) may perform differently from other market segments or the
equity markets as a whole. Investing in small-cap or mid-cap securities or funds may have greater risk and price
volatility than large-cap securities or funds.
Non-US Investments Risk: Investing in securities outside the US (foreign) involve risks not typically associated with US
investments. Some of these risks include political, economic, legal, currency, accounting, and tax, which can cause
greater risk and price volatility. More established non-US markets (developed) may have governments that are more
stable compared to emerging markets which can have governments and economies that are less stable and have
less liquidity.
Alternative Investments Risk: Alternative investments including private equity, private real estate, venture capital,
and hedge funds are subject to legal or other restrictions on liquidity that do not exist for other publicly traded
(liquid) investments. Investors in alternatives (including client investing through the ClearAccess platform) may not be
able to sell when desired or to realize anticipated or reported value when sold. Also, the calculation of fair market
value of alternatives can be difficult or delayed and alternatives typically have fees that are higher compared to
publicly traded securities.
Interest Rate Risk: As nominal interest rates change, the value of fixed income securities (bonds) is likely to fluctuate.
For example, when interest rates rise, yields on existing bonds become less attractive, and their market values likely
will decline.
Credit Risk: Generally, the lower the credit rating of a fixed income security, the greater the risk that the issuer will
default on its obligation. If this were to occur, it is likely that the value of the fixed income security may fall in value.
Issuer Risk: The value of a fixed income security could fluctuate due to a number of factors related to its industry or
economics sector. For example, municipal securities could fluctuate due to adverse political, legislative, and tax law
changes. Also, Government sponsored entities, such as Freddie Mac or Fannie Mae, are not issued or guaranteed by
the US government. There may be times when these risks could cause reduced market liquidity and a decreased in
the value of the securities.
General Market Risk: Risks such as political, economic, and social conditions could cause volatility in financial
markets and cause the price of a security, bond, or mutual fund to drop in reaction to tangible and intangible events
and conditions.
Inflation Risk: Also called purchasing power risk when inflation is present a dollar today will not buy as much as a
dollar in the future because purchasing power and potentially performance is eroding at the rate of inflation.
Liquidity Risk: Liquidity is the ability to readily convert a security into cash. Generally, the price of a security is
affected by the size of the security or issuer and the trading demand. If there is limited trading interest or more
investors are trading a certain direction the price of the security could fluctuate.
Derivatives Risk: Clients or investment managers may use derivatives such as options, swaps, futures contracts,
forward agreements, and other derivative contracts. Derivatives could cause risks due to leverage, volatility, default,
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and illiquidity and cause a significant difference between the change in market value of a security and the prices of
the derivatives.
Data Source Risk: CAS uses third-party data sources for security valuations, research, and performance. If the
information CAS receives from a third-party is incorrect, the results that CAS reports could be inaccurate. CAS has
found that the data it receives from third-parties has been reliable; however, CAS makes no guarantee that the data
received from third-parties is accurate.
Cybersecurity / Data Protection: Clearstead and its affiliates as well as the service providers to Clearstead
increasingly depend on complex information technology and communications systems to conduct business
functions. These systems are subject to a number of different threats or risks that could adversely affect Clearstead
and its clients despite the efforts of Clearstead, its affiliates, and relevant service providers to adopt technologies,
processes and practices intended to mitigate these risks and protect the security of their computer systems,
software, networks and other technology assets, as well as the confidentiality, integrity and availability of information
belonging to Clearstead clients. Third parties may also attempt to fraudulently induce employees, customers, third-
party service providers or other users of the systems of Clearstead and its affiliates to disclose sensitive information
in order to gain access to Clearstead data or that of its clients. A successful penetration or circumvention of the
security of the systems of Clearstead and its affiliates could result in the loss or theft of a client’s data or funds, the
inability to access electronic systems, loss or theft of proprietary information or corporate data, physical damage to a
computer or network system or costs associated with system repairs. Such incidents could cause Clearstead, its
affiliates, the Clearstead Funds, or any of their respective service providers to incur regulatory penalties, reputational
damage, additional compliance costs or financial loss.
Alternative Investments Risk: Alternative investments including private equity, private real estate, venture capital,
and hedge funds are subject to legal or other restrictions on liquidity that do not exist for other publicly traded
(liquid) investments. In addition to the risks above, alternative investments include the following additional risks:
•
•
•
Lack of liquidity - Investments will generally be highly illiquid compared to other asset classes, and it is
unlikely that there will be a public market for most investments made.
Limited market for secondaries investments – There is no established market for secondaries investments
and no liquid market is expected to develop for secondaries.
Long-term commitment – An investment in alternative investments or a Fund requires a long-term
commitment, with no certainty of return, or of an Investor receiving any distributions from a Fund.
• Restrictions on transfer and withdrawal – An investment in a alternative investments or a Fund is suitable
only for sophisticated investors who have the financial resources necessary to withstand the risk of a
potential loss of their entire investment. There is no public market for the interests in the Funds, and none is
expected to develop. The Governing Documents of each Fund contain restrictions on the transferability of the
Interests and the withdrawal of Investors.
• Multiple levels of expense – A Fund and the underlying funds in which it may invest impose management
and/or administrative costs, expenses and performance allocations. This will result in greater expense to the
Investors than if such costs, expenses and allocations were not charged by a Fund and Investors were able to
invest directly in the underlying private equity funds in which the Fund invests or the portfolio companies of
those underlying funds.
• Valuation – The calculation of fair market value of alternatives can be difficult or delayed. Alternative
investments may be more sensitive to market events and valuation issues than other investments, which
may impact a Fund and the underlying funds.
• Underlying funds invest independently – The underlying funds in which a Fund will invest generally invest
wholly independently of one another and may at times hold economically offsetting positions. To the extent
that such underlying funds hold such positions, considered as a whole they may not achieve any gain of loss
despite incurring fees and expenses in connection with such positions.
• Uncertainty of amounts and timings of payments to a Fund – Drawdowns may occur at any point, and for
any amount (up to an Investor’s undrawn commitment to the relevant Fund), during the life of such Fund,
including after the termination of such Fund’s investment period.
17
•
• Risks associated with unspecified transactions – There are risks and uncertainties to Investors with respect
to the selection of investments in a Fund. Investors will not have an opportunity to evaluate for themselves
the relevant economic, financial and other information regarding the investments to be made by a Fund.
Indemnification – Each Fund, in accordance with such Fund’s Governing Documents, will be required to
indemnify and hold harmless Clearstead, its affiliates, and the general partners of the relevant Fund for any
claims that may arise in connection with their activities on behalf of the Fund.
• Recourse to all assets of a Fund – The assets of a Fund, including any investments made by such Fund, are
available to satisfy all liabilities and other obligations of such Fund.
• Distributions in kind – Although, under normal circumstances, it is intended that a fund will make
distributions in cash, it is possible that upon the liquidation of a fund and in certain other circumstances as
set out in such fund’s governing documents distributions may be made in kind (or in specie) and could
consist of securities for which there is not a readily available public market, securities that are subject to legal
and contractual transfer restrictions or securities of entities unable to make distributions.
• Risks upon disposition of investments – In connection with the disposition of an investment in a portfolio
company or otherwise, a fund may be required to make representations about the business and financial
affairs of the portfolio company typical of those made in connection with the sale of any business, or may be
responsible for the contents of disclosure documents under applicable securities laws.
• Contingent liabilities associated with investment fund interests acquired in secondary transactions –
Where a fund acquires an interest in an investment fund in a secondary transaction, such Fund may acquire
contingent liabilities of the seller of the interest.
Item 9
Disciplinary Information
Clearstead Advisors, LLC is required to disclose any legal or disciplinary events that are material to a client's or
prospective client's evaluation of its advisory business or the integrity of its management.
Clearstead Advisors, LLC and its employees, including Clearstead Advisory Solutions, have no reportable disciplinary
events to disclose.
Item 10
Other Financial Industry Activities and Affiliations
Clearstead is partially owned by Flexpoint Ford which could have a controlling interest in certain other regulated
entities. Clearstead does not have any interest in any of these other entities and is not aware whether any of its
clients are also clients of the regulated entities owned by Flexpoint Ford.
Clearstead owns a minority equity stake in a third-party alternative investment platform, GLASfunds, LLC, which
Clearstead will selectively recommend to clients for investing in alternative managers on the ClearAccess platform.
Clients have no obligation to invest in alternative investments or to use GLASfunds, LLC.
Clearstead Trust, LLC (“Clearstead Trust”) is a wholly owned subsidiary of Clearstead Advisors, LLC. As a separate
legal entity, Clearstead Trust provides bespoke trust services to its clients including corporate trustee and relates
services. Clearstead Trust is regulated by the Maine Bureau of Financial Institutions, and clients of Clearstead
Advisors will have the ability to use Clearstead Trust for services, though Clients are under no obligation to do so.
Select employees of Clearstead Advisors will serve as officers and directors of Clearstead Trust and perform
specific services for the company. Fees and expenses paid by clients of Clearstead Trust are separate from and in
addition to the fees charged by Clearstead Advisors.
Avalon Trust, LLC (“Avalon Trust”) is a wholly owned subsidiary of Clearstead Advisors, LLC. As a separate legal
entity, Avalon Trust provides bespoke trust services to its clients including corporate trustee and relates services.
Avalon Trust is regulated by the Financial Institutions Division of the New Mexico Regulation & Licensing
Department, and clients of Clearstead Advisors will have the ability to use Avalon Trust for services, though Clients
are under no obligation to do so. Select employees of Clearstead Advisors will serve as officers and directors of
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Avalon Trust and perform specific services for the company. Fees and expenses paid by clients of Avalon Trust are
separate from and in addition to the fees charged by Clearstead Advisors.
Effective March 23, 2023, Clearstead acquired the clients of CLS Consulting, LLC (“CLS”). Although trust
administration services will be conducted under Clearstead Advisors, Clearstead will continue to maintain the CLS
website (www.clsconsultingllc.com).
In select instances, Clearstead may recommend an ETF to clients whereas Clearstead has a business interest
relationship to provide research services to the ETF. In addition, select CAS employees, in their individual capacities
as an outside business activity (OBA) and not through CAS, have an equity ownership stake in Wilbanks Smith &
Thomas Asset Management, LLC, and will provide consulting services to the private funds it manages.
Item 11
Code of Ethics, Participation or Interest in Client Transactions and Personal Trading
Clearstead, including CAS, has adopted a Code of Ethics which sets forth high ethical standards of business conduct
that it requires of its employees, including compliance with applicable federal securities laws.
Clearstead and its personnel owe a duty of care and a duty of loyalty towards its clients and have an obligation to
adhere not only to the specific provisions of the Code of Ethics but to the general principles that guide the Code.
Clearstead’s Code of Ethics includes policies and procedures for the review of quarterly securities transactions
reports as well as initial and annual securities holdings reports that must be submitted by all employees.
Other procedures regarding potential conflicts of interest addressed by the firm’s Code of Ethics include:
• The Firm prohibits the use of material non-public information. While Clearstead does not believe that it has
any particular access to non-public information, all employees are reminded that such information may not
be used in a personal or professional capacity.
• Typically gifts of a nominal value may be offered or received. Gifts in excess of $250, whether individual or in
aggregate must be pre-cleared and pre-approved by the CCO.
• Clearstead’s political contributions policy, which aims to ensure compliance with SEC Rule 206(4), places
significant restrictions on the ability of the Firm’s personnel to make political contributions. Any outside
business activity involving a non-affiliated company must be pre-approved so that the Firm can ensure any
conflicts of interest in such activities are properly identified and addressed.
Clearstead’s Code of Ethics is designed to assure that the personal securities transactions, activities, and interests of
our employees will not interfere with (i) making decisions in the best interest of its clients, and (ii) implementing
such decisions while, at the same time, allowing employees to invest for their own accounts. Clearstead personnel
have the ability to buy or sell for their personal account’s securities identical to or different from those
recommended to our clients. In addition, a certain security or securities may also be recommended to a client even
when a related person has an interest or position in the same security or securities.
Before an employee purchases an individual stock or bond, pre-clearance must be attained from the Chief
Compliance Officer (“CCO”). The CCO maintains a restricted securities list to ensure that employees do not purchase
a security where its clients would have inside information. If an employee would like to purchase a “restricted”
security, Clearstead prefers such activity during the “open window” period. In any case, where an employee feels
that there may be an actual or perceived breach of these policies, he/she is required to review the situation with the
CCO immediately.
As part of the Firm’s fiduciary duty, Clearstead’s personnel will devote to its clients as much time as necessary to
appropriately deliver its advisory services. Nonetheless, Clearstead personnel are not restricted from engaging in
19
other business activities, including service on the boards of other investment-related entities (that are
recommended for certain client accounts) or in other investment-related positions. Such activities could be viewed
as creating a conflict of interest.
A copy of Clearstead’s Code of Ethics is available to clients and prospective clients. You may request a copy by email
sent to swolken@Clearstead.com or by calling Clearstead at 216-621-1090
Item 12
Brokerage Practices
Clearstead does not provide brokerage or custodial services, nor is it affiliated with any brokerage firm, bank, or
have any proprietary funds.
Clearstead is not a qualified custodian and does not maintain custody of client funds and securities. Clients’ assets
are maintained at qualified custodians, generally a broker-dealer or bank. Clearstead provides its clients the ability
to select a custodian of their choice; however, Clearstead recommends that private client accounts managed by
Clearstead be custodied at Schwab and/or Fidelity, Clearstead’s preferred custodians. Clearstead has selected
Schwab and Fidelity as the most advantageous based on the cost and quality of its services. Clearstead evaluates
the cost and services that Fidelity and Schwab provide to its clients on an ongoing basis to ensure that they are
advantageous.
Schwab and Fidelity provide Clearstead and its clients with access to its institutional brokerage services, such as
trading, custody, reporting, advisor fee deduction and other related services. By maintaining relationships with
Fidelity and Schwab, Clearstead’s clients have access to investment products and services that they may not
otherwise have access to as “retail” clients. Fidelity and Schwab may provide Clearstead with access to research and
other services (i.e. educational conferences, practice management consulting) that assist Clearstead in managing
and administering client portfolios.
Section 28(e) of the Securities Exchange Act of 1934 provides a safe harbor that allows an investment adviser to pay
more than the lowest available transaction cost in order to obtain brokerage and research services (commonly
referred to as a “soft dollar” arrangement). Clearstead has NOT entered into any formal soft-dollar arrangements or
commission-sharing arrangements with any custodian, counterparty or investment manager, and has no intention
of doing so. Clearstead does receive economic benefits (e.g. research or services) from custodians, counterparties
or investment managers that are generally made available to all institutional clients with which they do business
and which Clearstead deems as advantageous to its clients. The economic benefits received by Clearstead do not
depend on the amount of brokerage transactions directed to the custodian. Furthermore, Clearstead’s receipt of a
custodian’s general platform services does not diminish Clearstead’s duty to act in the best interests of its clients,
including to seek best execution or trades for client accounts.
Clearstead requires that clients provide it with written authority to utilize a specific broker-dealer and the
corresponding commission costs that will be charged to its clients for transactions.
Clients must indicate any limitations on Clearstead’s discretionary authority in writing, which will be recorded in a
client’s investment policy statement. Clients may change/amend these limitations as required. Such amendments
must be provided to Clearstead in writing.
Directed Brokerage: CAS will execute transactions through a particular brokerage firm as a result of your decision to
direct us to execute transactions through a particular brokerage firm or as a result of your decision to participate in
a “wrap fee” arrangement in which case trades are generally executed through the brokerage firm with which you
have entered into the “wrap fee” arrangement. In this situation, you will be responsible for negotiating the
commission rates you pay, not us. You should be aware that our inability to negotiate commissions, obtain volume
discounts and that best execution may not be achieved for transactions in your account(s). As a result, transactions
20
in accounts directed by you to a particular brokerage firm may result in higher commissions, greater spreads or less
favorable net prices than would be the case if we were authorized to choose the brokerage firm through which to
execute transactions for your account(s). You should also be aware that disparities in commission charges for similar
transactions in accounts in different clients of ours may exist and that there is a conflict of interest arising from such
directed brokerage practices.
You should be aware that transactions for accounts which we have been instructed by you to direct to a specified
brokerage firm may be placed subsequent to transactions we enter for client accounts where we determine the
brokerage firm through which to execute transactions for clients. This may result in less favorable execution for
those accounts where we have been instructed by you to direct trades to a specified brokerage firm for execution.
You should be aware that you have brokerage options which you should consider other than instructing us to direct
to your transactions to a particular brokerage firm including the use by us of other brokerage firms we determine to
use for execution of client transactions possibly at a lower commission cost and that this option may be available
through us.
Blocked Transactions: We may group or block orders from time to time for the same security for more than one
client account in order to more effectively execute the orders. This is what is known as a “block transaction”. This
process can create trading efficiencies, prompt attention to the order and improved price execution since the block
transaction may be executed at various prices but averaged as to price. Therefore, clients whose transactions are
part of the block transaction will receive the same average price and trading costs. Where such block transactions
are not fully executed, we will seek to allocate the executed portion of the block transaction on a basis which we
consider fair to our clients over time. Generally, this will mean a pro rata allocation or allocation on a rotational basis
although we may, in certain circumstances, allocate purchases or sales on some other basis, after consideration of
factors such as taxability of the account, cash available for investment, asset mix of the account, objectives and
restrictions of the account, company and industry concentrations, broker designations specified by the client, size of
the execution versus the total order size, and partial positions versus full positions.
Trade Errors: Errors in executing client transactions may occur from time to time which we will seek to correct on a
timely basis so that you will not incur a loss or other costs as a result of any such errors. Any loss or costs incurred
as a result of the correction of such errors will be borne by us or by your broker/custodian while any market gains
result from the correction of such errors will usually be retained by your broker/custodian or by you.
In some instances, Clearstead will need to select a broker-dealer for trade execution in instances when a client’s
custodian does not have an affiliated broker-dealer. For these clients Clearstead is committed to seeking the best
terms reasonably available under the circumstances. In some cases, Fidelity or Schwab may need to use a non-
affiliated broker-dealer to execute a trade (also known as a trade-away), which may incur an additional fee
($10/trade) that the client is obligated to pay. In order to achieve best execution, Clearstead has established certain
trading protocols and practices, which are periodically reviewed. While Clearstead is interested in minimizing fees
and commissions, the selection of brokers is primarily based on the broker's ability to competitively execute trades.
Other factors taken into consideration include but are not limited to the availability of or specialization in particular
investment products and execution capabilities based on size of trade, liquidity and market impact. Past experience
with the broker is a contributing factor; for example, Clearstead considers the number of failed trades, back-office
support, and the broker's knowledge of the products offered.
In some instances, Clearstead recommends sub-advisors to manage our client’s accounts for specific purposes
(taxable/municipal bonds, equity managers, etc). Clearstead mandates, when possible that sub-advisors use
transaction-based pricing through our preferred custodians (Fidelity or Schwab). If a sub-advisor requires
transaction-based trading fees they are in addition to the sub-advisor’s investment manager fee.
In rare circumstances and where appropriate, Clearstead will direct a “cross trade” of securities (including, without
limitation, fixed income securities) between client accounts, whereby Clearstead arranges for one client account to
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purchase a security directly from another client. In such cases, Clearstead will review the price of the security from
independent sources. Clearstead is not a broker-dealer and receives no compensation from a cross trade; however,
the broker-dealer facilitating the cross trade will charge administrative fees to the clients’ accounts, if applicable.
Clearstead will direct a cross trade when Clearstead believes that the transaction is in the best interest of the
clients, that no client will be disfavored by the transaction, and that the transaction is consistent with Clearstead’s
duty to seek best execution.
Item 13
Review of Accounts
Our clients’ accounts are reviewed on a periodic basis by the individual portfolio manager with primary responsibility
for the particular account. In addition, our Investment Committee meets weekly to monitor and revise as needed
CAS’s strategies, models, sector weightings and economic or market trends. Factors which may trigger more frequent
reviews include change in client investment objectives or circumstances such as retirement or a large contribution
or withdrawal to or from an account, significant developments or events specific to a particular security held in the
account, or significant market, economic or political developments.
CAS will provide written reports concerning your account(s) with us on a periodic basis unless requested otherwise
by you. These reports may include details of the date of purchase and cost basis for each security as well as market
value and income yield and the current and historical performance for the account, separated by asset classes and
possibly grouped with other accounts related to you. The report you receive from us may track all activity including
income earned, contributions, withdrawals and capital gains. For certain clients who pay by check, this report may
also include an invoice for our quarterly fee. If you are involved in a wrap fee arrangement as described in the section
on Advisory Business, you may receive reports including those assets of yours for which we are providing services
directly from the brokerage firm which created the wrap fee arrangement. You should also receive written reports
directly from your custodian concerning your account(s) which generally contain information relating to all
transactions and other account activity.
Item 14
Client Referrals and Other Compensation
Clearstead has Promotor (“Solicitor”) arrangements with non-supervised persons for client referrals. If a client is
introduced to CAS (Clearstead) by a solicitor, Clearstead may pay that solicitor a referral fee in accordance with the
requirements of the Investment Advisers Act and any state securities law regulations. Each arrangement must be in
compliance with the Investment Advisers Act of 1940.
For each successful referral that becomes engaged as a CAS client, Clearstead will pay to the solicitor a fee that
represents a percentage of the advisory fee that CAS charges and collects from the client. In all cases, Clearstead
requires that potential clients be provided a copy of Clearstead’ s ADV Part 2A Brochure as well as the terms of the
specific referral arrangement. Clearstead’s client is not charged the cost of the solicitation. (i.e., Clearstead does not
increase its client’s fee to cover the solicitor’s fee).
Charles Schwab & Co., Inc.: Under a prior agreement, CAS previously received client referrals from Charles Schwab
& Co., Inc. (“Schwab”) through participation in the Schwab Advisor Network® (the “Service”). While the prior
agreement is no longer in place, pursuant to the terms of our relationship with Schwab, CAS does continue to service
clients previously referred through the Service. The Service was designed to help investors find an independent
investment advisor. Schwab is a brokerage firm independent of and unaffiliated with CAS. Schwab does not supervise
CAS and has no responsibility for its management of clients assets or our other advice or services. Under this prior
agreement, CAS paid Schwab fees to receive client referrals through the Service. Our participation in the Service may
raise conflicts of interest as described below.
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CAS pays Schwab a Participation Fee on all referred client accounts that are maintained in custody at Schwab and a
Non-Schwab Custody Fee on all client accounts that are maintained at, or transferred to, another custodian. The
Participation Fee is a percentage of the fees the client pays CAS or a percentage for the value of the assets in client’s
account, subject to a minimum Participation Fee. CAS pays Schwab the Participation Fee for so long as the referred
client’s account remains in custody at Schwab. The Participation Fee is charged to CAS quarterly and may be
increased, decreased or waived by Schwab from time to time. The Participation Fee is paid by CAS and not by client.
CAS has agreed not to charge clients referred through the advisory fees or cost greater than the fees or costs CAS
charges clients with similar accounts with CAS which were not referred to CAS through the Service.
CAS generally pays Schwab a Non-Schwab Custody Fee if custody of a referred client’s account is not maintained by,
or assets in client account are transferred from, Schwab. This Fee does not apply if the client was solely responsible
for the decision to not maintain custody at Schwab. The Non-Schwab Custody Fee is higher than the Participation
Fees CAS generally pays in a single year. Thus, CAS will have an incentive to recommend that client’s accounts be
held in custody at Schwab.
The Participation and Non-Schwab Custody Fees will be based on assets in client accounts which were referred by
Schwab and those referred clients’ family members living in the same household. Thus, CAS will have an incentive to
encourage household members of clients referred through the Service to maintain custody of their accounts and
execute transactions at Schwab and to instruct Schwab to debit our fees directly from client’s account.
Clients who maintain custody of their accounts at Schwab will not be charged separately for custody but Schwab will
receive compensation from clients in the form of commissions or through transaction related compensation on
securities transactions executed through Schwab. Schwab also will receive a fee (generally lower than the
commissions on transactions it executes) for clearance and settlement of transactions executed through brokerage
firms other than Schwab. Schwab’s fees for transactions executed at other brokerage firms are in addition to the
other brokerage firm’s fee. Thus, CAS will have an incentive to cause transactions to be executed through Schwab
rather than through another brokerage firm although CAS understands it has a duty to seek best execution for clients’
transactions. Transactions for client accounts maintained in custody at Schwab may be executed through a different
brokerage firm than trades for other clients so transactions in accounts maintained in custody at Schwab may be
executed at different times and different prices than transactions in client accounts that are executed at other
brokerage firms.
Clearstead may also compensate its employees, including portfolio managers, who refer potential clients to
Clearstead for services. Thus, the employee will have a financial interest in the selection of Clearstead by the client
for advisory services.
Item 15
Custody
Clearstead, including CAS, is not a qualified custodian and does not maintain custody of client funds and securities.
However, Clearstead is deemed to have custody of some of its client’s accounts due to affiliated employees acting
as trustee for client accounts, the processing of third-party checks on the behalf of clients, and its ability to directly
access some client accounts to facilitate its comprehensive wealth management (e.g. trading and advisory fee
deduction) and other services offered to clients. In order to satisfy the SEC custody rule, Clearstead submits itself
to an annual surprise asset verification examination by an independent public accounting firm.
Clients are sent account statements on a quarterly or on a more frequent basis directly from their qualified
custodians. In addition, investment clients of Clearstead typically receive quarterly investment reports. Clearstead
encourages clients to carefully review and compare Clearstead’s reports to their custodial statements and notify
Clearstead if any discrepancies are found.
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Item 16
Investment Discretion
Clients may hire CAS to provide discretionary or non-discretionary asset management services.
Discretionary asset management means that CAS can place trades in a private client's account without contacting
the client prior to each trade.
CAS’s discretionary authority includes the ability to do the following without contacting the client:
• determine the security to buy or sell; and/or
• determine the amount of the security to buy or sell
Clients give CAS discretionary authority when they sign a discretionary advisory agreement with CAS and may limit this
authority through written instructions. Clients may also change/amend such limitations by once again providing CAS
with written instructions.
Non-discretionary asset management means that CAS provides investment recommendations for a client’s
portfolio, but CAS will not execute any trades in the client’s account without the client’s consent.
Item 17
Voting Client Securities
As a matter of policy, CAS does not vote client securities (i.e., proxies). Clients can choose to receive their proxies
or other solicitations directly from their custodian or utilize a third-party proxy voting vendor, Broadridge.
However, clients can contact CAS with questions about a particular proxy matter.
For clients interested in Clearstead coordinating their proxy voting, Clearstead utilizes Broadridge Financial
Solutions, Inc. This service allows Clearstead to manage client voting restrictions and final vote decisions while
outsourcing the processing and management to Broadridge. Broadridge receives clients' proxy ballots, works with
custodian brokerages and banks, executes votes on clients' behalf, and maintains comprehensive voting records.
Item 18
Financial Information
As an Advisory firm that maintains discretionary authority for client accounts, Clearstead, including CAS, is required to
disclose any financial condition that is reasonably likely to impair its ability to meet contractual commitments to clients.
Clearstead, including CAS, has no additional financial circumstances to report.
CAS does not require or solicit payment of fees in excess of $1,200 per client more than six months in advance of
services rendered. Therefore, Clearstead or CAS is not required to include a financial statement.
Clearstead, including CAS, has not been the subject of a bankruptcy petition at any time during the past ten years.
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